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d) If, after the review of the plans, quantities d) The Head of the Procuring Entity or his duly
and estimated cost of the items of work authorized representative, acting upon the
involved, the proper office of the procuring recommendation of the technical staff or
entity empowered to review and evaluate appropriate office, shall approve the
Change Orders or Extra Work Orders Change Order or Extra Work Order after
recommends approval thereof, the Head of being satisfied that the same is justified,
the Procuring Entity or his duly authorized necessary, and in order.
representative, believing the Change Order
or Extra Work Order to be in order, shall
approve the same.
a. The Head of the Procuring Entity or his duly 3.2. However, under any of the following
authorized representative may, subject to conditions, the procuring entity’s
the availability of funds, authorize the representative/Project Engineer may,
immediate start of work under any Change subject to the availability of funds and
Order or Extra Work Order under any or all within the limits of his delegated
of the following conditions: authority, allow the immediate start of
work under any Change Order or Extra
i) In the event of an emergency where Work Order:
the prosecution of the work is urgent
to avoid detriment to public service, or i) In the event of an emergency where
damage to life and/or property; and/or the prosecution of the work is urgent
ii) When time is of the essence; to avoid detriment to public service, or
damage to life and/or property;
and/or
ii) When time is of the essence;
Provided, however, That such approval is Provided, however, That such approval is
valid on work done up to the point where valid on work done up to the point where
the cumulative increase in value of work on the cumulative increase in value of work
the project which has not yet been duly on the project which has not yet been duly
fully approved does not exceed five percent fully approved does not exceed five
(5%) of the adjusted original contract price percent (5%) of the adjusted original
whichever is less; contract price whichever is less;
23.4.2. A bidder who maintains a current and 23.4.2. A bidder who maintains a current and
updated file of his Class “A” Documents shall updated file of his Class “A” Documents may
be issued a certification by the BAC to that submit to the procuring entity, in lieu of the
effect, which certification may be submitted said documents, the Certificate of
to the procuring entity concerned in lieu of Registration and Membership issued by
the foregoing Class “A” documents. PhilGEPS pursuant to Section 8.5.2.
24.4.3.2. A bidder who maintains a current 24.4.3.2. A bidder who maintains a current
and updated file of his Class “A” Documents and updated file of his Class “A” Documents
shall be issued a certification by the BAC to may submit to the procuring entity, in lieu of
that effect, which certification may be the said documents, the Certificate of
submitted to the procuring entity Registration and Membership issued by
concerned in lieu of the foregoing Class “A” PhilGEPS pursuant to Section 8.5.2.
documents.
Sections 5(d) and (e) to Sections 5(c) and (d), RENUMBERING of the following
respectively. Sections
Form of Bid Security Amount of Bid Form of Bid Security Amount of Bid
Security (Equal to Security (Equal to
Percentage of the ABC) Percentage of the ABC)
(a) Cash or Two percent (2%) (a) Cash or Two percent (2%)
cashier’s/manager’s cashier’s/manager’s
check issued by a check issued by a
Universal or Universal or
Commercial Bank. Commercial Bank.
(b) Bank (b) Bank draft/
draft/guarantee or guarantee or
irrevocable letter of irrevocable letter of
credit issued by a credit issued by a
Universal or Universal or
Commercial Bank: Commercial Bank:
Provided, however, Provided, however,
that it shall be that it shall be
confirmed or confirmed or
authenticated by a authenticated by a
Universal or Universal or
Commercial Bank, if Commercial Bank, if
issued by a foreign issued by a foreign
bank. bank.
(c) Surety bond Five percent (5%) (c) Surety bond callable Five percent (5%)
callable upon demand upon demand issued
issued by a surety or by a surety or
insurance company insurance company
duly certified by the duly certified by the
Insurance Commission Insurance Commission
as authorized to issue as authorized to issue
such security. such security.
(d) Any combination of Proportionate to share (d) Any combination of Proportionate to share
the foregoing. of form with respect to items (a) to (c) above. of form with respect to
total amount of total amount of
security security
(e) Bid Securing No percentage
For biddings conducted by LGUs, the Bidder Declaration required
may also submit bid securities in the form of
cashier’s/manager’s check, bank For biddings conducted by LGUs, the Bidder
draft/guarantee, or irrevocable letter of credit may also submit bid securities in the form of
from other banks certified by the BSP as cashier’s/manager’s check, bank
authorized to issue such financial statement. draft/guarantee, or irrevocable letter of credit
from other banks certified by the BSP as
authorized to issue such financial statement.
Form of Bid Security Amount of Bid Form of Bid Security Amount of Bid
Security (Equal to Security (Equal to
Percentage of the ABC) Percentage of the ABC)
(a) Cash or Two percent (2%) (a) Cash or Two percent (2%)
cashier’s/manager’s cashier’s/manager’s
check issued by a check issued by a
Universal or Universal or
Commercial Bank. Commercial Bank.
(b) Bank (b) Bank draft/
draft/guarantee or guarantee or
irrevocable letter of irrevocable letter of
credit issued by a credit issued by a
Universal or Universal or
Commercial Bank: Commercial Bank:
Provided, however, Provided, however,
that it shall be that it shall be
confirmed or confirmed or
authenticated by a authenticated by a
Universal or Universal or
Commercial Bank, if Commercial Bank, if
issued by a foreign issued by a foreign
bank. bank.
(c) Surety bond Five percent (5%) (c) Surety bond callable Five percent (5%)
callable upon demand upon demand issued
issued by a surety or by a surety or
insurance company insurance company
duly certified by the duly certified by the
Insurance Commission Insurance Commission
as authorized to issue as authorized to issue
such security. such security.
(d) Any combination of Proportionate to share (d) Any combination of Proportionate to share
the foregoing. of form with respect to items (a) to (c) above. of form with respect to
total amount of total amount of
security security
(e) Bid Securing No percentage
For biddings conducted by LGUs, the Bidder Declaration required
may also submit bid securities in the form of
cashier’s/manager’s check, bank For biddings conducted by LGUs, the Bidder
draft/guarantee, or irrevocable letter of credit may also submit bid securities in the form of
from other banks certified by the BSP as cashier’s/manager’s check, bank
authorized to issue such financial statement. draft/guarantee, or irrevocable letter of credit
from other banks certified by the BSP as
authorized to issue such financial statement.
Form of Bid Security Amount of Bid Form of Bid Security Amount of Bid
Security (Equal to Security (Equal to
Percentage of the ABC) Percentage of the ABC)
(b) Bank Five percent (5%) (b) Bank Ten percent (10%)
draft/guarantee or draft/guarantee or
irrevocable letter of irrevocable letter of
credit issued by a credit issued by a
Universal or Universal or
Commercial Bank: Commercial Bank:
Provided, however, Provided, however,
that it shall be that it shall be
confirmed or confirmed or
authenticated by a authenticated by a
Universal or Universal or
Commercial Bank, if Commercial Bank, if
issued by a foreign issued by a foreign
bank. bank.
(a) Tax clearance per Executive Order 398, (a) Tax clearance per Executive Order 398,
Series of 2005: Series of 2005, as finally reviewed and
approved by the BIR.
(a) Tax clearance per Executive Order 398, (a) Tax clearance per Executive Order 398,
Series of 2005: Series of 2005, as finally reviewed and
approved by the BIR.
(a) Tax clearance per Executive Order 398, (a) Tax clearance per Executive Order 398,
Series of 2005: Series of 2005, as finally reviewed and
approved by the BIR.
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(vi) The prospective bidder’s computation for (vi) The prospective bidder’s computation
its Net Financial Contracting Capacity (NFCC) for its Net Financial Contracting Capacity
or a commitment from a Universal or (NFCC).
Commercial Bank to extend a credit line in
favor of the prospective bidder if awarded
the contract to be bid (CLC).
Where: K = 10 for a contract duration of one The values of the bidder’s current assets and
year or less, 15 for a contract duration of more current liabilities shall be based on the data
than one year up to two years, and 20 for a submitted to the BIR, through its Electronic
contract duration of more than two years. Filing and Payment System (EFPS).
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(v) NFCC computation or CLC in accordance (v) NFCC computation in accordance with ITB
with ITB Clause 5.5; Clause 5.5;
12.1. Unless otherwise indicated in the BDS, 12.1. Unless otherwise indicated in the BDS,
the first envelope shall contain the following the first envelope shall contain the following
eligibility and technical documents: eligibility and technical documents:
(vi) NFCC computation or CLC in accordance (vi) NFCC computation in accordance with
with ITB Clause 5.5; ITB Clause 5.5;
(i) Registration certificate from SEC, (i) Registration certificate from SEC,
Department of Trade and Industry (DTI) for Department of Trade and Industry (DTI) for
sole proprietorship, or CDA for cooperatives, sole proprietorship, or CDA for cooperatives,
or any proof of such registration as stated in or any proof of such registration as stated in
the Bidding Documents. the Bidding Documents.
(ii) Mayor’s permit issued by the city or (ii) Mayor’s permit issued by the city or
municipality where the principal place of municipality where the principal place of
business of the prospective bidder is located. business of the prospective bidder is located.
(i) Registration certificate from SEC, (i) Registration certificate from SEC,
Department of Trade and Industry (DTI) for Department of Trade and Industry (DTI) for
sole proprietorship, or CDA for cooperatives, sole proprietorship, or CDA for cooperatives,
or any proof of such registration as stated in or any proof of such registration as stated in
the Bidding Documents; the Bidding Documents;
(ii) Mayor’s permit issued by the city or (ii) Mayor’s permit issued by the city or
municipality where the principal place of municipality where the principal place of
business of the prospective bidder is located; business of the prospective bidder is located;
and,
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(v) NFCC computation or CLC in accordance (v) NFCC computation in accordance with ITB
with ITB Clause 5.5; Clause 5.5; and,
(a) Tax clearance per Executive Order 398, (a) Latest income and business tax returns in
Series of 2005, as finally reviewed and the form specified in the BDS;
approved by the BIR; (b) Certificate of PhilGEPS Registration; and
(b) Latest income and business tax returns in (c) Other appropriate licenses and permits
the form specified in the BDS; required by law and stated in the BDS.
(c) Certificate of PhilGEPS Registration; and
(d) Other appropriate licenses and permits Failure of the Bidder declared as Lowest
required by law and stated in the BDS. Calculated Bid to duly submit the
requirements under this Clause or a finding
Failure of the Bidder declared as Lowest against the veracity of such shall be ground for
Calculated Bid to duly submit the requirements forfeiture of the bid security and
under this Clause or a finding against the disqualification of the Bidder for award.
veracity of such shall be ground for forfeiture of
the bid security and disqualification of the
Bidder for award.
Philippine Bidding Documents
Clause 12.1(a), ITB for Infrastructure Projects
“Unless otherwise indicated in the BDS, the “Unless otherwise indicated in the BDS, the
first envelope shall contain the following first envelope shall contain the following
eligibility and technical documents: eligibility and technical documents:
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(v) NFCC computation or CLC in accordance (v) NFCC computation in accordance with ITB
with ITB Clause 5.5; Clause 5.5; and,
(a) Tax clearance per Executive Order 398, (a) Latest income and business tax returns in
Series of 2005, as finally reviewed and the form specified in the BDS;
approved by the BIR; (b) Certificate of PhilGEPS Registration; and
(b) Latest income and business tax returns in (c) Other appropriate licenses and permits
the form specified in the BDS; required by law and stated in the BDS.
(c) Certificate of PhilGEPS Registration; and
(d) Other appropriate licenses and permits Failure of the Bidder declared as Lowest
required by law and stated in the BDS. Calculated Bid to duly submit the requirements
under this Clause or a finding against the
Failure of the Bidder declared as Lowest veracity of such shall be ground for forfeiture of
Calculated Bid to duly submit the requirements the bid security and disqualification of the
under this Clause or a finding against the Bidder for award.
veracity of such shall be ground for forfeiture of
the bid security and disqualification of the
Bidder for award.
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(ii) Mayor’s permit issued by the city or (ii) Mayor’s permit issued by the city or
municipality where the principal place of municipality where the principal place of
business of the prospective bidder is located; business of the prospective bidder is located;
and,
(a) Tax clearance per Executive Order 398, (a) Latest income and business tax returns in
Series of 2005, as finally reviewed and the form specified in the BDS;
approved by the BIR; (b) Certificate of PhilGEPS Registration; and
(b) Latest income and business tax returns in (c) Other appropriate licenses and permits
the form specified in the BDS; required by law and stated in the BDS.
(c) Certificate of PhilGEPS Registration; and
(d) Other appropriate licenses and permits Failure of the Consultant declared as HRB to
required by law and stated in the BDS. duly submit the requirements under this Clause
or a finding against the veracity of such, shall
Failure of the Consultant declared as HRB to be ground for forfeiture of the bid security and
duly submit the requirements under this Clause disqualification of the Consultant for award.
or a finding against the veracity of such, shall
be ground for forfeiture of the bid security and
disqualification of the Consultant for award.
(iv) Sworn statement by the prospective (iv) Sworn statement by the prospective
bidder or its duly authorized representative in bidder or its duly authorized representative in
the form prescribed by the GPPB as to the the form prescribed by the GPPB as to the
following: following:
(1) It is not “blacklisted” or barred from (1) It is not “blacklisted” or barred from
bidding by the GOP or any of its agencies, bidding by the GOP or any of its agencies,
offices, corporations, or LGUs, including offices, corporations, or LGUs, including
foreign government/foreign or international foreign government/foreign or international
financing institution whose blacklisting rules financing institution whose blacklisting rules
have been recognized by the GPPB; have been recognized by the GPPB;
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(7) It complies with existing labor laws and (8) It did not give or pay, directly or
standards, in the case of procurement of indirectly, any commission, amount, fee, or
services. any form of consideration, pecuniary or
otherwise, to any person or official,
personnel or representative of the
government in relation to any procurement
project or activity.
(a) Bid security as prescribed in ITB Clause 15. If (a) Bid security as prescribed in ITB Clause 15. If
the Bidder opts to submit the bid security in the the Procuring Entity requires the bidders to
form of: submit the bid security in the form of:
The Bid Securing Declaration shall be enforced The Bid Securing Declaration shall be enforced
when the bidder commits any of the following: when the bidder commits any act resulting to
the forfeiture of bid security under Sections
a) Withdraws its bid during the period of 23.1(b), 34.2, 40.1 and 69.1, except 69.1(f), of
bid validity required in the bidding the IRR of RA 9184.
documents; or
a) Penalty of automatic blacklisting for two (2) b) Penalty of automatic blacklisting for two (2)
years in all government procurement years in all government procurement
activities; activities;
b) Payment of fine equivalent to the amount c) Payment of fine equivalent to the amount
subject to the following rules: subject to the following rules:
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(iii) Statement of all its ongoing and completed (iii) Statement of all its ongoing government
government and private contracts within and private contracts, including contracts
the period stated in the BDS, including awarded but not yet started, if any, whether
contracts awarded but not yet started, if similar or not similar in nature and complexity
any. The statement shall include, for each to the contract to be bid; and
contract, the following…
Statement identifying the bidder’s single
largest completed contract similar to the
contract to be bid, except under conditions
provided for in Sec. 23.5.1.3 of the IRR, within
the relevant period as provided in the BDS.
… …
(iv) Statement of all its ongoing and completed (iii) Statement of all its ongoing government
government and private contracts within 10 and private contracts, including contracts
years from the submission of bids, including awarded but not yet started, if any, whether
contracts awarded but not yet started, if similar or not similar in nature and complexity
any. The statement shall include, for each to the contract to be bid; and
contract, the following…
Statement identifying the bidder’s single
largest completed contract similar to the
contract to be bid.
a) Latest income and business tax returns; a) Latest income and business tax returns;
b) Certificate of PhilGEPS Registration; and, b) Certificate of PhilGEPS Registration or
c) Other appropriate licenses and permits PhilGEPS Registration Number if the procuring
required by law and stated in the Bidding entity is a Philippine foreign office or post,
Documents... provided that participating bidders should
register with the PhilGEPS prior to bid
opening; and
c) Other appropriate licenses and permits
required by law and stated in the Bidding
Documents…
(a) Submission of the following documents (a) Submission of the following documents
within the prescribed period from receipt within the prescribed period from receipt
by the Bidder of the notice that it has the by the Bidder of the notice that it has the
Lowest Calculated and Responsive Bid: Lowest Calculated and Responsive Bid:
(i) Valid JVA, if applicable, within ten (10) (i) Valid PCAB license and registration for
calendar days; the type and cost of the contract to be
bid for foreign bidders, within thirty
(ii) Valid PCAB license and registration for (30) calendar days, if allowed under a
the type and cost of the contract to be Treaty, International or Executive
bid for foreign bidders, within thirty Agreement mentioned in ITB Clause
(30) calendar days, if allowed under a 12.1(a)(iv);
Treaty, International or Executive
Agreement mentioned in ITB Clause (b) Posting of the performance security in
12.1(a)(iv); accordance with ITB Clause 32;
(b) Posting of the performance security in (c) Signing of the contract as provided in ITB
accordance with ITB Clause 32; Clause 31; and
(c) Signing of the contract as provided in ITB (d) Approval by higher authority, if required.
Clause 31; and