Driving Indonesia’s Oil & Gas

Global Competitiveness

MANUAL
BOOK
This Manual Book should be distributed to whomever in charge of all preparations for
The 42nd IPA CONVENTION & EXHIBITION 2018
eg. (Event Organizers, Contractors, Public Relations, etc.)
Dear distinguished exhibitors,

The Indonesian Petroleum Association (IPA), the leading association for the oil and gas industry in
Indonesia, is at the forefront of many industry initiatives to collaborate with government to improve
the Indonesian business environment, attract investment and develop the industry for the benefit of
all stakeholders. To date, our oil and gas convention and exhibition remain the largest in Southeast
Asia with a wide range of stakeholders from the oil and gas industry, plus high profile delegations
and almost unlimited networking opportunities. With support from the government, policy makers,
investors and the public at large, this year’s event is expected to similarly draw leading industry and
energy professionals, offering them a prime opportunity to network, learn and seek advanced
technologies.

For your information, the previous IPA 2017 Convention and Exhibition attracted 21,627 total
visitors, with total exhibitors reaching 118 companies and 1,747 convention delegates. This year, it is
with great pleasure that we welcome our returning exhibitors as well as newcomers to the 42nd
Indonesian Petroleum Association Convention and Exhibition (IPA CONVEX), which will be held in 2 -
4 May 2018 at the Jakarta Convention Center. We are also delighted to announce that we have a
new feature this year: the INNOVATION & TECHNOLOGY SESSIONS, aimed at increasing Indonesia's
competitiveness, with the advantage for technology providers to generate benefits for the industry.

There will be Best Booth and Best Content Awards for special-designed exhibitors which will be
judged professionally by experts in architectural designs and the MICE industry. The judging period
will be conducted from one day prior to the show days (during booth construction) to the last day of
the exhibition. Therefore, may the best exhibitors win.

On our part, we strive to always take into account our exhibitors' interests while at the same time
ensure that they also prioritize safety during their construction stage and exhibition period. For that
reason, all required information and guidelines about the exhibition are included in this Manual. It is
our way to help you optimize your preparation for the event. Should you have any related question,
please feel free to contact Dyandra Promosindo as the Convex Co-organizer.

Thank you for your continuous support and participation.

Sincerely Yours,

Alvin Anwari
Exhibition Committee
The 42nd IPA Convention and Exhibition 2018

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
i
 CONTENTS
nd
THE 42 IPA CONVEX 2018 MOBILE APPLICATION …….……………………………………………………………………….1
nd
THE 42 IPA CONVEX 2018 E-DIRECTORY BOOK ………………………………………….……………..………….………….2

GENERAL INFORMATION ……….………………………………………………………………………………………………………….3

EXHIBITION COORDINATORS……………………………………………………………………………………………………………..4

CONVENTION COORDINATORS ………………………………….………………………………………………………………………5

OFFICIAL PARTNERS …………………………………………………………………………………………………………………………..6

EXHIBITION INFORMATION ……………………………………………………………………………………………………………….9

BOOTH CONSTRUCTION & ACTIVITIES REGULATION ….……………………………………………………………………16

SAFETY & SECURITY ..………………………………………………………………………………………………………………………22

EXHIBITION FACILITIES …………………………………………………………………………………………………………………….24

BEST BOOTH CONTEST …………………………………………………………………………………………………………………….25

TENTATIVE PROGRAM ……………………………………………………………………………………………………………………..26

Appendix 1: Operational Forms

Form 1 Electricity Installation
Form 2 Telephone Installation
Form 3 Booth Contractors (Special Design Only)
Form 4 Fascia Name (Standard Booth Only)
Form 5 Standar Improved Booth
Form 6 Exhibitor Pass Person In Charge
Form 7 Additional Exhibitor Pass (Payable)
Form 8 Convention Pass Participant Registrations (FOC)
Form 9 Booth Program Schedule
Form 10 Advertising
Form 11 Furniture Rental
Form 12 Additional Furniture Rental
Form 13 Internet Connection
Form 14 Room Reservation
Form 15 Reuest For Food & Beverage From Outside JCC
Form 16 Exhibitor Security & Safety Commitment Form For Special Design Booth
Form 17 Best Booth Criteria Acknowledgement Form
Form 18 Exhibitor Security & Safety Commitment Form For Standard Booth

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
ii
 LIST OF FIGURES
Figure 1: Admission Policy ...…………………………………….…………………………………12

Figure 2: Entrance & Parking Area during Set-up & Breakdown .……….…………………………14

Figure 3: Luncheon & Dining Area ………………….……………………………………………...15

Figure 4a: Standard Improved Booth Design….…….…… …………………………………………16

Figure 4b: Standard Booth Design …………………………………………………………………..17

Figure 5: Booth Zone ………………………………………………………………………………18

Figure 6: Flooring regulation ………………………………………………………………………19

Figure 7: Position of Loudspeaker …………………………………………………………………20

Figure 8: Required Personnel Protective Equipment (PPE) ……………………………………….22

LIST OF TABLES

Table 1: Exhibition Coordinators ....…………………………………………………………….…...4

Table 2: JCC Coordinators ...………………………………………………………………………....5

Table 3: Exhibitor Pass And Additional Exhibitor Pass Entitlements ………………………………..9

Table 4: Exhibitor Set of Passes Entitlements Based On Acquired Booth Space .………………….10

Table 5: ID Card Collection Schedule ………………………………………………………………10

Table 6: Set-Up & Breakdown Period ……………………………………………………………...11

Table 7: Loading Entrance ………………………………………………………………………….11

Table 8: Colored Truck Pass ………………………………………………………………………..12

Table 9: JCC’s Technical Information ………………………………………………………………17

Table 10: Booth Dimension Regulation ……………………………………………………………..18

Table 11: Contest Categories………………………..…………………………….…………………25

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
iii
 Mobile Application
Developed to accommodate Exhibitors, Convention Delegates and Visitors of the 42nd IPA CONVEX 2018 with all the
information needed during the three days event, this application is the ultimate guideline for both visitors and
convention delegates to the CONVEX. Everyone can download the IPA CONVEX mobile application from Google Play
and Apple App Store for free.

Also part of the mobile application improvement are a more detailed floorplan, inclusion of Booth Program
Activities in the Exhibitors Profile, Push Notification for sessions updates, and information on IPA’s new program:
Technology Session.

Should you be interested in having your company promoted on our mobile application, please contact our
sponsorship representative:
Abynprima Rizki
Phone : +6221- 3199 6077 ext.311
Mobile phone : +6858 54800039
abyn@dyandra.com
marketingipa2018@dyandra.com

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
1
 The 42nd IPA CONVEX 2018 E-Directory Book
E-Directory Book

IPA CONVEX E-Directory Book is a replacement for the printed catalogs. The E-Directory Book will be available for
download from the IPA CONVEX website from showdays onward, until 30 June 2018.

E-Directory Online System

We have developed the E-Directory Online System to facilitate Exhibitors in submitting their company profile into
the IPA CONVEX E-Directory Book. Using this system, Exhibitors can freely edit and preview their company E-
Directory content before the deadline (13 April 2018).

To register for this online system, please follow the instructions below:
1. An email will be sent to the Exhibitor PIC’s email address (to the same email address registered in Form A).
2. Click on the registration link provided within the email.
3. Link will redirect to registration webpage.
4. You will be given a username, and you may fill in the desired password.
5. Having successfully registered, a notification email will be sent to the Exhibitor PIC.
6. Exhibitor PIC may now login using the registered email address and password.
When you login to the system for the first time, you will be presented with a dashboard with a button “Start
Posting.” Click on the button to access the online form and fill in the relevant details.
After filling in the electronic form, you may “preview”, “save” or “post” your IPA CONVEX E-Directory Book entry:
 Click preview to see what your entry will look like.
 Click save if you wish to save your entry as draft.
 Click post if you wish to notify your Hall Coordinator that you have finalized your entry. Only click post after
you have approved of your layout, positioning and details of your entry in preview mode.
Feel free to modify your entry before the appointed deadline (13 April 2018). You may only preview your entry
after the appointed deadline date.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
2
 GENERAL INFORMATION
1. Event Name
The 42nd IPA Convention and Exhibition (CONVEX) 2018

2. Logo

3. Theme
“Driving Indonesia’s Oil & Gas Global Competitiveness”

4. Venue
Balai Sidang Jakarta Convention Center
Jl. Jend. Gatot Subroto, Senayan Jakarta - 10270
PO. Box 4916 Jakarta 10049 Indonesia
Phone : (+62-21) 572 6000
Fax : (+62-21) 572 6523/28
Email : exh@jcc.co.id
Website : www.jcc.co.id

5. Website
www.convex.ipa.or.id

6. Mobile Application
IPA CONVEX Mobile Application is available for download on Google Play Store and Apple App Store

7. Show Days & Exhibition Hours

Opening Ceremony : 2 May 2018 …………….. 09.00 – 11.00*
Invitation & Convention Participants Only : 2 May 2018 …………….. 08.00 – 18.00*
General Public : 3 – 4 May 2018 …….. 08.00 – 18.00*
*To be confirmed

8. Organizer:
Indonesian Petroleum Association (IPA)
Indonesia Stock Exchange Building
Tower II, 20th Floor (Suite 2001)
Jl. Jend. Sudirman Kav. 52-53
Jakarta 12190, Indonesia
Phone : (+62-21) 515-5959
Fax : (+62- 21) 5140-2545/6
Web : www.ipa.or.id

9. Co-organizer:
PT Dyandra Promosindo
The City Tower 7th Floor
Jl. M.H. Thamrin No. 81
Jakarta 10310, Indonesia
Phone : (+62-21) 3199 6077
Fax : (+62-21) 3199 6277
Web : www.dyandra.com

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
3
 EXHIBITION COORDINATORS
 EXHIBITION
PT Dyandra Promosindo
The City Tower 7th Floor
Jl. M.H. Thamrin No. 81
Jakarta 10310, Indonesia
Phone : (+62-21) 3199 6077
Fax : (+62-21) 3199 6277

• Project Manager : Febrina Sibuea

Phone : (+62-21) 3199 6077
Phone Ext. : 361
Email : febrina@dyandra.com

• Exhibition Registration Coordinator : Hestiyanah

Phone : (+62-21) 3199 6077
Phone Ext. : 142
Email : hestie@dyandra.com

• Hall Coordinators
Kindly contact your hall coordinator for further enquiries, requirements and operational form
submissions.

Table 1. Exhibition Coordinators

HALL NAME PHONE & FAX EXT MOBILE PHONE EMAIL

TIA HAMIDAH 323 +62 818-421-874 tia.hamidah@dyandra.com

MAIN LOBBY
HESTIYANAH (+62-21) 3199 6077 142 +62 856-9711-1181 hestie@dyandra.com
(+62-21) 3199 6277
ABYN PRIMA 311 +62 858-5480-0039 abyn@dyandra.com
ASSEMBLY HALL
ABDUL
310 +62 878-8666-8232 abdul.khalik@dyandra.com
KHALIK

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
4
 CONVENTION COORDINATORS
 PLENARY SESSION & TECHNICAL PROGRAM
PT. Dyandra Konvensi International
2nd Floor, Dyandra Building
Jl. Johar No.9, Gondangdia, Menteng
Jakarta 10350, Indonesia
Phone : (+62-21) 3199 7174/75
Fax : (+62-21) 3199 7176

 Convention Registration Coordinator

Name : Anne Triani
Mobile : +62 812 1486 1113
Email : anne@dyandraconvex.com

 Technical Program Coordinator

Name : Anastasia Yanita
Mobile : +62 812 1015 208
Email : anastasia.yanita@dyandraconvex.com

 Plenary, Technology and Special Sessions Coordinator

Name : Luh Ariati
Mobile : +62 813 1432 8054
Email : luh.ariati@dyandraconvex.com

Please refer to page 26-27 for the convention program schedule

 VENUE
Balai Sidang Jakarta Convention Center
Jl. Jend. Gatot Subroto, Senayan Jakarta – 10270
Phone : (+62-21) 572 6000
Fax : (+62-21) 572 6523/28
Email : exh@jcc.co.id
Website : www.jcc.co.id
Table 2. JCC Coordinators
NO. FACILITIES PERSON IN CHARGE MOBILE PHONE EMAIL
1 Water Installation Budi Setyono +62 811 1592 001 −
2 Security & Parking Container Rosnauli +62 812-9033-661 −
3 Disposal Waste Bambang Sisharyudi +62 878 7837 7816 −
4 Rigging/Truss System Zamburi +62 811-1866-663 −
5 Occupational Health & Safety Tukino +62 812 893 044 −
6 Food & Beverage M. Sulaeman Nur +62 819 800 422 sulaeman@jcc.co.id

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
5
 OFFICIAL PARTNERS
 OFFICIAL CONTRACTOR
PT Samudra Dyan Praga
Jl. Pahlawan Revolusi No. 74, Jakarta 13430
Indonesia
PIC : Arcky
Phone : (+62-21) 860 4622
Fax : (+62-21) 862 6128
Email : arcky@samudra.co.id
Website : www.samudra.co.id

 OFFICIAL FREIGHT FORWARDERS

For shipping and custom clearance of displayed products, we have appointed the following freight forwarders:

1. PT Agility International
Hall E Lantai 1. Lot #112
Arena Pekan Raya Jakarta
Jl. Benjamin Sueb, Jakarta 10620
Indonesia
PIC : Rini Budi Astuti
Phone : (+62-21) 2664 5170
Mobile : +62 821 222 42 617
Fax : (+62-21) 2664 5171
Email : rastuti@agilitylogistics.com
Website : www.agilitylogistics.com
2. Schenker Petrolog Utama
Wisma Raharja 5th Floor
Jl. TB. Simatupang Kav. 1, Jakarta 12560
Indonesia
PIC : Arie Siswardhani
Phone : (+62-21) 788 43 788
Mobile : +62 815 3333 5035/ +62 818 790 224
Fax : (+62-21) 788 33 369
Email : arie.siswardhani@dbschenker.com
3. Sri Langka
Rukan Graha Cempaka Mas No. B.06
Jl. Let. Jend. Suprapto No.1, Jakarta 10640
Indonesia
PIC : Sylvia
Phone : (+62-21) 4229862/42874655/42874657
Mobile : +62 812 9355 5371
Fax : (+62-21) 4229863
Email : sylvia@sri-langka.com
Website : www.sri-langka.com
4. Vissasa Parama Nati
Duta Garden Square Blok A 9
Jl. Husein Sastranegara, Tangerang 15124
Indonesia
PIC : Andi Muyadi
Phone : (+62-21) 54370666 (Hunting)/37362205
Mobile : +62 812 840 4335
Fax : (+62-21) 54370566
Email : andi@vissasa.com

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
6
 5. H-Xpo
Komplek Griya Kemayoran Unit FC-06
Jl. Industri Raya No. 9-11, Gunung Sahari,
Jakarta Pusat 10720, Indonesia
PIC : Ahmad Fauzi
Phone : (+62-21) 6251021/6251024
Mobile : +62 812 8181 8846
Fax : (+62-21) 6251028
Email : fauzi@h-xpomandiri.com

 OFFICIAL HOTELS
Enjoy the special rates from the official hotels of the 42 nd IPA Convention and Exhibition (CONVEX) 2018. You
may do so by filling in the Form 14: Room Reservation and follow the instructions. Kindly submit the
reservation form to your Hall Coordinator directly via email before 20 April 2018.

1. Hotel Mulia Senayan 

Jl. Asia Afrika, Senayan
Jakarta 10270
Indonesia
PIC : Irene Lawu
Phone : (+62-21) 574 7777
Fax : (+62-21) 575 3233
Email : reservationsgroup@hotelmulia.com
irene.lawu@hotelmulia.com
Website : www.hotelmulia.com
2. Sultan Hotel Jakarta 
Jl. Jend. Gatot Subroto
Jakarta 10002
Indonesia
PIC : Muhammad Aziz
Phone : (+62-21) 570 3600
Fax : (+62-21) 570 3063
Email : reservation@sultanjakarta.com
sales.aziz@sultanjakarta.com
Website : www.sultanjakarta.com
3. Fairmont Jakarta 
Jl. Asia Afrika, Senayan
Jakarta 10270
Indonesia
PIC : Ettu Yuliati
Phone : (+62-21) 2970 3333
Fax : (+62-21) 2970 3334
Email : ettu.yuliati@fairmont.com
Website : www.fairmont.com/jakarta
4. Hotel Indonesia Kempinski 
JL. MH. Thamrin No.1,
Jakarta 10310
Indonesia
PIC : Dini Stivani
Phone : (+62-21) 2358 3800
Email : dini.stivani@kempinski.com
Website : www.kempinski.com

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
7
 5. AYANA Midplaza JAKARTA 
Jl. Jend. Sudirman, Kav 10-11
Jakarta 10220
Indonesia
PIC : Hana Renata Naulita
Phone : (+62-21) 2510 888
Email : hana.renata@ayanajakarta.com

6. Century Park Hotel Jakarta 

Jl. Pintu Satu Senayan,
Indo Jakarta 10270
Indonesia
PIC : Miracle Putra
Phone : (+62-21) 571 2041
Email : miracle.putra@atletcentury.com
Website : www.atletcentury.com

7. Hotel Santika Premiere Jakarta 

Jl. AIPDA K.S. Tubun No. 7, Slipi
Jakarta 11410
Indonesia
PIC : Yasril
Phone : (+62-21) 5361 777/533 0350
Fax : (+62-21) 548 3457
Email : reservation@jakartapremiere.santika.com
Website : www.santika.com
8. HARRIS Suites fX Sudirman Jakarta 
Jl. Jend. Sudirman, Pintu Satu Senayan
Jakarta 10270
Indonesia
PIC : Akbar Fairnandi
Phone : (+62-21) 2555 4333
Fax : (+62-21) 2555 4321
Email : se-harris-fx@tauzia.com
Website : www.harris-fx-jakarta.com
www.harrishotels.com

 OFFICIAL INTERNET PROVIDER*

PT Mora Telematika Indonesia
Grha 9, Lantai 4,
Jalan Panataran No. 9, Jakarta 10320
Indonesia
PIC : Eriko Masri
Phone : (+62-21) 3199 8600
Fax : (+62-21) 3142 882
Email : eriko.masri@moratelindo.co.id
Website : www.oxygen.id
 OFFICIAL MEDICAL PARTNER*
International SOS
Jl. Puri Sakti No.10P
Cipete – Antasari, 12410
PIC : Kartika Firdaus
Phone : (+62-21) 750 7953
Fax : (+62-21) 750 6002
Email : kartika.firdaus@internationalsos.com
Website : www.internationalsos.com *to be confirm

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
8
 EXHIBITION INFORMATION
 Operational Form Submission
Please contact your Hall Coordinator to submit your forms. A list of Hall Coordinators and their contact details
are available in Table 1, Page 4.

 ID Card
1. Exhibitor Pass (Booth Assistant Pass) Entitlement
a) All Exhibitors are entitled to a certain number of free Exhibitor Passes as indicated below:
9 m² booth space : 2 persons
18 m² booth space : 4 persons
27 m² booth space : 6 persons
36 m² booth space : 8 persons
45 m² and above : 10 persons
If your booth size falls in between, please contact your Hall Coordinator for clarification.
b) To register the names of your exhibitor pass holder individuals, please contact your Hall Coordinator.
Your Hall coordinator will send you the Exhibitor Pass Registration Form (Microsoft Excel format) for
you to list the names and details of exhibitor pass holders of your company. In addition, please fill and
complete Form 6: EXHIBITOR PASS PERSON-IN-CHARGE. Both forms should be submitted to the hall
coordinator no latter than 6 April 2018.
c) For this year event, Exhibitor Pass holders are not entitled to attend Plenary Sessions nor Technical
Program.
d) Exhibitor Pass holders are ONLY entitled for coffee break during the 3 days of exhibition but NOT
entitled for Lunch

2. Additional Exhibitor Pass (Free and Payable)

a) Each exhibitor is entitled a maximum of 10 Additional Exhibitor Passes free of charge.
1. Please register your 10 Free Additional Exhibitor Pass holder details in the Exhibitor Pass
Registration Form (mentioned above).
2. If you need more than 10 Additional Exhibitor Passes, please fill in Form 7: ADDITIONAL
EXHIBITOR PASS (PAYABLE) and submit directly to your Hall Coordinator via email. Additional
Exhibitor Passes will be charged at IDR 500,000 per pass (Payable).
b) For this year event, Additional Exhibitor Pass holders are not entitled to attend Plenary Sessions nor
Technical Program
c) Additional Exhibitor Pass holders are ONLY entitled for coffee break during the 3 days of exhibition.

Table 3. Exhibitor Pass and Additional Exhibitor Pass Entitlements

ADDITIONAL EXHIBITOR PASS
Entitlement EXHIBITOR PASS
Free Payable
9 m2 booth : 2 persons
18 m2 booth: 4 persons Based on exhibitor’s
27 m2 booth: 6 persons Maximum 10 persons request
Quantity (FREE)
36 m2 booth: 8 persons (PAYABLE at IDR 500,000
≥45 m2 booth: 10 persons per person)
(FREE)
Coffee Break    
Lunch x x x
Technical Program x x x
Plenary Session x x x

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
9
 3. Convention Participant Pass and Invitations
All Exhibitors are entitled to a certain set of free passes as indicated below:
 1 Convention Participant Pass
 1 Industry Cocktail Invitation
 1 Opening and Closing Ceremony Invitation

Please fill in Form 8: CONVENTION PARTICIPANT PASS REGISTRATION (FOC) to register the names of the
Convention participants (Free of charge) as your entitlement and submit via email to your Hall Coordinator
no later than 13 April 2018.

The calculation for exhibitor entitlements is based on acquired booth space (m2), with details as follows:
Table 4. Exhibitor Set of Passes entitlements based on acquired booth space

Booth Space (m2) Set of Passes

≤ 40 1
41 - 80 2
81 - 120 3
121 - 140 4

4. Working Pass for Booth Contractors

If you are hiring contractors to set up your Special Design booth, the Co-organizer needs to know the
quantity of workers required during set-up and breakdown periods at least 2 (two) weeks before the
working schedule. This will allow the Co-organizer to prepare the right number of working passes on the
day of set up.

a) Please fill and submit Form 3: Booth Contractor (Special Design Only) via email no later than 6
April 2018 to formally authorize your Contractor.
b) Contractors without working passes are not permitted to enter the premises.
c) Workers will be required to swap their valid identification (Identification Card/Driving License)
with their Working Pass at the security gate.

 ID Card Collection
For your own convenience and to avoid on-site queuing process, we highly recommend that exhibitors submit
the details of Exhibitors and Additional Exhibitor Passes before 6 April 2018. We highly advise that the
exhibitors collect the passes at the Co-Organizer office before the event with the following schedule:

Table 5. ID Card Collection Schedule*

Day & Date* Time* Place*

Monday – Friday,
16 – 27 April 2018
Monday, 30 April 2018
Tuesday, 1 May 2018
Wednesday, 2 May 2018
Thursday, 3 May 2018
Friday, 4 May 2018
*Any changes on the above date, time and place will be informed by the Co-organizer.
Gedung Kompas Gramedia
PT Dyandra Promosindo
10.00 – 17.00 Jl. Palmerah Selatan No. 15
*Please inform your Hall Coordinator in
advance for ID collection appointment.
JCC’s Permanent Ticket Box
08.00 – 17.00 at Balai Sidang Jakarta Convention Center
Jl. Jend. Gatot Subroto, Senayan
Jakarta 10270, Indonesia
08.00 – 17.00 JCC’s Permanent Ticket Box
06.30 – 17.00 at Balai Sidang Jakarta Convention Center
07.00 – 17.00 Jl. Jend. Gatot Subroto, Senayan
07.00 – 12.00 Jakarta 10270, Indonesia

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
10
 Free Booth Electricity
Exhibitors are entitled to certain number of free electricity which is calculated based on the booth size:
9 m² booth space : 2 Ampere/1 Phase/440 Watt
18 m² booth space : 4 Ampere/1 Phase/880 Watt
27 m² booth space : 6 Ampere/1 Phase/1,320 Watt
36 m² booth space : 8 Ampere/1 Phase/1,760 Watt
54 m² booth space : 12 Ampere/1 Phase/2,640 Watt
72 m² booth space : 16 Ampere/1 Phase/3,520 Watt
90 m² booth and above : 20 Ampere/1Phase/4,400 Watt
Please contact your Hall Coordinator for a confirmation on your free electricity entitlement. Should you need
additional electricity, please fill in Form 1: ELECTRICITY INSTALLATION and submit via email to your Hall
Coordinator no later than 6 April 2018.

 Set-up & Breakdown Period*

Table 6. Set-up & Breakdown Period
TIME*
DAY & DATE ACTIVITY
Main Lobby & Assembly Hall
Monday, 30 April 2018 10.00 - 22.00 Booth Construction Day 1
Tuesday, 1 May 2018 10.00 - 22.00 Booth Construction Day 2
Tuesday, 1 May 2018 17.00 - 22.00 Displayed Products Move-in
Tuesday, 1 May 2018 19.00 - 22.00 Electrical Testing
Friday, 4 May 2018 18.00 - 21.00 Displayed Products Move-out
Friday, 4 May 2018 21.00 - 00.00 Booth Breakdown
Saturday, 5 May 2018 00.01 - 03.00 Booth Breakdown
*Any changes on the above date and time will be informed by the Co-organizer
Exhibitors/Contractors will be charged an extension fee for overtime. Fee amount will be informed by Hall
Coordinator on the day.

Loading Entrance during Set-up & Breakdown

Product display and construction material loading and unloading gates are listed below:

Table 7. Loading Entrance

HALL ENTRANCE DOOR DOOR CODE

Loading Dock Hall B area (Pintu Besi) &
Main Lobby P1 & M2
Drop Off Main Lobby
Parabola Area, Glass Door & Drop Off
Assembly Hall AS1,P2 & M3
Assembly
Please refer to Figure 2, Page 14 to view the floor plan.

Notes:
 The loading process will begin after security team have finished sweeping the entire venue area.
 Loading from the Main Lobby (M1) entrance is strictly prohibited.
 Routes that will be passed by the loading goods will be appropriately layered with 9mm multiplex or
carpet
 The Exhibitor needs to inform their contractors or third parties regarding this regulation.

 Truck Pass
To prevent traffic congestion during set-up period, parking area for the contractor vehicles will be divided based
on the hall area. Each hall has their own colored truck pass paper that needs to be attached in front of truck’s
front window.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
11
 Table 8. Colored Truck Pass
HALL TRUCK PASS COLOR
Main Lobby Red
Assembly Hall Green

 Luncheon Area - Convention Participants

 Luncheon Area for Convention Participant Pass Holders is located in Cendrawasih 2 & Kasuari Lounge*
 Coupons will be distributed to Convention Participants.
 Please refer to Figure 3 in page 15 for Luncheon Area locations.
*To be confirmed

 Dining Area - Exhibitor Pass Holders

 Catering/lunch boxes are not permitted to be consumed inside the booth, toilet areas and other public
areas.
 Catering/lunch boxes other than JCC’s catering can only be delivered, placed and consumed at the
designated dining areas.
 There will be 2 dining areas available: Double Deck Loading Bay Hall B & Assembly Hall Dining Room.
 Consume your lunch at the nearest dining area to your booth.
 Please refer to Figure 3 in Page 15 for Dining Area locations

 Food & Beverages (F&B)

 The Hall coordinators will send you the Food & Beverages menu provided by the Venue. Please return the
order to us if you wish to serve the F&B from the venue.
 Given the venue’s regulation to restrict outside catering to be served inside the booth, additional charges
will be applied to any F&B ordered from outside the venue.
For more information & inquiries please contact :
PIC : Faisal Khaeri
Mobile : 08128783250
Email : Faisal.khaeri@dyandra.com
 JCC snack bar, serving a selection of Indonesian and international food, will be located at Drop Off
Assembly Hall & Plenary Hall Mezzanine (location subject to change).

 Internet Connection
 Wi-Fi is available throughout the exhibition area.
 Additional cost will be charged should you require a private LAN connection. The request can be made
by filling in Form 13: INTERNET CONNECTION and submitting via email to your Hall Coordinator no
later than 6 April 2018.
 Co-organizer cannot accommodate on-site LAN connection requests.

 Admission Policy
 There are a few policies regarding the visit to the convention & exhibition:
Figure 1. Admission Policy

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
12
  The Co-organizers will not issue passes to children under the age of 16 during set-up and breakdown
as the venue is classed as a building site during these periods.

 Parking
 Since JCC has a limited parking space for exhibitors, vehicles that are not accommodated must park
outside the hall entrance.
 Kindly note that JCC has no control of the parking area in Parkir Timur Senayan. The area is fully
controlled by Gelora Bung Karno management.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
13
 Figure 2. Entrance & Parking Area During Set-up & Breakdown

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
14
 Figure 3. Luncheon & Dining Area

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
15
 BOOTH CONSTRUCTION & ACTIVITIES REGULATION

 Booth Categories
There are three (3) booth categories:

1. Special Design Booth

The exhibitor appoints their own booth contractor to design and construct the booth. In such cases, the
Co-organizer only provides space. All Special booth designs must be approved by the Co-organizer via the
Hall Coordinator. The Hall Coordinator has the right to stop any special design booth construction without
prior approval. please submit your booth design before 6 April 2018.

2. Standard Improved Booth

The Co-organizer provides standard improved booth modules built with the maxima system so that the
booth looks minimalist, more solid and more elegant. Exhibitors in the MAIN LOBBY AREA MUST USE the
standard improved booth with additional charge of Rp385,000 per square meter (exclude tax). Exhibitors in
other areas may also order the standard improved booth with the above charges, which Include :
 Maxima System Construction
 Wall partition (1 mL x 2.49 mH) for in-line/standard (non-corner) booth
 Fascia board (2 mL x 0.92mH)
 2 (two) standard folding chair units
 1 MCB 2A/Single/Phase and 1 single electrical power outlet
 1 (one) aluminum system reception desk (1,030mL x 0,50mW x 0,75mH)
 Standard lighting
 1 (one) waste paper basket
 Standard carpet
 1 (one) A4 brochure standing rack

Figure 4a. Standard Improved Booth Design

3. Standard Booth
The Co-organizer provides standard booth, this booth modules built with the R8 System, which include:
 R8 System Construction
 Wall partition (1mL x 2.49mH) for in-line/standard (non-corner) booth
 Fascia board (0.35mH)
 2 (two) standard folding chair units
 1 MCB 2A/Single/Phase and 1 single electrical power outlet
 1 (one) aluminum system reception desk (1,030mL x 0,50mW x 0,75mH)

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
16
  Standard lighting
 1 (one) waste paper basket
 Standard carpet
 1 (one) A4 brochure standing rack

Figure 4b. Standard Booth Design

Standard booth regulations:

 Additional/custom requirements will be charged separately.
 Screwing, drilling, painting or nailing on any of the aluminum frames and partition of the standard
booth are not allowed.
 To prevent partition from damage, exhibitors should not use any other adhesive materials except
masking tape/paper tape. Do not use stickers, scotch tape, double tape, duct tape and other adhesive
materials.
 Failure to comply with any of the regulation above will result in penalty fee charged to the exhibitor
and/or contractor.
 If you require assistance in hanging or displaying your exhibits, please consult the matter to our official
contractor.

 JCC’ s Technical Information

Please use the venue’s technical information as guideline in designing and constructing the booth.

Table 9. JCC’s Technical Information

HALL GROSS AREA MAXIMUM LOAD
Main Lobby ± 4,000 m2 300 Kg/m2
Assembly Hall ± 3,921 m2 250 Kg/m2

 Booth Partition/Booth Walls

 All constructions must be built with minimum distance 0.5 m from the venue’s wall. Exhibitors are prohibited
to use the remaining gap as storage.
 Every backside of partition should be covered and painted neatly.
 Knock-down system booths are highly recommended.
 Please refer to Table 10 for maximum height of booth partition in each hall.

 Tower/pylon
 Tower/pylon shall not be attached to the partition of other booths.
 Please refer to Table 10 for tower/pylon dimension in each hall.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
17
 Booth Dimension Regulation
Please refer to Table 10 for booth dimension regulations of each hall.

Table 10. Booth Dimension Regulation

MASSIVE WALL TOWER/PYLON
HALL
Height Length Width Height

Main Lobby 5m 1.2 m 0.5 m 4m

Assembly Hall 5m 1.2 m 0.5 m 4m
Note : Maximum booth height for booths located in low ceiling areas of the Main Lobby is 2.5 m

 Booth Zone
Figure 5. Booth Zone

a) Zone A (Tower Area)

 This regulation shall be applied for booth ≥ 60 m2.
 Distance between the marking line and the inside of the booth is 1 (one) meter.
 In this zone, exhibitors are not allowed to build massive partition.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
18
  Exhibitors can build tower/pylon in this zone with the consideration of booth dimension regulation as
stated in Table 9 in page 17 and Table 10 page 18.

b) Zone B (Massive Zone)

Exhibitors can build any construction that is not blocking to another booth.

c) Zone C (Backdrop Zone)

Exhibitors can build massive wall with the consideration of height restriction as stated in Table 10, page 18.

d) Zone D (Storage / Warehouse)

In order to provide comfortable access and good circulation for visitors, please use the recommended
picture for storage/warehouse position.

All Special booth designs must be approved by the Co-organizer via the Hall Coordinator. The Hall
Coordinator has the right to stop any special design booth construction without prior approval. Please
submit your booth design before 6 April 2018.

 Floor Construction
 Booth floor must be constructed in such a way to allow access for electricity, air flow, telephone,
computer, and video lines.
 Maximum height of booth leveling is 15 cm from the hall floor.
 Maximum height of stage is 60 cm from the hall floor.
 Each exhibitor should provide facilities for disabled visitors (such as ramp)

Figure 6. Flooring regulation

 Double-decker booths
As stated in Form A, exhibitors with double decker booths will be charged an additional fee of 50% (and 10%
VAT) from the initial booth price. In addition, these regulations also apply:
 Exhibitors with double-decker booths are required to comply with the regulations regarding the maximum
load and height restrictions in each hall.
 Double decker booth designs will be sent by the Hall Coordinator to the venue management for their
approval.

 Electrical Installation
 The only permitted electrical source is from the venue only. Exhibitors are prohibited to use power
generators for power source.
 For special design booths: Official contractor will only install electricity from the venue’s main panel to the
booth. The booth contractor shall be responsible for other electricity installations within the booth.
 Please use grounding for a stable voltage and frequency, the organizer will not be responsible for damages
caused by unstable voltage.
 Please use high-quality cables in the installation.
 Please locate the circuit breaker (MCB) in a visible and accessible location.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
19
 Telephone line
 Based on request, the Co-organizer provides a telephone set with 2 types of land line services:
a) Dial 9: Local
b) Hotline: Interlocal and mobile phone
 For any EDC machine installment, please check with your bank whether the machine requires hotline or
dial 9 to function.
 The landline will be fully functioned on the first day of the exhibition.
 The Co-organizer cannot grant on-site landline request.

 Loudspeaker Regulation
Exhibitors must manage the sound level in their booth in order to ensure a comfortable exhibition environment.
Noise regulation must be obeyed by all exhibitors. To control the noise level in the exhibition halls, the
utilization of loudspeakers is restricted by the following regulations:

1. Speaker position
a) Speakers must be located at a maximum height of 4.5 m.
b) Speakers must be directed downwards at 45 o angle and must not exceed booth’s borderline.
c) Speakers located on the second floor of double-decker booth must be directed vertically
downward into the booth’s interior.
d) Speakers may only be used for booth program purposes, such as product demos, interactive
quizzes and other types of entertainment.

Figure 7. Position of Loudspeaker

2. Volume Limit
a) Speaker volume must not exceed 80 dB(A) from the booth’s borderline facing into the gangway.
b) Loudspeakers for booth performances is limited to 1,000 Watt speakers.
c) Only Exhibitors who are holding press conferences/press gatherings or scheduled booth
programs that have been approved by the Co-organizer are allowed to use loudspeakers and
sound systems. Exhibitors located close to another exhibitor who are holding a press
conference/press gathering or scheduled programs are not allowed to use loudspeakers or other
sound equipment until the event ends.
d) If you intend to hold press conferences/press gatherings or scheduled programs in your booth,
please fill in Form 9: Booth Program Schedule (Please refer to page 21 for booth program
regulations).

 Storage (Warehouse)
 Please install a double lever padlock so the storage can be locked by both exhibitor’s and organizer’s lock.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
20
  The Co-organizer will only perform checklisting on displayed goods at the booth, the organizer will perform
product checklists inside the storage space.

 Promotional, brand activity and in-booth event regulation

 No business or promotional activities shall be conducted by any Exhibitor and/or staff outside their
allocated booth area.
 No Exhibitor is permitted to distribute any publicity materials, such as catalogues, brochures, flyers or
souvenirs outside of the booth area.
 Any crowd-inviting activity with or without sound system is considered as a brand activity/booth program.
 Live Performance may only start after 16.00 on the first day during cocktail hour.
 Please submit your Booth Programs schedule to your hall coordinators before 6 April 2018.
 Drawing is applied when there are conflicting booth program schedules and will be settled by drawing
mechanism at the 2nd Technical Meeting*
 Allowed booth program duration is 30 (thirty) minutes for one slot.*
 The allowed duration that can be taken for one booth program is 2 slots (60 minutes).*
 Maximum number of slots that can be taken per day is 6 slots (180 minutes).*
*To be confirmed

 Others
1. Booth Contractor can start to construct the booth after receiving approval from the Co-organizer. Please
send the booth design before 6 April 2018 to the Co-organizer.
2. Booth construction cannot be built directly on the venue’s floor (carpet or granite) and needs to be
protected by a 9mm multiplex or carpet before commencement of the set-up period. Any damage of the
venue’s carpet/granite or other property will be the responsibility of the Exhibitor or Booth Contractor
with the following charges:
1. Plenary Hall Meeting Rooms at Rp 7,500,000 + 10% per m²
2. Assembly Hall/ Cendrawasih Hall at Rp 13,000,000 + 10% per m²
3. Main Lobby Area at Rp 5,000,000 + 10% per m²
3. Please inform us if you are using your own Contractor by filling the operational form Form 3: Booth
Contractor (Special Design Only).
4. No booth construction or loading will be permitted once the event has been opened (on showdays).
5. All fabrication, construction and installation permitted to be carried out hereunder shall be at the expense
and responsibility of the Exhibitor/Contractor and to be done in such a manner as to cause no unnecessary
disturbances to the activities of the other users.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
21
 SAFETY & SECURITY
 Booth Security
 During the exhibition hours, the booth and display goods security is the exhibitor’s responsibility.
 The Co-organizer will provide professional securities in the exhibition’s area.
 There will be check list procedure 1 hour before opening time and 1 hour after closing time.
 Person in charge for checklist procedure (from the exhibitor) must present 1 hour before opening time,
and also 1 hour after closing time.
 If the PIC failed to present , the organizer will not be responsible for any lost or damage that can occur to
the displayed products.

 PPE (Personnel Protective Equipment)

PPE (Personnel Protective Equipment) is a mandatory requirement. All contractor personnel are obliged
to apply/use PPE during the build-up and breakdown period. Required PPE includes helmet, gloves,
boots/shoes and contractor’s own uniforms. Contractors are strictly prohibited to enter exhibition area
without PPE (Personnel Protective Equipment).

Figure 8. Required Personnel Protective Equipment (PPE)

 Dangerous Materials
The following items are not allowed into the event:
 Knives or other sharp objects
 Flammable materials, explosives, petrol, dangerous gases (including gas-filled balloons) or highly
inflammable substances
 Temporary electrical fittings

 Security Information
 Security service will operate within the Exhibition Halls throughout the tenancy, but the Co-organizer
cannot take responsibility for any loss or damage to exhibitors’ property.
 As well as taking out adequate insurance, exhibitors should instruct their personnel not to leave their
booth with exhibits unattended at any time when the halls are open, whether during the installation, open
or dismantling periods.
 Briefcases, laptops and mobile telephones are particularly vulnerable–safeguard them at all times.
 Portable items should be secured overnight and removed immediately when the exhibition closes. This is
when the risk of loss or damage is at its greatest.
 In the event of loss or damage, exhibitors should report immediately to the organizer with details of the
loss or damage timings and description of articles etc.
 General security arrangements for the exhibition will be controlled by the Co-organizer in conjunction with
the Venue.
 It is recommended that a staff member of the booth should standby one hour before the exhibition opens
and until all visitors have left the hall after closing hour.
Under no circumstances should a booth be unmanned during the opening periods of the exhibition.
 The Co-organizer and the venue will make all reasonable arrangements for security coverage. However, the
Co-organizer is not responsible for any loss or damage which may occur, and it will be the exhibitor's
responsibility for the security of their booth, its exhibits and contents including personal property.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
22
 The Exhibitor needs to ensure that firefighting systems provided in the venue (sprinkler system fire fighting
appliances) are not obscured or blocked by the booth construction or display products.
 The water sprinkler system should be kept from attachments or suspension of any objects, No spotlight or
heat generating equipment should be focused or stationed near the sprinkler heads.
 The Exhibitor/Contractor needs to ensure that all exit doors are unobstructed / not blocked at all times and
appropriate emergency and directional signs are displayed as deemed necessary.
 The Contractor(s) appointed by the Exhibitor shall not use parts or sections or items of the JCC facilities as
a working bench.
 It is strictly prohibited to damage any part of the venue including the walls, floors, ceilings, furniture and
furnishings or any other parts of JCC, Activities which destructs the venue facilities such as coloring, nails,
tacks, screws, pins, adhesives or devices of any description likely, will be charged by the Co-organizer.
 Painting, sawing and welding are not permitted in the exhibition area.
 The contractors are responsible for the removal of all construction waste generated during set-up, show
days and breakdown period. The contractors cannot leave the waste in JCC, unless this arrangement has
been agreed in advance by JCC, which will involve an additional charge.
 All power requirements must be provided 4 (four) weeks before commencement of the event (single line
drawing submitted, where necessary to obtain approval from organizer & JCC).
 The Exhibitor, the Contractor's employee(s) are permitted to enter the exhibit areas only, movements into
other areas require approval from the JCC Management.
 Nailing into stage-tops (rented from the JCC) is strictly prohibited except with the written approval from
the JCC management.
 The Exhibitor/Contractor cannot construct any installation modification (including electrical fitting) to the
facilities without previous written approval from JCC.
 The electrical installations are subject to approval by JCC Engineering Department before switching on the
power, Charges for changes and/or modification are the responsibility of the Exhibitor, and each booth
must have an MCB unit installed for all electrical power supply before final connections to the main supply
from the JCC.
 All gangways leading to the emergency exits must be clear from any construction and displayed products.
 If the contractor has not dismantled the booth until Saturday, 5 May 2018 at 03.00 AM, the organizer shall
not be responsible for any loss or damage of the booth construction and displayed products. The
contractor shall be fully responsible of any extra charges that may occur.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
23
 EXHIBITION FACILITIES
 Air Conditioning
JCC provides air conditioning in the exhibition areas and meeting rooms for a maximum of 12 (twelve)
hours per day.
 Bonded Warehouse
JCC is equipped with a Bonded Warehouse Facility;
 The use of this bonded warehouse shall be the responsibility between the Exhibitor, its appointed
Freight Forwarder and JCC;
 The Co-organizer appoints the 42nd IPA Convention and Exhibition (CONVEX) 2018 official Freight
Forwarder and shall accept no liability for such warehouse use;
 Should the Exhibitor require a Freight Forwarder or Customs Clearance agents for all imported items,
the Organizer may give references of Freight Forwarding Agents at the Exhibitor’s discretion;
 The Co-organizer shall be relieved from any liability pertaining the Exhibitor’s choice of such agent.
 Business Center
Business center will operate at the Main Lobby of the Jakarta Convention Center.
 Cleaning and Sanitation
JCC will provide cleaning and sanitation services in the Exhibition Areas for Exhibition and Meeting Rooms
during the Exhibition Show Days.
The above services include:
 Daily cleaning of the public areas during the event;
 Provision of agreed quantity of ashbins/waste receptacles for public use;
 Cleaning services of booth fittings and stands are available from JCC at their scale of charges.
Please be reminded that booth Cleaning is not included as part of your package.

 Emergency Exit
There are several accesses for emergency exit, all shown on the IPA CONVEX floor plan/map, fully
according to standard security and safety procedures.

 Fire Safety
JCC is fully equipped with fire protection and detection system including automatic water sprinklers, fire
hose, fire detection and alarms, fireman intercom, public address, portable fire extinguishers and external
hydrant systems.

 Medical Room (Office 4, Plenary Hall)

Medical room will be in operation during the exhibition hours for first aid needs.

 Praying Room
 Musholla/praying room is located in the lower lobby area.
 Friday Praying is located in Plenary Hall*.

 Press Room (Board Room 2, Plenary Hall)

A room facilitated with PC, internet connections, telephone and fax/copy machine for press activities.

 Smoking
All JCC indoor areas are non-smoking areas, therefore smoking can only be allowed outside the venue.

 Snack Bar
Food and beverage corner for exhibitors/visitors will be managed by JCC, it is located at Mezzanine
Plenary Hall & Drop Off Assembly Hall.

 Shuttle Bus*
 Shuttle bus services are available from the venue to the official hotels and vice versa.
 Schedules of shuttle bus services will be available at a later date.
* To be confirmed

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
24
 BEST BOOTH CONTEST
 Participate and compete in the Best Booth Contest during the exhibition. This opportunity generates extra
publicity for your company:
 Utilizing the exhibition to attract visitor’s interest to know more about energy, oil and gas sectors
 Creating an unforgettable experience for visitors
 More exposure for your company

Winners will be announced at the Closing Ceremony and will receive recognition on the IPA CONVEX website
and newsletter.
Table 11. Contest Categories
Booth Category Booth Space (m2) Winner Category
Platinum Category > 51 m2 Best design & Best content
Gold Category 26 m2 – 50 m2 Best design & Best content
Silver Category <25 m2 Best design & Best content

 Judges
All booths will be judged by a panel of professionals from related industries.

 Judging Criteria
 Booth compliance with rules and regulations, including HSE elements during booth construction
 Safety measures during the entire exhibition period
 Creativity, imagination and originality
 Contents:
- Informative materials
- Promotional materials
- Booth programs, exposure relating to this year’s theme
- Public accessibility to company information
 Aesthetics: façade & interior design, space utilization
 Booth attendant’s aptitude, enthusiasm, friendliness and interaction with visitors
 Overall appearance/overall booth harmony
 Additional criteria to follow at a later date

 Judging Period
The booth will be judged during construction, one day prior to the exhibition, all the way until the last day of
the event.

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
25
 TENTATIVE PROGRAM
Updated 1 maret 2018

DAY 1 – WEDNESDAY, 2nd MAY 2018

08:00 Participants are to be seated at the Plenary Hall

(Board members are expected to arrive in the Board Room)

08:45 Arrival of H.E. the President and the Minister of Energy and Mineral Resources of the Republic
of Indonesia at the Jakarta Convention Center

09:00 - OPENING CEREMONY by H.E. the President of the Republic of Indonesia

- Dialogue between H.E. the President of the Republic of Indonesia and prominent Oil and
Gas local gurus.

10:00 - VIP tour to the Exhibitions and TPC area

- H.E. the President of the Republic of Indonesia leaves JCC after completing the tour

11.00 Press Conference

11.15 CEO FORUM

12:00 LUNCH Room is open

12:30-14:00 TECHNOLOGY SESSION I (Assembly Hall 1)

Theme: “Government on Innovation of New Technology Improvement”

13:00 Start of the TECHNICAL PAPERS PRESENTATIONS

14:00-16:00 PLENARY SESSION I (Cendrawasih Room 3)

Theme: “Mapping Global Oil and Gas Investment Competitiveness”
Invited Keynote Speaker:
Ignasius Jonan, Minister of Energy and Mineral Resources of the Republic of Indonesia
Invited Panelists:
1. Fred McMahon, Walker Chair of Economic Freedom Research of The Fraser Institute
2. TBA, ExxonMobil Regional Office
3. Chuck Taylor, IPA Board
Moderator: Bryan Christopher Land, World Bank

16:30 COCKTAIL GATHERING – A social networking event at the Exhibition Hall of the JCC

DAY 2 – THURSDAY, 3rd MAY 2018

08:00 Start of the TECHNICAL PAPERS PRESENTATIONS

08:00 The EXHIBITION is open

10:00-12:00 PLENARY SESSION II (Cendrawasih Room 3)

Theme: “How Countries Maintain and Improve Their Global Oil and Gas Investment Competitiveness”
Invited Panelists:
1. Arcandra Tahar, Vice Minister of Energy and Mineral Resources of the Republic of Indonesia
2. Eng. Tarek El-Molla, Minister of Petroleum and Mineral Resources Arab Republic of Egypt
3. Muhammad Zamri Jusoh, Vice President Malaysia Petroleum Management of Petronas

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
26
 4. Franco Polo, Executive Vice President Asia Pacific & Iraq of Eni
Moderator: Arnold Volkenborn, Managing Director – Accenture Strategy, Energy, Asia Upstream
Lead

11:00-12:30 TECHNOLOGY SESSION II (Assembly Hall 1)

Theme: “Impact of Digital Internet of Things in the Upstream Oil and Gas”

12:00 LUNCH

12:30-14:00 TECHNOLOGY SESSION III (Assembly Hall 1)

Theme: “New Business Model in Gross Split System”

14:00-16:00 PLENARY SESSION III (Cendrawasih Room 3)

Theme: “Aligning Policies to Achieve Indonesia’s Energy Plan”

Invited Panelists:
1. Satya Widya Yudha, Deputy Chairman of Commission VII of the House of Representatives of
the Republic of Indonesia
2. Directorate General of Oil and Gas RI
3. Amien Sunaryadi, Chairman of SKK Migas
4. Triharyo Soesilo, Project Director for Energy Sector of Committee for Acceleration of Priority
Infrastructure Delivery (KPPIP) of the Republic of Indonesia
5. Ronald Gunawan, IPA Board
Moderator: Ahmad Yuniarto

16:00-18:00 INDUSTRY COCKTAIL at Kasuari Lounge of the JCC

DAY 3 – FRIDAY, 4th MAY 2018

08:00 The EXHIBITION is open

08:00-09:30 TECHNICAL PAPERS PRESENTATIONS

09:30-11:30 SPECIAL SESSION (Cendrawasih Room 3)

Theme: “Improving Indonesia’s Gas Business from Upstream to Downstream”
Invited Panelists:
1. Parulian Sihotang, Deputy for Finance and Monetization of SKK Migas
2. Komaidi Notonegoro, Executive Director of ReforMiner Institute
3. PT Perusahaan Gas Negara (Persero) Tbk
4. Achmad Safiun, Chairman of Forum Industri Pengguna Gas Bumi (FIPGB)
5. Kevin Moore, IPA Board
Moderator: Budi Aguswidjaja, VP Finance, Sales and Commercial of BP

09:30-11:30 TECHNOLOGY SESSION IV (Assembly Hall 1)

Theme: “Technology for Decommissioning”
11:30 LUNCH & FRIDAY PRAYERS

14:30-16:00 CLOSING CEREMONY OF THE 42nd IPA CONVENTION & EXHIBITION

(Cendrawasih Room 3)
 Awards Presentation
 Announcement of Bidding Rounds – by Directorate General of Oil and Gas
 Official Closing of 42nd IPA Convention and Exhibition by the Vice Minister of Energy and
Mineral Resources of the Republic of Indonesia
16:00 CLOSING OF THE EXHIBITION

Kindly note that this information is valid on the date of the manual book’s distribution.
The above information is subject to change at the discretion of IPA.
27
ORGANIZER:
Indonesian Petroleum Association
Indonesia Stock Exchange Building
Tower II, 20 th Floor, Suite 2001
Jl. Jend. Sudirman Kav. 52-53
Jakarta 12190, Indonesia
P:(62-21) 515 5959
F:(62-21) 5140 2545/6
E-mail:inquiries@ipa.or.id
www.ipa.or.id
CO-ORGANIZER:
PT Dyandra Promosindo
The City Tower, 7 th Floor
Jl. M.H. Thamrin No. 81,
Jakarta 10310, Indonesia
P:(+62 21) 3199 6077
F:(+62 21) 3199 6277
E-mail: marketingipa2018@dyandra.com
www.dyandra.com