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Structure and
Organisation of

Structure and Organisation of Tamilnadu Police

The feature of our police system is that it is organised on a State basis

and the working of the police is governed by the Indian Police Act of 1861 or

Local Police Act, the Code of Criminal Procedure, 1973, the Indian Penal

Code of 1860, the Indian Evidence Act of 1872, the Constitution of India and

the various other enactments in which powers of law enforcement and

delegated to the police under the direction and control of the State

Government under the administrative control of the Home Department

ordinarily, the Chief Minister holds the portfolio of Home Department but in

some States there is a separate Home Minister, who exercises control over

the department of our police system does not, in practice, conform to the

basic constitutional scheme. The constitutional provisions, not with

standing, the centre plays a significant role in as essentially States sphere.

The paramilitary forces, directly under the control of the Central

Government, here always supplemented the State Armed Police, whenever

the latter has been found inadequate or ineffective to maintain Law and


The Police Department has a pyramidal structure with the Director

General of Police at the top and the Constable at the bottom. As the entire

department is considered as a unit, the department has a unique

personality, which is called the Police Personality.309 The supervisor must

continuously analyse the organisational structure with in his sphere of

Ghosh.S.K, “Keeping the peace: For whom the bell tolls,” Ashish Publishing House, New Delhi, 1989, p.2
James vadackumchery, “Policing the Largest Democracy 50 years and after,” APH Publishing Corporation, New
Delhi, 1998, p42

operations to ensure that it meets the needs of the total organisation in

providing a medium of communication between the elements of the

Hierarchy; that the structure provides clear-cut lines of accountability. Even

minor organisational changes in his unit might bring about substantial

improvements in operations.310

4.1 State Level Administration


The Constitution of India provides the office of Governor in States. But

the Constitution‟s seventh Amendment Act of 1956 facilitated the

appointment of the same person as a Governor for two or more States. The

Governor is the Chief Executive Head of the State. The Governor acts as an

agent of the central Government and therefore, the office of the Governor

have a dual role.

A Governor is appointed by the President of India by warrant under

his hand and seal. His usual term of office is five years. He can also resign

anytime by addressing his resignation to the President. The constitution laid

the following qualifications and conditions for the appointment of a person

as a Governor. He should be a citizen of India. He should have completed

the age of 35 years.

He should not be the member of either Houses of Parliament or of a

house of State legislature, should not hold any other office of profit. His

emoluments, allowances and privileges shall be determined by the

Nathan F. Iannone, “Supervision of Police Personnel 4th edi,” Prentice Hall Inc, Englewood Cliffs, New Jersey,
1987, p.192

Parliament of India. When the same person is appointed as the Governor of

two or more States, the emoluments and allowances payable to him shall be

allocated among the States in such proportion as determined by the

President of India. His emoluments and allowances should not be

diminished during his term of office. The oath of office to a Governor is

administered by the Chief Justice of the concerned State High Court and his

absence, the senior-most judge of that court available.

Powers and Functions

A Governor possesses the powers of the following heads. However, he

has no diplomatic, military or emergency powers like the President of India.

Executive Powers, Legislative Powers, Financial Powers, Judicial Powers are

enjoyed by the Governor.

Executive Powers

All executive actions of the Government of a State are formally taken

in his name. He can make rules specifying the manner in which the orders

and other instruments are made and executed in his name shall be

authenticated. He can make rules for more convenient transaction of the

business of a State Government and for the allocation among the ministers

of the said business. He appoints the Chief Minister and other Ministers. He

is the nominal head of the executive and the real executive is the cabinet

headed by Chief Minister.

A Governor is an integral part of the State Legislature. He has the

right of summoning or proroguing the State Legislature and dissolving the

State Legislative Assembly. He can address the State Legislature at the


commencement of the first session after each general election and the first

session of the year. He can send message to the house of the State

Legislature, with respect to a bill pending in the Legislature or otherwise. He

can promulgate ordinances when the State legislature is not in session.

These ordinances must be approved by the State Legislature within six

weeks from its reassembly. He can also withdraw an ordinance anytime. He

lays the reports of the State Finance Commission, the State Public Service

Commission and the comptroller and Auditor-General relating to the

accounts of the State, before the State Legislature.

Financial Powers

He sees that the Annual Financial Statement (State budget) is laid

before the State Legislature. Money Bills can be introduced in the State

Legislature only with his prior recommendation. No demand for a grant can

be made except on his recommendation. He can make advances out of the

Contingency Fund of the State to meet any unforeseen expenditure. He

constitutes a Finance Commission after every five years to review the

financial position of the Panchayats and the Municipalities.

Judicial Powers

He can grant pardons, reprieves, respites and remissions of

punishment or suspend, remit and commute the sentence of any person

convicted of any offence against any law relating to a matter to which the

executive power of the State extends. The pardoning power of the Governor

differs from that of the President in the following respects.


The President can pardon death sentence while the Governor cannot.

The President can pardon sentences inflicted by court martial while the

Governor cannot. He is consulted by the President while appointing the

judges of the concerned State High Court.

He makes appointments, postings and promotions of the District

Judges in consultation with the State High Court. He also appoints persons

to the judicial service of the State (other than district judges) in consultation

with the State High Court and the State Public Service Commission.

Chief Minister

The Governor is a formal head of the State. The real executive powers

are exercised by a Council of Ministers, headed by the Chief Minister. Article

163 of the Constitution lays down that there shall be a Council of Ministers

to aid and advice the Governor in discharging his functions. Thus the

position of the Chief Minister at the State level is analogous to the position

of Prime Minister at the centre.


The Chief Minister shall be appointed by the Governor under the

Article 164. Generally, the leader of the majority party in the Legislative

Assembly is appointed as the Chief Minister. The Chief Minister may also be

the member of the Legislative Assembly. If non-member of the State

Legislative Assembly is appointed as Chief Minister, he must become a

member of the Legislature within Six months. The Chief Minister is

appointed by the Governor. But the Governor cannot remove him from the


Other Ministers shall be appointed by the Governor on the advice of

the Chief Minister. The Ministers shall hold the office during the pleasure of

the Governor. The Council of Ministers shall be collectively responsible to

the State Legislative Assembly. The Governor shall administer the oaths of

office and secrecy to Ministers. A Minister who is not member of the State

Legislature for any period of six consecutive months shall cease to be a

Minister. Powers and Functions are

1. In Relation to Governor,

2. Council of Ministers, and

3. State Legislature.

In Relation to the Governor

Under the Article 167, he is the principal channel of communication

between the Governor and the Council of Ministers. He communicates to the

Governor of all decisions of the Council of Ministers relating to

administration of the affairs of the State and proposals for Legislation. To

furnish such information relating to the administration of the affairs of the

State and proposals for Legislation as the Governor may be called for. If the

Governor so requires, to submit for the consideration of the Council of

Ministers any matter on which a decision has been taken by a Minister but

which has not been considered by the council.

He advises the Governor with regard to the appointment of important

officials like Advocate General, Chairman, and Members of the State Public

service Commission, State Election Commissioner, and so on.


In Relation to Council of Ministers

He recommends the persons who can be appointed as Ministers by the

Governor. He allocates and reshuffles the portfolios among Ministers. He can

ask Ministers to resign or advice the Governor to dismiss him in the case of

difference of opinion. He presides over the meetings of the Council of

Ministers and influences its decisions. He guides, directs, controls and

coordinates the activities of all the ministers. He can bring out the collapse

of the council of ministers by resigning from office.

In Relation to State Legislature

He advises the Governor with regard to the summoning and

proroguing of the sessions of the State Legislature. He can recommend the

dissolution of the Legislative Assembly to the Governor anytime. He

announces the Government policies on the floor of the house.

Executive Organisaiton

The State Police Organisation falls under the Home Portfolio in the

State Government. As the Home Secretary is the administrative head of the

Home Ministry in the State, he is the responsible answerable person

regarding Law and Order problems to the Governor of the State and he is

the principle adviser to the Home Minister and also political head of the

State Police Organisation. Therefore the Home Secretary handles all

correspondences and controls policy of the Government. In a democracy the

function of the police has to be founded on two basis principles, namely, (i)

consent and balance and (ii) independence and accountability. These imply

securing the consent of the community and striking a balance between


different objectives of the police‟s role in society as well as maintaining

independence in functioning but always remaining accountable to the law of

the land and parliamentary institutions. 311

Director General of Police

The Police Act, 1861 formally made the Inspector General of Police

responsible for the administration of the Police of the State or Place or any

part of the State or Place in which the acts has been put into operation.

Today the State Police Organisation is been headed by the Director General

of Police. He is the chief of the State police and discharges heavy

responsibilities and performs functions and duties assigned to him under

the Police Act. The Primary functions of Director General of Police of the

State can be summarized as follows.

He is to serve as a principal adviser to his State Government in all

matters pertaining to Police Administration of the State. In this capacity he

can suggest matters and measures for policy formulation and policy

planning to Home Minister and Chief Secretary of his State through the

Home Secretary. He is to act as an administrative head of the State Police

Organization and to execute the policy decisions under the directives of the

State Government. He commands the line operations from the top and

supervises implementations of the policy in consultation with those who

formulate policy. He has to keep his own house in order and also to keep it

Ghosh.S.K, op. Cit. “Keeping the peace: For whom the bell tolls,” p.74

going in terms of detailed routine work. He is responsible for the internal

economy and all those steps which are necessary for the efficient handling of

the security services in the State. The Police Act of 1861 endowed the

Director General of Police with some special powers pertaining to

procurement of transport, recruitment and training of the personnel,

arrangements for housing accommodation, telephone and wireless facilities

and penal powers to enforce discipline by a system of periodic inspections

and framing of rules and regulations from time to time. His administrative

responsibilities warranted a great amount to discretion and powers

especially with regard to the personnel management of his force. The lines

have to be kept in his morale against all kinds of hazards involved in the

performance of duty. He was given special responsibilities for the financial

management of his department and has to plan, budget and allot grants. He

has also to ensure that financial responsible for the functions of his juniors.

Altogether he is to provide leadership to his organisation in administrative

decision making and administrative action.

The office of the Director General of Police is the highest and the most

significant office in the monarchy of Police Administration in the State. It

provides vital link between the Government and its Police Organization. He

periodically supplies statistical data and intelligence regarding crime to the

Government for purpose of the police assessment from a long range angle.

The Director General of Police (Law & Order) is over all in charge of

Administration of Tamil Nadu Police excluding him there are four Director

General of Police and one Project Officer are in charge of the Social Justice,

Crime Branch, Tamil Nadu Uniform Service Recruitment Board, Training

and Operations and Special Task Force etc. He is assisted by some

Additional Director General of Police‟s among them Additional Director

General of Police Law & Order and Additional Director General of Police

(Commissioner of Police, Chennai) are important to play a significant role in

Law and order. These Additional Director General of Police‟s comprises of

the following departments namely Administration, Headquarters, Economics

offence wing, Coastal Security Group, Central Bureau of Crime Investigation

Department, Intelligence, Enforcement, Civil Supplies Crime Investigation

Department, Civil Defence, Crime, Training, Police Academy, Member of

Tamil Nadu Uniform Service Recruitment Board, Vigilance and Anti

corruption and also State Transport Corporation.

The higher authorities are assisted by Inspector General of Police‟s. In

Chennai Additional Commissioner of Police is to control the Law and order

and others are controlling Administration, Headquarters, Operations,

Railways, Technical Service, Central Bureau of Crime Investigation

Department, Intelligence, Civil Supplies Crime Investigation Department,

Crime for Special Investigation team, Training, Member of Tamil Nadu

Uniform Service Recruitment Board, Armed Police, Refuges Camp at

Manadapam, two for Economics offence wing, and three for Vigilance and

Anti corruption. In that one is Vigilance & Anticorruption, another two are

deputed for Special Investigation Cell.

These Inspector General of Police‟s were assisted by several Deputy

Inspector General of Police‟s and governed by them with the authority


pertaining to Administration, Special Task Force, Human Rights and Social

Justice, Railways, Technical Service, Central Bureau of Crime Investigation

Department, Intelligence, Coastal Security Group, Home Guard, Crime for

Special Investigation team, Training, Member of Tamil Nadu Uniform Service

Recruitment Board, Vigilance and Anti corruption, two for Armed Police

Chennai, and Trichy and also four Joint Commissioner of Police in Chennai

for Law and Order. These authorities were subordinated by several

Superintendent of Police in the maintenance of Administration,

Headquarters, Training, Member of Tamil Nadu Uniform Service

Recruitment Board, Special Task Force, Costal Security Guard, two for

Operations, Railways and Special Investigation Cell, three for Crime branch,

Special Investigation team, four for Enforcement wing, five for Intelligence,

Vigilance and Anti corruption, six for Economics offence wing, Fifteen for

Armed Police and also Nineteen Deputy Commissioner of Police for Law and

Order, one Deputy Commissioner of Police Motor Transport and Armed

Reserve Police at Chennai.

The Director General of Police (Law & Order) with the assistance of

Additional Director General of Police is concentrating in all the four zones

with the help of Inspector General of Police It comprises of Inspector General

of Police North Zone Chennai, Inspector General of Police Central Zone

Trichy, and Inspector General of Police Western zone Coimbatore and

Inspector General of Police South zone Madurai. The North zone Inspector

General of Police is subordinated by three Deputy Inspector General of

Police‟s namely Chengai, Villupuram, Vellore and six Superintendents‟


under them each consisting the two. In the Central zone the Inspector

General of Police‟s are assisted by three Deputy Inspector General of Police‟s

namely Commissioner of Police Trichy, Trichy Rural, Tanjore with two

Deputy Commissioner of Police‟s and seven Superintendents‟ under their

control. The West zone Inspector General of Police is subordinated by four

Deputy Inspector General of Police‟s namely Coimbatore city, Salem City,

Coimbatore Rural, Salem Rural, with eight Deputy Commissioner of Police‟s

four Superintendents‟ and one Deputy Commissioner Armed Reserve to

perform the duties. The South zone Inspector General of Police is assisted by

six Deputy Inspector General of Police‟s namely Madurai City, Tirunelvelli

City, Madurai Rural, Tirunelvelli Rural, Dindugal, Ramnad with six Deputy

Commissioner of Police‟s nine Superintendents‟ and with one Deputy

Commissioner of Police Armed Reserve runs the administration efficiently.

In some States the District Police were divided into two major

branches, one the armed police that was kept in the reserve and to provide

fixed guards and escorts and another one was the civil police, which

provided personnel for the police stations.312 This was not correct. Most of

the States the police was broadly, divided into three categories, namely first

one - general executive, second one - armed reserve and third one - armed


In Pre-Independence, three-tier system existed in police and even in

post Independence, same model is continued with out any changes.

Pragya Mathur, “Stress in Police in India,” Gyan Publishing House, New Delhi, 1999, p.43
James Vadackumchery, “Policing the Largest democracy 50 years and after,” APH Publishing Corporation, New
Delhi, 1998, p.63

Tier-1: Consisting of Constables, Head Constable and Assistant Sub-

Inspectors. Tier-2: Consisting of Sub-Inspectors, Inspector, Deputy

Superintendent of Police and Superintendents of Police promoted from State

service. Tire-3: Consisting of Officers of Indian Police Service including the

Assistant Superintendent of Police. In tier-1 and tier-2, there are three

compartments and they are314

1. The General Executive

2. The armed Reserve and

3. Armed battalions

General Executive

The District Police Organisation is further subdivided into

subdivisions, circle and police stations each lower in rank and jurisdiction

than the preceding one. An Assistant Superintendent of Police supervises

the subdivisions. A police station is supported by a number of out posts that

can be either „reporting‟ or „non reporting‟. Each police station has a number

of beats under its charge. Each beats covers a number of villages. The beat

constable is responsible for policing the beat.

The Superintendents of Police, the station officers and the constables

remain as the bedrock of Indian police and the administrative system. The

Superintendent of Police is responsible for all matters relating to its internal

James Vadackumchery, “Police Leadership the inside Story,” APH Publishing Corporation, New Delhi, 1999, p.5

economy, management and maintenance of its discipline and the efficient

performance of its duties. His various assistants and subordinates of all

ranks together with their subordinates constitute the District


Armed Reserve

The six cities were under the control of City Commissioners. The

remaining Districts were under the control of District Superintendents of

Armed Reserve Police. They provide Guard duty, Escort of cash from & to, to

treasuries and imperial banks, and escort of prisoners, Striking force, the

strength which varied between „300 to 700‟ men according to the size of the



Additional Director General of Police

Inspector General of Police, Chennai Inspector General of Police, Trichy

Deputy Inspector General of Police, Chennai Deputy Inspector General of Police, Trichy

Commandant – 2 Bn Commandant – 3 Bn Commandant – 1 Bn Commandant - 4

– 4 Bn
Commandant – 5 Bn Commandant – 8 Bn Commandant – 6 Bn Commandant - 7

ndant S.I
Commandant – 10 Bn Commandant – SF Commandant – 9 Bn Commandant – 11 Bn

Commandant – RC Bn WM PTECTS, CNI Commandant – 12 Bn Commandant – 14 Bn

AE PTW, Trichy

Armed Police Administration

The Armed Police is established under their respective Acts and Rules.

Their organisation is, broadly speaking; on the lines of an Army Infantry

battalion thought their armament is more limited and sometimes

specialised. Subject to the control of the Additional Director General of

Police, Inspector General of Police and the Deputy Inspector General of

Police concerned, a Commandant of the rank of a Superintendent of Police

commands each battalion. A battalion has four to six companies of hundred

to one hundred and twenty men in each of them. The Commandant assists

by Deputy and Assistant Commandants in the rank of Junior

Superintendents of Police. In this respect the system differs from State to

State. Similarly company commanders may be in the rank of Inspectors or

Sub-Inspectors. In some States rank of Inspectors or Sub-Inspectors in the

armed battalions are termed as Subedars and Jamedars respectively. Each

State has normally a dozen or more such battalions.

The Inspector General of Police Armed Police was empowered with the

Top Level Administration of Tamilnadu Special Police till 28.06.2007. At

present Additional Director General of Police is empowered as toppest level

administration of Tamilnadu Special Police. He is the nominal head of this

Tamilnadu Special Police. As per the Tamilnadu Special Police headquarters

the battalions are divided in to two ranges namely Chennai and Trichy.

These two ranges are governed by their respective Inspector General of

Police and Deputy Inspector General of Police. They are eleven battalions;

Regimental Center, Special Force, Coastal Security Guard and Electricity &

Bank Guard battalions. All these are governed by each Commandant

(Superintendent of Police). Other than these Small Arms branch is headed

by the Small Arms Commandant and the Police Transport workshops, Avadi

is headed by Works Manager and another Police Transport workshop of

Trichy is headed by Assistant Engineer.

Inspector General of Police

1. Supervises and maintains the functioning of all Tamilnadu Special

Police battalions, Range Offices and Police Transport Workshops.

2. Coordinating Tamilnadu Special Police deployment in cities/districts,

special units, guards and outside the State.

3. Assisting the Director General of Police in conduct of medal parades,

State athletic and sports meet, duty meets, election etc., and any other

assigned responsibility.

4. Coordinating participation of State Police Athletic and sports teams at

National Level.

5. Conducting State Police Arms Committee meetings.

Deputy Inspector General of Police

The Deputy Inspector Generals of Police, Armed Police is over all

incharge of Tamilnadu Special Police battalions and the Transport

Workshop Cum Training School at Avadi and Trichy. They supervise the

training of the recruits and various courses run at the regimental centre.

They are also incharge of the welfare of Police Personnel. Besides their other

duties and responsibilities they also maintain the units.315 Hence all these

battalions put forth their reports only through Deputy Inspector Generals of

Police to Inspector General of Police.

Armed Police Headquarters Office


Additional Director General of Police

Inspector General of Police, Trichy

Inspector General of Police, Chennai

Deputy Inspector General of Police, Trichy

Deputy Inspector General of Police, Chennai

SAO Personal Assistant

Personal Assistant

A B C D A B Superinte S
Superinte Superinte Superinte Superinte Superinte Superinte ndent
ndent ndent ndent ndent ndent ndent

Superintendent A A

Chennai Range

Name of the Battalions Head quarters

Police standing order , part 2, chapter XIII, para 131 (3)

Tamilnadu Special Police 2nd battalion Avadi

Tamilnadu Special Police 3rd battalion Veerapuram

Tamilnadu Special Police 5th battalion Avadi,

Tamilnadu Special Police 8th battalion New Delhi

Tamilnadu Special Police 10th battalion Ulendurpet

Tamilnadu Special Police Striking Force battalion Poonamallee

Tamilnadu Special Police Regimental Centre Avadi

Police Transport Work Shop Avadi

Trichy Range

Name of the Battalions Head quarters

Tamilnadu Special Police 1st battalion Trichy
Tamilnadu Special Police 4th battalion Kovaiputhur
Tamilnadu Special Police 6th battalion Madurai
Tamilnadu Special Police 7th battalion Palani
Tamilnadu Special Police 9th battalion Manimutharu
Tamilnadu Special Police 11th battalion Rajapalyam
Tamilnadu Special Police 12th Coastal battalion Manimutharu
Tamilnadu Special Police 14th Guard battalion Palani
Police Transport Work Shop Trichy

4.4 Battalion Administration

Each battalion is empowered with Commandant as their nominal

head. The Deputy Commandant and Assistant Commandant‟s subordinate

him. Companies and Groups are under their controls, which are headed by

their Commander respectively, who are assisted by Sub-Inspectors. Each

company has four Sub-Inspectors but the number varies in group

depending on their strength. These are the normal functions of Tamilnadu


Special Police battalions. Some are peculiar in nature as per their

administration duties. For instance, the Tamilnadu Special Police 8th

battalion companies who is deputed in Delhi Tihar Jail is even though

headed by Officer Commanding individual Assistant Commandant are

posted for each company. The Tamilnadu Special Police Striking Force

battalion company is headed by Officer Commanding but each company is

under the control and governed specially by individual Assistant

Commandant. There are special posts in the battalion in the cadre of Junior

Officer. Normally each battalion has six companies and four groups under

their control, but a very few battalion has six companies and an additional

of two temporary companies and four groups and an additional one

temporary group. Like wise the strength of the battalion varies.


Executive Administration in Tamilnadu Special Police Battalion


Deputy Commandant

Assistant Commandant - 1 Assistant Commandant - 1 Assistant Commandant - 1

Inspector Inspector Inspector Inspector Inspector Inspector

„A‟ „B‟ „C‟ „D‟ „E‟ „F‟

S. S. S. S. S. S. S. S. S.
S. S. S. I I

S. S. S. S. S. S. S.
S. S. S. S.
S. I I I I I I

Inspector Inspector Inspector Inspector Inspector Inspector

„Tech‟ „G‟ „RT‟ „MT‟ „QM‟ „Hqrs‟




The executive of a company are one Inspector, four Sub-Inspectors, twelve

Havildar‟s, eighteen Naik‟s and eighty nine Constables and the other menials

are four Cooks, two Dhobies, and one Barber. This strength varies in some

battalion and also in temporary companies. Officer commanding is assisted

by four Sub-Inspector among them three are commanders for the platoon

and the fourth Sub-Inspector is in charge of the mess, store, and admin etc.

They have routine turns among themselves for the performance of duties.

Each platoon consists of three Havildars six Naiks twenty-seven Constables

and one follower. In Company administration the Officer Commanding is

assisted by Sub-Inspectors, admin Havildar, store Havildar, mess Havildar

and 9 Constable‟s. The platoon Havildars are called as section commander.

He is responsible for two Naiks and nine Constables.

The Groups are termed according to their nature of work and the

strength too varies as per each groups. The Tamilnadu Special Police

battalion comprises of four groups and some battalion consists of five

groups. They are Head quarters group, Motor Transport group, Quarter

Master Group, Radio Telegraphic group and Indian Reserve battalion Head

quarters (G Company).

Head Quarters Group

Head Quarter group is headed by Adjutant Inspector. He is assisted

by Havildar Major and Five Constable for the purpose of battalion

headquarters administration.

Motor Transport group


Motor Transport group is headed by Motor Transport Officer assisted

by two Assistant Motor Transport officer and three mechanical Havildar for

its administration and eight Havildar drivers and thirty three Constable to

work as drivers in the group.

Quarter Master Group

This group is headed by Inspector Quarter Master who is assisted by

One Armourer Sub-Inspector & Havildar, two Constable Armourer for their

work and One Quarter master Havildar and eight Constable for their


Radio Telegraphic Group

This group is headed by Signal Officer. He is assisted with two Sub-

Inspectors for their administration and maintenance of store. This group is

also comprises of eight Havildar, eleven Naik and twenty Constable, who are

deputed in the job of receiving and sending the telegraphic and telephonic

messages to all the concerned police departments.

Tamilnadu Special Police Battalion Office Administration

This Tamilnadu Special Police Battalion Office administration is

headed by the Commandant. To assist him in the administration there is an

Admin and Account Personal Assistant in particular. Generally the battalion

comprises of five superintendents or may exceed too. They are the in charge

of the various sections A, B, C etc. In particular section „A‟ is considered as

the Administration section and the others are interchanged as per their

norms and functions. Each section comprises of five inner subdivisions and

as per the allotment of work the Number of Assistant and Junior Assistant

is prescribed at least with two Assistant and three Junior Assistants or three

Assistant and two Junior Assistants etc. Almost all the battalions have

steno-typist too.

Women Police

A women police wing was constituted in Tamil Nadu in 1973 with the

primary object to assist policemen in the Law & Order; in continuation with

it in the year 1992 the All Women Police Station was inaugurated in

Chennai. In the year 1997 the women police entered in Tamilnadu Special

Police. This strength was more than a battalion‟s strength. The Director

General of Police office sends a proposal to Government to modify

Tamilnadu Special Police 5th battalion from men to women. This battalion

was converted as First Women Tamilnadu Special Police battalion.316 It was

inaugurated by Former Honorable Chief Minister of Tamil Nadu on In the year 2005 there were 2039 women police newly recruited

and trained in various temporary Police recruits schools.318 They are posted

in two newly opened women battalions which was dismantled later on.

Those who are working in Tamilnadu Special Police are classified in to

two major divisions as Executive and Non-Executive.

1. Executive:- It represents only uniform service.

2. Non-Executive:- The others.

G.O. Ms. No. 42 Home (Pol-IX) Dept Dated. 21.05.2003
The Hindu, dtd. 31.01.04, p.1
Letter from the DGP to Government, Rc.No.241057/ConIV(1)/2005 dt 27.02.2005 and 30.08.2005

Executive are classified as

Gazetted Officer‟s,
Juniors Officer‟s,
Non-Commissioned Officer‟s, and Others.

Gazetted Officers

Gazetted Officers must be an example to their subordinates at all

times. A smart and clean turn out both off and on parade is expected from

all Gazetted Officer. They must acquaint themselves closely with the

character, troubles, customs and problems of their subordinates, know

them thoroughly both on and off parade, and in their dealings they combine

sympathy and patience with firmness. All officers must be thorough in their

knowledge of all branches of parade.


The Commandant of the battalion concerned is the senior most officer

of his battalion in the Tamilnadu Special Police and responsible for the

internal administration, economy, efficiency, discipline, training and well

being of all officers and men in the force. He is also responsible for all Non-

Gazetted permanent and officiating rank promotions except for promotion to

the rank of Adjutant Inspector, Inspectors, Sub-Inspectors, and for the Top

Secret, Secret and Confidential correspondence and all correspondence with

the higher authorities will normally pass through and be signed by him. He

can exercise the powers delegated to him in the amendment to the Tamil

Nadu Police Office Manual Communicated in G.O. Ms. No. 1028, Finance,

dated 24th August 1965 and carry out his duties and functions with the

assistance of various Officers under his authority.


Transfer of Junior Officers, Non-commissioned officers, other ranks

between companies and Promotions up to Havildars. Grant of leave to junior

officers and office staff too. Drawing of pay bills and contingent bills, Passing

of T.A Bills of officers and all other ranks of the unit, Grant of Increment to

all the ranks in the unit, Disposal of G.P.F advance application up to

Havildars and granting 60% of it to Junior Officers, checking balance sheet

of the cash book, sanctioning of pensions, medical reimbursement bills,

electric charges and passing of telephone bills, house rent, renting of

accommodation, Irrecoverable expenditure for company office expenses up

to Rs.1000/-, purchase and repairs of cooking vessels up to Rs.1000/- if

necessary and repairs of buildings sanction of estimates on petty

constructions and repairs of tents are also looked by him.

Once in a year he inspects 50% of companies and groups and he order

for the supplies and signs the contracts and he some time rewards to junior

officers. He has the right to appoint menial staffs and also has the authority

to render punishment as indicated in discipline and appeal rules and solely

responsible for the security and welfare units in the battalion. These matters

reveal that he is the nominal head and nothing can be performed without

his guidelines.

Commandant of Small Arms

The inspection of arms of the Police and Jail Departments of this State

hitherto, arranged by the Defence Department has now been taken over by

the State Government. The Government upgraded the post of Deputy


Commandant of Small Arms as Commandant of Small Arms.319 He will be

under the direct supervisory control of the Deputy Inspector General of

Police, Armed Police.

The Commandant of Small of Arms inspects the arms, inclusive Home

Guards, Jail and forest departments of the State. A third of the holding

inspects every year, and puts up proposals for the condemnation of arms

which are found unfit for further use, He reports whether the arms are

maintained according to scale prescribed from time to time in the above

Department. He suggests alterations and modifications for the weapons in

consonance with the changes effected by the Army.

He checks the maintenance of the tools and components spares and

utility of latest tools in all units; he inspects the rebrowning centers of the

State Police once a year and sends his reports on the work carried out and

on their standard of efficiency to the Director General of Police through

Deputy Inspector General of Police, Armed Police. He issues instructions to

all concerned regarding maintenance of arms and to communicate the

amendments received from the Army Headquarters about repairs,

maintenance and modification of weapons, etc. He maintains a base

workshop at his Headquarters to carry out research, repairs and

modifications if circumstances permit and conducts periodic tests and

examinations for the Armourers in the Districts and Special Police Units to

assess their suitability and also recommends Armourers for further training.

G.O. Ms. No. 1128, Home, (Pol I) dated 16.12.2005

He draws up his tour programs and submits them to Deputy Inspector

General of Police, Armed Police for approval. On approval it should be

communicated to the Units/Districts concerned. Arms of Units on

deputation should be inspected by him only after the approval of the State


During the various departments Arms inspection he will be assisted

by an Assistant Commandants of Small Arms and Sub-Inspector Armourer.

They will accompany him during his tour for Inspection. When drawing up

tour programs, priority will be given to Units earmarked for Operational

roles in order to enable them to obtain replacements of unserviceable

equipment quickly.

Deputy Commandant

The status of the Deputy Commandant is similar to the Additional

Superintendent of Police; except that he has been delegated with some

powers by the Government320 with a view to relieve the work of

Commandant, in the Tamilnadu Special Police. He is subordinate to

Commandant and his reports and programs should be routed through


He is responsible for proper Administration in Headquarters, Motor

Transport group, Signal group, Quarter master group and if any Temporary

Companies like Indian Reserve Battalion and he also responsible for

planning, organising, and training inclusive of range firing, all cadre courses

G.O. Ms. No. 708 (police IX), dated 12.05.1997

with in the unit and assists the Commandant in conducting periodical

promotions tests for various ranks and arranges all move companies or

contingents from head quarters to detachments.

He Audit all the accounts of the groups and the battalion‟s various

funds, assigned for different utilities once a month he send the audit reports

to Commandant before 10th of every month, Inspect the 50% of companies

or groups in a year, grants rewards with in the limit and recommended Good

Service Entry to Junior Officer‟s and sends inspection reports to the Deputy

Inspector General of Police, Armed Police, through the Commandant, Hold

Kit Inspection and Alarm practices during half yearly inspection of

companies and also at other times by surprise. He conducts orderly rooms

at least once a week, to inquire into representation and reports, and he can

sanction emergency leave to Constables to Havildars to a specified period if

authorised by the Commandant, and conducts annual range firing practice

for Headquarters company. He will supervise the functioning of Radio wok

shop and staff the functioning the welfare organisations of the unit. He is

also responsible for conducting surprise test check of stocks of Quarter

Master, Motor Transport, Signal Stores, and assist the Commandant in all

matters relating to Security of the camp, and in punishing as indicated in

Discipline and Appeal Rule, and Audits Travelling Allowance, contingent,

supplemental and other bills, checking of battalion office cash books and

other accounts in the absence of personal Assistant of Commandant. He

does condemnation of store articles with in the limit, passing of indents of

store branch, and check the stores periodically once in a quarter.


Deputy Commandant – Regimental Centre

The Deputy Commandant, Regimental Centre is in charge of the

training of Recruit Constables, Signal Training, Motor Transport Training,

Bugle (Band) Training, and Special Cadre Classes in weapon training

physical training, Rebrowning Centre etc.,

He is responsible for the preparation of training program, attends

parade and range firing regularly and supervise the work of the instructors,

and shall hold orderly rooms at fixed time of each working day, inspect

periodically the barracks, mess of recruits and Cadet Officers, to know as far

as practicable every cadet in his charge and maintains a personal record for

each, and to take a close interest in the work of drill instructors and ensures

that no harsh or bullying methods are being adopted by the instructors. He

shall also ensure that all cadets are aware of the orders and gives warning in

writing to those who fall short of these requirements and promptly reports to

the Deputy Inspector General of Police, Armed Police through the

Commandant - whenever necessary. He conducts periodical and final test

for the cadets and submits report to the Commandants and he interest

himself in the games and recreation of the cadets and recruits and there by

get to know those committed to his charge closely and audit the accounts of

the Regimental Centre, once a months and conduct periodical inspections of

the various branches as per Standing Orders of the Special Police and

submits the report to the Commandant, attends all other items of work

relating to the Regimental Centre under the direct control of the


Commandant, and supervises the work and functions of the rebrowning


Assistant Commandant

The status of the Assistant Commandant is similar to the Deputy

Superintendent of Police; He is responsible to the Commandant for the

proper administration, training, discipline and efficiency of the Company or


Audits all the accounts of the Company once a month and sends the

audit reports to the Commandant before 10th of every month, Inspect the

Companies under their charge once in every six months and sends the

inspection report to the Deputy Inspector of General of Police, Armed Police,

through the Commandant, Hold Kit Inspection and Alarm practices during

their half yearly inspection of Companies with a surprise visit too. He

Conducts Orderly Rooms at least once a week, to enquire into

representation and reports, sanctions emergency leave to constables to

Havildars for a specified period, if authorised by the Commandant. He

implements Punishment as indicated in Discipline and Appeal Rule and

undertakes Sports and welfare activities of the Companies and conducts

annual range practices for the Companies.

He will have frequent tests and surprise checks of Cash Books of

Companies under them, Guards, Barracks at night preferably post night,

Arms and Ammunition, Company stores and Company Mess, Quality of food

supplied, cleanliness of kitchen dining halls and ration stores, Maintenance


of vehicles, Various aspects of Company administration and inspects the

seats in battalion Office as per the Commandant‟s order.

Assistant Commandant - Small Arms

Under the authority of Commandant of Small Arms two Assistant

Commandant Small Arms exist namely in Chennai and Trichy. As per the

direction of Commandant Small Arms the Assistant Commandant Small

Arms is looking after Trichy range in the post of redeployment. Another

Assistant Commandant Small Arms, who looks after Chennai range is in the

post of supernumery.

Adjutant Inspector

The Officer Commanding Headquarters by virtue of his appointment is

the senior-most Junior Officer of the Unit. He is responsible for the

discipline and administration of the Headquarters staff, in-charge of the

parade ground, main guard room, playing fields, etc, and personally be in

closer touch with all the activities namely high standard of efficiency, morale

and good order of the unit. He is in-charge of all buildings in the camp

inclusive of family quarter‟s maintenance, a sketch showing the location of

the quarters with the names of the occupants, he visits frequently all

barracks, lines battalion Guard Room, Hospital and other unit institutions

and brings to notice any case of damage or disregard to maintenance, etc.,

to the building. He is responsible under Deputy Commandant for the

security of the camp (battalion Headquarters), he keeps in safe custody the

Post Defense Alarm and Fire Alarm schemes, arranges to conduct periodical

Alarms as per the orders. He is also responsible for detailing guards, fire

piquet‟s and their publication in the Unit Routine Orders, and in allotment

of the range and distributing to Companies for their annual range practice,

and in maintaining a battalion Musketry Score Register. He is the Mess

Officer of the Headquarters including Motor Transport, Radio Telegraphic

and Quarter Master Groups; he maintains all accounts, registers, records,

cash books etc.

He is the liaison officer of the camp, and in-charge of battalion Sports

Team, Welfare, cultural activities of the unit, training materials, range

requisites and such sports gear as required for the battalion sports. He

always keeps the training materials in good order and issues them to the

active companies on intensive trainings and records them back after the

training, and governs various cadres and other courses for the active

Companies and Headquarters, he is responsible for selection, training and

efficiency of all instructors to various training centers. He plans, organizes,

and runs all Cadre Courses and Games, the approval of the Commandant

etc., in the Unit. He will conduct Band inspection once in three months, test

buglers the same and submits its report to the Commandant. He is

responsible for allocating duties to the sanitary workers in the camp.

Inspector- Company Commander

Inspector is generally placed in-charge of the active Companies and

they are called Officer Commanding. They are considered as the “King Pin”

of the battalion. OC is entirely responsible for his Assistant Commandant,

for the high standard of drill, discipline, administration, training and

efficiency of his Company. He maintains all accounts whenever he leaves his


post for any period he hand over charge of cash chests and cash balances to

the next senior most Junior Officer.

He assigns duties to his subordinates, checks their duties and takes

pride in personally maintaining all the records, etc. and also responsible for

the upkeep of arms, ammunition, accoutrements, other properties and

buildings of his company; he maintains a General Dairy wherein all

happenings of the Company will be recorded chronologically. On every

Saturday he checks in person the Arms and Ammunition, keeps the Bus

Warrants and Railway Warrants in personal safe custody and checks the

barrack arrangements, cook houses, stores, and camp sanitation and record

all his observations in the General Daily respectively. He grants Casual

Leave as per rules, conducts kit inspection for his Company persons once in

every quarter and ensures his Platoon Commander to do it monthly. He

holds check roll calls by surprise, to ensure that the men do not break

bounds without permission, and looks in that the uniform. He listens to

grievances of his Company personnel. He conducts a monthly mess meet

and sports committee meetings and record the minutes in minute book and

runs the Mess economically and efficiently remembering that good Messing

is the foremost vital thing.

Inspector - Motor Transport Officer

He is directly responsible for all trips made by the vehicles

consultation of Deputy Commandant. He maintains the vehicle promptly

and notes down every step in the Daily Dairy. He inspects daily the vehicles,

the driver, cleaner; mechanics and the entries are made in purchase

Register on the issue of POL requirement. He is responsible for the driver

licenses, renewal registration certificate, claiming refunds etc. In case of

repairs the requisition should have been made already to Commandant

through Deputy Commandant for the sanctioning of the fund. He is

responsible for technical inspection to MVI once a quarter and maintains all

cash books and records just like Officer Commanding personnel of his


Inspector - Battalion Quarter Master

There will be one in each battalion Quarter Master is in the rank of

Inspector. He will be in charge and responsible for the battalion Stores and

all stores articles and for the correctness of the Stock Books, Registers and

Returns with its receipts and issues. He shall be present in Stores on all

working days and sees the Stores neatness from deterioration. In his

absence battalion Quarter Master Havildar maintains. No issue is been

made during the absence of the Quarter Master except in emergency cases.

Once in a month he arranges for the auction of condemned articles.

He performs all the above mentioned as per his superior orders. Just like

Officer Commanding, he will maintain all accounts, Registers, Records,

General Dairy and a note book to record daily duties etc.

Inspector - Signal Officer

He is responsible for the working of wireless sets and charging plants

and supervises the work of the signal staff thus maintains General Dairy,

logs of the signal stations, accounts, discipline, and conduct inspections.

Likewise of Officer Commanding he maintains all the records. In


consultation with Deputy Commandant, he arranges for periodical Unit

Refresher Courses. He is also responsible for the training of the personnel of

his group.

Sub-Inspector – Platoon Commander

The Sub-Inspector (Platoon Commander) is under the direct

supervision and control of the Officer Commanding. He must be an expert in

man management strict and impartial to get utmost out of his platoon. He is

responsible for the discipline, training, efficiency well being of his Platoon

men, he marches the Orderly Room parades conducted by the Officer

Commanding, he checks roll calls by surprise. He should look after the

cleanliness, good order and replacement of the kit and equipment, Arms and

Accoutrements of his Platoon. He is also responsible to his Officer

Commanding for keeping up-to-date all Record Sheets, Medical History

Sheets, Arms History Sheets, Equipment and Clothing Registers. The Kit

inspection is regularised by him and supervises mess accounts, and

inspects the barrack arrangements, guard room, mess, stores and camp

sanitation and recording in a note book which is produced daily before the

Company Commander for perusal.

Sub-Inspector – Motor Transport Group, Armourers, Signal Group

Motor Transport Officer is been assisted by two Assistant Motor

Transport Officer‟s in which one administers men management, vehicle in

and out, and other relevant administration works. The other S.I takes the

charge of the equipments required for the vehicle maintenance.


The Sub-Inspector Armourer works under the Inspector- Quarter

Master and is also responsible for the upkeep of the Unit armaments, good

behaviour, efficient functioning of Armourers and supervises and controls

them. He inspects the armament every quarter and rectifies the defects. He

presents the armaments in serviceable condition during the inspection by

Commandant of Small Arms or Assistant Commandant of Small of Arms. He

maintains a register of Armourer tools on his charge, records major

alterations. Modifications and adjustments maintain daily register and

inspect all the Government bicycles of the unit once a quarter. He assists in

conducting refresher course and pre course cadres for Armourers.

Signal Officer is assisted by the two signal Sub-Inspector‟s in which

one administers men administration and communication and the other

checks the logs daily and submits it to the signal officer and maintains the

property of the signal stores.

Non-commissioned Officers

A Non-Commissioned Officer carries a greater sense of responsibility,

they must set as an example by being smart, faultless in turnout, punctual

at all times, obey all orders with alacrity and at the same time insist on

prompt obedience to their own order. The must avoid undue familiarity with

their subordinates but must know them thoroughly, and sympathy

combining with firmness. He is always ready to assist them, especially those

who are backward in education or training. It is their duty to check all



The Tamilnadu special police Havildars are in the various category like

Major, Company Clerk, Mess, Company Quarter Master, Section

Commander, Mechanics, Battalion Quarter Master, Armourer, Sanitation,


The Headquarters/Company Major Havildar is responsible for

detailing all company duties and maintaining the company duty roster. He

conducts roll calls and sees that battalion and company orders are read out

to his company men and he reports to the Officer Commanding the

correctness or otherwise of the parade at the roll call. He attends the guard

mounting Parade at least twice a month or more often as instructed by the

Officer Commanding. He maintains an up-to-date strength Statement of his

Company and keeps a record of all arrivals and departures, sickness, leave

etc., in his Company and conducts roll call and submits reports to the

Officer Commanding. In company administration he maintains a note book

to record the daily work and also responsible for the drill and training of his

company. He keeps himself fully informed of what goes on in the company

and communicate the matters of affecting the efficiency, welfare,

contentment, etc., of the company to his Officer Commanding. He is the

liaison between the Officers and the Non Commissioned Officer and other

ranks of the company.

The Company Clerk Havildar is responsible in assisting Officer

Commanding for the general work of the Company Office and maintenance

of Company records. He puts up all periodical returns to the Company


Commander in time, He is responsible for the up-to-date posting of all

correction slips in the Police Standing Orders and Special Police Manual and

other books of instructions, maintains the current register and dispatch

register correctly, he assists the Officer Commanding in all script work and

other work as detailed by the Officer Commanding. He is responsible for the

safe custody stationery articles, forms, register, etc.

The Mess Havildar should always ensure that good whole some food is

dished out to the men. He is a Member of the Mess Committee, He is been

elected every month and assists the SI Mess Officer responsible for

arranging meals to all ranks at the specified time, he exercises close

supervision over the followers, water carriers and Mess Police Constable. He

maintains the mess attendance register, displays the daily menu and

expenditure on the notice board, the actual charge of all the ration items

and submits the accounts daily to the Mess Officer regarding the receipt and

expenditure of ration commodities. He maintains cooking vessels and other

connected accessories He has to ensure that the food is proper and hygienic,

purchases are be to made with an eye on economy but good food should not

be sacrificed for the sake of economy. He should be present at all mess

parade and the water analyses periodically.

The Company Quarter Master Havildar is responsible to his Company

Officer Commanding for the receipt, maintenance and issue of arms,

equipments stores, clothing and other properties in the Company, He is

been appointed for a period of not more than one year at a time. He report

any willful damage to Government property or damages due to carelessness


and even present for the inspection of arms Armourer, maintains all records

and a note book for daily work submits to the stores officer and to the

Officer Commanding for perusal. He is in-charge of the bell of arms and

Company Stores and responsible for ammunition, Company and Post

property. He takes all articles for exchange, repairs and condemnation; he

has to report on the fifth of every month to the Company Store Officer any

requirements to be indented on stores, and responsible for the cleanliness

up keep of the Company Stores and for the maintenance of history sheet of

Arms, torch lights and cycles.

The Section Commander Havildar is responsible to his Platoon for the

discipline and administration of his section. He checks the men and arms,

ammunition of the section before proceeding on special duties, he has to

show exact implicit obedience from his men and that all orders are promptly

and efficiently carried out. He is responsible for neat barrack arrangements

and cleanliness. He is required to know each and every man in his section

intimately and he reports any fact of indiscipline for misbehaviour within his

section to the Platoon Commander immediately, and pays a special attention

to the men reporting sick in his section.

Three Havildar Mechanic are authorised for the Motor Transport

Branch in the maintenance running of Unit vehicles. Their work in the

Motor Transport is classified as noted below and they will do in turn a

period of four months in rotation.


They are responsible for the proper maintenance, inspection and

testing of all motor vehicles posted at Headquarters and at Detachments. He

assists the Assistant Motor Transport Officer in the preparation of monthly

scheme for the servicing of vehicles at the Government Central Workshop

and other Workshops. For this purpose he maintains a register of monthly

servicing to various vehicles. He supervises directly and controls the daily

and weekly maintenance of vehicles by drivers. If any accident or breakdown

in the journey, he takes charge of the vehicle after observing all formalities.

They maintain accounts of daily diaries of vehicles, log books, requisition for

transports and duty slips and keeps Motor Transport unit up to date. He

keeps a watch against misuse of petrol, lubricant and other spare parts of

the vehicle and keeps sufficient stock of the same. They are also responsible

to Motor Transport Officer for the maintenance of Motor Transport Stores.

He assists the Motor Transport Officer in maintaining the Motor Transport

stock book of all spare parts, tyres, tools and equipments, etc., and

maintains the stock of such items duly classified and labeled. He is

responsible to issue and recipients of items. He assists Motor Transport

Officer in the maintenance of condemnation and auction register, hire

charge register and Accident Register.

The Battalion Quarter Master Havildar assists to the battalion Officer

Commanding Quarter Master in all his duties particularly in maintenance of

battalion stores. He is responsible for training, discipline, welfare etc., of all

personnel in the Quarter Master branch; he performs the duties of the

Platoon Havildar. He looks in to articles cleanliness tidy etc., he verifies the


issues and receipt of stores under direct orders of the Inspector Quarter

Master, and presents for inspection, he is wholly responsible for the intake

and outtake of stores.

The Havildar - Armourer works under the Sub-Inspector Armourer in

the Quarter Master Branch and is responsible for the upkeep of the Unit

armaments. He carries out other duties as ordered by the Sub-Inspector

Armourer and battalion Inspector Quarter Master, attends all range firing

carried out by the battalion, and also conducts quarterly inspection of Arms,

quarterly inspection of Company Cycles and record the remarks in the Cycle

History Sheets. He is responsible for the discipline, training and welfare of

the Armourer working under him. He assists the Sub-Inspector (Armourer)

in the maintenance and up-keep of the battalion Armoury Work shops, tools

and its premises, and ensures that no tool is misused or mishandled by the


The Sanitation Haildar works under the Officer Commanding

Headquarters. The sanitation workers, barbers and dhobis will be under his

control, no sheds, pandals, etc., should be erected in the premises without

the prior sanction of the Commandant and he ensures that the married

quarters are actually occupied by the individual to whom it is allotted and

reports it to the Officer Commanding Headquarters in cases of quarters

falling vacant or any unauthorized occupation. He carries out daily

inspection of lines, barracks, cook house, parade grounds camp premises

and especially latrines and he maintains a Note Book to record daily works

he is solely responsible for the general cleanliness.


The Band/Bugle Havildar works under the Officer Commanding

Regimental Centre. He is responsible for discipline and control he conducts

Bugle Cadre once in six months and responsible for the efficiency of all

Buglers, he also instructs them on the use of the Metronome and Drums,

and he detail Buglers for duties at detachments and Guards, Range

Practices and other occasions, he collects the Band hire charges at the

specified rates whenever the Band is hired out and credit the amount to the

Officer Commanding, Regimental Centre or Officer Commanding

Headquarters under a proper voucher. He strictly adheres to the Rules and

maintains a Duty Roster for the Bandsmen and Buglers under him. He

maintains all Band Instruments, Band Stores and Band Uniforms and

maintains it in a stock register and produces it for inspection to the Officer

Commanding Regimental Centre once a month.


In the absence of Havildar he has to perform the duty of the Havildar

for his section and should carry out such other orders as and when issued

by the Platoon Commander. He has to report to the Platoon Commander

through the Section Havildar any grievances of his men and takes steps to

redress the grievances as early as possible.

Naik Band/ Bugle will be second –in-command of the Band/Bugle

section. He assists the Havildar. Band/Bugle is responsible for all matters

relating to the discipline and training of the Band/Bugle section in the

absence of the Band/Bugle Havildar, he has to perform the Band Havildar

duties and also performs the duties of Naik in general.


Police Constables

A Constable will always keep himself physically fit smartly turned out,

He must exhibit a high sense of Pride, Discipline, Courage, Devotion,

Implicit obedience and High morale on and off duty, He will behave with the

public courteously, politely and firmly, He has to maintain neatly and

properly the Government Quarters allotted to him. He is also responsible for

any damage to the Government building due to his negligence or due to the

negligence of any members of his family.

A Constable Clerk is provided for the Officer Commanding

Headquarters in a standard battalion and he is on the strength of the

battalion Headquarters Company, He assists the Headquarters Group, He

assists the Officer Commanding Headquarters in all official correspondence

pertaining to Officer Commanding Headquarters Group, His work and

functions are the same as that of the Havildar Company Clerk - as far as

Officer Commanding Headquarters Group is concerned, He is also

responsible to carry out the duties of Constable.

The mess Constable who is elected every month as the Mess Police

Constable has to assist the Mess Havildar in the running of the Company

Mess, He brings to the notice of the Mess Officer through the Mess Havildar

any suggestions or complaints about the daily running of the Mess, He will

be present during all mess parades

The Company Quarter Master Constable assists to the Company

Quarter Master Havildar in all matters relating to the Company Stores, he


also carries out such other duties as and when ordered by the Coy


The Driver Constable is responsible for the good running of the vehicle

and consumption of petrol, oil and lubricants or any waste has to be

accounted to the Motor Transport Officer and also in his daily dairy. After

the usage of the vehicle it should be cleaned and left in the garage. The

driver will always be in uniform and will take his rifle and the approved

quantity of ammunition with him and responsible for the same when out on

duty. In the event of any accident or break down in the course of journey he

has to immediately communicate it to the nearest Police Station for any

assistance to get back the vehicle to Headquarters.

The Radio Telegraphic Group Constable Operator is the Second in-

charge of the Wireless Station while on detachment and will directly work

under the Signal Naik. In the absence of the Signal Naik he will be in-charge

of the Wireless Station, His duties and functions are the same as that of

Signal Naik.

The Constable Bugler is one of the strength of Company Headquarters

Staff and works directly under the Major, He will be conversant with all

Bugle Calls, in the Unit, He is responsible for sounding all Bugle Calls at the

prescribed time, When his Company is on Guard duty he will be the Bugler

for the Company Guard, He is responsible for keeping the bugle and bugle

cord always neat and clean, Just like other Constables he also carries out

the duties and functions of Constables.


Others - Radio Supervisor Inspector Technical

The Radio Supervisor will be responsible for the efficient working of

the Radio sets and charging plants for this purpose he has to thoroughly

check the charging plants, batteries, etc., at least once in a month and

record it in the inspection book his remarks regarding the condition of the

equipment and steps taken by him to rectify infects noticed, during his

inspection and submits a copy of this report to the Police Radio Officer,

Madras; and another copy to the Commandant, through the Signal Officer

and Deputy Commandant concerned.

He distributes work to the Technicians under him, take turns with the

Technicians to check up all the T.P. and Static Stations at least once in a

month and do minor repairs wherever needed, as and when instructed by

the Signal Officer to attend service calls, the Radio Supervisor will proceed

to attend the service call or direct one of his Radio Technicians to do so, He

will visit the posts in the event of break-down of the sets the charging

plants, carry out the necessary repairs and records it in the inspection

books about the nature of the break-down and repairs carried out and

whether it was due to any neglect on the part of the Radio Staff. A copy of

this note in the inspection book will be forwarded to the Commandant

through the Signal Officer who will add his remarks, if any, the action taken

by him. He will supervise the work of the Technicians under him and also

responsible for the test instruments tools, etc., issued to the Radio

Workshop. The Unit of Radio Workshop will be under his over all

administrative control, he maintains history sheets for all the Radio


Equipment charging plants and test instruments in use in the Radio net


He also maintains an account of all signal stores on his charge and

returns the unserviceable parts to Stores for onward transmission to Police

Radio Officer for condemnation and not undertakes any private repairs in

the Unit Workshop. He will be present in the Radio Workshop on all working

days between 08.00 hrs. to 13.00 hrs and 14.00 hrs. to 17.30 hrs. On

holidays he takes turn with the Technicians to attend the Workshop to meet

any emergency, Whenever an emergency is notified he should be on the spot

and co-operate with the Signal Officer or the Operator in-charge for the

maintenance of communication without interruption, He should fully co-

operate with the Signal Officer and his staff and keep the Signal Officer and

the Radio Station staff informed of his movements, He should maintain

weekly diaries, shows the work done by him date-war and submit the same

to the Police Radio Officer, Madras through the Commandant, He should be

available for duty, outside normal hours also, if called upon to do so, He

shall be responsible for the upkeep of all the Radio equipment and amenity

radios, etc., if any, in the Unit, He is liable for service anywhere in the

Indian Union with any Tamil Nadu State Police battalion.

Radio Technicians Sub- Inspector

The Radio Technician will be under immediate control of the Radio

Supervisor to carry out all orders, he attends to all minor repairs, servicing

and maintenance of equipment, batteries and other allied work, Any damage

caused to the equipment by his careless handling will entail recovery of the

cost of the damage from him, He should co-operate fully with the executive

staff, During emergencies he should be on the spot to attend all the

technical work connected with the operation of the Radio Stations and to

help executive staff to maintain un-interrupted communication if called

upon. He should be available for duty outside normal working hours also, he

visits all Radio Stations of the Unit once in a month in turn with the Radio

Supervisor to check up the equipment and to carry out minor repairs

whenever necessary, He will be present in the Radio Workshop on all

working days between 08.00 hours and 13.00 hours, and 14.00 hours and

17.30 hours. On all holidays he takes turn with the Technician to

Supervisor to attend the Workshop to meet any emergency, He does not

under take any private repairs.

Records and Registers

The following records and register are maintained in all companies

and groups

Duty Register, Casual Leave Register, Long Leave Register, Lin Hut

Register, Married Quarters Waiting List Register, Mess Attendance Register,

Daily Ration Issue Register, Ration Purchase Register, Monthly Mess

Meeting Register, Minor Punishment Register, Talent Register, Weight

Register, Arms and Equipment Register, Government Property Register,

Monthly Arms and Ammunition Account Register, Bell of Arms Register,

Company Fund Property Register, Modernisation Fund Property Register,

Arms and Cycle History Sheets, Kit Deficiency Register, Kit Inspection

Register, Medical Inspection Register, Medical Officer Visiting Register,


Blood Group Register, Special Courses Register, General Provident Fund

Advance Register, Surrender Leave Salary Register, Company Movement

Register, Bus & Train Warrant maintenance Register, Security Deposit and

Mess Advance Register, T.A Check Register Stationery Register, Training

program for twelve week Register, Superior Officer Inspection Register,

Superior Officer Visiting Register, Service Stamp Register, and others. In

this Headquarter group mess register has not been maintained.

Other than the above records the following have been maintained in

Radio Telegraph Group. In and Out Message Register, Message Delivery

Book, Trunk Call Register, History Sheet of Batteries, Radio Station Log,

Battery Maintenance Register, List of fixed police radio status in Tamil Nadu

Register, Movement of Radio Station Register etc.

In exception to the above records the following have been maintained

in Quarter master Group. Issue Voucher Register, Receipts Voucher

Register, Clothing Long Roll, battalion Arms and Ammunition Stock

Register, Clothing Issue Register, Web equipment old and new Register,

battalion Stationery Register, Other Stock Register, Condemnation Register,

Action Register, Store Recovery Register, Tent Hire Charge Register, and etc.

Under his control the Armourer SI maintains EMER Register, Tools Register,


In exception to the above records the following have been maintained

in Motor transport Group. Motor Vehicle In and Out Register, Daily Dairy

Register, Check Register for receipt of Bills, Accident Register, Check


Register for Driving License, Register for persons trained in driving,

Statement of Petrol/ Diesel evaporation Register, Stock Register of receipt

and issue of petrol Register, Vehicle Hire Charges Register, Motor Transport

return Register, Local purchase Register Vehicle Stock Register, Tools

Register, R.C Book Register, M.V. Inspection Register, Year wise Expenditure

Register, Auction Register, Repair Work Shop Register, Contingent Account

Register and Eye Test Register.