Lorenzo Ruiz de Manila School

Phase 1 Vista Verde Executive Village Cainta, Rizal

Computer I (First Trimester)

Module #11
Inserting SmartArt
Creating Charts

Objectives
At the end of this lesson, the students are expected to:
• identify the steps in inserting smart art and creating charts in MS
Excel 2007;
• appreciate the benefits gained in using charts in MS Excel 2007;
and

Introduction
Inserting images and shapes in MS Excel 2007 and in MS Word 2007
has the same procedure. On the Ribbon, click on the Insert tab, illustrations
group then choose picture, clip art or shape command to insert images or
shapes. After clicking on the picture command, the insert picture dialog box
will appear which will the guide you in inserting pictures. On the other hand,
clicking on the clip art command will launch the clip art pane on the right
side of the worksheet or document. The clip art pane will help you in
searching the desired clip art that you want to insert. These procedures are
the same when you are using MS Excel 2007. Remember that in every
picture, clip art and shapes that you insert on MS Word 2007 and MS Excel
2007 will automatically display a Format tab on the Ribbon. The Format tab
helps you in formatting your pictures, clip arts and shapes.

In this lesson you will be guided in answering the following:

• What is a SmartArt;
• How to insert SmartArt; and
• How to insert and format Column, Area and Doughnut Charts

SmartArt
A SmartArt graphic is a visual representation of your information and
ideas. You can create SmartArt graphics by choosing from among many
different layouts to quickly, easily, and effectively communicate your
message.

Most people create content that contains only text; even though
illustrations and graphics help audiences understand and recall information
better than text. Creating designer-quality illustrations can be challenging,
especially if you are not a professional designer or you cannot afford to hire
a professional designer. If you use earlier versions of Microsoft Office, you
can spend a lot of time making shapes the same size and aligning them
properly, getting your text to look right, and manually formatting the shapes
to match the document's overall style, instead of focusing on your content.
With SmartArt graphics and other new features such as themes (theme: A
combination of theme colors, theme fonts, and theme effects. A theme may
be applied to a file as a single selection.), you can create designer-quality
illustrations with only a few clicks of your mouse.

You can create a SmartArt graphic in Microsoft Office Excel 2007,

Microsoft Office PowerPoint 2007, Microsoft Office Word 2007, or in an e-mail
message in Microsoft Office Outlook 2007. Although you cannot create a
SmartArt graphic in other 2007 Microsoft Office system programs, you can
copy and paste SmartArt graphics as images into those programs. When you
create a SmartArt graphic, you are prompted to choose a type such as
Process, Hierarchy, Cycle, or Relationship. A type is similar to a category of
SmartArt graphic, and each type contains several different layouts.

What to consider when choosing a layout

When you choose a layout for your SmartArt graphic, ask yourself what
you want to convey and whether you want your information to appear a
certain way. Because you can quickly and easily switch layouts, try different
layouts (across types) until you find the one that best illustrates your
message. Experiment with different types and layouts by using the table
below as a starting point. When you switch layouts, most of your text and
other content, colors, styles, effects, and text formatting are automatically
carried over to the new layout.
NOTE: The table below is intended to help you get started and is not an
exhaustive list.

Use this
To do this type
Show nonsequential information. List
Show steps in a process or timeline. Process
Show a continual process. Cycle
Create an organization chart. Hierarchy
Show a decision tree. Hierarchy
Illustrate connections. Relationshi
p
Show how parts relate to a whole. Matrix
Show proportional relationships with the largest Pyramid
component on the top or bottom.
How to create SmartArt?
Follow the procedures below in creating SmartArts:
1. On the Insert tab, in the Illustrations group, click SmartArt.

2.In the Choose a SmartArt Graphic dialog

box, click the type and layout that you want.
3. Enter your text by doing one of the
following:
 Click in a shape in your
SmartArt graphic, and then type
your text.
 Click [Text] in the Text pane, and then type or paste your
text.
 Copy text from another program, click [Text], and then
paste into the Text pane.
If the Text pane is not visible
 Click your SmartArt graphic.
 Under SmartArt Tools, on the Design tab, in the Create
Graphic group, click Text Pane.

Creating charts in Excel

To create a basic chart in Excel that you can modify and format later,
you start by entering the data for the chart on a worksheet. Then you simply
select that data and choose the chart type that you want to use on the
Ribbon (Insert tab, Charts group).

Worksheet data

Chart created from worksheet data

Creating Charts:
1. Enter the chart data on a
worksheet
2. Select the Chart data
3. Select the Chart Type (Ribbon –
Insert tab – Charts group)
4. Format the Chart using the Design,
Layout and Format tab

Column charts
Data that is arranged in columns or rows on a worksheet can be
plotted in a column chart. Column charts are useful for showing data
changes over a period of time or for illustrating comparisons among items.
 In column charts, categories are typically organized along the
horizontal axis and values along the vertical axis.

Column charts have the following

chart subtypes:
 Clustered column and
clustered column in 3-D -
Clustered column charts compare
values across categories. A
clustered column chart displays
values in 2-D vertical rectangles. A
clustered column in 3-D chart
displays only the vertical
rectangles in 3-D format; it does
not display the data in 3-D format.
To present data in a 3-D format that uses three axes (horizontal,
vertical, and depth axes) that you can modify, you should use the 3-D
column chart subtype.
You can use a clustered column chart type when you have categories
that represent:
 Ranges of values (for example, item counts in a histogram).
 Specific scale arrangements (for example, a Likert scale with
entries, such as strongly agree, agree, neutral, disagree, strongly
disagree).
 Names that are not in any specific order (for example, item
names, geographic names, or the names of people).
 Stacked column and stacked column in 3-D - Stacked column
charts show the relationship of individual items to the whole, comparing
the contribution of each value to a total across categories. A stacked
column chart displays values in 2-D vertical stacked rectangles. A 3-D
stacked column chart displays the vertical stacked rectangles in 3-D
format; it does not display the data in 3-D format.
You can use a stacked column chart when you have multiple data
series and when you want to emphasize the total.
 100% stacked column and 100% stacked column in 3-D - These
types of column charts compare the percentage each value contributes
to a total across categories. A 100% stacked column chart displays
values in 2-D vertical 100% stacked rectangles. A 3-D 100% stacked
column chart displays the vertical 100% stacked rectangles in 3-D
format; it does not display the data in 3-D format. You can use a 100%
stacked column chart when you have three or more data series and you
want to emphasize the contributions to the whole, especially if the total
is the same for each category.
 3-D column - 3-D column charts use three axes that you can modify (a
horizontal axis, a vertical axis, and a depth axis) and they compare data
points (data points: Individual values plotted in a chart and represented
 by bars, columns, lines, pie or doughnut slices, dots, and various other
shapes called data markers. Data markers of the same color constitute a
data series.) along the horizontal and the depth axes.
You can use a 3-D column chart when you want to compare data across
the categories and across the series equally.
 Cylinder, cone, and pyramid - Cylinder, cone, and pyramid charts are
available in the same clustered, stacked, 100% stacked, and 3-D chart
types that are provided for rectangular column charts, and they show
and compare data exactly the same way. The only difference is that
these chart types display cylinder, cone, and pyramid shapes instead of
rectangles.

Area charts
Data that is arranged in columns or rows on a worksheet can be
plotted in an area chart. Area charts emphasize the magnitude of change
over time, and can be used to draw attention to the total value across a
trend. For example, data that represents profit over time can be plotted in an
area chart to emphasize the total profit.
By displaying the sum of the plotted values, an area chart also shows
the relationship of parts to a whole.

Area charts have the following

chart subtypes:
 Area and area in 3-D -
Area charts display the trend
of values over time or
categories. An area chart in
3-D displays the same but
presents the areas in a 3-D
format; it does not display
the data in 3-D format. To
present data in a 3-D format
that uses three axes (horizontal, vertical, and depth axes) that you can
modify, you should use the 3-D area chart subtype. As a general rule, you
should consider using a line chart instead of a non-stacked area chart.
 Stacked area and stacked area in 3-D - Stacked area charts
display the trend of the contribution of each value over time or categories.
A stacked area chart in 3-D displays the same but presents the areas in a
3-D format; it does not display the data in 3-D format. To present data in a
3-D format that uses three axes (horizontal, vertical, and depth axes) that
you can modify, you should use the 3-D area chart subtype.
 100% stacked area and 100% stacked area in 3-D - 100%
stacked area charts display the trend of the percentage each value
contributes over time or categories. A 100% stacked area chart in 3-D
displays the same but presents the areas in a 3-D format; it does not
display the data in 3-D format. To present data in a 3-D format that uses
three axes (horizontal, vertical, and depth axes) that you can modify, you
should use the 3-D area chart subtype.
 3-D area - 3-D area charts display the
trend of values over time or categories by
using three axes (horizontal, vertical, and
depth axes) that you can modify.

Doughnut charts
Data that is arranged in columns or rows
only on a worksheet can be plotted in a
doughnut chart. Like a pie chart, a doughnut chart shows the relationship of
parts to a whole, but it can contain more than one data series (data series:
Related data points that are plotted in a chart. Each data series in a chart
has a unique color or pattern and is represented in the chart legend. You can
plot one or more data series in a chart. Pie charts have only one data
series.).

NOTE: Doughnut charts are not easy to read. You may want to use a stacked
column or stacked bar chart instead.
Doughnut charts have the following chart subtypes:
 Doughnut - Doughnut charts display data in rings, where each ring
represents a data series. For example, in the previous chart, the inner ring
represents gas tax revenues, and the outer ring represents property tax
revenues.
 Exploded Doughnut - Much like exploded pie charts, exploded
doughnut charts display the contribution of each value to a total while
emphasizing individual values, but they can contain more than one data
series.

Activity
Direction: Follow the instructions below.
1. Open MS Excel 2007
2. On Sheet1, create a SmartArt with the “Software Development,
Waterfall Model”. Rename Sheet1 as Software Development.
The Waterfall Model has the following stages:
 Analysis  Testing
 Design  Implementation
 Coding  Maintenance

3. On Sheet2, create a SmartArt with the “Class Officers”. Rename

Sheet2 as Class Officers
The Class Officers must include
 President  Auditor
 Vice  P.R.O.
Presidents  Muse
  Secretary  Escort
 Treasurer

4. On Sheet3, create a Column Chart using the data below:

Enrolment Summary 2010 – 2011
1st year – 455 Grade 5 - 79
2 year – 365
nd
Grade 4 - 87
3rd year – 290 Grade 3 - 65
4 year – 357
th
Grade 2 – 72
Grade 6 – 209 Grade 1 – 189
Rename Sheet3 as Column Chart

5. On Sheet4, create a Doughnut Chart using the data below:

Budget for the Month of June
Foods 30%
Miscellaneous 10%
Jeepney Fare 15%
Projects/School supplies 20%
Savings 17%
Games/Leisure 8%
Rename Sheet4 as Doughnut Chart

6. On Sheet5, create an Area Chart using the data below:

Computer Shop Sales from 2005 – 2009 on different branches
2005 2006 2007 2008 2009
Marikina Branch 10,00 11,50 12,00 14,40 15,00
0 0 0 0 0
Pasig Branch 9,000 9,980 11,55 13,00 13,80
0 0 0
Cainta Branch 7,080 8,000 10,80 12,00 13,50
0 0 0
Manila Branch 6,800 7,500 9,570 10,07 11,90
0 0
Rename Sheet5 as Area Chart
7. Format each SmartArt and Charts. Be creative as possible. Avoid using
DARK background with DARK text or LIGHT background with LIGHT
text.

Reference:
Microsoft Office Excel Help
http://www.davis.k12.ut.us/district/etc/documents/excel_beg_doc.html