Scanbot Manual
Scanning
Press the big plus button on the start screen to start
scanning. Now hold your iPhone or iPad straight over
a document, business card, receipt, QR code or bar
code to scan.

Scanbot will now automatically try to capture the

document. Please note that the scanning will work
better if the document has a good contrast to the
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background and all edges are clearly visible. A white
document on a white table would be difficult to
detect. The best light condition is indirect light from a
window to avoid shadows.

QR codes and bar codes will be immediately opened

when the camera detects them. You can then use the
share icon to send the content to another app like
Notes or a browser.

Some QR codes will offer special features like saving

a contact, opening a website or adding a date to your
calendar.

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Scanning Guides

Nothing found. Snap manually.

Nothing found. Snap manually.

This means that Scanbot couldn’t detect the edges of
a document. Try to use a different kind of surface
behind the document or press the round shutter-
button to capture the document manually.

Perspective

Perspective
This means that the angle in which you are holding
the phone towards the document is not straight
enough. Try to level the phone with the document.

Move closer

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Move closer
Scanbot has detected a document, but it’s too far
away. Try to fill the camera with the document almost
to the edge, with only a thin gap around it. That
results in a much better resolution and quality.

Rotate device
If you see this symbol it means that you should
rotate the device by 90° so that the document fits
better into the camera. For example a horizontal
document can be captured best if you align your
phone horizontally as well.


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Features

Page Mode
Switch between single- and multi-page mode.

Automatic Snapping
If you don’t like to use the automatic snapping of
documents when they are detected, you can turn it
off here and scan manually with the round shutter-
button.

Flashlight
Turn on the flashlight of your iPhone. Please note: It’s
best to have a lot of indirect light from windows and
lamps that do not directly shine onto the document
and cause spotlights and shadows.
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QR Code Detection
QR codes and bar codes will be shown immediately
when the camera sees them. You can turn off the
detection to just scan the document.

OCR
Pro Feature: OCR can take 5-20 seconds per page,
depending on the amount of text and device you are
using. Turn it off to skip OCR just for this document.

Camera Roll
Import photos from your camera roll to create a
document. Tap on the photos in the order of the
pages and then on Review to import them. It will
work as if you have taken a photo with Scanbot and
try to crop the pages.

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Scan Review
Here you can review your snapped page(s) and
optimize the scanned results before you save the
document.

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Features

Move Pages
If you have more than one page, you can tap and
hold a page to move it inside the document.

Remove Pages
Swipe a page up and out of the screen to remove it.
Or press the button in the bottom toolbar.

Name
Tap on the name below the document to change it.
Here you can start typing or tap on one of the tokens
below the input field to insert them as text. The
tokens contain your local surroundings like
companies or restaurants as well as events from your
calendar, clipboard, the time and date or personal
tokens. This is very convenient and makes renaming
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documents really fast. Some categories of the tokens
are initially locked because they are a pro feature.

You can create your own tokens by pressing the

adjust button in the top left corner. Here you can add
or remove personal tokens, adjust your default
separator between words and define a template for
the name of new documents.

Invoices › Tax

Folder
Pro feature: You can also choose in which folder the
document should be saved. Tap on the folder below
the name and browse to the folder or create a new
one. Then press Save Here to confirm the current
location.

Filter
Adjust the image filter of the document. With filters
you can make your scans looks professional.

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Pro feature: The Magic Color Filter is our best and
most universal filter. It will make the document
brighter with sharper text and neutral colors.

The standard color filter will improve the contrast

and keep the colors. Grayscale removes the color
information and enhances the contrast and Black &
White will convert it to a true Black & White image
that requires less storage space.

Cropping
In rare cases the automatic cropping isn’t perfect. You
can adjust this in the Crop dialog. You can try to
detect the edges automatically again by pressing
Detect Document. If that fails you can either use the
handles at the corners or at the sides to adjust it. The
handles at the sides will automatically snap to the
next edge.

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Rotate
If the document is rotated please fix it with the rotate
left and right functions before saving.


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 Invoice 07/15
Today, 10:21

5 5 Actions found

Add to Evernote Inbox

Share as JPG

Send email

More…

Next Steps
After you have saved a document, it appears in a card
at the top of the screen. If you have enabled the OCR
(text recognition) feature it will run automatically
after saving the document (pro feature). If you have
set up automatic upload to your cloud service (pro
feature), the document will also be uploaded
automatically to the desired cloud location.

Underneath the document, the card shows you your

top locations where you can quickly export the
document to. This is very convenient if you always
save your receipts in a certain folder.

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If you want to export the document somewhere else
you can tap More… to see a list of all available
services. Choose a service and you will be presented
with further options like the folder and the format
(images or PDF).

If you have enabled OCR, Scanbot will also find

actions in the document. Actions are things like email
addresses, postal addresses, phone numbers or
websites. If you tap on the actions you will see a list
with everything Scanbot has found. Now you can
directly call a number, send an email or open a
website.

While Scanbot is right most of the time when the

scan is good, please be aware that the detected
actions might also have a typo. It’s always good to
take a quick look at the original before making a call
that might cost something.


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Working with Documents

If you tap a document in the list you will get to the
document details. Here you can share, edit, sign and
much more.

You can swipe the document up and down to flip

through pages and use the expand/pinch gesture to
zoom in or out.

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Name
Tap the name of the document at the top to change
the name. It works exactly as in the scanning. Please
refer to the scanning section for a full description.

Actions
If you have enabled OCR, Scanbot will also find
actions in the document. Actions are things like email
addresses, postal addresses, phone numbers or
websites. If you tap on the actions you will see a list
with everything Scanbot found. Now you can directly
call a number, send an email or open a website.

While Scanbot is right most of the time, please be

aware that the detected actions might also have a
typo. It’s always good to take a quick look at the
original before making a call that might cost
something.

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Text Menu
If OCR recognized some text, the text menu with
further options will appear. From here you can easily
show, copy, share or search inside the text.

Share
This will bring up the same list of quick export
locations that you see after scanning a document.
You can choose a predefined target for your export or
create a new one. You will also see the document
actions. Both are described more detailed in the
After Scanning section.

Add Page
Easily add more pages to your document. This works
like scanning a new document. The new pages will be
added at the end of your document after saving.
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Edit (Pro Feature)
With editing you can annotate, sign and encrypt
documents easily. Mark text with the Highlighter and
use the Eraser to remove it again. With the Lock you
can encrypt a single document with a password to
send it out safely. The receiver can decrypt it with
your password in any standard PDF tool.

Add a note to the document by activating the tool

and then tap on the desired location in the
document.

Sign documents super fast. Activate the tool and

draw your signature on the screen. If you want to
start over press the trash icon. You can also choose
from three colors. After you press Done the signature
will be placed in the document. You can move it
around and change the size with the handles. If you
want to remove it, tap the signature and the trash
icon.

All changes in the edit view need to be saved. When

you have finished annotating, signing or encrypting
make sure you save the document.

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Move to Folder (Pro Feature)
Here you can choose a new location for your
document. You can browse your folders and also
create new ones. Tap Move here to confirm the
current location and the document will be moved.

Delete
Deletes the document on your phone and also on
your iCloud if you have enable iCloud sync.


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Search (Pro Feature)

Tap on the search icon in the list view to bring up the
search. If you have enabled OCR (text recognition) the
search will also work for text inside the document
and not only the document name. As you type, you

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will see the the first hit highlighted inside the
document. If you tap on a document you will see the
highlighted search term.

Edit Documents and Folders

Tap on the pen icon in the list view to switch to the
document editing mode. Here you can quickly select
multiple documents and/or folders (pro feature) to
move or delete them. Documents can also be shared.
You can create new folders at the end of the folder
list at the top. To rename a folder you have to go
inside it and tap on the name at the top.


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Settings

Automatic Upload (Pro Feature)

With automatic upload enabled, your document will
be uploaded to a cloud folder automatically after
saving them. With this it’s easy to use your
documents on a PC or Mac.

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Log into your cloud service and Scanbot will be
connected with it. You can change the folder by
tapping on the folder in the confirmation dialog after
you have logged in or in the Automatic Upload view.

You can login into more than one cloud but only one
can be active. Swipe a cloud left to remove the
connection from Scanbot.

iCloud Drive can be used in parallel of Automatic

Uploading. With iCloud Drive you will also see
changes from other devices because everything will
be fully in sync. This is the most convenient feature if
you have another iOS device or Mac.

Passcode & Touch ID (Pro Feature)

Setup a passcode to open Scanbot. If your iOS device
is also being used by family and friends you might
want to setup a passcode to open Scanbot. After you
have entered your code you can choose after how
many minutes Scanbot will be locked and if you want
to be able to unlock Scanbot with your fingerprint
(TouchID).

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Themes (Pro Feature)
Choose from 9 beautifully designed themes to
change the colors of Scanbot.

Advanced Settings

Save pages in photo library

If you want to save your scans as images in your
photo library, you can enable it here. Please note that
any changes to your documents will only be reflected
in Scanbot and not update the images in your camera
roll. In general it is not recommended to use this.

Start with Camera

Directly opens the camera when opening Scanbot

Email Template
Here you can change the standard text for emails
that you create with Scanbot.

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Scan Quality & File Size
Here you can change the quality of the saved scans.
On average you can expect the following file size per
page…
0.4 MB Low Quality

0.7 MB Medium Quality

1.0 MB High Quality

1.5 MB Best Quality

Usually size is not an issue if you don’t scan

hundreds of documents. It’s recommended to set the
quality to Best if you have at least an iPhone 6 or
iPad Air. For older devices it can make sense to lower
the quality to High. For really old devices like an
iPhone 4S or iPad 3 you should use Low or Medium
because the available memory is very low and
Scanbot might otherwise crash.

Name Template
Here you can define the standard name for new
documents. You can type anything you like and add
variable tokens that you can find right above the
keyboard. You can see the result of the tokens in the
preview to get an idea of how the name will look like.


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Support
If you have any questions or problems regarding
Scanbot please don’t hesitate to contact us via
support@scanbot.io.

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