MINUTES OF MEETING

A meeting of the Technical Purchase Committee constituted vides office order No.
CCET/DG/SPA/2017/636-640 dated 31/01/2017 was held on 24/03/2017 at 2:00 pm in the office
of HOD (Mechanical Engg.) cum Chairman (Technical Purchase Committee). The committee
discussed the inspection report submitted by the Survey Lab. Incharge via email on date
22/03/2017. The committee evaluated the material supplied by the vendor with the Survey Lab.
Incharge. The following members were present in the meeting along with the chairman of the
committee:
1. Dr. Rajesh Kumar (Head-Civil)
2. Er. Mohammad Sakib Perwez Khan (A.P.-Civil) Special Invitee.
3. Mr Mukesh Kumar (A.P.-Mech) Member

The recommendations of the committee are as following:

1. The purchase/supply order with reference to tender No. CCET/DG/SPA/2016/06 on
turnkey basis provided to the L1 party M/S AIMCO have minor flaws specified in the
inspection report.
2. All the items except item No.: 4 and 14 are in acceptable condition.
3. The items in Item No.: 4 Plane Table excluding alidade and Item No.: 14 Stereoscopes,
supplied by the party are as per specification, however one out of four numbers of
instruments are in broken condition and are not in acceptable condition. The vendor has
been intimated and agreed upon.
4. For Items in Item No. 2, 3, 10, 11, 12, 13 and 14, the vendor have had not given any
quote but it was agreed upon by the vendor to comply with the condition of the tender to
provide free of cost.
*However all the items except broken one in Item No.: 4 and 14 meets the requirements of the
course and they are as per the Indian Standards.

Er. Mohammad Sakib Perwez Khan Mr. Mukesh Kumar Ms. Madhu
Assistant Professor (Civil Engg) Assistant Professor (Section Officer)
Special Invitee (Mech. Engg) Member
Survey Lab. Incharge Member

Mr. Kulbhushan Chaudhary Dr. Rajesh Kumar Dr. Jitender Madan

AC (F&A) Head (Civil Engg. Dept.) Head (Mech. Engg. Dept.)
Member Member Chairman
 INSPECTION REPORT
PART-A
The undersigned member of inspection committee physically verified the following
equipments/materials supplied by M/s. AIMCO against order no. CCET/DG/SPA/2017/1558
Dated 03/03/2017 on________ vide bill No. 252 dated 16/03/2017 for Rs. 5,10,553.93/-and
report as per remarks against each item.
Sr. Item ( make brand Quantity Physical Acceptable Non acceptable Reason/remarks
No. if any) Ordered Supply Condition quantity quantity

1 2 3 4 5 6 7 8
Standard Vernier
1 Theodolite (as per IS 05 05 Working 05 00
2988-1995)
Nylon Coated Steel
2* 06 06 Working 06 00 Reasonable quality
Tape
3* Pocket Measuring Tape 04 04 Working 04 00 Reasonable quality
Plane Table and
4 Accessories, excluding 04 04 Working 03 01 Brocken, To be replaced
alidade
Ranging Rod (as per IS
5 30 30 Working 30 00
2288)
6 Dumpy Level 05 05 Working 05 00
A demonstration is to be done
7 Total Station 01 01 Working 01 00
Later.
8 Surveyor's Compass 05 05 Working 05 00 Minor specification not met
9 Prismatic Compass 03 03 Working 03 00 Minor specification not met
10* Surveyor's Chain 02 02 Working 02 00 Reasonable quality
11* Engineer's Chain 02 02 Working 02 00 Reasonable quality
12* Revenue Chain 02 02 Working 02 00 Reasonable quality
13* Metric Chain 06 06 Working 06 00 Reasonable quality
Broken to be replaced,
Clarification regarding
14* Stereoscopes 04 04 Working 03 01
Parallax Scale has been
requested from firm
PART-B
1.) The entire item from Sr. No. 1 to 14 have been inspected technically /installed from the
suppliers and accepted as per quantity shown in the column-6 of Part-A above.
2.) The Item Sr. No.: 7 need a demonstration which is to be provided by the vendor in near
future.
3.) The Reasons/Remarks for each of the items not acceptable as shown in column-7 of Part-
A is stated in column-8 of Part-A.
4.) For Items in Sr. No. 2, 3, 10, 11, 12, 13 and 14, the vendor have had not given any quote
but it was agreed upon by the vendor to comply with the condition of the tender to
provide free of cost. However all the items except broken one in Item No.: 4 and 14
meets the requirements of the course and they are as per the Indian Standards.
5.) The Item No.: 4 and 14 has one quantity in each which is broken in transportation and is
agreed upon by vendor for the replacement.
6.) The concerned party is informed in personally on 21/03/2017 for replacement/repairs
of items mentioned in column 7 and 8 of Part-A.
7.) For Items in Sr. No. 8 and 9, the vendor have supplied the instrument which has a
specification are on lower slightly side, i.e. the least count of item supplied is 1degree
while as per tender specification it shall be 30 minutes. However all the items meets the
requirements of the course and they are as per the Indian Standards. The company has
been asked to replace the item, however if the company does not comply with the
replacement a penalty of 10% of the item cost quoted may be imposed.
8.) The payment maybe released to the firm after obtaining 10% as performance warranty as
per the terms and conditions of purchase order.

Survey Lab. Technician Survey Lab. Incharge HOD/PI