Ehs Finalmanual

Abu Dhabi
Waste Management Sector

Environment, Health and
Safety Management
System
TABLE OF CONTENTS
1 POLICY & STRATEGIC DIRECTION .............................................................. 6

1.1 CWM–AD Waste Management Sector EHS Committee ..................................6
1.2 Establishment of Waste Management Entity EHS Committees ....................6
1.3 Integrated Waste Management Sector EHS Policy Statement ......................7
1.4 Development of Waste Management Entity EHS Policy.................................8
2 EHSMS ORGANISATION AND ROLES ........................................................ 10

2.1 Waste Management Sector EHS Administration ...........................................10
2.1.1 EHSMS Administration Hierarchy ...........................................................10
2.1.2 CWM-AD Waste Management Sector EHS Regulation Division
Structure .....................................................................................................11
2.1.3 CWM-AD Waste Management Sector EHS Regulation Division Roles
and Responsibilities ..................................................................................12
2.1.4 Document Control & Record Keeping.....................................................16
2.2 Waste Management Entity EHS Roles and Responsibilities .......................16
3 RISK EVALUATION AND MANAGEMENT................................................... 17

3.1 CWM-AD EHS Risk Evaluation ........................................................................17
3.1.1 Identification of Sources of Risk .............................................................17
3.1.2 Assessment of Significance of Risk: Potential Consequence.............17
3.1.3 Assessment of Significance of Risk: Probability of Occurrence ........18
3.1.4 Assessment of Significance of Risk: Risk Category ............................18
3.1.5 Legal Requirements Including EHSMS Technical Guidelines and
Standards for Air, Water, Land and Noise and Other Requirements ..19
3.1.6 Awareness and Training ...........................................................................19
3.1.7 Hazard Reporting .......................................................................................20
3.1.8 Updating Risk Management Aspects ......................................................20
3.2 CWM-AD EHS Risk Management ....................................................................20
3.2.1 Risk Control Measures..............................................................................20
3.2.2 Risk Management Plans ...........................................................................21
3.2.3 Risk Management Objectives and Targets .............................................21
3.2.4 Deliberation if Suitable Control Measure Cannot be Determined .......21
3.3 Ensuring Regulatory Compliance In The Waste Management Sector........22
3.3.1 Licensing And Permits..............................................................................22
3.3.2 Licensed Waste Treatment Entities.........................................................23
3.3.3 Permitted Waste Handling Entities..........................................................25
3.3.4 EHSIA For New Waste Management Sector Entities .............................27
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3.3.5 Waste Management Entity EHS Risk Evaluation Criteria .....................27
3.3.6 Integrated EHS Waste Management and Entity Change Management29
3.4 CWM – AD Incident and Emergency Management Program .......................31
3.4.1 Incident Management & Reporting ..........................................................31
3.4.2 Incident Reports ........................................................................................31
3.4.3 Incident Investigation ................................................................................31
3.4.4 Accident and Emergency Preparedness and Response Plans ...........32
3.4.5 Communication and Implementation of Accident and Emergency
Response Plans .........................................................................................32
3.4.6 Review and Testing of Accident and Emergency Response Plans ....33
3.5 Waste Management Entity Incident and Emergency Management Program
.............................................................................................................................33
4 EHSMS DEVELOPMENT, ADMINISTRATION, PLANNING PROCEDURES

AND STANDARDS ........................................................................................ 34
4.1 Rules and Regulations and Quality Standards for Waste Management
Sector Operations .............................................................................................34
4.1.1 Waste Classification Guidelines ..............................................................34
4.1.2 Waste Acceptance Criteria .......................................................................34
4.1.3 Waste Treatment Criteria ..........................................................................34
4.1.4 Waste Immobilisation and Pre Treatment Criteria for Disposal ..........34
4.1.5 Waste Derived Products Criteria .............................................................34
4.1.6 Waste Management Operational Procedures ........................................35
4.2 Waste Management Entity EHS Document Control and Record Keeping .35
4.3 Waste Tracking ..................................................................................................36
4.4 CWM – AD Training and Competency Development and Procedures........36
4.4.1 Initial Induction ..........................................................................................37
4.4.2 Site Induction .............................................................................................37
4.4.3 Compulsory Or Specialised Training ......................................................37
4.4.4 Risk Awareness .........................................................................................37
4.4.5 Training Records .......................................................................................37
4.5 Waste Management Entity Training and Competency Development and
Procedures .........................................................................................................38
4.6 CWM – AD Key Performance Indicators and Targets ...................................39
4.7 Waste Management Sector Key Performance Indicators and Targets .......40
4.8 Waste Management Entity Key Performance Indicators and Targets ........41
5 IMPLEMENTATION, MONITORING AND REPORTING ............................... 44

5.1 CWM-AD EHS Awareness, Communication and Consultation....................44
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5.2 Development of Waste Management Entity EHS Awareness,
Communication and Consultation Process ...................................................45
5.3 CWM – AD EHS Performance Monitoring and Reporting.............................46
5.3.1 Management Review .................................................................................46
5.3.2 Internal Audit Procedure...........................................................................46
5.4 Waste Management Entity EHS Performance Monitoring and Reporting ..48
5.4.1 Waste Monitoring.......................................................................................48
5.4.2 Incident Reporting .....................................................................................49
6 INSPECTION AND AUDIT ............................................................................. 51

6.1 CWM – AD Internal Inspection and Audit .......................................................51
6.2 CWM – AD Non Conformance and Corrective Action Plan ..........................52
6.2.1 Corrective and Preventive Action ............................................................52
6.2.2 Analysis of Incidents and Non-Conformances ......................................52
6.3 Waste Management Sector Inspection and Audit Procedure ......................53
6.3.1 Inspection Frequencies By Risk Assessment .......................................54
6.4 Environmental Appraisal ..................................................................................55
6.4.1 Type of Facility, Input of Waste, Control and Containment .................55
6.4.2 Location in Relation to Human Dwellings, Groundwater and Surface
Water ...........................................................................................................56
6.4.3 Compliance Rating Attribute ....................................................................56
6.5 Waste Management Entity Audits and Inspections ......................................57
6.5.1 Internal EHSMS Auditing and Inspections .............................................57
6.5.2 External EHSMS Auditing and Inspections ............................................57
6.6 Waste Management Sector Enforcement of Non-Conformance Corrective
Actions and Penalties. ......................................................................................58
7 TRANSITIONAL PROVISIONS AND MANAGEMENT SYSTEM REVIEW ... 60

7.1 Transitional Provisions ....................................................................................60
7.2 Review of Sector Activities, Products and Services ....................................60
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APPENDIX
CWM –AD Guidelines
Appendix 01: CWM – AD EHS Risk Assessment Spreadsheet
Appendix 02: CWM – Form G –EHS Incident Report Form
Appendix 03: CWM – AD Incident Register
Appendix 04: CWM – AD EHS Investigation Record Form
Appendix 05: CWM – AD Accident and Emergency Response Plan
Appendix 06: CWM – AD Environment, Health and Safety Work Procedures
• Appendix 06 WP 01.1 Job Hazard Assessment Form
Appendix 07: CWM – CWM – AD Induction, Training & Awareness Procedure

• Appendix 07 TI 01.1 Attendance Record
• Appendix 07 TI 01.2 Training Program Approval
• Appendix 07 TI 01.3 Induction Checklist
Appendix 08: CWM – AD EHS Communication Plan

• Appendix 08 CO 01.1 Record of Communication Form
• Appendix 08 CO 01.2 Meeting Agenda Form
• Appendix 08 CO 01.3 Minutes of Meeting Form
• Appendix 08 CO 01.4 Communication Matrix Example
Appendix 09: CWM – AD EHS Inspection and Audit Procedure

• Appendix 09 A&I 1.0 Audit Schedule
• Appendix 09 A&I 2.0 Corrective Action Request
• Appendix 09 A&I 3.0 Audit Notification
• Appendix 09 A&I 4.0 CAR Register
• Appendix 09 A&I 5.0 Audit Status Log
• Appendix 09 A&I 6.0 Audit Checklist
• Appendix 09 A&I 7.0 Audit Report
Appendix 10: CWM – AD EHS Contractor Management Procedure

• Appendix 10 CM 1.0 RFP Review
• Appendix 10 CM 2.0 Submitted Proposal Review
• Appendix 10 CM 3.0 Contract Pre-Signing Review
Appendix 11: CWM – AD EHS Document Management and Control Procedure

• Appendix 11 DM 01.0 Controlled Document Introduction Change Approval Authorisation
• Appendix 11 DM 01.1 Closed File Form
• Appendix 11 DM 01.2 Project File Register
• Appendix 11 DM 01.3 Transmittal Advice Form
• Appendix 11 DM 01.4 Document Receipt Stamp
• Appendix 11 DM 01.5 Outstanding Issues Log
• Appendix 11 DM 02.1 Material to be Archived Memorandum
• Appendix 11 DM 03.1 Controlled Document Register
• Appendix 11 DM 03.2 Project Document Register
• Appendix 11 IT 01.1 Computer Program Verification Record
Appendix 12: CWM - AD EHS Legal Register
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Waste Management Sector Rules and Regulations
Appendix 13: Waste Management Sector Pre-Classified Entities
Appendix 14: Waste Management Sector EHS Risk Evaluation Criteria
Appendix 15: Waste Classification Guidelines
Appendix 16: Waste Acceptance Criteria
Appendix 17: Waste Treatment Criteria
Appendix 18: Waste Immobilisation and Pre-Treatment Criteria for Disposal
Appendix 19: Waste Derived Products Criteria
Appendix 20: Waste Management Operational Procedures
Appendix 21: Waste Tracking Guidelines
Appendix 22: Waste Management Treatment Entity EHSMS Licence Template
Appendix 23: Waste Management Treatment Entity EHSMS Licence Risk Reduction Plan Template
Appendix 24: Waste Management Sector Training and Competency Procedures
Appendix 25: Waste Management Sector Non-Conformance and Corrective Action Procedure
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1 POLICY & STRATEGIC DIRECTION
1.1 CWM–AD Waste Management Sector EHS Committee

The Waste Management Sector Environment Health and Safety (EHS) Management
Committee has been established by the Centre of Waste Management Abu Dhabi (CWM
– AD) as the Waste Management Sector Regulatory Authority (SRA). This Committee will
facilitate implementation of the Abu Dhabi Environment Health and Safety Management
System (EHSMS) in the Waste Management Sector, both internally and externally, and
provide direction for the development of policies and procedures, act on behalf of the
Waste Management Sector and report to the Competent Authority (CA) Environment
Agency Abu Dhabi (EAD).
According with EHSMS Decree (No. 42 of 2009) issued by the Crown Prince, Chairman of
the Executive Council, the Sector Regulatory Authority shall supervise the implementation
of the EHSMS in its concerned sector and is specifically responsible for:
1. Developing its EHSMS in accordance with the provisions of the Decree.

2. Identifying entities within its sector that are required to implement an EHSMS.
3. Review and approval of the EHSMS developed by all entities within its sector, in
accordance with the requirements of Abu Dhabi EHSMS.
4. Monitoring the implementation of the entities systems based on a risk
management approach through periodical inspection and auditing of their systems.
5. Reporting to the Competent Authority on the performance of the EHSMS according
to the reporting mechanism approved by the Higher Committee.
1.2 Establishment of Waste Management Entity EHS Committees

The establishment of an EHS Management Committee is also important for the
introduction an EHSMS into an entity. The Entity Committee will ensure the
implementation of the EHSMS into the Entity and direct the development of Entity EHS
policies and procedures. It will also act on behalf of and report to the Entity’s management
and also report to the Sector Regulator.
The EHS Committee may include representatives from staff, management, environment
officers and health and safety officers. For organisations with less than 50 employees the
committee may comprise only the CEO (or a senior manager) and an EHS Officer.
In accordance with Abu Dhabi Environment, Health and Safety Management System
Regulatory Framework; Entities must:
Establish an EHS Management Committee with particular reference to:
AD EHSMS Guideline – To Assist Entity with Development of EHSMS
AD EHSMS Guideline – EHSMS Organizational Structure in Sector Entities
AD EHSMS CoP 01 – EHSMS Administration and Mechanisms
AD EHSMS CoP 02 – Roles and Responsibilities
AD EHSMS CoP 03 – Self-Regulation
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1.3 Integrated Waste Management Sector EHS Policy Statement
The Centre of Waste Management - Abu Dhabi (CWM – AD) the established Waste
Authority of the Emirate of Abu Dhabi is committed to the principles of sustainable
development in its role to protect and conserve the environment and promote human
health and safety for all communities of the Abu Dhabi Emirate.
CWM-AD aims to achieve excellence in the management and protection of the

environment, health and safety, through partnership between all government and private
sectors to ensure activities in the Waste Management Sector of the Abu Dhabi Emirate
are undertaken in a responsible, safe and sustainable manner. In pursuit of these goals
an integrated management system will be implemented to achieve the standards of Abu
Dhabi Environment, Health and Safety Management System.
CWM-AD shall establish a continuous improvement programme to identify, prioritise and

address significant environmental impacts and health and safety risks. This will be
accomplished through a process of hazard identification and risk minimisation, training,
communication and best practice.
Participants in waste management activities in the Emirate will be encouraged to improve

the environmental, health and safety conditions for the benefit of current and future
generations.
In support CWM-AD will

• Comply with the spirit and the requirements of all environmental health and safety
legislation.
• Ensure that economic, social and environmental considerations are integrated into
decision making
• Manage clients, suppliers, visitors, contractors and employees to comply with their
environmental heath and safety responsibilities and encourage them to adopt
healthy, safe and environmentally sustainable best practices.
• Set objectives, plans and performance measures and regularly review progress
against these targets through monitoring, auditing, reporting and research.
• Minimise the impact of waste, and the consumption of energy and natural
resources through sustainable choices affecting transport, collection, recycling,
treatment and disposal of wastes
• Manage and reduce noise, light, vibration and other nuisances that affect local
communities.
• Ensure that resources are made available to meet the commitments of this policy.

1.4 Development of Waste Management Entity EHS Policy
An initial step to produce an EHSMS to be undertaken by an Entity in the Waste
Management Sector is the development of an EHS Policy. The development and
endorsement of an EHS Policy by management demonstrates commitment to the EHSMS
and its implementation.
The EHS Policy should include the following components:

1. Statement of commitment of the entity to protect environment and health and
safety using EHSMS and self-regulation;
2. Roles and responsibilities of management and workers in EHS;
3. Establishment of a set of guiding principles:
• Based on the principles of self-regulation and continual improvement
• Based on the principles of ecologically sustainable development (integrating
social, economic, and environmental spheres of development)
• Adopting the precautionary principle
• Risk management
4. Development of EHS goals and targets;
5. Requirement to meet regulatory requirements;
6. Statement regarding achievement of a high level of environmental and health and

safety stewardship;
7. Statement extending responsibility of implementation of EHSMS to contractors;
8. Provision of education opportunities in EHS;
9. Monitoring EHSMS performance; and
10. Provision for continuous improvement.
The EHSMS is defined by the following principles that shall be addressed in the policy
development, implementation and operation of the EHSMS and will guide the assessment
of the achievement of the EHSMS goals:
integration of economic, social and EHS principles;

precautionary principle;
intergenerational equity;
conservation of biological diversity and ecological integrity;
improved valuation pricing and incentive mechanisms;
shared responsibility; and
product stewardship.

Develop an EHS Policy with particular reference to:
Abu Dhabi Emirate EHS Policy
Waste Management Sector EHS Policy

2 EHSMS ORGANISATION A
AND ROLES
2.1 Waste Management Sector EHS Administration

2.1.1 EHSMS Administration Hierarchy
The hierarchy for administration of the EHSMS system is as follows:
Figure 1: Administration Hierarchy
Roles and responsibilities are defined in AD EHSMS CoP 02 – Roles and Responsibilities.
Figure 2: Roles and Responsibilities.

2.1.2 CWM-ADAD Waste Management Sector EHS Regulation Division
Structure
The Centre of Waste Management – Abu Dhabi will implement, maintain, review and
modify its EHSMS to meet regulatory requirements and to best protect the health and
safety of its employees and to minimise its impact on the environment. As the Waste
Management Sector Regulatory Authority the CWM-AD
CWM will:
i. identify the entities in the Waste Management Sector which require an EHSMS in
order to operate in the Emirate;
ii. facilitate those nominated entities
entities to develop, implement and maintain operational
EHSMS;
iii. register, review and approve the nominated entities EHSMS;
iv. monitor the implementation through inspection;
v. collect, record and collate the EHS performance data for the sector;
vi. audit the nominated entities EHSMS;
vii. develop and maintain Sector Guidelines; and
viii. report to the Competent Authority on the targeted economic sector EHSMS
performance.
The management of the Waste Management Sector EHS Regulation Division will be
structured as follows:
Figure 3: CWM –AD

AD Waste Management Sector EHS Regulation Division Structure

2.1.3 CWM-AD Waste Management Sector EHS Regulation Division Roles
and Responsibilities
Legal Section
Legislation and Regulation Unit would prepare legal documents for submission to the
Executive Council and consultation with the relevant stakeholders, EAD and other Sector
Regulators
Prosecution Unit would determine if offenders under the legislation could/should be

prosecuted. They would work closely with the Enforcement Section in establishing a basis
and level for prosecution
Policy Section
Technical Development Unit will be responsible for the production of policies, guidelines,
procedures and standards within the Waste Sector. They will also liaise with other Sector
Regulators to ensure that they are up to date on the documentation being produced within
these Sectors. They will also be the responsible recipient for coordinating and responding
to stakeholder consultation requirements when the CWM – AD is the stakeholder not the
producer of the document.
Public Relations and Training Unit will be responsible for publication, distribution
(including internet) and training associated with the new documentation produced by the
Technical Development Unit.
Licensing Section
Licensing and Permitting Unit will be responsible for assessing applications and issuing
permits and licences including modifications. It will also ensure compliance of the entities
EHSMS and the risk assessment
Reporting Unit will be responsible for a review of reports submitted as a result of the data
returns – these are reports detailing the monitoring and assessment requirements
associated with the waste licence requirements. This unit will also manage reporting of
EHS data to EAD.
Enforcement Section
Licence Enforcement Unit will be responsible for inspection of licensed premises to

ensure compliance with the licence and where necessary to establish requirements for
improvement and if necessary prosecution.
Permit Enforcement Unit will be responsible for ensuring permit holders are complying
with their requirements. In addition the Permit Enforcement Unit will respond to illegal
dumping or any other site or issue that posses a potential breach to legislation but is not
permitted or licensed.

General Manager CWM - AD
The General Manager CWM – AD is responsible and accountable for ensuring the Waste
Management Sector EHS program is fully implemented in all parts of the Sector and
delivers the declared objectives.
The roles and responsibilities of the General Manager include:
To ensure all activities are performed in accordance with the defined policies and
procedures of the Waste Management Sector EHS program;
To ensure quantifiable environment, health and safety targets are established and
to assess their achievement;
To provide adequate resources and support to meet the targets;
To ensure that effective reporting lines are in place and that responsibility and
accountability is properly allocated to people in control of workplace activities;
To ensure the program complies with relevant standards, legislative and statutory
requirements;
To ensure effective consultation and communication occurs across all sector
activities and areas of operation;
Monitor the performance of the EHS program and promote its continual
improvement;
To ensure EHS is an agenda item at all management meetings.
EHS Regulation Division Manager
The EHS Regulation Division Manager is responsible for facilitating the implementation
and ensuring compliance with the EHS program within the waste management sector.
The position reports to the General Manager CWM - AD on all EHS matters.
The roles and responsibilities of the EHS Regulation Division Manager include:
Implementation of the OH&S program within the Sector;

Meeting regularly with the Health & Safety Committee and reporting to the General
Manager CWM - AD on all EHS matters and activities;
Overseeing the day to day activities of the Sector EHS program;
Investigating promptly all hazard, incident, accident and near miss reports;
Ensuring reports are prepared and lodged in accordance with requirements;
Collection of EHS performance data and reporting outcomes to the Health and
Safety Committee;
Reviewing EHS performance against declared objectives;
Providing assistance with hazard and workplace inspections and internal audits;
Arranging and ensuring appropriate EHS training is completed;

Providing leadership by encouraging the involvement of all staff in achieving a safe
and healthy workplace;
Promote the consultation and communication process and ensure all changes,
updates and issues raised by staff and entities are considered;
Ensuring the continual improvement of the EHS program;
Ensuring currency of documentation;
Notifying of changes in legislation;
Publishing of Safety Alerts and Notices;
Complete approved training courses as necessary.
Section Managers
Each Section will have a Manager who will co-ordinate works within the Section and within
other Sections and report to the EHS Regulation Division Manager.
The roles and responsibilities of the Section Manager include:
Implementation of the EHS program within the section;

Acting as staff contact on all EHS matters;
Being staff representative on EHS Committee;
Reports to EHS Regulation Division Manager on all EHS matters;
Complete approved training courses as necessary;
Coordinate EHS program administrative functions across the section and assist the
EHS Regulation Division Manager in:
- Conducting training;
- Ensuring training records are maintained;
- Investigation of incident and accident reports;
- Reporting EHS program performance;
- Undertaking safety audits;
- Hazard identification and risk management;
- Establishing safe work practices;
- Determining the ongoing suitability of the EHS program;
Assist with regular communication on all EHS matters;
Assist with the promotion of EHS as integral part of day to day business activities.

Unit Supervisors
Each Unit will have a Supervisor co-coordinating the works within their Unit and reporting
to the Section Managers. Supervisors must participate in all aspects of the EHS program
and in particular provide leadership and support for the safety and well being of staff and
any contractors under their control. Supervisors report to the Section Managers and have
the immediate control of the workplace.
The roles and responsibilities of supervisors include:
Ensuring the staff under their supervision are properly instructed and supervised in
relevant environment, health and safety procedures, use of safety equipment and
personal protective equipment (PPE) are warned of risks and hazards and how to
identify, avoid, eliminate or minimise them;
Ensuring staff are adequately trained to perform their work safely e.g. induction,
safe work practices, risk assessments, specialised safety training;
Consulting with staff on health and safety matters and addressing issues or
concerns that may arise;
Investigating reports of injuries, incidents, accidents and near misses that occur or
may occur in their unit;
Providing and maintaining a safe work environment without risk to health;
Ensure regular workplace inspections are conducted;
Ensuring records are maintained for all EHS activities and events;
Ensure appropriate hazard identification and risk assessment activities are
completed;
Including EHS performance on agenda of all management meetings.
Employees
All CWM – AD employees are responsible for complying with the requirements of the EHS
program and relevant EHS legislation.
The roles and responsibilities of employees include:
Taking care of themselves and others and the environment;

Assist in maintaining a healthy and safe workplace;
Understand and comply with all EHS policies, procedures and instructions;
Maintain continual awareness for identification of hazards and need for proper risk
management;
Reporting all hazards, incidents, accidents and near misses;
Make proper use of all safety devices and PPE provided and ensure they are
maintained in proper working order;
Do not place at risk the health and safety of any person in the work place or the
environment;

Do not remove or interfere with anything that has been provided in the interest of
health and safety or to protect the environment in the work place e.g. signage,
protective barriers, etc.
Complete appropriate EHS training where required;
Actively participate in consultation and communication of EHS matters;
Be familiar with emergency and evacuation procedures and the location and use of
emergency equipment.
2.1.4 Document Control & Record Keeping
All CWM – AD employees are responsible for complying with the requirements of the
Document Management and Control Procedure as outlined in Appendix 11.
2.2 Waste Management Entity EHS Roles and Responsibilities

The establishment of the EHSMS within an Entity will require designation of roles,
responsibilities and accountabilities.
The components of procedure shall include:
establishing clearly defined EHS responsibilities and accountabilities for each role;
documenting established roles and accountabilities;
ensuring effective communication of roles and accountabilities;
establishing the means to measure employee conformance against their defined
roles, responsibilities and accountabilities; and
ensure allocation of appropriate financial, professional and organizational resources
to effectively implement the EHSMS.
Establish EHS Roles and Responsibilities with particular reference to:

3 RISK EVALUATION AND MANAGEMENT
3.1 CWM-AD EHS Risk Evaluation

The identification and assessment of CWM – ADs environmental, health and safety risks
including compliance with relevant legal and other requirements shall be undertaken as
described in the following procedure and in accordance with AD EHSMS CoP 05 – Risk
Management. The purpose of this procedure is to describe the process of hazard
identification, risk assessment and risk control. The objectives are to identify specific
areas of risk to the environment, health and safety and ensure control measures are
developed and implemented to ensure the safety and well being of the environment,
employees, contractors and third parties.
3.1.1 Identification of Sources of Risk
Section Managers and Unit Supervisors or their delegates shall:
Identify the environmental, health and safety risks for all their office and site
activities;
This will include those environmental, health and safety aspects that can be
controlled and those that can only be influenced including contractors;
These activities or outputs, including any subcontractor involvement, shall be
identified on the EHS Risk Assessment Spreadsheet using Contractor Management
Procedure;
Additional sources of risk from activities not already identified in the EHS Risk
Assessment Spreadsheet shall be added to it.
3.1.2 Assessment of Significance of Risk: Potential Consequence
Use AD EHSMS CoP 05 – Risk Management Table 3.2 - Potential EHS Impact and
Potential Incident Consequences Rating to determine the potential consequences
of the impact, taking into consideration the extent and duration of the impact, any
flow-on impacts and the conservation value of the impacted environment. For the
chosen aspect a number from the following scale is used and shall be shown on the
EHS Risk Assessment Spreadsheet:
1. Insignificant impact
2. Minor impact
3. Moderate impact
4. Major impact
5. Catastrophic impact

3.1.3 Assessment of Significance of Risk: Probability of Occurrence
Use AD EHSMS CoP 05 – Risk Management Table 3.4 - Probability of Occurrence

as shown below to determine the likelihood of the chosen risk causing an
environmental, health or safety impact. For the chosen aspect a number from the
following scale is used and shall be shown on the EHS Risk Assessment
Spreadsheet:
Table 1: Probability of Occurrence - Table 3.4 from AD EHSMS CoP 05 Risk Management
Likely Frequency
Descriptor Probability
Environment Health and Safety
Continuous or will happen Occurs several times a year

Frequent 5
frequently at location
Occurs several times a year

Often 5 – 12 times per year 4
in similar industries in UAE
Has occurred at least once

Likely 1 – 5 times per year 3
in UAE
Has occurred in industry

Possible Once every 5 years 2
(Worldwide)
Less than once every five Never encountered in

Rare 1
years industry
3.1.4 Assessment of Significance of Risk: Risk Category
Use AD EHSMS CoP 05 – Risk Management Table 3.3 – Risk Categories as

shown below to shown the risk rating as a function of Consequence and Probability
and shall be shown on the EHS Risk Assessment Spreadsheet:

Table 2: Risk Categories - Table 3.3 from AD EHSMS CoP 05 Risk Management
Consequence
Probability
Insignificant (1) Minor (2) Moderate (3) Major (4) Catastrophic (5)
Rare (1) 1 2 3 4 5
Possible (2) 2 4 6 8 10
Likely (3) 3 6 9 12 15
Often (4) 4 8 12 16 20
Frequent (5) 5 10 15 20 25
15 - 25 Extreme Risk Activity or industry should not proceed in current form.

Activity or industry should be modified to include remedial planning and
8 - 12 High Risk
action and be subject to detailed EHS assessment.
Activity or industry can operate subject to management and /or
4 -6 Moderate Risk
modification.
1-3 Low Risk No action required, unless escalation of risk is possible.
3.1.5 Legal Requirements Including EHSMS Technical Guidelines and

Standards for Air, Water, Land and Noise and Other Requirements
EHS Regulation Division Manager, Section Managers and Unit Supervisors or their
delegates shall:
Identify and understand the relevant legal requirements for their activities including
environmental limits on potential discharges as outlined by EHSMS Technical
Guidelines and Standards for Air, Water, Land and Noise and with reference to the
Legal Register in Appendix 12;
Identify and understand any other requirements for their activities including:
agreements with customers / public authorities / community groups / non-
government organizations, public commitments and voluntary codes of practice;
Determine how the identified legal and other requirements apply to the significant
risk aspects for their projects.
3.1.6 Awareness and Training
delegates shall:
Communicate the results of the identification and assessment of risk aspects and
impacts to relevant staff and subcontractors; and other interested parties as
necessary and records of such communication shall be maintained.
Ensure employees are trained in hazard identification, risk assessment and the
control of hazards in the work place.

3.1.7 Hazard Reporting
Employees are required to:
Report hazards and potential hazards in the workplace using Form G – EHS
Incident Report Form Appendix C of the EHSMS CoP 1 – EHSMS Administration
and Mechanisms for incorporation into the EHS Risk Assessment Spreadsheet and
Environment, Health and Safety Work Procedures.
3.1.8 Updating Risk Management Aspects
delegates shall:
Update the assessment of risk management aspects as necessary, i.e. as changes

occur within activities performed or within an office.
Develop and review the Risk Assessment Spreadsheet as required and on an
annual basis or at the request of employees by the General Manager CWM - AD
and EHS Regulation Division Manager. Staff in the applicable work group will be
consulted in the review.
CWM – AD Staff Refer to Appendices:

Appendix 01: CWM - AD EHS Risk Assessment Spreadsheet
Appendix 02: Form G –EHS Incident Report Form
Appendix 07: CWM – AD Induction, Training & Awareness Procedure
3.2 CWM-AD EHS Risk Management

3.2.1 Risk Control Measures
When the risk is categorized identify corrective actions in the EHS Risk Assessment
Spreadsheet in order to manage the hazard.
Where the risk rating is 8 or greater, the risk is considered to be significant and
accordingly shall be managed by determination and implementation of risk control
measures as outlined in EHS Risk Management Plan.
Implement the control measures to enable work to be undertaken in a safe manner
prior to commencing work.
Make employees aware of control measures and outcomes of risk assessments
which must be signed off by the parties having responsibility for the activities.
3.2.2 Risk Management Plans
Where the risk identified in the EHS Spreadsheet has rating which is 8 or greater, the risk
is considered to be significant and accordingly shall be managed by determination and
implementation of risk control measures using Risk Management Objectives, Targets and
Management Program.
This involves the identification of risk management objectives, and targets relevant to
significant risks; and the development of a risk management plan, to achieve the risk
management targets and objectives.
Further; this involves the communication of risk management objectives, targets and
programs; and the monitoring and measurement of risk management performance to
determine the level of achievement of objectives and targets.
3.2.3 Risk Management Objectives and Targets
delegates shall:
Develop and document risk management objectives for their activities which are
overall risk management goals consistent with the EHS policy;
Develop and document risk management targets for their activities which are
detailed performance requirements that arises from the risk management objectives
and that needs to be set and met in order to achieve those objectives;
Develop a plan of actions to achieve risk management objectives and targets;
Measure and monitor the achievement of objectives and targets at least annually;
Document these plans in the EHS Risk Assessment Spreadsheet and in
Environment, Health and Safety Work Procedures;
Maintain records to provide evidence that the plans have been implemented;
Communicate the objectives, targets and plans to those responsible for their
achievement, and implementation.
3.2.4 Deliberation if Suitable Control Measure Cannot be Determined
If a suitable control measure cannot be determined the matter will be referred to the EHS
Regulation Division Manager and General Manager CWM – AD for deliberation.


3.3 Ensuring Regulatory Compliance In The Waste Management
Sector
The basic elements of the system and the relationship between them are outlined in
Figure 4 below. The development of a Waste Management Entity’s EHSMS and
subsequent Standard Operating Procedures will be developed based upon the
overarching requirements o off the EHSMS Decree, Policy, Manual and Codes of Practice
and Standards as mandated by the EAD. This will also direct the Development of this
Waste Management Sector EHSMS for the CWM – AD as Waste Management Sector
Regulator. Entity EHSMS development will further be required to follow the requirements
as outlined in the Sector EHSMS and the Entity EHSMS Criteria, Sector Guidelines and
Standards.
Figure 4: The
he EHSMS system
3.3.1 Licensing And Permits
In classification of Entity activities AD EHSMS Classification Codes are to be used by the

entities and will be dependent upon activities undertaken. Entities will be classified as
either Licensed Treatment Entities or Permitted Handling Entities. Classification will
determine the level of EHSMS managem
management
ent criteria which will be set by CWM – AD as the
Waste Management Sector Regulator.
When nominating entities a risk assessment approach will be followed and activities will
be categorised according to waste type handled - Hazardous or Non-Hazardous.
Hazardous.
Permits will be required for Waste Handling Entities and a risk assessment approach will
be followed for their nomination. Where it can be shown that activities are low risk entities
would be required to follow Sector Rules and Regulations and Standards for their
activities and prepare Standard Operating Procedures. This will ensure compliance with
EHSMS requirements without requiring the development of a full EHSMS. However; if
assessment shows that the activity is high risk a full EHSMS will be required.
Waste Treatment Entities will be subject to a Licensing procedure and will be required to
develop a full EHSMS in accordance with the EHSMS Regulatory Framework, Waste
Management Sector EHSMS as laid out by CWM – AD as the Sector Regulator and any
other pertinent legislation.
EHSMS Classification Codes for Waste Services - WA
WA-01 - Waste Processing
WA-02 - Waste Disposal
WA-03 - Thermal Treatment of Waste
WA-04 - Waste Collection and Transportation
WA-05 - Other Waste Services
WA-06 - Remediation
3.3.2 Licensed Waste Treatment Entities
In general Licensed Waste Treatment Entities will include the following classifications
however; those shown in Permitted Handling Entities may require to be Licensed and
therefore require a full EHSMS should they be nominated as such due to being
considered high risk by CWM – AD.
WA-01: Waste Processing
This will apply to Entities conducting activities involving:
Waste Separation
Waste Recovery
Waste Reuse
Waste Recycling and
Waste Physical, Chemical or Biological Treatment

And will include the following waste processing facility types and activities:
Tyre Recycling
Composting
Crushing, grinding and separation of construction & demolition waste
Contaminated soil treatment
Waste oil treatment and recovery
Municipal waste transfer station
Paper recycling
Scrap metal processing
Waste Electrical & Electronic Equipment (WEEE) treatment
Hazardous and clinical waste transfer station
WA-02: Waste Disposal
Waste disposal will include the following waste processing facility types and activities:
Waste dumps
Inert waste landfill
Sanitary waste landfill
Hazardous and clinical waste landfill
WA-03: Thermal Treatment of Waste
Thermal Treatment of Waste will include the following waste processing facility types and
activities:
Waste Incinerators
Waste to energy

3.3.3 Permitted Waste Handling Entities
In general Permitted Handling Entities will include the following classifications. However;
Entities undertaking these types of activity may still require a full EHSMS should they be
nominated as high risk by CWM – AD, or due to the activities they undertake being
deemed high risk in assessment against the Waste Management Sector EHS Risk
Evaluation Criteria, or where they handle more than small quantities of hazardous waste.
WA-04: Waste Collection and Transportation
Waste Collection and Transportation will include the following waste processing facility
types and activities:
Waste Collection
Waste Transportation
Waste Storage Facility
WA-05: Other Waste Services
Other Waste Services will include the following waste processing facility types and
activities:
Pest control
Mobile waste processing
Any other waste handling facilities or activities not elsewhere classified or as
nominated by CWM – AD as requiring a Waste Handling Permit
WA-06: Remediation
Waste Remediation will include the following waste processing facility types and
activities:
Waste Remediation Services

Determine Entity Waste Type Managed as Hazardous or Non-Hazardous with
particular reference to:
Federal by Law Number 24: Regulation for Handling Hazardous Materials, Hazardous Wastes
and Medical Wastes Schedule(1.2): Classification of Hazardous Wastes
Determine Entity Waste Management Sector Classification with particular reference

to:
AD EHSMS Classification Codes
If Determined as a Permitted Waste Handling Entity follow Sector Rules and

Regulations and Standards for activities and prepare Standard Operating
Procedures with particular reference to:
Appendix: Waste Management Sector Rules and Regulations
If Determined as a Licensed Waste Treatment Entity, or if assessment shows that

the activity is high risk or if determined by CWM – AD, develop a full EHSMS with
AD EHSMS Regulatory Framework
Waste Management Sector EHSMS Manual
Appendix14: Waste Management Sector EHS Risk Evaluation Criteria

3.3.4 EHSIA For New Waste Management Sector Entities
When a facility applies to CWM – AD as the Sector Regulator to become new waste
management entity the procedures laid out in AD EHSMS CoP 07 – EHSIA Requirements
requiring the production of an Environment, Health and Safety Impact Assessment must
be followed. These must be produced by the entities prior to commencement of
operations and assessed by CWM – AD in order for the classification of the entities and
the issue of a Licence or Permit to operate.
Where a new Entity is to be created undertake an EHSIA with particular reference
to:
AD EHSMS CoP 07 – EHSIA Requirements
3.3.5 Waste Management Entity EHS Risk Evaluation Criteria
To manage risk and ensure regulatory compliance and integrated EHS in Waste
Management the nominated Waste Management Licensed Treatment entity shall develop
a Risk Management Program. Entity EHSMS Criteria as ascribed by CWM – AD indicate
potential sources of risk associated with the waste management activities that the Entity
must address in their EHSMS risk management program.
Entities must demonstrate their operational safety for their processes and situations
against AD EHSMS Codes of Practice, Technical Guidelines and Quality Standards. This
will show the adequacy of the site’s safety management system and specify prevention
measures as well as strategies for reducing the effects of a major incident. A full
examination of a site's activities to identify hazards and all potential major incidents will be
required to be prepared to determine the necessary control measures.
Waste Management Treatment Entity EHSMS must identify all of the risks associated with
the activity that must be controlled based on the AD EHSMS Codes of Practise and
Quality Standards. The Entity Waste Management Treatment Entity EHSMS must include
processes to:
Identify all EHS Hazards in the workplace;

Assess the risks of these hazards;
Formulate a hazard management program to reduce the risk to an acceptable and
ALARP level;
Select control measures;
Implement the selected control measures;
Monitor the control measures.
Review the program on a regular basis; and
Incorporate a management of change process within the nominated entity.

The Entity EHSMS must contain information including, but not limited to:
Facility works descriptions;

Site details;
Activities aspects and impacts;
Control and procedures;
Management and monitoring;
Communication and reporting;
Evaluation and review;
Emergency response;
Roles and Responsibilities; and
Maintenance Schedules.
The CWM – AD may determine that the risk identification process may require that Waste
Management Entities follow the ‘Safety Case’ requirements for Major Hazard Facilities as
outlined in AD EHSMS CoP 5: Risk Management. The more detailed and specialised risk
assessment may be needed due to the high risk activities, substances and materials
associated with Waste Management.
If Determined as a Licensed Waste Treatment Entity, or if assessment shows that

the activity is high risk or if determined by CWM – AD, develop a full EHSMS with
AD EHSMS Codes of Practice
AD EHSMS Technical Guidelines
AD EHSMS Quality Standards
Waste Management Sector EHSMS

3.3.6 Integrated EHS Waste Management and Entity Change Management
When the Entity EHSMS has been received by the CWM – AD it will be approved with
issue of the Waste Management Treatment Entity EHSMS Licence. This Licence outlines
specific conditions and control mechanisms approved by the CWM – AD that the Entity
must adhere to andnd maintain if the Entity is to retain its license.
The Licence contains Risk Reduction Plans which comprise progressive objectives and
targets to achieve the standards of EHS management as outlined by the AD EHSMS and
the CWM – AD conditions to reach world’s best practice.
The process of Entity EHSMS development, CWM – AD approval and Licensing and
formulation of Risk Reduction Plans is conducted in consultation with Waste Management
Entites and is facilitated by CWM – AD. The system provides the data necessary to review
sector activities, products and services by CWM – AD and contributes to the development
of the Waste Sector EHSMS regulation strategy and the strategy for waste management
for the Emirate of Abu Dhabi. In turn the requirements of these strategies will be
implemented through licences and Risk Reduction Plans.
Figure 5:: Entity Change Management and Risk Reduction Plans

The Waste Management Sector Entities EHSMS will be assessed and Licence Conditions
and Risk Reduction Plans conditions will be developed dependent upon Entity’s
achievement of procedures including:
control measures in place;

written systems of work, permit-to-work procedures for the tasks;
monitoring data from within and outside the entity;
tasks being carried out, their duration and frequency and locations;
plant, machinery, powered hand tools to be used;
size, shape, surface character and weight of materials that may be handled;
distances and heights to which materials have to be moved by hand;
service used, substances used or encountered during the work;
parties carried out the tasks and training received;
legal requirements;
overall staff and community safety; and
Emergency Management Procedures in place.
And the assessment of relative consequence of discharges or emission of pollutants,

evaluated through factors along the Source, Pathway and potential Receptors including:
persistence;
toxicity;
health effects;
concentration of chemical;
volume discharged per event;
duration of the discharge;
proximity to water-bodies;
potential dilution;
the area of land/marine waters affected; and
taking into account secondary consequences and existing mitigation measures.

Appendix 23: Waste Management Treatment Entity EHSMS Licence Risk Reduction Plan
Template

3.4 CWM – AD Incident and Emergency Management Program
3.4.1 Incident Management & Reporting
CWM – AD is committed to ensuring that all EHS related events are appropriately
managed to provide a safe and healthy work environment for its employees and
contractors. To achieve this objective all incidents, accidents, injuries, illness, hazards and
near misses are to be accurately reported, thoroughly investigated and actions
determined to prevent reoccurrence.
Outcomes of all events are summarily reported to the EHS Committee and CWM – AD
Management and records maintained for performance monitoring and to satisfy EHSMS
requirements.
3.4.2 Incident Reports
All Employees shall:
Ensure that all incidents, accidents, injuries, illness, hazards & near misses are
accurately & promptly reported using the Form G – EHS Incident Report Form
(Appendix C of the EHSMS CoP 1 – EHSMS Administration and Mechanisms) and
in accordance with the specific reportable incidents and specific incidents as per
Schedule A and B AD EHSMS CoP 09 – Monitoring and Reporting.
Forward the completed report to the Section Managers and Unit Supervisors, or
their delegates, within 24 hours of the event.
Notify the EHS Regulation Division Manager, Section Managers and Unit
Supervisors, or their delegates, immediately where an incident results in death or
serious injury or an incident occurs that exposes a person to immediate risk to
health or safety hazards.
3.4.3 Incident Investigation
Ensure that all incidents are thoroughly investigated.

Complete an investigation record to be forwarded to General Manager CWM – AD
and EHS Regulation Division Manager, within 5 working days of the event.
Analyse EHS Incident Report and EHS Investigation Record Forms to determine
the existence of any trends, common causes or other matters that may require
further investigation.

EHS Regulation Division Manager shall:
Attach EHS Incident Report Forms and EHS Investigation Record Forms to each
other for each incident. Both forms will be allocated the same incident number.
Review investigation record and advise if recommendations appropriate.
Record event in Incident Register and mark for review at proposed action
completion date.
Classify incident and include in EHS performance data where appropriate.
Follow up completion of actions at date nominated – close out if complete, if not
determine revisit date.
3.4.4 Accident and Emergency Preparedness and Response Plans
CWM – AD activities in offices and during its presence on a site could result in an accident
or emergency. An Accident and Emergency Response Plan to achieve the risk
management targets and objectives is developed within the EHS Management System.
Identify and record the potential accident or emergency situations which could
occur in their office; including those accidents or emergencies that their section
could cause or be involved in considering:
- Existing provisions for dealing with such accidents and emergencies;
- Who should act in response to the accident or emergency;
- Who should be informed (internally & externally) including contact details;
- Who should be informed, after the accident or emergency has been
controlled; and
- The nature and quantity of any resources that needs to be kept on hand to
deal with the accident or emergency.
Prepare and update the Accident and Emergency Response Plan to respond to
accidents and emergencies;
Communicate the Accident and Emergency Response Plan to all Office staff;
Store a copy of the Accident and Emergency Response Plan.
3.4.5 Communication and Implementation of Accident and Emergency

Response Plans

Communicate the Accident and Emergency Response Plan to Staff, Contractors
and other interested parties as considered necessary;
Respond to accidents or emergencies according to the actions in the Accident and
Emergency Response Plans.

3.4.6 Review and Testing of Accident and Emergency Response Plans

Review and update the Accident and Emergency Response Plan as necessary, at
least on an annual basis, and particularly after any accidents or emergencies.
Periodically test Accident and Emergency Response Plans where practicable.
Outcomes shall be recorded and filed.

Appendix 02: Form G – EHS Incident Report Form Appendix 03: CWM – AD Incident Register
3.5 Waste Management Entity Incident and Emergency

Management Program
Entities must develop a procedure that ensures that in the case of an environmental
and/or health and safety incident or emergency that occurs as a result of activities being
carried out by the entity (internal risk) or from events beyond the control of the entity
(external risk), that they are able to manage and respond to these events.
The risk assessment will identify key environmental, health, and safety risks and the
likelihood of these risks occurring. The entity needs to ensure there are incident and
emergency management procedures that address each of the high risks. Incident and
emergency management procedures should address the following key aspects:
What constitutes an emergency;

Communication protocols in case of an emergency;
Reporting protocols in case of an emergency;
Ways to respond to and manage the emergency; and
How to prevent re-occurrence.
Develop an Emergency Management Program with particular reference to:

AD EHSMS CoP 05 – Risk Management
AD EHSMS CoP 06 – Emergency Management
14: Waste Management Sector EHS Risk Evaluation Criteria

4 EHSMS DEVELOPMENT, ADMINISTRATION,
PLANNING PROCEDURES AND STANDARDS
4.1 Rules and Regulations and Quality Standards for Waste

Management Sector Operations
Waste Management Entities will be required to conduct their operations according to
criteria developed by CWM – AD to best practise standards for the sector’s activities.
4.1.1 Waste Classification Guidelines
Waste Management Entities are required to categorise the waste types that they receive
according to Waste Classification Guidelines and Hazardous Waste % Concentration
Limits. These determine what the different types of waste are and which wastes are
hazardous.
4.1.2 Waste Acceptance Criteria
Waste Management Entities are required to adopt specific Waste Acceptance Criteria
which determines the types and quantities of waste Entities are allowed to accept and
their storage requirements to control the nature of waste accepted at sites to those
permitted by their Licence or Permit.
4.1.3 Waste Treatment Criteria
Waste Management Entities are required to follow Waste Treatment Criteria which show
how waste Entities are to treat and manage waste to ensure the correct processes are
used that minimise the risk of harm.
4.1.4 Waste Immobilisation and Pre Treatment Criteria for Disposal
Waste Management Entities are required to implement Waste Immobilisation and Pre-
Treatment Criteria for Disposal which determine how waste must be treated and
hazardous elements immobilised prior to their disposal to minimise the risk of pollution
from disposed waste.
4.1.5 Waste Derived Products Criteria
Waste Management Entities are required to operate Waste Derived Products Criteria
which define the standards that recycled products must achieve in order to reach market.

4.1.6 Waste Management Operational Procedures
Waste Management Entities are required to follow Operational Procedures for particular
elements of their activities which contain conditions including:
Limits on the discharge of various substances;

Specification on operational parameters of pollution control equipment;
Monitoring requirements;
Housekeeping conditions;
Reporting of incidents and monitoring data; and
Management conditions of issues.
Follow Waste Management Rules and Regulations and Quality Standards for
relevant for their Operations with particular reference to:

4.2 Waste Management Entity EHS Document Control and

Record Keeping
All nominated entities shall report on EHS performance to CWM-AD including EHSMS
Performance Statements, Audit Reports and EHS Incident Reports; and information is
compiled and submitted from the nominated entities and reported to the Competent
Authority.
Entities must develop an EHSMS document management system. The control of EHSMS
documents is an important issue in preventing unauthorised amendments and ensuring
that the latest version is being implemented. The record management procedures must
include:
Training records and the results of audits, reviews and incident reports;
Ensure that EHS records are legible, identifiable, and traceable to the activity,
product or service involved;
Ensure that EHS records are stored and maintained such that they are readily
retrievable and protected against damage, deterioration, or loss;
Ensure that the retention times of these EHS records have been established and
recorded.
Develop EHS Document Control and Record Keeping Procedures with particular
reference to:

AD EHSMS CoP 04 – Management of Contractors
AD EHSMS CoP 09 – Monitoring and Reporting
Waste Management Treatment Entity EHSMS Licence
Waste Management Treatment Entity EHSMS Licence Risk Reduction Plan
4.3 Waste Tracking

The transport of certain wastes such as hazardous materials should be tracked. Waste
tracking involves obtaining prior approval for the waste to be transported and completing
required documentation each time such waste is transported. An internet-based waste
tracking system as an alternative to paper-based waste tracking would offer advantages in
regard to record keeping and quality assurance.
Follow Waste Tracking Guidelines with particular reference to:

4.4 CWM – AD Training and Competency Development and

Procedures
CWM – AD is committed to ensuring all its employees understand the policy of
maintaining a safe and healthy workplace and protecting the environment and are
adequately trained in the defined processes and procedures of the EHS program. The
company will provide all new employees with induction training and conduct further
training as identified by comprehensive training needs analysis relative to job roles and
project requirements.

4.4.1 Initial Induction
Employees shall:
Attend an induction session that addresses all aspects of the EHS program.
4.4.2 Site Induction
Ensure Site Induction is completed, where required, before employees attend the
site.
4.4.3 Compulsory Or Specialised Training
Ensuring all compulsory or specialised training be conducted prior to undertaking

those tasks that the training is focussed on.
Where EHS training needs are identified these are to be conducted as soon as
practically possible e.g. Identified by Incident Investigation, Performance
Assessments etc.
Ensure all training undertaken are recorded.
4.4.4 Risk Awareness
Employees shall:
When attending sites be aware of risk assessments relative to the activities to be
undertaken by consulting EHS Risk Assessment Spreadsheet.
Employees are also required to be consulted in establishing risk assessments.
4.4.5 Training Records
Enter evidence of training in a Training Register. Activity or site specific training

may also be recorded in Training Register.

Appendix 01: CWM – AD EHS Risk Assessment Spreadsheets

4.5 Waste Management Entity Training and Competency
Development and Procedures
Entities must ensure that staff are trained in all aspects of environment, health, and safety.
This will ensure staff uptake of the EHSMS and minimise environmental incidents and
health and safety risks. The provision of adequate staff training must be reported by the
entity to the CWM – AD as Sector Regulator.
The specific training needs of an entity will differ depending on works undertaken by the
entity. The process of identifying key risks will help identify opportunities for further
experience and training for staff. EHSMS training must include all aspects of the EHSMS
and must observe the following:
Give participants an understanding of the EHS Policy, EHS impacts,
procedures, and responsibilities;
Be ongoing with regular refresher courses;
Cover all aspects or operations related to environmental, health, and safety;
Provide knowledge of management systems; and
Address implementation issues.
Specialised training requirements applicable to the waste management sector are outlined
by CWM – AD in Waste Management Sector Training and Competency Procedures.
These determine and advise on the standards of training and qualifications for persons
engaged in the waste management industry. CWM - AD approve the content of training
courses to be taken for qualifications or certificates.
CWM – AD promote and support the education, training and qualifications of persons in
the waste management industry and promote research for the benefit of the industry and
facilitate the interchange of knowledge within the industry.
Develop Training and Competency Procedures with particular reference to:
AD EHSMS Manual
AD EHSMS Training Modules

4.6 CWM – AD Key Performance Indicators and Targets
CWM – AD Key Performance Indicators (KPls) and Targets will be prepared, reviewed
and updated on a continuous basis for its own operations based upon the risks identified
in the EHS Spreadsheet. KPIs for the Waste Management Sector Entities will also be
defined by the CWM - AD in consultation with sector entities and other stakeholders. They
shall be determined by the EHSMS process and the outcomes of its development and the
outcomes of Sector risk assessment. They will establish achievable goals to ensure the
system is effectively managed, reviewed, audited and implemented and will be reviewed
and updated regularly.
As the SRA the CWM – AD will initially report to the EAD at quarterly intervals on two
categories:
Category 1: EHSMS Development:
KPI 1-1
Number of EHSMS workshops and/or seminars organized and held.
Audits Performed
Inspections Performed
Incident Investigations Performed
KPI 1-4
Number of nominated Waste Management Sector entities registered with CWM-AD for the
development of an EHSMS within the specified timeframe.
KPI 1-5
Percentage of total nominated Waste Management Sector entities with approved EHSMS.
KPI 1-6
Percentage of total nominated Waste Management Sector entities undergoing third party
audits against EHSMS Standards.
KPI 1-7
Percentage of total nominated Waste Management Sector entities with no outstanding
EHSMS non-conformance reports.
KPI 1-8
Percentage of total nominated Waste Management Sector entities with approved EHSMS
complying with EHS Performance Reporting Requirements
KPI 1-9
Percentage of total nominated Waste Management Sector entities with approved EHSMS
complying with EHSMS 3rd Party External Audit Results Reporting Requirements
Category 2: EHSMS performance:
KPI 2-1
Number of written warning notices issued by the CWM-AD regarding non-compliance of
relevant Laws within the Waste Management Sector.
KPI 2-2
Number of fines imposed against violations of relevant Laws within the Waste
Management Sector.
KPI 2-3
Lost Time Injury Frequency Rate (LTIFR) (No of lost time injuries per 1,000,000 hrs)
KPI 2-4
Lost Time Injury Severity Rate (LTISR) (No of lost hours due to injury per 1,000,000 hrs)
KPI 2-5
Total Reportable Case Frequency (TRCF) (No of total reportable cases per 100
Employees)
KPI 2-6
Pollution Incidents - Minor
KPI 2-7
Pollution Incidents - Moderate
KPI 2-8
Pollution Incidents - Major
KPI 2-9
Pollution Incidents – Type

EHSMS CoP 1 – EHSMS Administration and Mechanisms
EHSMS CoP 1 – EHSMS Administration and Mechanisms - Appendix C
Appendix 01: CWM - AD EHS Risk Assessment Spreadsheet
4.7 Waste Management Sector Key Performance Indicators and

Targets
As commited to by the Integrated Waste Management Sector EHS Policy additional
Waste Management Sector specific KPIs are required in order to direct the achievement
of the goal of improved EHS performance and an integrated waste management system
for the Emirate of Abu Dhabi.
1. Household waste being landfilled will have been decreased by at least 25% per
capita (based on current estimates) by 2015
2. A 20% recycling rate per capita will have been achieved by commercial and non
hazardous industrial waste producers by 2015
3. 30% reduction in C&D Debris being landfilled per capita (based on current
estimates) by 2015
4. Development of a clear legal framework for controlling waste generation, waste

planning, transport and disposal. The first regulations developed by the Centre will
have been adopted within the Emirate legislature by 2011.

5. Centre of Waste Management will have put in place a monitoring programme to
review compliance issues within contractors subject to the waste licensing and
permitting schemes by 2011.
6. Centre of Waste Management will have put forward draft proposals for waste
producer and duty of care regulation to the higher Committee by 2015.
7. Supported by mechanical treatment technologies household waste collected from

local communities will achieve recycling rates of up to 50% or greater by 2015 and
total recovery rates of up to 80% to achieve a world class rating and carbon
balance equivalent to or better than Germany
8. Increase the % of transport ESPs carrying out risk EHS assessments
9. Reduce the % of transport ESPs with legal non compliance issues
10. Increase % of licensed waste treatment entities undertaking regular medical

surveillance of employees.
4.8 Waste Management Entity Key Performance Indicators and

Targets
Entities are required to develop EHSMS targets and key performance indicators (KPIs) to
measure and track the implementation of the EHSMS. They should be entity-specific,
reflect the entity’s goals, and be related to the success of specific policies, procedures,
and initiatives.
KPIs should be quantifiable, measurable, and achievable, however; they should not be too
easily achievable. Each indicator should have a target or a series of targets that help
monitor progress towards meeting the KPI. Entity KPIs and targets should also reflect the
targets developed at the Waste Management Sector and Emirate level.
Entities will initially report to the CWM – AD at quarterly intervals on two categories:
Category 1: EHSMS Development:
KPI 1-6
When undergoing third party audits against EHSMS Standards.
KPI 1-7
Percentage of total nominated Waste Management Sector entities with no outstanding
EHSMS non-conformance reports.
Category 2: EHSMS Performance
KPI 2-3
Lost Time Injury Frequency Rate (LTIFR) (No of lost time injuries per 1,000,000 hrs)

KPI 2-4
Lost Time Injury Severity Rate (LTISR) (No of lost hours due to injury per 1,000,000 hrs)
KPI 2-5
Total Reportable Case Frequency (TRCF) (No of total reportable cases per 100
Employees)
KPI 2-6
Pollution Incidents - Minor
KPI 2-7
Pollution Incidents - Moderate
KPI 2-8
Pollution Incidents - Major
KPI 2-9
Pollution Incidents - Type
Nominated Entities shall report EHS incidents to the CWM - AD as per the reporting
requirements listed in AD EHSMS CoP 09 – Monitoring and Reporting. Nominated Entities
shall report to CWM – AD using the Standard Forms that can be found in Appendix C of
the EHSMS CoP 1 – EHSMS Administration and Mechanisms.
Form E – EHSMS Performance Statement
This form is to be submitted to the CWM – AD on a quarterly basis (every 3 months) and
records the EHS performance of the nominated entity in developing, implementing and
maintaining an EHSMS; it also includes the minimum Key Performance Indicator results.
Form F – External EHSMS Audit Report
This form is to be submitted by the nominated entity to the CWM – AD in conjunction with
the results (report) of the annual third party external compliance audit.
Form G – EHS Incident Report
This form is to be submitted by nominated entities to the CWM - AD to report when an

EHS incident that has occurred. It requires details of the incident and shall be\ submitted
as per the reporting requirements in AD EHSMS CoP 09 – Monitoring and Reporting and
in accordance with the specific reportable incidents and specific incidents as per Schedule
A and B.

Develop Key Performance Indicators and Targets with particular reference to:
AD EHSMS Manual
EHSMS CoP 1 – EHSMS Administration and Mechanisms
EHSMS CoP 1 – EHSMS Administration and Mechanisms - Appendix C
AD EHSMS Training Modules

5 IMPLEMENTATION, MONITORING AND REPORTING
5.1 CWM-AD EHS Awareness, Communication and Consultation

CWM - AD is committed to ensuring that all EHS related information is appropriately
communicated to its employees, contractors and the Waste Management Sector. It is
furthermore committed to ensure a strong and effective consultation process is maintained
to provide a fluent exchange of information between all levels within the organisation.
CWM - AD will consult all employees and contractors on matters that could directly or
indirectly affect their health, safety or welfare. The objective of this communication and
consultation process is to ensure protection of the environment and a safe and healthy
workplace is achieved with all parties talking to each other about EHS problems and
working together to find solutions.
CWM - AD Management shall ensure all employees are aware of the EHS Policy and
understand company EHS objectives
Communicate individual’s roles and responsibilities through Position Descriptions

and Inductions.
Communicate company policy, procedures and work instructions using Portals,
Bulletin Boards and Staff Advices.
Communicate Legislation, Regulations and Codes of Practice.
Include EHS on the agenda of meetings.
Communicate outcomes of EHS committee, management and toolbox meetings.
Maintain a strong workplace consultation process to share information and provide
for all parties to express views and to achieve practical and agreed resolution of
EHS matters.
Encourage all parties to consult each other on EHS matters that impact on
workplace environment, health and safety risks.
All Employees shall:
Communicate general EHS information from both internal and external sources.
The EHS Committee shall:
Be available to facilitate and lead the EHS consultation process.

Adjudicate in the event EHS issues cannot be resolved.
Should the committee fail to gain resolution; parties may seek assistance or request
an Environment Agency Abu Dhabi representative to attend.


5.2 Development of Waste Management Entity EHS Awareness,
Communication and Consultation Process
Once an entity commences development of an EHSMS, the Entity must communicated to
its employees, contractors the commitments, requirements and staff roles and
responsibilities. It is also necessary to develop and maintain an effective consultation
process with employees and contractors on matters that could directly or indirectly affect
their health, safety or welfare. This will ensure the protection of the environment and a
safe and healthy workplace.
Communication elements may include:
Position descriptions;
Induction training;
Supply chain management;
Management of contractors;
Work instructions;
EHS KPIs in job reviews;
Contract documents;
Code of conduct;
Training;
Intranet;
Newsletters; and
Prizes, awards and other promotional activities.
Develop EHS Awareness, Communication and Consultation Process with particular
reference to:
AD EHSMS Manual
AD EHSMS CoP 04 – Management of Contractors

5.3 CWM – AD EHS Performance Monitoring and Reporting
The function and responsibility of CWM – AD management at all levels is to ensure
performance and suitability of the EHS program. The purpose of the management reviews
of the EHS program on a periodic basis is to establish policy, set objectives and targets.
The review is to ensure the program’s suitability, adequacy and effectiveness to achieve
company objectives and comply with legislative requirements. Review of the program is
conducted at all management levels without any exclusion of issues that can be raised
and covers all environment, health and safety aspects of management functions.
5.3.1 Management Review
delegates shall:
Be responsible for establishing company EHS policy, setting objectives and targets
and reviewing the EHS program on a periodic basis.
Be responsible for ensuring that monitoring of the companies EHS activities is
preformed through review of Policy Statements, Meeting minutes, Staff advices,
Performance data and Audit records.
Determine level of achievement of declared policy, objectives and targets.
Determine EHS program suitability, adequacy and effectiveness.
Ensure corrective and preventive actions are determined, implemented and
assessed for effectiveness.
Review quarterly EHS Committee reports.
Provide resources to manage and maintain the OH&S program.
Ensure all changes in company policy, objectives and targets are articulated to staff
at all levels
5.3.2 Internal Audit Procedure
Conformity with statutory and legal requirements, planned processes and defined
procedures is determined by internal audit. Outcomes of the audits will indicate whether
the EHS program is effectively implemented and maintained, identify areas for
improvement and where corrective or preventive actions are required through internal
monitoring of the EHS activities and performances across all Sections Units.
EHS Regulation Division Manager shall:
Initiate internal audits in accordance with an internal audit schedule on an annual

basis.
Initiate internal audits at other times or where determined by management.
Ensure that internal auditors are qualified to the Abu Dhabi EHSMS recognised
standard.

Ensure that internal audits are conducted with reference to documented processes,
regulatory and statutory requirements.
Ensure that audits include making enquiries and recording observations of EHS
activities in the office and on sites and the examination of records and documents
relating to EHS processes.
Departures from the documented processes, regulatory and statutory requirements
are noted by internal auditor.
Should departures be considered significant, that corrective actions be initiated by
internal auditor to ensure actions are implemented to address the issue.
Actions implemented are to be revisited by Internal auditor at appropriate time to
determine effectiveness of such actions.
The EHS Committee, General Manager CWM - AD and EHS Regulation Division Manager
shall:
Review the outcomes of Internal Audits to enable determination of program

performance achievements.

Appendix 02: Form G – EHS Incident Report Form Appendix 03: CWM – AD Incident Register

5.4 Waste Management Entity EHS Performance Monitoring and
Reporting
Entities must produce yearly reports on their monitoring programs, and where required,
there may be instances where an entity has to report more frequently, for example, in the
case of exceedence or potential exceedence of permit limits for emissions to air, water or
land according with AD EHSMS Codes of Practise, Technical Guidelines and Standards
or in the case of an accidental spill. Monitoring requirements will be assessed according to
potential hazard and proximity and sensitivity of receptors and hence a risk level. An EHS
Incident Reporting Management and Incident Investigation Procedure must also be
developed. Monitoring types will include:
Air – Particularly odour and dust
Water Usage
Permitted Discharges to Water
Water Pollutants
Noise
Biodiversity and Conservation
Occupational and Environmental Health and Safety
Hazardous Materials
Land
Hazardous Materials
5.4.1 Waste Monitoring
Monitoring waste characteristics, constituents, quantities and management practices is an

important way of tracking the effectiveness of waste management policy and in identifying
areas for improvement. Monitoring activities can identify the types and quantities of waste
produced, by which sector and where and how waste is stored, transported, treated and
ultimately disposed.
Through monitoring, waste can be tracked from the producer, to the transporters and to
the waste management or disposal facility. This ensures waste is accounted for and
properly managed to avoid illegal dumping and environmental, health and safety harm.
Entities must monitor waste according to provisions in their Licence and Permit conditions
and Rules and Regulations. These will outline specific monitoring programs that need to
be in place for waste producers, transporters and management facilities. As a minimum
entities must monitor and record:
Tonnes / volumes of waste received including cover material;
Types of waste received - composition, broken down into tonnes of municipal,
commercial and industrial, building and demolition waste;
Tonnes/ volumes of waste processed - eventual fate including if any recycling
took place;
Processing technology (where applicable);
Complaints received due to operations.

Additionally for a managed landfill:
a report from a registered surveyor or a suitably qualified consultant, outlining
the total amount of landfill space filled during the year and the estimate of
compaction that this volume represents;
an estimate of the remaining landfill life and capacity based on current and
projected waste acceptance rates;
reports on EHS conditions in response to conditions of the permit. For
example, a hydro-geological report, a leachate collection report and a landfill
gas emissions report;
complaints received because of odour, litter or other issues should be collated
and compared with prevailing wind conditions on the corresponding days or
waste reception circumstances; and
a summary of any incidents reported during the year.
5.4.2 Incident Reporting
The following types of EHS incidents are to be reported verbally and in writing to the
relevant Sector Regulatory Authority as soon as practicable after the incident occurring:
i. Fatality,
ii. Reportable Serious Injury; and
iii. Major Pollution Incident (EAD Reporting also required).
The following types of EHS incidents are to be reported in writing to CWM - AD within 3
working days of the incident occurring:
iv. Serious Near Miss Incidents;
v. Reportable Dangerous Occurrence;
vi. Receipt of a written diagnosis or other knowledge of the occurrence of an
occupational disease / illness arising out of and in the course of work;
vii. Lost Time Injury;
viii. Moderate Pollution Incident (EAD reporting may be required).
The following types of EHS incidents are to be recorded at the time of occurring by the
nominated entity and reported to the CWM - AD as part of the Quarterly EHS
Performance Reporting:
i. Near Miss Incidents;
ii. Minor Pollution Incidents;
iii. Medical Treatment Case; and
iv. Restricted Work Cases (Light Duties);
Waste Management Sector entities must submit an initial report of EHS incidents as
soon as practicable and then complete the details of the report when an
investigation has been concluded and delivered to CWM – AD within 3 working
days and in accordance with the specific reportable incidents and specific incidents
as per Schedule A and B AD EHSMS CoP 09 – Monitoring and Reporting.

An incident / injury involving a worker on any journey arising out of or in the course of
employment shall also be reported. Refer to the EHSMS Glossary of Terms for definition
of a Journey Incident.
Form G – EHS Incident Report
This form from Appendix C of the EHSMS CoP 1 – EHSMS Administration and
Mechanisms is to be submitted by nominated entities to the CWM - AD to report when an
EHS incident has occurred. It requires details of the incident and shall be\ submitted as
per the reporting requirements in AD EHSMS CoP 09 – Monitoring and Reporting.
Develop EHS Performance Monitoring and Reporting with particular reference to:
AD EHSMS Manual
EHSMS CoP 1 – EHSMS Administration and Mechanisms Appendix C
AD EHSMS CoP 10 – Occupational Health and Safety
AD EHSMS CoP 11 – Air Quality
AD EHSMS CoP 12 – Water Quality
AD EHSMS CoP 13 – Land Quality
AD EHSMS CoP 14 – Noise Management
AD EHSMS CoP 15 – Hazardous Materials Management
AD EHSMS CoP 16 – Waste Management
AD EHSMS CoP 17 – Biodiversity and Conversation
AD EHSMS Technical Guidelines for Air, Water, Land and Noise
AD EHSMS Quality Standards for Air, Water, Land and Noise

6 INSPECTION AND AUDIT
6.1 CWM – AD Internal Inspection and Audit

Appendix 09: CWM – AD EHS Inspection and Audit Procedure describes how conformity
with statutory and legal requirements, planned processes and defined procedures is
determined by inspection and auditing of the CWM – AD in line with EHSMS. Outcomes of
the audits will indicate whether the EHSMS is effectively being implemented and
maintained, identify areas for improvement and where corrective or preventive actions are
required.
The scope of this procedure applies to the internal monitoring of CWM – AD’s EH&S
activities and performances across all business units. This procedure covers the following:
• Audit Initiated by Schedule

• or by Management
• Qualified Auditors
• Inspections and Audits Conducted
• Inspections and Audits
• Note Departures from the Documented Processes
• Initiate Corrective Actions
• Revisit Actions Implemented Under CARs
• Review Outcomes of Inspections and Audits
Task Requirements References
Audit Initiated by Internal audits are initiated in accordance with an internal audit
Audit Schedule
Schedule schedule determined by the CWM – AD on an annual basis.
Internal audits may be initiated at other times where determined by Management

Or by Management
management or as a result of an incident. meeting minutes
Qualified Internal Record of

Internal auditors are to be qualified to a recognised standard.
Auditors Qualification
Inspections and Audit Inspections and audits are to be conducted with reference to
Audit reports
Conducted documented processes, regulatory and statutory requirements.
Inspections and Audits include making enquiries and recording
observations of EHS activities undertaken by CWM – AD. They also
Inspections and Audits Audit reports
include the examination of records and documents relating to EH&S
processes.
Note Departures from
Departures from the documented processes, regulatory and statutory
the Documented Audit reports
requirements etc, must be noted by internal auditor.
Processes
Should departures be considered significant, corrective actions are to
Initiate Corrective CAR
be initiated by internal auditor to ensure actions are implemented to
Actions
address the issues.
Revisit Actions
Actions implemented under CAR’s are to be revisited by Internal auditor CAR
Implemented Under
at appropriate time to determine effectiveness of such actions.
CARs
Outcomes of Inspections and Audits are to be reviewed by
Review Outcomes of
Management to enable determination of program performance Audit reports
Internal Audits
achievements.

Appendix 09CWM – AD EHS Inspection and Audit Procedure

6.2 CWM – AD Non Conformance and Corrective Action Plan
This procedure covers the prevention of EHS accidents and the analysis of incidents to
prevent recurrence and ensure continual improvement as outlined in the chart below.
6.2.1 Corrective and Preventive Action
The EHSMS manager shall assess the workplace and associated activities to identify
EHS hazards and eliminate or control identified risk. The identification, assessment, and
control of identified risk shall be carried out in accordance with the general principles of
risk management, and using the hierarchy in accordance with the Inspection and Audit
Procedure.
Records of such assessments, and resulting action, shall be retained.
The EHSMS manager shall implement an audit schedule to verify conformance with The
EHSMS legislation, standards, codes of practice and corporate requirements. Resolution
of issues shall be addressed through the process of management intervention, discussion
and training to ensure compliance, and that the importance of the process is understood
by staff. In situations where the above process fails, this Non Conformance and Corrective
Action Procedure may need to be applied.
The EHSMS manager shall ensure that incidents and accidents are:
• recorded
• investigated
• analysed.
Where revised practices or procedures are involved, staff shall be involved in the
consultation process and receive appropriate training in these new methods.
6.2.2 Analysis of Incidents and Non-Conformances
EHSMS managers shall document the analysis of incidents and non- conformances to
control the integrity of the work or service being provided. This control involves
identification, recording, correcting and rechecking.
Any trends highlighted through checking and analysis shall be prioritised and documented
to provide a basis for determining the direction of ongoing preventive management,
leading to a process of continual improvement.
EHSMS managers shall identify, action and review for effectiveness, improvements to the
EHS management system. Improvements can include corrective actions to prevent a
repeat of a non-conformance; preventive actions to prevent the occurrence of a potential
non-conformance; or other actions to improve performance

Figure 6: Non-Conformance and Corrective Action Plan Decision Making Tool from AD EHSMS Entity
Guideline to Assist with Development of EHSMS
6.3 Waste Management Sector Inspection and Audit Procedure

As the Sector Regulator CWM – AD will perform environment, health and safety audits
and inspections of waste management sector entities to ensure compliance with the
EHSMS which may include any or all of the following items:
Compliance with applicable legislation, standards and Codes of Practices;

Review of ’lagging’ and ’leading’ indicator statistics;
Review of incidents, non-conformances and corrective actions;
Review of performance against health, safety and environment Key Performance
Indicators;
Review of site work practices, behaviours and systems;
Appropriate management arrangements are in place;
Adequate risk control systems exist, are implemented and are consistent with the
hazard profile of the organisation; and
Appropriate workplace precautions are in place.
6.3.1 Inspection Frequencies By Risk Assessment
The frequency of compliance inspections will be determined by the level of risk posed by
the Entity, identified using the Risk Evaluation Criteria, which will be recorded on the
Entities Licence. Inspections will also promote and assist achievement Risk Reduction
Plans. Over a period of time inspections which are targeted in this way will result in
reduced overall risk scores with the possibility of consequentially fewer inspections.
As the risk score for each site consists of an intrinsic environmental score and a
responsive operator score, the intrinsic environmental score can be reduced if extra
infrastructure or control measures are introduced; and the operator score may vary
according to better performance. The objective will be to move down the inspection graph.
However, for the most part, the environmental score will represent the absolute potential
of environmental risk. This approach will achieve the Sector Regulators obligations:
To determine compliance with regulations and/or sector policies;

Develop, implement and documented inspection procedures with appropriate
frequency;
Inspections be planned and systematic;
Deficiencies identified and noted for action;
Entities de-briefed on ways to address the key issues identified.

Figure 6: Risk based licensing
The risk based inspection regime will provides demonstrable evidence of:
Appropriate periodic inspections;

The Sector Regulator Authority’s fulfilment of their duty to supervise licensed sites
and to ensure that licence conditions are being complied with;
That waste is being recovered or disposed of in ways which protect the
environment and human health;
To make effective use of resources by targeting inspections on those sites where
they are most needed;
To ensure site inspections are of adequate quality and consistency to allow reliable
risk and performance appra
appraisal;
To assist operators to improve their operational standards and performance and to
reduce risk; and
To contribute to the move towards more sustainable waste management.
6.4 Environmental Appraisal

The various types of waste management operations will be considered in terms of sources
of pollution, inherent risks at these sites and the potential longer term impacts. The
following main categories are identified.
6.4.1 Type of Facility, Input of Waste, Control and Containment
The source can be characterised by th the

e type of facility, the amount or quantity of waste
the site takes and the amount of control or containment for emissions and inputs.

6.4.2 Location in Relation to Human Dwellings, Groundwater and Surface
Water
The environmental context of each site can be given by considering the main receptors
that would be affected by any pollution incident. These are humans, groundwater and
surface water. Within each of these broad categories an attempt should be made to
categorise the likelihood of an event occurring by reference to the distance from the site
and the consequence of an incident by reference to the sensitivity. The most significant
pathways are identified and for each exposure pathway the magnitude, frequency and
duration of exposure considered.
Proximity to human occupation

Assessment under biodiversity requirements
Ground water / aquifers
Sensitivity of receiving waters
Direct runoff
Air quality management
6.4.3 Compliance Rating Attribute
The final determining risk factor is determined by the ongoing performance standards and
is identified through:
Compliance Classification – Environment, Health and Safety breach categorisations

by risk
Enforcement History
Operator Performance – management procedure development standard and
implementation of EHSMS

AD EHSMS Classification Codes
Appendix: Waste Management Sector Rules and Regulations
Waste Management Treatment Entity EHSMS Licences
Waste Management Treatment Entity EHSMS Licence Risk Reduction Plans

6.5 Waste Management Entity Audits and Inspections
6.5.1 Internal EHSMS Auditing and Inspections
Entities must develop self-auditing and inspection procedures as an important element of

self regulation and the continuous improvement cycle. This should be a systematic,
objective, and documented system that is part of a planned effort to prevent, identify, and
correct workplace environment and health and safety hazards. The audit may be
conducted by qualified in-house personnel or third party auditors. Findings of audits must
be recorded and maintained and made available to the CWM - AD.
6.5.2 External EHSMS Auditing and Inspections
External audit may be requested by the entity or the CWM – AD as Sector Regulatory
Authority and all entities will be required to allow external audits of their EHSMS. Entities
must develop a process to be followed when an external audit is to be undertaken. The
entity must make available all documents relevant to the EHSMS to the auditor. External
audits should be undertaken at least annually as part of the entity’s commitment to
demonstrating self-regulation and results reported to CWM - AD.
The following considerations should be included when developing an auditing procedure:
Specific areas, functions, procedures, and activities to be audited or inspected;

Personnel qualified to perform the audits;
Audit schedule and frequency;
Audit processes and techniques;
Method of recording and reporting audit findings; and
Development and implementation of corrective action to resolve cited audit
discrepancies.

Develop an EHS Audit and Inspection Procedure with particular reference to:

AD EHSMS CoP 08 – Audit and Inspection
Waste Management Treatment Entity EHSMS Licences
Waste Management Treatment Entity EHSMS Licence Risk Reduction Plans
6.6 Waste Management Sector Enforcement of Non-

Conformance Corrective Actions and Penalties.
The Waste Management Sector Non-Conformance and Corrective Action Procedure
ensures a robust, fair and manageable penalty system to ensure that the requirements
are complied with.
a. A company, business or person who generates discharges or emits hazardous

wastes to the environment shall ensure, so far as is reasonably practicable, that it
is handled, transferred, collected, stored, contained, packaged, labelled,
transported, treated, recycled, reused, discharged, emitted and/or disposed of in a
manner that is safe and without risks to health or the environment.
b. A company, business or person who generates hazardous waste is forever

responsible for that waste and shall:
i. determine the best way to handle, transfer, collect, contain, label, store,
transport, treat, recycle, reuse, discharge, emit and/or dispose of the
hazardous waste in a manner that is safe and without risks to health of
workers, the community, or the environment; and
ii. supply adequate information to any company, business or person who

handles, transports, stores, recycles, reuses, treats or disposes of that
waste on behalf of the waste generator so that the waste can be managed
in a manner that is safe and without risks to health of workers, the
community, or the environment.

c. A company, business or person who manufactures, generates, supplies,
discharges or emits hazardous waste is required to supply appropriate EHS
information in the form of a:
i. Material Safety Data Sheet to any person who handles or manages the
waste; and/or
ii. Waste Transport Manifest to any person who transports the waste; and
iii. Maintain records on the nature, type and quantity of wastes generated and
how they are managed in compliance with the AD EHSMS CoP 16 – Waste
Management.
The use of a range of sanctions can be implemented by CWM – AD as Sector Regulator

in order to achieve compliance depending on the nature of the specific problem and
consequences of non-compliance. The sanctions process and procedure that is
commensurate with the severity of the breaches committed is outlined in the Waste
Management Sector Non-Conformance and Corrective Action Procedure. Enforcement of
EHS requirements will only be undertaken for the purposes of:
a. better protecting health and safety of workers and the community;
b. better protecting the environment and its beneficial uses;
c. ensuring that no commercial advantage is obtained by any person who fails to

comply with environment, health and safety requirements; and
d. influencing the attitude and behaviour of persons whose actions may have adverse
environment, health and safety impacts, or who develop, invest in, purchase or
use goods and services which may have adverse environment, health and safety
impacts.

Appendix 25: Waste Management Sector Non-Conformance and Corrective Action Procedures

7 TRANSITIONAL PROVISIONS AND MANAGEMENT
SYSTEM REVIEW
7.1 Transitional Provisions

The Licence contains Risk Reduction Plans which comprise progressive objectives and
targets to achieve the standards of EHS management as outlined by the AD EHSMS and
the CWM – AD conditions. Where the Entity is failing to reach particular EHS standards or
requirements or has not put in place specific conditions and control mechanisms approved
by the CWM – AD, then the Entity may consult with CWM – AD to provide an
implementation plan and timescale in which it may be acceptable to breach the EHS
standards or requirements until the plan is implemented or time limitation is reached.
7.2 Review of Sector Activities, Products and Services

The review of sector activities and services through the process of Entity EHSMS
development will show the risks involved with the waste management sector and how well
it is meeting the objectives of the EHSMS, legal requirements and performance indicators.
This will consist of an assessment of all the Entity EHSMS documents and risk
assessments to identify the level and types of risk in the sector to produce targets for
improvement. The approval and Licensing and formulation of Risk Reduction Plans is
conducted in consultation with Waste Management Entites and the system provides the
data necessary to review sector activities, products and services. It will contribute to the
development of EHSMS Strategy and the strategy for waste management for the Emirate
of Abu Dhabi. In turn the requirements of these strategies will be implemented through
licences and Risk Reduction Plans as well as administrative procedures. It will also reveal
activities that require the development of specific Rules and Regulations and allow for
updating of policies and procedures, targets and KPIs, and improvements to the system.
This will ensure that the EHSMS continues to be effective and continues to improve. The
review will include assessment of:
Regulatory compliance status;

Results of monitoring and measurement of environmental indicators;
Progress towards achievement of objectives and targets;
EHS Inspection and Audit results;
Corrective and preventive actions; and
Any other relevant information on EHS.

APPENDIX
CWM – AD Guidelines
Appendix 02: Form G – EHS Incident Report Form
Appendix 03: CWM – AD Incident Register
• Appendix 06 WP 01.1 Job Hazard Assessment Form

• Appendix 07 TI 01.1 Attendance Record
• Appendix 07 TI 01.2 Training Program Approval
• Appendix 07 TI 01.3 Induction Checklist

• Appendix 08 CO 01.1 Record of Communication Form
• Appendix 08 CO 01.2 Meeting Agenda Form
• Appendix 08 CO 01.3 Minutes of Meeting Form
• Appendix 08 CO 01.4 Communication Matrix Example
Appendix 09: CWM – AD EHS Inspection and Audit Procedure

• Appendix 09 A&I 1.0 Audit Schedule
• Appendix 09 A&I 2.0 Corrective Action Request
• Appendix 09 A&I 3.0 Audit Notification
• Appendix 09 A&I 4.0 CAR Register
• Appendix 09 A&I 5.0 Audit Status Log
• Appendix 09 A&I 6.0 Audit Checklist
• Appendix 09 A&I 7.0 Audit Report

• Appendix 10 CM 1.0 RFP Review
• Appendix 10 CM 2.0 Submitted Proposal Review
• Appendix 10 CM 3.0 Contract Pre-Signing Review
Appendix 11: CWM – AD EHS Document Management and Control Procedure

• Appendix 11 DM 01.0 Controlled Document Introduction Change Approval Authorisation
• Appendix 11 DM 01.1 Closed File Form
• Appendix 11 DM 01.2 Project File Register
• Appendix 11 DM 01.3 Transmittal Advice Form
• Appendix 11 DM 01.4 Document Receipt Stamp
• Appendix 11 DM 01.5 Outstanding Issues Log
• Appendix 11 DM 02.1 Material to be Archived Memorandum
• Appendix 11 DM 03.1 Controlled Document Register
• Appendix 11 DM 03.2 Project Document Register
• Appendix 11 IT 01.1 Computer Program Verification Record
| Revision No. | Page | i

Waste Management Sector Rules and Regulations
Appendix 23: Waste Management Treatment Entity EHSMS Licence Risk Reduction Plan Template
| Revision No. | Page | ii

Abu Dhabi
Safety Management System
Appendix 01: CWM – AD EHS Risk
Assessment Spreadsheet
Abu Dhabi Waste Management Sector Environment, Health and Safety Management System
APPENDIX 01 Risk Assessment
Activity Hazard Proba Sever ity Risk Signif Management Action Responsible Staff Target Date Completion Date Monitored by Risk Mgt
bility Rating icant Date Monitored Satisfactory
Yes / No ?
OFFICE WORK
Environment Energy Usage 4 2 8 Yes Turn off computers, air conditioning equipment and lights when
not required. Use energy saving devices to control usage,
monitor energy usage, put up signs and provide advice to
encourage staff to save energy . Purchase low energy usage
lighting and lag water tanks to prevent heat losses
Environment Paper usage 5 1 5 No Use paper with recycled content, use printers with duplex facility,
do not print out unless necessary, recycle paper.
Environment Other resource usage 4 2 8 Yes Turn off equipment when not in use, purchase supplies that can
increasing carbon be reused or easily maintained and has high energy efficiency
footprint rating
Environment Hazardous waste 5 3 15 Yes Identify, manage, collect (safely), temporarily store hazardous
wastes, identify appropriate permitted waste collector to take
waste for treatment and disposal. Record incidents of non
compliance with regulations.
Environment Non hazardous waste 5 1 5 No Identify, manage, segregate, collect (safely), temporarily store
wastes, identify appropriate permitted waste collector to take
waste for recycling, treatment and disposal. Record incidents of
non compliance with regulations.
Environment Water usage 3 3 9 Yes Water is precious in the Emirates. Fix flow restrictors to taps and
water closets. Do not use hosepipes unless absolutely
necessary. Do not leave taps running.
Environment and AC maintenance 3 3 9 Yes Filter and condenser of AC maintained every month - Hazard
health glass wool. Check every month R22 gas Seron (temp 55-75
degrees C)
Environment and Cleaning chemicals 3 3 9 Yes Purchase cleaning materials that will minimise damage to the
health environment. Provide appropriate PPE to staff using cleaning
chemicals.
Environment Spillages - chemicals 2 3 6 No Use approriate PPE. Protect drains and water courses and clean
and oils up spill with the use of spill absorbants. Record incidents and
non compliance with regulations.
Safety Insufficient lighting 2 3 6 No Ensure suitable lighting systems are monitored and maintained.
levels - accidents, eye
strain
Safety Slipping on wet floors 4 3 15 Yes Provide signage to alert staff and visitors to cleaning of ceramic
and impervious flooring materials in buildings. Record incidents
of slippage.
Health Stress 4 3 12 Yes Develop time management principles with staff, understand how
people become stressed at work, provide one to one meetings
with staff to identify and discuss stress related issues, provide
positive feedback and actions to remove causes of stress.
Maintain confidential records of incidents.
Safety Glass doors - 1 5 5 No Deploy cabinets with glass shelves and moving glass doors with
accidents robust design/ fixed hinges utilising approved safety glass.
Record any safety incidents.
Safety Temporary storage - 2 3 6 No Ensure documents are stored safely to avoid accidents and
falling tripping and fire other hazards. Record any incidents.
hazards
Safety Site hazards 4 5 20 Yes Provide staff with PPE and training to apply EHS risk assessment
tools
Page 1 of 5
Health First Aid provision 3 3 9 Yes Ensure first aid kit is suitable and maintained for number of
people deployed at each site occupied or visited. Provide first aid
training for selected personnel. Keep lists and display notices of
trained first aiders in each building.
Health Asbestos fibres in 4 4 16 Yes Undertake survey of premises to identify Asbestos sources.
electric boards and Advise contractors servicing electrical gear of presence of
switch gear Asbestos and ensure appropriate PPE and containment s
provided. Utilise specialist services for removal and appropriate
disposal of asbestos. Advise future owners or tenants of the
presence of Asbestos when vacating premises.
Safety Fire 2 5 10 Yes Conduct fire survey of premises, based on hazards. Deploy,
service and maintain extinguishers to manufacturers
recommendations to deal with fire risks from identified hazards.
Install smoke detectors and alarms at strategic points throughout
the building. Develop fire escape plan, implement awareness and
training where appropriate. Conduct fire drills on biannual basis.
Record any incidents.
Safety Fire - Overloading 3 5 15 Yes Conduct survey of electrical points in building. Install sufficient
electrical sockets/ number of points with required power and resistance to ensure
multipoint usage safe usage and that the system will not be overloaded. Ban the
use of or phase out the use of multipoint adaptors. Record any
incidents.
Health & Safety Pest control 4 3 12 Yes Ensure staff are kept out of rooms treated from pest control for
required periods. Do not allow drinking or eating in treated areas
for at least 24hrs after treatment. Understand hazards presented
by pesticides deployed.
Health Skeletal and spinal 2 2 4 No Distribute information on ergonomic design/use to all staff
problems assess work stations of staff who identify particular problems
Investigate options for purchasing new equipment or
repairing/modifying existing equipment
All staff to remove unnecessary clutter from above and below
desks and around work stations
All staff to fill three and four drawer filing cabinets from the
bottom up, with files used most frequently stored at waist level –
report damaged filing cabinets
Health Repetitive work tasks, 2 2 4 No Distribute information on stretching exercises, work breaks etc
poor manual handling to all staff – all staff to identify repetitive tasks and discuss
practices reallocating or spacing them out with managers
Distribute information on correct manual handling procedures to
all staff – ensure correct equipment eg trolleys is available
All staff to ensure that at least two people are available to set up
meeting rooms if furniture needs to be moved or heavy
equipment is required. Provide training as necessary.
Environment, Storing and changing 2 2 4 No Ensure all toner cartridges are stored away from work stations.
Health & Safety of toner cartridges, Recycle toner cartridges.
fixing equipment, Investigate repositioning equipment to hide and make safe
using the shredder. electrical cords; otherwise ensure electrical cords are secured
properly
Distribute guidelines on operating and fixing equipment
Page 2 of 5
Health & Safety Exposed electrical 3 3 9 Yes Conduct audits of work areas to ensure cables are not present as
equipment or cables trip hazards or electrical cables/equipment constitute and
electrocution hazard. Make safe equipment through use of
controls, conduits or barriers to prevent such accidents. Record
any incidents
Health Minor accidents such 3 3 6 No Appoint first aid officers for office
as cuts and grazes Ensure all staff are aware of the location of the first aid kit and
fire extinguishers. Record any incidents
SITE VISITS
Safety Dangers on site 4 5 20 Yes All employees shall read health and safety information provided
by site operator and follow any instructions provided on Health
and Safety and wear appropriate PPE. Where required the site
visit may require the supervision of a competent person. Take
note of any safety signs or systems provided at the site. Where
undertaking site visits unsupervised for the first time carry out a
risk assess and identify the key hazards and risks to provide
information on required PPE or other protective measures of
procedures. In other circumstances review the risk assessement
to ensure correct PPE is taken or provided and used at the site.
Where new hazards are discovered, report these to the EHS
Manager and carry out new risk assessment. EHS manger to
keep records of all risk assessments.
Safety Notification, others not 2 3 6 No Employees shall inform a supervisor, manager or colleague is
knowing where you aware of whereabouts when on duty, carry mobile phone or
are - notify another inform a person on site of your visit time of entering and leaving
person of your site. Incidents shall be recorded.
whereabouts, giving
details (what, where)
and an estimated time
of return
Safety Proximity to heavy 3 4 12 Yes Ensure appropriate EHS instruction is provided on site, and/or
machinery are accompanied by a suitably qualified/ trained person
Use PPE that may include steel capped boots, dust masks and
ear defenders as required. Any incidents shall be recorded.
Environment Exposure to chemical 2 4 8 Yes Avoid opening questionable drums/containers.

Health and Safety fumes from Request site representative to identify contents and open the
drums/containers drum if necessary
Staff to stand in the “up wind” position of drums/containers that
are open. Any incidents or spillages shall be recorded.
Environment Waste 3 1 3 No Ensure that all waste materials produced by CWM - AD staff is
appropriately disposed of and if necessary held by staff and
removed off-site for disposal as appropriate
Safety Working at Height 2 5 10 Yes Undertake necessary training for working at height. Avoid
moving closer than 5 meters towards the edge of a working tip
face. Any incidents shall be reported.
Page 3 of 5
Safety Trips and falls 3 3 9 Yes Assess situation and carry out first aid
Contact project manager
Call medical assistance if required
Wear appropriate closed shoes or boots with adequate ankle
support. Any incidents shall be recorded.
Health and safety Disease from sharps 2 5 10 Yes Observe personal hygiene, Do not pick up medical wastes or
and other hazardous hazardous wastes without appropriate PPE that may include
materials and vermin steel capped and bridged chemical resistant boots, masks or
and other biological Breathing apparatus (Extreme biohazards), kevlar or heavy
hazards rubber/pvc gloves resistant to sharps, aprons and other
protective measures that includes a first aid kit carried in the
vehicle.
If a puncher injury, cut or bite is sustained, immediately wash the
affected areas with antiseptics and cover with bandage or
plaster. Obtain medical advice and treatment immediately.
Record all incidents.
Health and Safety Hot climate causing 3 3 9 Yes Assess situation and carry out first aid
sunburn, sunstroke Carry and use PPE including wear a wide brimmed hat, long
and dehydration sleeved shirt, long pants and sunglasses, Sunscreen, Water to
keep hydrated.
Avoid caffeinated beverages. If temperature is quite high take
regular breaks, in the shade if possible.
If outside temperatures exceed 38 degrees, ensure exposure is
limited to short periods with access to air conditioned vehicles or
premises provided. Apply sunscreen to exposed skin to avoid
skin burning and rashes or contamination from dusts, pollutants
or biohazards. Use masks where dusts are present. Ensure
adequate water is provided to address body water losses.If
feeling unwell at any point return to air conditioned areas
immediately, drink water and inform manager or colleague.
Obtain medical advice and treatment if symptoms persist. Record
all incidents
Safety Manual handling – 3 3 9 Yes Carry out training on the lifting of objects less than 20 kg of all
heavy items employees required to carry out such tasks. Do not lift heavy
objects greater than 20kg without mechanical assistance. Ask for
assistance when lifting heavy objects. Keep loads at appropriate
levels – don’t strain and always use safe lifting techniques – plan
the lift, bend the knees, don’t twist, hold load close to the body.
Record all incidents
Health & Safety Moving or falling 2 3 6 No Use PPE including hard hats and reflective jackets. Record all
objects, struck by incidents
unsecured items
Health Exposure to asbestos 2 4 8 Yes Avoid close contact with exposed asbestos dust or fibre. Use
dust appropriate PPE to address the assessed risk this may include
full breathing masks, disposable suits and other measures.
Request site representative to put in place procedures to address
the assessed risk.
Provide asbestos hazard training. Record any non compliance
with risk assessments.
Health Exposure to dusts 4 3 12 Yes Avoid close contact with dust by keeping away from moving
vehicles or staying inside a vehicle. If likely to be exposed use
appropriate PPE to address the assessed risk this may include
full breathing masks or paper masks, eye and skin protection,
disposable suits and other measures. Record any incidents
resulting in harm.
Page 4 of 5
Health Exposure to sun 4 3 12 Yes Ensure that sunscreen and sun protection such as hats,
sunglasses are worn when outside during periods of high sun
intensity to ensure the prevention of sunstroke.
Health Dehydration 3 3 9 Yes Ensure that intake of liquids is high during periods of high
temperatures and humidity and, if relevant, during Ramadan
avoid outdoor activities during daylight hours when liquid intake
can not be maintained
Health Exposure to confined 1 4 4 No Staff to undertake confined spaces training, if necessary. Record
spaces any accidents or incidents.
VEHICLE USE
FOR SITE VISITS
Environment and Fuel use and 4 2 8 Yes Only conduct site visits where necessary, monitor fuel usage,
health associated pollution lease cars with high fuel efficiency and highest levels of
causing excessive emission control available (Nox and particulates). Encourage
carbon footprint travel planning and multi occupancy vehicle usage where
appropriate.
Safety Vehicle Accidents – 2 4 8 Yes Vehicles are insured well maintained with defects reported and
driver fatigue, repaired promptly. Vehicle shall not be driven unless the driver is
pressure during heavy properly licensed to drive the vehicle in the UAE.
traffic to keep When possible, share driving and take a break from driving at
appointments and least every 2 hours. Obey instructions from police officers. Obey
attend urgent road signs and traffic control systems. Slow down for
incidents, poor obstructions, road works, pedestrians and children near to
weather conditions are parked vehicles.
likely to increase risk In case of accident, stop vehicle and call police and if necessary
emergency services immediately. Do not move vehicle until
instructed by police to do so. Move vehicle and passengers to
position of safety. Do not attempt to move vehicle occupants
from vehicles unless there is imminent danger. Obtain accident
report from the police. Conduct accident evaluation and report
accident to employer and insurers.
Consult CWM – AD Accident and Emergency Response Plan
Safety Getting stuck or 2 4 8 Yes 4WD vehicles used where inspections are being done in isolated
stranded in vehicles in areas
remote areas Staff to attend 4WD course
especially if limited Staff to ensure close contact with managers or contractors on
mobile reception site to ensure contact is maintained (by phone) (arrival time,
duration and estimated time of departure/return). Record all
incidents.
Page 5 of 5
Abu Dhabi
Appendix 02: CWM – Form G –EHS
Incident Report Form
FORM G
ENTITY INCIDENT REPORTING
ENVIRONMENT, HEALTH AND SAFETY INCIDENT REPORT
General Information
EHSMS Registration Number: Sector Classification Code:
Name of Entity:
Address of Entity:
Authorised Contact Person:
Telephone Number:
Mobile Number:
Email Address:
q Building and Construction q Industry q Transport
Sector: q Energy q Oil & Gas q Waste
q Health q Tourism q Other _____________
Incident Information
q Fatality q Lost Time Injury q Medical Treatment Case
q Restricted Workday Case q Serious Near Miss q Journey Incident

Health and Safety Incident:
q Reporting Dangerous Occurrence q Occurrence of an Occupational Disease
q Other _________________________________________________________________
q Environment - Minor q Environment - Moderate q Environment - Major
q Spills / Releases /
q Spills / Releases / q Spills / Releases /
Discharges to Water, Discharges to
Discharges to Land
Environmental Incident including Groundwater Atmosphere
q Vegetation Removal /
q Harm to Animal Species q Damage to Heritage Site
Harm
q Other:___________________________________________________________________
Description of Incident:
Incident Details:
Date: _____ / _____ / _____ Time (24 hr) :
Incident Workplace Address:
Incident Location:
Page 1 of 3
FORM G
Injured Person’s Personal Details (If applicable)
Name:
Nationality: Date of Birth: _____ / _____ / _____
Passport Number: Residency Visa Number:
Contact Address:
PO Box:
Contact Phone Number: Sex: q Male q Female
Occupation:
Injury Details
q Abrasions q Amputation q Burns
q Contusion q Crush / Internal Injury q Cuts / Open Wound
q Hearing Loss / Deafness q Dislocation q Electric Shock
q Fracture q Foreign Body / Substance in Eye

Nature of Injury / Illness:
q Hernia q Ingestion of Substance q Infectious Disease
q Penetration by Object q Psychological (Stress) q Skin Irritation / Disease
q Respiratory Irritation / Disease q Musculoskeletal Disorder (Sprain and Strain)
q Other __________________________________________________________________
q Slip, Trip and Fall q Chemicals / Substances q Fall from Height
q Biological Factors q Electricity / Radiation q Hit by Moving Object
q Manual Handling q Mental Stress q Sound and Pressure

Mechanism of Injury / Illness
q Cave-In or Collapse q Struck by Falling Object q Occupational Violence
q Hitting Objects q Extreme Temperature q Dust / Fumes / Gases
q Other __________________________________________________________________
q Fixed Machinery / Plant

q Mobile Plant /
q Road Transport
Equipment
q Materials or Chemical
q Non-Powered
q Powered Equipment /
Equipment / Tools /
Substances Tools / Appliances
Agency of Injury / Illness Appliances
q Confined Space q Trench or Excavations

q Animal, Human and
Biological
q Scaffolding or Ladders
q Environmental
q Other ______________
Conditions
Page 2 of 3
FORM G
Other Relevant Incident Information:
Remarks:
Declaration by Entity:
I declare that all information provided in this document is true, correct and complete.
Signature of the Entity

Authorised Official
Contact Person : Stamp:
Date : _____ / _____ / _____
Declaration by Injured Person (If Possible)

I declare that all information provided in this document is true, correct and complete.
Signature of
Injured Person:
Date : _____ / _____ / _____
Official Use
Remarks :
Incident Investigation / Follow-up Required

q Yes q No Remarks:
Regulatory Authority Stamp Entered into Database by:
Name:
Signature:
Date: _____ / _____ / _____
Reviewed by:
Name:
Signature:
Date: _____ / _____ / _____
Personal information will not be disclosed to other parties without your consent unless required to do so by law.
Page 3 of 3
Abu Dhabi
Appendix 03: CWM – AD Incident
Register
CWM - AD
EHS ICIDET REGISTER
EHS Incident Register

Incident Register Date of Incident Type of Incident Investigation Corrective Action Comment
Number Completion Date Implementation Date
EHS INC – 09/1 xx/xx/xxxx eg: xx/xx/xxxx xx/xx/xxxx
ENV/Spill,
OHS/near miss
EHS INC – 09/2
EHS INC – 09/3
EHS INC – 09/4
EHS INC –
EHS INC –
EHS INC –
EHS INC –
EHS INC –
EHS INC –
EHS INC –
Form DM 03.1 Issued: October 18, 2009

Page 1 of
Abu Dhabi
Appendix 04: CWM – AD EHS
Investigation Record Form
EVIROMET HEALTH SAFETY MAAGEMET SYSTEM (EHSMS)
Investigation Record Form
Investigation Record Incident No.
Investigation to be undertaken by the relevant Manager or Supervisor and a copy of the completed
form forwarded to the CWM – AD EHS Regulation Division Manager within 3 working days of the
event.
ame of Injured
CWM – AD notified? Yes o If yes, date:
umber of days off work:

(exclude day of event)
Contributing causes:
Recommended prevention / corrective

actions:
Actions by:
Planned completion date:
Investigation completed by:
CWM – AD EHS Regulation Division

Manager review:
Classification: LTI MTI Injury Other

(EHS Manager)
Incident recorded and reported by:

(EHS Manager)
Date Actions Completed: .
Name & Signature: . .
Attach to Corresponding Incident Report

EHSMS Procedure : Investigation Record Form Issued: October 18, 2009
Page 1
Abu Dhabi
Appendix 05: CWM – AD Accident and
Emergency Response Plan
ENVIRONMENT HEALTH SAFETY MANAGEMENT SYSTEM (EHSMS)
Accident and Emergency Response
ACCIDENT AND EMERGENCY RESPONSE

1 Introduction
1.1 Purpose
In accordance with Center for Waste Management – Abu Dhabi (CWM – AD) committed to
provide and maintain a working environment that is safe and without risk to health of its
employees, contractors and visitors. CWM – AD has adopted these guidelines to ensure its
people know how to respond in an emergency. Training in the correct response is impossible
without properly developed guidelines.
The CWM-AD itself generally does not operate any facilities or transports any goods, as
such activities are usually conducted by Contractors, which will have responsibility for
establishing and implementing comprehensive Accident and Emergency Response Plans
(ERP). This Accident and Emergency Response Plan is prepared for the facilities and
activities directly controlled by the CWM-AD such as its offices and staff.
This guideline to emergency response procedures applies to all CWM – AD offices and
project sites.
Emergency situations are incidents, including but not limited to:

• Personal injury
• Fire
• Power failure
• Threatening communication
• Gas leak
• Explosion
• Environmental spill or incident
• Chemical leaks
• Structural collapse
• Vehicle collisions
• Extreme hazards that may cause injury
2 Sources of Emergency Situations

2.1 Office Environments
The office manager or the person in effective control of CWM – AD permanent and project
site office must ensure a detailed Emergency Response Plan (ERP) is prepared and
implemented at their site.
It is to be based on a comprehensive risk assessment of the site and displayed in prominent

locations around the site. All staff residing at the site are to be made aware of the plan and
their responsibilities in the case of an emergency. Visitors must be advised of the plan and to
follow instructions of staff, if an emergency arises when they are on site.
EHSMS Procedure : Accident and Emergency Response Issued: October 18, 2009
Page 1
2.2 Entity Site Visits
CWM – AD staff visiting Entity sites must ensure that they have the Entity’s ERP fully
communicated to them and that they are capable of adhering to these requirements.
If the entity EHSMS and subsequent ERP has not been approved and endorsed by the
CWM – AD, a site specific ERP must be established prior to visiting the site, in accordance
with those set out in ‘Other Site Visits’ below.
2.3 Other Site Visits
The manager or person in effective control of the site visit must ensure a detailed emergency
response plan (ERP) is prepared and implemented prior to the site inspection.
It is to be based on a comprehensive risk assessment of the project site(s) and

communicated to all CWM – AD personnel attending the site. For sites and other locations
where staff are mobile and continually on the move, copies of the ERP must be carried in
vehicles.
All staff working on the site are to be made aware of the plan and their responsibilities in the
case of an emergency. Entity site personnel must be informed of the plan and to follow
instructions of staff if an emergency arises.
3 Emergency Response Plans

3.1 Immediate Actions
In the event of an occupational incident, injury, illness or dangerous occurrence, the

following immediate actions must be taken:
• Ensure all persons affected receive proper care; and
• Ensure workers using similar equipment or in similar jobs are aware of the occurrence
and prohibited from similar circumstances until it is assured they may be
accomplished without similar risk to safety and health of additional workers.
3.2 Minor Accidents Involving Injury to Persons
(i) The person(s) involved in a minor accident is to call a first aider (if one in the vicinity)
and report the incident to the immediate Supervisor
(ii) The first aider, or other staff if a first aider not be available, will make a decision as to
whether treatment over and above first aid is required.
(iii) If so, the first aider will initiate seeking medical assistance,
(iv) Administer first aid,
(v) Call other emergency services to attend as required,
Page 2
(vi) Notify CWM – AD supervisor / manager in control of site / project, and

(vii) The person involved to complete a CWM – AD incident report form and distribute as
detailed on the form.
3.3 Major Accident Involving Injury to Persons
The nearest person to the accident is to render whatever assistance they can, notify a first
aider and the nearest Supervisor / Manager immediately. The first aider is to:
(i) Keep calm, so you can assist
(ii) Order an ambulance, if necessary
(iii) Organise for the ambulance to be met and guided to the place of the accident
(iv) If an ambulance is not necessary, arrange alternate transport to nearest medical
facility, if required
(v) Call other emergency and utility services, as required
(vi) Notify the CWM – AD manager/supervisor in control of the site
(vii) Stay with injured person until help arrives
(viii) Do not leave site until the injured person’s affects and CWM – AD property is
secure
(ix) Complete CWM – AD incident report form and distribute as instructed on the form.
3.4 Fires and other emergency situations
In the case of a fire or other emergency situation outside the office CWM – AD, staff are
required to:
(i) Render whatever assistance they can without putting themselves at risk
(ii) Initiate any local emergency procedure
(iii) Maintain a safe distance from the fire or hazard
(iv) Notify emergency services as required to address the situation
(v) Notify CWM – AD manager/supervisor in control
(vi) Complete CWM – AD incident report form and distribute as instructed on the form.
In the case of a fire and other emergency situations in the office, the following procedure
must be followed:
(i) The nearest person to the fire is to notify the Floor Warden on the floor.
(ii) The Floor Warden will ascertain whether the fire can be controlled by the persons
available, or whether the Fire Brigade is required. If the Fire Brigade is necessary,
the Floor Warden must immediately phone the nearest fire station and notify the
Chief Warden.
Page 3
(iii) The Floor Warden must then initiate the procedure for evacuation of the building.
(iv) The Floor Warden is to complete the incident report form and distribute as instructed
on the form.
3.5 Emergency Evacuation
Site evacuation may be required for a number of situations:

• Fire
• Bomb Threats
• Gas/Chemical Leaks or
• Structural Collapse.
Emergency evacuation drills will be undertaken at the direction of the Chief Warden.
(i) Evacuation of each level of the site will be under the direction of their respective Floor
Warden.
(ii) When directed to evacuate the building, employees shall turn off all electrical
equipment and exit via the nearest stairway or exit. Emergency and exit lights will
automatically activate, if power failure occurs.
(iii) In no circumstances may elevators be used for emergency evacuations.
(iv) All employees shall proceed to their designated assembly area as directed by the
Floor Warden.
(v) Should any employees identified as missing, the Floor Warden will notify the Chief
Warden who will initiate appropriate action in conjunction with emergency services
personnel.
(vi) Employees shall not leave their respective assembly area until instructed to do so by
their Floor Warden.
(vii) Employees may only return to the building when instructed to do so.
4 Emergency Contacts
Staff are required to keep a detailed list of both the below CWM – AD Contacts and
Emergency Services Contacts. Further, when performing visits outside of the office, the lists
are to include relevant emergency contacts for the sites. These lists are to be kept in
vehicles, as a minimum, and carried whenever staff are remote from vehicle.
Page 4
CWM – AD Emergency Contacts
Position Name Phone Number Location

Floor warden(s)
First Aiders(s)
EHS Coordinator(s)
EHS Regulation
Division Manager
Section Managers
Unit Supervisors
Emergency Services
Phone Number Location

Ambulance
Police
Fire Brigade
Doctor, Hospital or
Nearest medical facility
Utility Company Electricity
Utility Company Water
Utility Company Gas
Utility Company Telco
5 Reporting
The CWM-AD will report all reportable incidents, injuries, illnesses and dangerous
occurrences to the Regulatory Authority in compliance with requirements for all occurrences
as provided in the AD EHSMS CoP 09 – Monitoring and Reporting. The incident shall be
reported as per Appendix 02: Form G – EHS Incident Report EHS Incident Report Form
Appendix C of the EHSMS CoP 1 – EHSMS Administration and Mechanisms.
6 Investigation
All work related incidents, including dangerous occurrences, shall be investigated. The
CWM-AD will initiate an investigation of each reportable occupational incident, injury, illness,
or dangerous occurrence, promptly. Depending on the significance of EHS incidents, it may
be deemed appropriate and/or necessary to employ professional investigators to assist in
investigation of the root causes of the incident.
The investigation will be carried out as follows:
(i) The level of investigation will be proportional to the magnitude of the occurrence;
Page 5
(ii) The CWM-AD will use methods and processes and techniques, sufficient to identify
the root cause(s) of the occurrence;
(iii) The investigator(s), as soon as practicable following the occurrence, will collect the
statements of witnesses to the occurrence;
(iv) The person(s) conducting the investigation will be trained and experienced in the
application of techniques employed in the investigation;
(v) Investigations will be documented in Appendix 04: CWM – AD EHS Investigation
Record Form
(vi) The Investigation report is to be reviewed and signed by the CWM-AD’s Responsible
Person.
(vii) On completion of the investigation, or sooner where warranted, the findings of the
investigation, along with corrective actions or other necessary steps identified by the
CWM-AD, shall be communicated to other affected workers.
7 Fire Prevention, Planning and Control

7.1 Fire Emergency Notification Procedures
The appropriate agencies will be notified in the event of a fire that cannot be contained
through the use of portable fire extinguishers.
Any worker who cannot immediately contact the Responsible Person or other member of
management should immediately notify the proper authorities in event of an emergency. This
person should activate any site alarms and begin the site evacuation procedure.
7.2 Fire Prevention Plan
The CWM-AD Fire Prevention Plan uses current and prudent risk management principles in
accord with the AD EHSMS CoP 05 – Risk Management and contains:
(i) Persons with responsibility for maintenance of fire alarms, equipment and systems;
(ii) Fire prevention procedures appropriate to the type and character of the occupancy;
and
(iii) The written Plan will be maintained in the workplace and made available for review
by workers and the Competent Authority.
7.3 Fire Prevention Procedures
The CWM-AD will implement the following Fire Prevention Procedures and EHS Regulation
Division Manager, Section Managers and Unit Supervisors or their delegates shall:
(i) Ensure that the identity, address, and phone number of the public fire department
and other emergency units to be summoned in the event of a fire are posted in
strategic locations at the workplace;
Page 6
(ii) A monthly self inspection will be conducted to identify and correct recognizable fire
hazards;
(iii) Ensure that any site alarm systems are tested on a monthly basis to ensure the
system is in working order. A written record of alarm tests will be maintained;
(iv) All automatic sprinkler systems will be continuously maintained in reliable
operating condition, at all times, and periodic inspections and tests will be made to
assure proper operation. Inspections will be conducted on an annual basis;
(v) Fire extinguishers and hose stations will be visibly inspected monthly to identify
and correct any deficiencies found. All hose stations and fire extinguishers will
have an annual maintenance inspection and service;
(vi) Exit doors, approved hardware and lock devices, exit signs, passageways, and
means of emergency exit shall be inspected on a regular basis to ensure their
working condition and unobstructed access. Padlocking or otherwise obstructing a
designated fire exit door is strictly prohibited;
(vii) Interior fire doors which are part of the building design to limit the spread of fire
shall be regularly inspected and tested to ensure their working condition. Holding
fire doors open by use of chocks, door wedges, or similar means is prohibited;
(viii) Emergency lighting will be inspected and tested on a monthly basis to ensure
good operating condition;
(ix) Sprinkler system control valves shall be "sealed" in the open position. All riser and
valve locations will be maintained free of storage and protected against damage
by barrier or enclosures;
(x) Safety and fire prevention requirements, including any required notification of
insurance or controlling authorities, will be followed in any required shutdown or
impairment of automatic sprinkler protection systems;
(xi) The CWM-AD will establish procedures at each site, where applicable, to control
the receipt, storage, handling, and use of flammable liquids in accord with
applicable Federal regulations. At a minimum, the CWM-AD will ensure:
o The use of safety cans for handling and storage of flammable liquids;
o Concentrations of flammable liquids are minimized to the amount required;
o All containers of flammable liquids are properly labelled in accord with the AD
EHSMS CoP 15 – Hazardous Material Management;
o Smoking is to be prohibited inside the building and near hazardous areas and
other locations as required;
o Procedures to accomplish after hours notification of key personnel when the
facility is operating at less than normal complement or during shutdown shall
be maintained and kept current;
o Fire drills will be carried out at a minimum annually, or on such other schedule
as may be required by the Regulatory Authority; and
o The CWM-AD will ensure that specialized training is provided to persons with
responsibilities for maintenance of fire fighting equipment, related systems,
and supplies.
Page 7
(xii) All workers, contractors, visitors and others will:

o Evacuate immediately when the alarm system is activated or when instructed
to do so by the employer or other responsible personnel;
o Take whatever immediate steps are necessary and feasible to minimize any
hazard in leaving the work area unattended;
o Not use elevators for evacuation purposes;
o Assemble at a predetermined safe location for attendance check; and
o Not re-enter building until the "all clear" signal sounds or similar verbal
instructions are given by responsible authority.
7.4 Warning and Evacuations Systems
The CWM-AD will establish a plan and procedures for evacuation of the workplace in the
event of a fire or other emergency. The plan will be in accord with the AD EHSMS CoP 06 –
Emergency Management. This will involve:
(i) Providing a means of alerting, warning or otherwise notifying workers of the existence
of a fire or other emergency condition;
(ii) The alarm system is to provide warning for necessary emergency action or for safe
escape of workers from the workplace or the immediate work area, or both;
(iii) The worker alarm is to be capable of being perceived above ambient noise or light
levels by all workers in the affected portions of the workplace;
(iv) The alarm is to be distinctive and recognizable as a signal to evacuate the work area
or to perform actions designated under the emergency action plan;
(v) All alarm systems will be restored to normal operating condition as promptly as
possible after each test or alarm. Spare alarm devices and components subject to
wear or destruction shall be available in sufficient quantities and locations for prompt
restoration of the system;
(vi) All alarm systems are to be maintained in operating condition except when
undergoing repairs or maintenance; and
(vii) A test of the reliability and adequacy of non supervised worker alarm systems is to be
made every three months, or other more frequent schedule as required.
7.5 Means of Egress
The CWM-AD will ensure that every building or structure designed for human occupancy is
provided with exits sufficient to permit the prompt escape of occupants in case of fire or
other emergency as follows:
(i) All exits are to be so arranged and maintained as to provide free and unobstructed
egress from all parts of the building or structure at all times when it is occupied.
Page 8
No lock or fastening device designed to prevent free escape from the inside of any
building shall be installed;
(ii) Every exit will be clearly visible or the route to reach it will be conspicuously
indicated in such a manner that every occupant of every building or structure will
know the direction of escape from any point;
(iii) Each path of escape, in its entirety, will be so arranged or marked that the way to
a place of safety outside is clear;
(iv) In every building or structure equipped for artificial illumination, adequate and
reliable illumination will be provided for all exit locations. Exit signs will be installed
at the point of exit from the building;
(v) No building or structure under construction shall be occupied in whole or in part
until all exit facilities required for the occupied part are completed and suitable for
use;
(vi) No existing building will be occupied during repairs or alterations unless all
existing exits and any existing fire protection are continuously maintained, or in
lieu thereof, other measures are taken which provide equivalent safety;
(vii) All required exits and ways of travel to and from the exit, will be continuously
maintained free of all obstructions or impediments to full instant use in the case of
fire or other emergency. Means of egress will be so designed and maintained as
to provide adequate headroom;
(viii) Where a means of egress is not substantially level, these differences in elevation
will be negotiated by stairs or ramps;
(ix) Exits will be marked by a readily visible sign. Access to exits will be marked by
readily visible signs in all cases where the exit or way to reach it is not
immediately visible to the occupants;
(x) Every exit sign will be suitably illuminated; and
(xi) Every exit sign will have the word "Exit" in plainly legible letters not less than 150
mm high, with the principal strokes of letters not less than 19 mm wide.
7.6 Fire Extinguishers
The CWM-AD will provide portable fire extinguishers for use in the event of an incipient fire
as follows:
(i) In permanent structures fire extinguishers shall be mounted no higher and no lower
than 120 cm from the floor. On construction sites, fire extinguishers shall be located
as necessary to provide an adequate level of protection.
(ii) Portable fire extinguishers shall be provided for use and selected and distributed
based on the classes of anticipated workplace fires and on the size and degree of the
hazard which would affect their use. Fire extinguishers shall be of the appropriate
class for the type of fires anticipated:
o Class A Fire Extinguishers. Use on ordinary combustibles or fibrous material,
such as wood, paper, cloth, rubber and some plastics. Travel distance for
workers to any extinguisher shall be 23 m or less;
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o Class B Fire Extinguishers. Use on flammable or combustible liquids such as

gasoline, kerosene, paint, paint thinners and propane. Travel distance from
the Class B hazard area to any extinguisher shall be 15 m or less; and
o Class C Fire Extinguishers. Use on energized electrical equipment, such as

appliances, switches, panel boxes and power tools. Travel distance from the
Class C hazard area to any extinguishing agent shall be 15 m or less.
7.7 Training
The CWM-AD will provide training for workers to familiarize them with the general principles
of fire extinguisher use and the hazards involved with incipient stage fire fighting. The
training will include:
(i) General principles of a fire;
(ii) Hazards employed with an incipient stage fire(s);
(iii) When to abandon efforts to extinguish a fire and evacuate;
(iv) General fire principles of a fire extinguisher; and
(v) Hazards employed with the use a fire extinguisher.
Retraining is to be provided for all authorized and affected workers whenever there is:
(i) A change in job assignment where hazard or equipment are materially different;
(ii) A change in site operations that presents a new potential fire hazard;
(iii) There is a change in the fire prevention procedures; and
(iv) The CWM-AD has reason to believe that there are deviations from or inadequacies in
the worker’s knowledge or use of fire extinguishers or fire prevention procedures.
The CWM-AD will maintain a record of worker training. The record will include, as a
minimum:
(i) Worker’s name and Emirates ID number;
(ii) Trainers name;
(iii) Date of the training; and
(iv) Summary of training provided.
The CWM-AD will maintain records of worker training for the duration of employment, plus
one year.
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8 Threatening Communications
This event could occur at any time. It may be a bomb threat or threat of another willful act of
destruction that could cause injury to staff or damage to property. The example ERP will
address the most likely incidents of a threatening communication. In the event of receiving
threatening telephone calls or messages:
DO NOT HANG UP AFTER THE CALL

Example questions to ask if there is a bomb threat:
Exact wording of threat:
Callers Voice: (Male / Female)
When is the bomb going to explode?
Estimate Age: Accent (specify):
Speech Impediment? Voice: (loud/soft, diction - clear/muffled)
Manner (calm/emotional): Did you recognise the voice? If so, who do you
think it was?
Threat Language: (Well spoken, Abusive, Background Noises: (Street Noises, House
Incoherent, Irrational). Noises, Voices, Aircraft, Music, Machinery,
Local/International call, Unusual noises)
Where is the bomb? When was it put there?
What does the bomb look like? What kind of bomb is it?
What will make the bomb explode? Who placed the bomb?
Why was the bomb placed? What is your name?
Where are you? What is your address?
Call Time: Date:
Duration: Number called:
Taken by:
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Abu Dhabi
Appendix 06: CWM – AD Environment,
Health and Safety Work Procedures
EHS Work Procedures
__________________________________________________________________________________
EHS Work Procedures

OHS - 1. Personal Protective Equipment
1.1 General Requirements
The staff of CWM-AD will be involved in general with observation of work completed by
contractors and performing site visits and periodic inspections of the work performed by the
various contractors. The PPE general requirements can be summarized, as following:
• Protective equipment, including personal protective equipment for eyes, face, head,
and extremities, protective clothing, respiratory devices, and protective shields and
barriers, shall be provided (at no charge to the CWM-AD), used, and maintained in a
sanitary and reliable condition wherever it is required due to hazards of processes or
environment, chemical hazards, radiological hazards, or mechanical irritants
encountered in a manner capable of causing injury or impairment in the function of
any part of the body through absorption, inhalation or physical contact;
• All personal protective equipment is to be of safe design and construction for the
work to be performed. All personal protective equipment shall meet appropriate
international standards, such as American National Standards Institute – ANSI; and
• If personal protective equipment is needed to control a workplace hazard, the CWM-

AD shall provide (at no cost to the CWM-AD) each employee at risk with the
necessary personal protective equipment. The CWM-AD shall ensure that:
o The equipment is appropriate for the employee and to control the identified
risk;
o The employee is made aware of any shortcomings of the equipment;
o The employee is provided with instruction and training needed to ensure the
equipment controls the risk;
o The equipment is properly maintained and is repaired or replaced as
frequently as needed to control the risk;
o The equipment supplied to the employee is in a clean and hygienic condition;
o A dedicated area is provided for the storage of the dedicated protective
equipment; and
o Areas dedicated to the storage of personal protective equipment are clearly
marked and identified.
EHSMS Work Procedures Issued: October 19, 2009
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1.2 Risk Assessment and Equipment Selection
The risk assessment and equipment selection shall be completed in accordance with the
following:
• The CWM-AD shall assess the workplace to determine if hazards are present, or are
likely to be present, which require the use of personal protective equipment (PPE).
Risk assessment practices and procedures employed in the risk assessment shall be
in accordance with AD EHSMS CoP 05 – Risk Management;
• If hazards are present, or likely to be present, the CWM-AD will:
o Select, and have each affected worker use, the types of PPE that will protect
the affected worker from the hazards identified in the risk assessment;
o Communicate selection decisions to each affected worker; and
o Select PPE that properly fits each affected worker (AD EHSMS CoP 10 –
Occupational Health and Safety V1.1 April 2009 134 of 158).
• Defective or damaged personal protective equipment shall not be used and is to be

replaced by the CWM-AD.
1.3 Training
The training for the use of PPE is very important for the safety of CWA-AD staff. Therefore,
the following shall be used as a guide for the training of staff:
• The CWM-AD will provide training to each worker who is required to use PPE.
Training shall include, at a minimum, the following information:
o When and where PPE shall be worn;

o What PPE shall be worn;
o How to properly don, doff, adjust, and wear PPE;
o The limitations of the PPE; and
o The proper care, maintenance, useful life and disposal of the PPE.
• Each affected worker is to demonstrate an understanding of the training specified,

and the ability to use PPE properly, before being allowed to perform work requiring
the use of PPE;
• When the CWM-AD has reason to believe that any affected worker who has already
been trained does not have the understanding and skill required, the CWM-AD shall
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retrain each such worker. Circumstances where retraining is required include, but are
not limited to:
o Changes in the workplace that renders previous training obsolete or

ineffective;
o Changes in the types of PPE to be used render previous training obsolete;
and
o Inadequacies in an affected worker’s knowledge or use of assigned PPE
indicate that the worker has not retained the required understanding or skill;
• The CWM-AD will maintain a record of the required training that contains the
following:
o Name and Emirates ID number of the worker;

o Subject(s) of training;
o Date(s) of training; and
o Person providing the training.
1.4 Cost of Personal Protective Equipment
• All necessary protective equipment shall be provided by the CWM-AD at no cost to

workers, as per Article 91 of Federal Law No. 8.
• Other protective equipment should also be provided by the CWM-AD as per the
results of risk assessment:
o Everyday clothing, such as long sleeve shirts, long pants, street shoes, and
normal work boots; and
o Ordinary clothing, skin creams, or other items, used solely for protection from
weather, such as winter coats, jackets, gloves, parkas, rubber (AD EHSMS
CoP 10 – Occupational Health and Safety V1.1 April 2009 135 of 158) boots,
hats, raincoats, ordinary sunglasses, and sunscreen – as per the results of
risk assessment.
• The CWM-AD shall pay for replacement of CWM-AD provided PPE, except when the
worker has lost or intentionally damaged the PPE;
• Where workers provide their own PPE, The CWM-AD shall be responsible for
assuring that it provides adequate and appropriate protection based on the risk
assessment, including proper maintenance, and sanitation of such equipment;
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• Where a worker provides adequate protective equipment he owns, the CWM-AD may
allow the worker to use it and is not required to reimburse the worker for that
equipment. The CWM-AD shall not require a worker to provide or pay for his own
PPE; and
• The CWM-AD shall verify that the required workplace hazard assessment has been
performed through a written certification that identifies the workplace evaluated; the
person certifying that the evaluation has been performed; the date(s) of the hazard
assessment; and, which identifies the document as a certification of hazard
assessment (AD EHSMS CoP 10 – Occupational Health and Safety V1.1 April 2009
136 of 158).
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OHS – 2. Safe Handling Procedures for Compressed Gases

2.1 General
CWM-AD staff are unlikely to handle compressed gas cylinders. However, such containers
may be handled by others in the presence of CWM-AD staff.
2.2 Procedures
The handling, storage and utilization of all compressed gases in cylinders, portable tanks,
rail tank cars, or motor vehicle cargo tanks shall be in accordance with current requirements
of the Compressed Gas Association (CGA). In summary:
• Ensure that all gases are stored in line with the manufacturer’s instructions and
ensure they are not stored with incompatible substances;
• No compressed gas cylinder shall be used for anything other than its intended
purpose. Cylinders shall not be used as rollers, supports, or for any other purpose;
• Cylinders shall not be rolled or dragged. A suitable hand truck, fork truck, cart, or
similar device shall be used to move cylinders;
• Cylinders shall not be dropped or permitted to strike violently against each other or
other surfaces;
• Cylinder caps shall not be used for lifting cylinders;
• Magnetic lifting devices shall not be used to move compressed gas cylinders;
• Ropes, chains, and slings shall not be used to lift compressed gas cylinders unless
lugs or lifting attachments are provided by the cylinder manufacturer;
• “No Smoking” signs shall be posted in each cylinder storage area;
• Non compatible gases shall be segregated when stored;
• Storage rooms shall be well ventilated and dry. Room temperature shall not exceed
52oC;
• Cylinders shall not be stored near readily ignitable substances such as gasoline or
waste or near combustibles in bulk, including oil;
• Cylinders shall not be stored near elevators, gangways, unprotected platform edges,
or in locations where heavy moving objects may strike or fall on them;
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• CWM-AD will ensure that workers handling and using toxic gases have access to
and utilize respiratory protection equipment as required by the CWM-AD’s PPE risk
assessment;
• CWM-AD will ensure that precautions are taken to avoid contacting skin or eyes with
acidic or alkaline gases in accord with the CWM-AD’s PPE risk assessment; and
• Areas where toxic gases are present shall be provided with an emergency shower
and eyewash station.
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OHS – 3. Transport Safety

3.1 General
CWM-AD will ensure that all its employees and others, including contractors, are aware of
their EHS transportation requirements and responsibilities. Appropriate documentation will
be maintained for EHS issues, including driver training and vehicle inspection and
maintenance records.
A Transport Audit will be prepared on an annual basis.
3.2 Usage of Vehicles
3.2.1 Vehicles shall be used as follows:

• all vehicles are to be operated strictly in accordance with all Emirate / Federal
regulations;
• all vehicles shall be fitted seat belts are to be worn at all times whilst riving/operating
or as a passenger in vehicle;
• loads are to be adequately secured;
• protective helmets that meet relevant standards are to all times whilst riding
motorcycles / vehicles for which the manufacturer has recommended helmet use;
• hazardous substances / dangerous goods are to be transported in accordance with
relevant regulations and manufacturers requirements (International, GHS, Federal,
Emirate);
• adequate and appropriate fire extinguishers are to fitted to all vehicles;
• schedules are to allow time for travel within speed limits, traffic and road conditions
and allow for adequate rest breaks;
• four wheel drive and special purpose vehicles pose additional hazards, and
drivers/operators shall receive appropriate specialized training;
• vehicles are to maintained in a safe manner, as per manufacturer’s instructions;
• any malfunction or damage is to be reported immediately to relevant personnel; and
• drivers/operators are deemed to have a minimum level of competence if they hold
the appropriate licence(s) for the vehicle(s) used.
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3.2.2 Permitted Driving Operations
The following actions are not permitted:

• driving/operating a vehicle whilst under the influence of alcohol, illicit drugs or other
prohibited substance;
• driving/operating a vehicle whilst taking prescribed drugs or medication that could
affect the driver’s operator’s ability to control the vehicle;
• travelling in/on the back, or any other section of the vehicle, which has not been
designed to transport personnel outside the cabin of the vehicle;
• consumption of food and/or beverages whist driving/operating a vehicle; and
• using hand held mobile phones whilst driving/operating a vehicle.
3.2.3 Driving Hazards
Drivers shall be made aware of the following hazards:

• Human behaviour has been identified as the root cause of most vehicle incidents.
Incidents can occur because the driver may be:
o Untrained for the type of vehicle driven;

o Unaware of risks;
o Without defensive driving skills;
o Not medically fit;
o Under the influence of medication or substance abuse;
o Suffering from stress and /or fatigue;
o Lacking in attention;
o In secured loads;
o Excessive speed;
o Lacking judgement or experience;
o Not using safety devices (e.g. seat belt);
o Lacking in knowledge of cargo; and
o Impaired visibility (e.g. glare, obstructions or dirty windscreen).
• The hazards associated with vehicles include:
o Inadequate selection criteria;

o Poor design/specification;
o Lack of specific safety features; and
o Inadequate maintenance (e.g. defective or worn tyres).
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• External factors frequently contribute to fatal accidents. Typical external hazards

include:
o other vehicles;
o levels of traffic volume;
o design or maintenance of roads;
o hazardous driving features, such as steep hills; narrow bridges; hair pin,
bends; complex road junctions; steep drops or ditches at road edge; roads
subject to flooding (including flash flood), landslide or rock falls; dangerous
objects adjacent to the road; temporary obstructions such as parked vehicles,
road works or animals;
o off-road operations including nature of terrain (e.g. mountain, desert or
swamp);
o lack of effective traffic control measures;
o inadequate segregation of vehicles from pedestrians, livestock or wild
animals;
o heat, humidity and glare;
o dust, rain, fog and sandstorm;
o requirements to take on fuel, drinking water and rest; and
o inadequate planning and time allocated for journey.
3.3 Risk Reduction Measures
Risk Reduction Measures include:

• reducing the exposure of drivers and passengers by avoiding unnecessary journeys;
• planning of routes to avoid potential hazards;
• reducing fuel consumption and so reducing emissions to the environment;
• providing speed limiting systems;
• use of intrinsically safer vehicle design and purchasing;
• use of quality assurance, maintenance and inspection procedures;
• planning and schedules that take account of human factors;
• clear and well documented driver's handbook and other work instructions; and
• use of material safety data sheets when transporting hazardous cargoes.
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3.3.1 Carrying Passengers

• All passengers shall be seated whilst travelling and all seating must be firmly fixed.
There shall be a means by which the driver can observe passengers carried in the
rear of the vehicle.
• Off-road,
o rough road or other use with a significant risk of roll over, all occupants shall
have rollbar protection.
o The occupants of light commercial vehicles shall be protected by a steel body
shell, if rollbar protection is not provided.
3.4 Verification of Vehicle Safety
3.4.1 Pre-journey Checks

• CWM-AD shall ensure that all vehicles are road worthy and correctly fitted with the
appropriate safety equipment, before a journey commences. General care of the
vehicle is the responsibility of the driver. CWM-AD and drivers have the following
responsibilities in respect of vehicle care:
o daily and weekly inspection of the vehicle using checklists (e.g. tyres, fluids,
brakes, steering, batteries and lights);
o ensuring defects that have an immediate affect on safety are reported and
that they have been repaired before the vehicle is put back into service;
o ensuring that noncritical defects are attended to in a timely manner;
o ensuring that servicing and maintenance are carried out as scheduled; and
o drivers should be seen as professionals and be expected to take full
responsibility for the safety status for the vehicle. Linking drivers to specific
vehicles can enhance this responsibility.
3.5 Regular Maintenance
The CWM-AD effective maintenance program shall include:

• setting of appropriate maintenance standards;
• establishment of schedules for inspection and testing;
• ensuring checklists cover all safety related items;
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• availability of appropriately qualified and equipped staff with efficient working facilities
to adequately inspect and maintain vehicles;
• an effective system for drivers to report defects;
• a procedure for vehicles to be taken out of service until critical defects are rectified;
• ready access for drivers to maintenance, inspection and current defect status reports;
and
• special detailed instruction and repair procedures for vehicles that are involved in
incidents.
3.6 Driver Training
3.6.1 Induction Training

• All drivers shall attend a driving induction/defensive driving course. The course shall
be specific to the job requirement and should include:
• highlighting key policies, rules and procedures;
• local culture and attitude to driving and how this affects the driving environment;
• vehicle and driver documentation requirements;
• the risks of driving and common causes of incidents;
• journey management including maximum driving and duty hours and formal rest
periods;
• the effects of medication and substance abuse;
• responsibility for care, cleanliness, inspection and maintenance of vehicles and
associated equipment;
• appropriate product or cargo knowledge;
• when, where and how to use personal protective equipment; and
• essential elements of incident reporting.
3.6.2 Refresher Training
Refresher training shall be provided at regular intervals.
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3.6.3 Desert Driving
Desert driving requires special skills.

• No vehicle is allowed to be taken into the desert unless the driver has received
specific training and the vehicle is suitable.
• Vehicles shall not be taken into desert regions without appropriate safety precautions
including:
o the vehicle shall be suitable for desert driving (e.g. all-wheel drive,
appropriate tyres for soft sand that are inflated to a suitable pressure, have
roll protection for driver and all passengers, have appropriate type of seat
belts and neck/head restraints, and fitted with a nonconductive, flexible flag
pole to improve visibility when traversing the crest of dunes);
o the vehicle shall be carrying sufficient water for all persons onboard;
o the vehicle shall be carrying a desert survival box containing all equipment
necessary for desert survival;
o the driver shall have special training for desert conditions;
o the vehicle shall be provided with communications systems and global
satellite positioning systems; and
o special desert training for drivers shall include dealing safely with all
foreseeable types of events such as:
Checking of equipment and vehicle for desert conditions prior to
departure;
Desert hazards and how to avoid them;
Procedures for sandstorms;
What to do when stuck in soft sand;
Getting out of 'blowholes';
Vehicle overheating or breakdown;
Becoming lost;
Avoiding dehydration;
Preventing the adverse effects of heat and sun; and
Dangers of animals, especially camels.
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3.6.3.1 Training Requirements:
o Driver Induction Training

o Off-Road Training
o Desert Driving Training
o Refresher Training
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OHS – 4. Office Space

4.1 General
The CWM-AD commits to keeping all places of employment clean to the extent that the
nature of the work allows as follows:
• The floor of every work area shall be maintained, so far as practicable, in a dry
condition;
• To prevent injury and facilitate cleaning, every floor, working place, and passageway
shall be kept free from protruding nails, splinters, loose boards, and unnecessary
holes and openings;
• Any receptacle used for spoilable solid or liquid waste or refuse shall be so
constructed that it does not leak and may be thoroughly cleaned and maintained in a
sanitary condition;
• All sweepings, solid or liquid wastes, refuse, and garbage shall be removed in such a
manner as to avoid creating a menace to health and as often as necessary or
appropriate to maintain the place of employment in a sanitary condition; and
• Every enclosed workplace shall be constructed, equipped, and maintained, so far as
reasonably practicable, to prevent the entrance or harbouring of rodents, insects, and
other vermin. A continuing and effective extermination program shall be instituted
where their presence is detected.
4.2 Water Supply

• Potable water shall be provided in all places of employment, for drinking, washing of
the person, cooking, washing of foods, washing of cooking or eating utensils,
washing of food preparation or processing premises, and personal service rooms;
• Portable drinking water dispensers shall be designed, constructed, and serviced so
that sanitary conditions are maintained, shall be capable of being closed, and shall
be equipped with a tap;
• a common drinking cup and other common utensils shall not be shared among staff
or visitors; and
• Potable water specifications and monitoring requirements are listed in the AD
EHSMS Water Quality Standards and associated Technical Guidelines.
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4.3 Toilet Facilities
Toilet facilities, in toilet rooms separate for each sex, shall be provided in all places of
employment.
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OHS – 5. Fall Protection

5.1 Workplace Evaluation and Fall Prevention Plan
The CWM-AD shall evaluate each office/site or operation to determine if fall hazards are
present. The workplace shall be assessed using current and prudent risk management
practices as required by AD EHSMS CoP 05 – Risk Management:
• Proper fall arrest equipment or other suitable protection will be employed on jobs
requiring fall protection when elimination of the risk(s) is not possible;
• Where fall hazards are present procedures shall be developed, documented, and
utilized for the control of potential fall hazards;
• A written Fall Prevention Plan shall be prepared at each site where fall hazards exist;
and
• Engineers or other competent personnel shall participate in the development of a Fall
Prevention Plan at any work site or operation requiring specialized training to:
o recognize fall hazards;

o understand and address fall prevention techniques;
o become familiar with fall arrest equipment and procedures; and
o the role of workers in fall protection plans.
5.2 Protection from Falling Objects
When a CWM-AD staff or visitor is exposed to falling objects, each individual shall wear a
hard hat and safety glasses. The CWM-AD shall implement one of the following measures:
5.3 Training
The CWM-AD will provide training for all workers who will be workers exposed to fall
hazards. CWM-AD will maintain a record of fall protection training. The record shall contain:
• Worker's name and Emirates ID number;
• Date(s) of training;
• Certification statement that the worker has been found competent to use the fall
protection equipment in actual field application; and
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• Signature of the person who conducted the training.
Refresher training shall be conducted when the CWM-AD has reason to believe that any
affected worker who has already been trained does not have the understanding and skill
required by this section. The training content will be identical to initial training.
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OHS – 6. Electrical Safety

6.1 General
The CWM-AD is committed to the safety of their staff and acknowledges that electrical
equipment shall be free from recognized hazards that are likely to cause death or serious
physical harm to workers. Safety of equipment shall be determined using the following
considerations:
• Electrical equipment shall be installed in a neat and workmanlike manner, by a
competent person / authorized person with the appropriate training, skills and
experience to complete the installation in accord with the requirements of the
Regulatory Authority;
• Exposed conductors, splices, connections and other electrical equipment, located so
as to present a potential hazard to workers or others, shall be properly and effectively
insulated;
• Unless identified for use in the operating environment, no conductors or equipment
shall be located in damp or wet locations; where exposed to gases, fumes, vapours,
liquids, or other agents that have a deteriorating effect on the conductors or
equipment; or where exposed to excessive temperatures;
• Unused openings in boxes, raceways, cabinets, equipment cases, or housings shall
be effectively closed to afford protection substantially equivalent to the wall of the
equipment;
• Internal parts of electrical equipment, including busbars, wiring terminals, insulators,
and other surfaces, may not be damaged or contaminated by foreign materials such
as paint, plaster, cleaners, abrasives, or corrosive residues;
• There shall be no damaged parts that may adversely affect safe operation or
mechanical strength of the equipment, such as parts that are broken, bent, cut, or
deteriorated by corrosion, chemical action, or overheating;
• Parts of electrical equipment that in ordinary operation produce arcs, sparks, flames,
or molten metal shall be enclosed or separated and isolated from all combustible
material;
• Sufficient access and working space shall be provided and maintained about all
electrical equipment to permit ready and safe operation and maintenance of such
equipment;
• Except as elsewhere required or permitted by this standard, live parts of electrical
equipment operating at 50 volts or more shall be guarded against accidental contact
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by use of approved cabinets or other forms of approved enclosures or by suitable

permanent, substantial partitions or screens so arranged so that only qualified
persons will have access to the space within reach of the live parts. Any openings in
such partitions or screens shall be so sized and located that persons are not likely to
come into accidental contact with the live parts or to bring conducting objects into
contact with them;
• Equipment and appliances shall have a disconnecting means installed. The service
disconnecting means shall plainly indicate whether it is in the open or closed position,
and shall be capable of being locked in the off position; and
• Each cord set, attachment cap, plug, and receptacle of cord sets, and any equipment
connected by cord and plug, except cord sets and receptacles which are fixed and
not exposed to damage, shall be visually inspected before each day's use for
external defects, such as deformed or missing pins, damage to the plug and
insulation, and for indications of possible internal damage. Equipment found
damaged or defective shall not be used until repaired.
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OHS – 7. Lockout and Tag-out of Hazardous Energy Sources

7.1 Application
This plan applies to the servicing and maintenance of machines and equipment in which the
unexpected energization or start up of the machines or equipment, or release of stored
energy could cause injury to workers. The CWM-AD staff will not be engaged in such
operations. However, this plan was provided for information purposes only, for
completeness to the Electrical Safety section of this EHS Plan.
This Plan establishes minimum performance requirements for the control of such hazardous
energy;
Normal production operations are not covered by this Part. Servicing and/or maintenance
which take place during normal production operations are covered by this standard only if:
• A worker is required to remove or bypass a guard or other safety device; or
• A worker is required to place any part of his body into an area on a machine or piece
of equipment where work is actually performed upon the material being processed
(point of operation).
This standard does not apply to the following:

• Work on cord and plug connected electric equipment for which exposure to the
hazards of unexpected energization or start up of the equipment is controlled by the
unplugging of the equipment from the energy source and by the plug being under the
exclusive control of the worker performing the servicing or maintenance; and
• Hot tap operations involving transmission and distribution systems for substances
such as gas, steam, water or petroleum products when they are performed on
pressurized pipelines, provided that the CWM-AD demonstrates that:
o Continuity of service is essential;
o Shutdown of the system is impractical; and
o Documented procedures are followed, and special equipment is used which
will provide proven effective protection for workers.
7.2 Energy Control Program

• The CWM-AD will establish a program consisting of energy control procedures,
worker training and periodic inspections to ensure that before any worker performs
any servicing or maintenance on a machine or equipment where the unexpected
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energizing, start-up or release of stored energy could occur and cause injury, the
machine or equipment shall be isolated from the energy source and rendered
inoperative;
• Only an authorized worker shall apply and remove locks and tags to a machine and
service a machine while under lockout/tagout;
• An affected worker is one who works on equipment or machines that are subject to
lockout/tagout requirements (AD EHSMS CoP 10 – Occupational Health and Safety
V1.1 April 2009 106 of 158); and
• Other workers include any worker in the vicinity of machines that are subject to
lockout/tagout requirements.
7.3 Lockout/Tagout Requirements

• If an energy isolating device is capable of being locked out, the CWM-AD's energy
control program shall utilize lockout, unless the CWM-AD can demonstrate that the
utilization of a tagout system will provide full worker protection as set forth this Part;
• When a tagout device is used on an energy isolating device which is capable of
being locked out, the tagout device shall be attached at the same location that the
lockout device would have been attached, and the CWM-AD shall demonstrate that
the tagout program will provide a level of safety equivalent to that obtained by using a
lockout program;
• If an energy isolating device is not capable of being locked out, the CWM-AD's
energy control program shall utilize a tagout system;
• Whenever replacement or major repair, renovation or modification of a machine or
equipment is performed, and whenever new machines or equipment are installed,
energy isolating devices for such machine or equipment shall be designed to accept
a lockout device;
• Procedures shall be developed, documented and utilized for the control of potentially
hazardous energy for each machine or piece of equipment where workers are
engaged in the activities covered by this Part;
• The Procedures shall clearly and specifically outline the scope, purpose,
authorization, rules, and techniques to be utilized for the control of hazardous energy,
and the means to enforce compliance including, but not limited to, the following:
o A specific statement of the intended use of the procedure;
o Specific procedural steps for shutting down, isolating, blocking and securing
machines or equipment to control hazardous energy;
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o Specific procedural steps for the placement, removal and transfer of lockout
devices or tagout devices and the responsibility for them;
o Specific requirements for testing a machine or equipment to determine and
verify the effectiveness of lockout devices, tagout devices, and other energy
control measures; and
o Specific requirements for removing lockout or tagout devices and restoring
machines and equipment to normal operation.
• Locks, tags, chains, or other hardware shall be provided by the CWM-AD for
isolating, securing or blocking of machines or equipment from energy sources;
• Lockout devices and tagout devices shall be singularly identified; shall be the only
devices(s) used for controlling energy; shall not be used for other purposes; and shall
meet the requirements of AD EHSMS CoP 10 – Occupational Health and Safety V1.1
April 2009 107 of 158;
• Lockout and tagout devices shall be capable of withstanding the environment to
which they are exposed for the maximum period of time that exposure is expected;
• Tags shall be legible, printed in Arabic and English, and any other language(s)
necessary for the understanding and comprehension by all workers;
• Tags shall be constructed and printed so that exposure to weather conditions or wet
and damp locations will not cause the tag to deteriorate or the message on the tag to
become illegible;
• Tags shall not deteriorate when used in corrosive environments such as areas where
acid and alkali chemicals are handled and stored;
• Tags shall be securely attached to energy isolating devices so that they cannot be
inadvertently or accidentally detached during use;
• The CWM-AD shall conduct a periodic inspection of the energy control procedure at
least annually to ensure that the procedure and the requirements of this Plan are
being followed.
• The periodic inspection shall be performed by a competent worker other than the
ones(s) utilizing the energy control procedure(s) being inspected; and
• The CWM-AD shall maintain a record that the periodic inspections have been
performed. The record shall contain:
o The machine or equipment on which the energy control procedure was being
utilized;
o The date of the inspection;
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o The workers included in the inspection;

o The person performing the inspection; and
o Records of periodic inspections shall be maintained for three years.
7.4 Training and Communication

• The CWM-AD shall provide training to ensure that the purpose and function of the
energy control program are understood by workers and that the knowledge and skills
required for the safe application, usage, and removal of the energy controls are
acquired by workers. The training shall include the following:
o Each authorized worker who places and removes lockout and tagout devices
shall receive training in:
Recognition of applicable hazardous energy sources;
Types and magnitude of the energy available in the workplace; and
Procedures, methods and means required for energy isolation and
control in the workplace.
o Each affected worker who shall work on machines or equipment which are
subject to lockout/tagout requirements shall be instructed in the purpose and
use of the energy control procedure (AD EHSMS CoP 10 – Occupational
Health and Safety V1.1 April 2009 108 of 158); and
o All other workers whose work operations are or may be in an area where
energy control procedures may be utilized, shall be instructed about the
procedure, and about the prohibition relating to attempts to restart or
reenergize machines or equipment which are locked out or tagged out.
• When tagout systems are used, workers shall also be trained in the following
limitations of tags:
o Tags are essentially warning devices affixed to energy isolating devices, and
do not provide the physical restraint on those devices that is provided by a
lock;
o When a tag is attached to an energy isolating means, it is not to be removed
without authorization of the worker responsible for it, and it is never to be
bypassed, ignored, or otherwise defeated; and
o Tags may evoke a false sense of security, and their meaning needs to be
understood as part of the overall energy control program.
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• Retraining shall be provided for workers whenever there is a change in their job
assignments, a change in machines, equipment or processes that present a new
hazard, or when there is a change in the energy control procedures:
o Additional retraining shall also be conducted whenever a periodic
inspection reveals, or whenever the CWM-AD has reason to believe
that there are deviations from or inadequacies in the worker’s
knowledge or use of the energy control procedures; and
o The retraining shall re-establish worker proficiency and introduce new
or revised control methods and procedures, as necessary.
• The CWM-AD shall maintain a record of worker training. The record shall contain:
o Worker name and Emirates ID number;
o Classification of worker (authorized, affected, other);
o Dates of training; and
o Name of person providing the training.
• Records of worker training shall be maintained by the CWM-AD for the duration of
employment plus one year.
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OHS – 8. Heat Stress

Heat stress is a condition affecting workers subjected to condition involving high heat levels
Heat can be the result of general environmental conditions or site operations (furnaces,
ovens, other high temperature operations). Conditions can be particularly severe when both
sources of heat are present. Where workers are required to work in conditions of high heat,
the CWM-AD shall ensure that:
• Heat stress mitigation has been considered during job planning;
• A pre-job briefing is conducted for workers prior entering the high temperature
environment to perform work;
• Workers exposed to heat stress wear appropriate work clothing and/or PPE for the
job;
• All heat stress related incidents that require medical attention are properly treated,
documented and reported;
• Avoid exposure to the sun in the heat of the day, if possible, arrange work during the
cooler hours;
• Avoid overexposure to the direct rays of the sun. Provide shade over the work area
when working outside;
• Work is to be planned so that an adequate number of workers are acclimated and
prepared to work in a high temperature environment;
• Workers shall not work alone in heat stress areas;
• Sufficient fluids shall be available and accessible by workers to maintain proper
hydration during periods of heat stress; and
• Workers in high temperature environments shall be provided a cooler area to rest
during breaks in order to reduce body heat. Duration of breaks, extent of clothing
removal, and rest area shall be appropriate for conditions at the site.
8.2 Precautions and Limitations for Workers

• If a worker begins to feel symptoms of heat illness, the worker should put their work
in a safe condition, exit the area, notify their supervisor, rest in a cool area, and drink
fluids. If symptoms persist, medical attention should be provided;
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• All jobs in high temperature environments should address heat stress controls in the
planning stages. Planned action times and the use of body cooling devices may be
considered;
• In situations where workers know that their work schedule for the following day
involves entering a heat stress area, they should avoid consumption of alcohol and
drink plenty of liquids in the 24 hours prior to reporting to work;
• Workers who work in high temperature environments may become dehydrated due to
sweating. Lost body water and electrolytes should be replaced at rest breaks to
prevent heat related illness. Electrolyte replacement liquids and water should be
consumed in frequent, small amounts. (Salt tablets are not recommended –
adequate salt can be maintained with proper diet);
• Workers who work in high temperature environments shall periodically rest in a
cooler area to reduce body heat. Duration of breaks, extent of clothing removal, and
conditions of rest area should be determined by the CWM-AD or the Regulatory
Authority. Certain workers may require longer rest periods than others;
• Workers are to be encouraged to drink one litre of water/fluid per hour of work in high
heat environments; and
• Workers shall also be encouraged to drink water/fluids after high temperature work to
maintain fluid balance.
8.3 First Aid for Heat Illness
• If any worker begins to feel symptoms of heat illness, then the worker should
immediately exit the area, and notify the CWM-AD safety representative;
• The CWM-AD shall ensure that first aid and/or medical attention is provided when
needed; Examples of signs and symptoms of heat related illness requiring medical
attention include:
o Pulse rate does not decrease in 30/45 minutes;
o Unconsciousness;
o Cannot drink fluids without vomiting;
o Heat stroke; or
o Any other symptom deemed to be of concern.
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8.4 Heat Exhaustion
8.4.1 Look for the following symptoms:

• Complaints of tiredness, drowsiness, thirst, dry throat, cramps and headache;
• A decrease in the amount of urine produced;
• Body temperature may be normal or slightly raised;
• There may be a feeling of sickness or actual vomiting;
• Sweating still occurs; or
• A tendency to faint.
8.4.2 Treatment
• Replace fluids, large quantities of water or isotonic saline (1/4 teaspoon of salt in
1litre of water; and
• If the patient is vomiting, give water as above and seek medical treatment
immediately, as intravenous fluid replacement may be required.
8.5 Heat Stroke
8.5.1 Look for the following symptoms:

• A sudden dramatic rise in body temperature above 40oc;
• The cessation of sweating;
• The patient will feel very hot and dry; or
• There may be disorientation, struggling or convulsions or unconsciousness.
8.5.2 Treatment
• Immediate cooling of the body is essential to prevent death;
• Remove patient to a cool environment;
• Wrap in wet sheets and/or sponge down with cold water. Immerse in cold water bath
if possible until temperature is down to 39oc, at which time cooling should be stopped
to avoid shock; or
• Seek medical attention as soon as possible.
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OHS – 9. Ergonomics
9.1 Introduction
This procedure applies to jobs, processes, or operations, where at risk tasks are a part of the
worker’s routine activities. These tasks may place a worker at increased risk of the
occurrence of musculoskeletal disorders (MSD) or repetitive motion injuries (RMI). These
terms are synonymous within the context of this procedure and refer to a physical disorder
that develops from or is aggravated by the repetitive application of biomechanical stress to
the musculoskeletal system without allowing for sufficient rest and recovery.
9.2 Ergonomics Program
The CWM-AD shall establish and implement an Ergonomics Program designed to minimize
MSD for workers engaged in activities listed in Appendix 1.
Risk assessment practices and procedures employed in the assessment of ergonomic risks
shall be in accordance with AD EHSMS CoP 05 –Risk Management. The Program shall
incorporate current and prudent risk management principles including:
• A worksite evaluation;
• Control of exposures which have caused MSD; and
• Training of workers.
9.3 Work Site Evaluation and Control

• The CWM-AD shall conduct a work site evaluation when any of the following are
noted:
o Multiple workers report an MSD sign or symptom;
o Jobs, processes, or work activities where work related ergonomic risk factors
identified in Table 1 have been identified which may cause or aggravate
MSDs;
o Significant change of jobs, tasks, equipment, tools, processes, scheduling, or
changes in work shift hours; or
o When a worksite inspection or survey identifies a potential MSD hazard.
• Work related risk factors to be considered in the evaluation process include, but are
not limited to:
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o Physical risk factors including force, postures (awkward and static), static
loading and sustained exertion, fatigue, repetition, contact stress, extreme
temperatures, and vibration;
o Administrative issues including job rotation/enlargement, inadequate staffing,
excessive overtime, inadequate or lack of rest breaks, stress from deadlines,
lack of training, work pace, work methods, and psychosocial issues;
o Environmental risk factors including noise, lighting, glare, air quality,
temperature, humidity, and personal protective equipment and clothing (AD
EHSMS CoP 10 – Occupational Health and Safety V1.1 April 2009 130 of
158); and
o Combination of risk factor such as, but not limited to, highly repetitive, forceful
work with no job rotation or precision work in a dimly lit room.
• Any exposure(s) that have caused MSD shall, be controlled or minimized in a timely
manner and to the extent feasible. The CWM-AD shall consider the following, in the
order listed, when developing controls or mitigating MSD work factors:
o Engineering controls. The most desirable and reliable means to reduce
workplace exposure to potential harmful effects. This is achieved by focusing
on the physical modifications of jobs, workstations, tools, equipment, or
processes;
o Administrative controls. This means controlling or preventing workplace
exposure to potentially harmful effects by implementing administrative
changes such as job rotation, job enlargement, rest breaks, adjustment of
pace, redesign of methods, and worker education; and
o Personal protective equipment (PPE). While not recognized as an effective
means of controlling most MSD hazards and does not take the place of
engineering or administrative controls PPE may have limited suitability in
some specific applications. Acceptable forms of PPE include kneepads and
various types of gloves including anti-vibration.
9.4 Worker Training

• When workers are assigned to jobs involving work tasks identified in Table 1, the
CWM-AD will insure that ergonomics training is provided:
o To all new workers assigned to the job;
o To all workers assuming this job as a new job assignment;
o When new jobs, tasks, tools, equipment, machinery, workstations, or
processes are introduced that contain risk factors identified in Table 1; and
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o When other exposures within the workplace are identified that have
contributed to the occurrence of MSD.
• Training will include the following elements:
o An explanation of the ergonomics program;
o A list of the job tasks and exposures which have been associated with the
development of MSDs;
o A description of MSD signs and symptoms and consequences of injuries
caused by work and non-work related risk factors;
o An emphasis on the importance of early reporting of MSD signs and
symptoms and injuries to the employee; and
o The methods used by the CWM-AD to minimize work and non work related
risk factors.
• The CWM-AD shall maintain a record of training. The record shall include:
o Worker name and Emirates ID number;
o Job to which the worker is assigned;
o Date of training (AD EHSMS CoP 10 – Occupational Health and Safety V1.1
April 2009 131 of 158); and
• Records of ergonomics training shall be maintained for the duration of employment,
plus one year.
9.5 Medical Case Management
The CWM-AD shall provide appropriate medical care to any worker experiencing a work
related MSD. The treating health professional shall be familiar with MSD and workplace
factors affecting the musculoskeletal system, and informed of the specific risk factors
present in the injured worker’s job (AD EHSMS CoP 10 – Occupational Health and Safety
V1.1 April 2009 132 of 158).
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Appendix 1 – Ergonomic Risk Factors

Awkward Posture
• Working with the hand(s) above the head, or the elbow(s) above the shoulder,
• more than 2 hours total per day;
• Working with the neck or back bent more than 30 degrees (without support and
• without the ability to vary posture) more than 2 hours total per day;
• Squatting more than 2 hours total per day; or
• Kneeling more than 2 hours total per day.
High Hand Force

• Pinching an unsupported object(s) weighing 2 or more pounds per hand, or
• pinching with a force of 4 or more pounds per hand, more than 2 hours total per day
(comparable to pinching half a ream of paper); or
• Gripping an unsupported object(s) weighing 10 or more pounds per hand, or
• gripping with a force of 10 or more pounds per hand, more than 2 hours total per day
(comparable to clamping light duty automotive jumper cables onto a battery).
Highly Repetitive Motion

• Repeating the same motion with the neck, shoulders, elbows, wrists, or hands
• (excluding keying activities) with little or no variation every few seconds more than 2
hours total per day; or
• Performing intensive keying more than 4 hours total per day.
Repeated Impact
• Using the hand (heel/base of palm) or knee as a hammer more than 10 times per
Hour; more than 2 hours total per day.
Heavy, Frequent or Awkward Lifting

• Lifting objects weighing more than 75 pounds once per day or more than 55 Pounds
more than 10 times per day;
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• Lifting objects weighing more than 10 pounds if done more than twice per minute
more than 2 hours total per day; or
• Lifting objects weighing more than 25 pounds above the shoulders, below the knees
or at arm’s length more than 25 times per day.
Moderate to High Hand Arm Vibration

• Using impact wrenches, carpet strippers, chain saws, percussive tools (jack
hammers, scalers, riveting or chipping hammers) or other hand tools that typically
have high vibration levels more than 30 minutes total per day; or
• Using grinders, sanders, jig saws or other hand tools that typically have moderate
vibration levels more than 2 hours total per day (AD EHSMS CoP 10 – Occupational
Health and Safety V1.1 April 2009 133 of 158).
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OHS – 10. Respiratory Protection

• Wherever a worker is exposed to airborne contaminants in excess of the
Occupational Exposure Limit (OEL), The CWM-AD shall provide respiratory
protection to that worker. Adequate and effective respirators shall be provided until
such time as:
o Exposures are reduced to levels below the OEL through engineering controls
and other means; or
o In those situations where engineering or other controls are not effective in
reducing the worker’s exposure below the OEL.
• The CWM-AD shall provide respirators which are applicable and suitable for the
purpose intended, provide the appropriate level of protection, and are selected in
accord with current and prudent risk management principles as utilized in the CWM-
AD’s PPE risk assessment required by this CoP;
• Where the use of respirators is required, the CWM-AD will establish and maintain a
written Respiratory Protection Program, with required work-site-specific procedures
and elements for required respirator use. The program shall be administered by a
suitably trained competent person.
o The program shall cover each worker required by this section to use a
Respirator;
o The program shall be updated as necessary to reflect those changes in
workplace conditions that affect respirator use;
o The CWM-AD shall include in the program the following provisions, as
applicable:
Procedures for selecting respirators for use in the workplace;
Procedures for proper use of respirators in routine and reasonably
foreseeable emergency situations;
Procedures that include respiratory fit test requirements;
Procedures and schedules for cleaning, disinfecting, storing,
inspecting, repairing, discarding, and otherwise maintaining
respirators;
Procedures to ensure adequate air quality, quantity, and flow of
breathing air for supplied air respirators;
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Training of workers in the respiratory hazards to which they are

potentially exposed during routine and emergency situations;
Training of workers in the proper use of respirators, including putting
on and removing them, any limitations on their use, and their
maintenance; and
Procedures for regularly evaluating the effectiveness of the program.
o Where exposures do not exceed the OEL the CWM-AD may provide
respirators at the request of workers, or for voluntary use. Where the
voluntary use of disposable filtering face piece respirators only are used, at
exposures below the OEL, a written respiratory protection program is not
required. AD EHSMS CoP 10 – Occupational Health and Safety V1.1 April
2009 137 of 158
• The CWM-AD shall designate a competent person who is qualified by appropriate
training or experience commensurate with the complexity of the program to
administer and oversee the respiratory protection program and conduct the required
evaluations of program effectiveness;
• The CWM-AD shall provide respirators, training, and medical evaluations at no cost
to the worker;
• Where disposable respirators are used, the CWM-AD shall supply a sufficient
number of respirators to allow replacement as required by conditions in the
workplace;
• Appropriate surveillance shall be maintained of work area conditions and degree of
worker exposure. When there is a change in work area conditions or degree of
worker exposure that may affect respirator effectiveness, the CWM-AD shall re-
evaluate the continued effectiveness of the respirator; and
• The CWM-AD shall conduct evaluations of the workplace as necessary to ensure
that the provisions of the current written Program are being effectively implemented
and that it continues to be effective. Respiratory Protection Program evaluations shall
be conducted annually, or as required by the Regulatory Authority.
10.2 Respirator Use

• The CWM-AD shall provide each worker required to use respiratory protection with a
respirator that is clean, sanitary, and in good working order;
• The CWM-AD shall ensure that respirators are cleaned and disinfected as required
by this section, or procedures recommended by the respirator manufacturer, or as
prescribed by the Regulatory Authority;
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o Respirators issued to more than one worker shall be cleaned and disinfected
before being worn by different workers;
o Respirators maintained for emergency use shall be cleaned and disinfected
after each use; and
o All respirators shall be stored to protect them from damage, contamination,
dust, sunlight, extreme temperatures, excessive moisture, and damaging
chemicals, and they shall be packed or stored to prevent deformation of the
face piece and exhalation valve.
• All respirators used in routine situations are to be inspected before each use and
during cleaning;
• All respirators maintained for use in emergency situations are to be inspected at least
monthly and in accordance with the manufacturer's recommendations, and shall be
checked for proper function before and after each use;
• The CWM-AD shall ensure that respirators that fail an inspection or are otherwise
found to be defective are removed from service, and are discarded or repaired or
adjusted in accordance with the manufacturer’s recommendations ( AD EHSMS CoP
10 – Occupational Health and Safety V1.1 April 2009 138 of 158); and
• Repairs or adjustments to respirators are to be made only by persons appropriately
trained to perform such operations and shall use only the respirator manufacturer's
approved parts designed for that respirator.
10.3 Worker Training

• Prior to requiring the worker to use a respirator in the workplace, the CWM-AD shall
provide a training program adequate to ensure that each worker can demonstrate
knowledge of at least the following:
o Why the respirator is necessary and how improper fit, usage, or maintenance
can compromise the protective effect of the respirator (AD EHSMS CoP 10 –
Occupational Health and Safety V1.1 April 2009 139 of 158);
o What the limitations and capabilities of the respirator are;
o How to use the respirator effectively in emergency situations, including
situations in which the respirator malfunctions;
o How to inspect, put on and remove, use, and check the seals of the
respirator;
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o The procedures for maintenance and storage of the respirator;

o How to recognize medical signs and symptoms that may limit or prevent the
effective use of respirators; and
o The general requirements of this section.
• The training shall be conducted in a manner that is understandable to the worker, at
a time and place convenient to the worker, and at no cost to the worker;
• Retraining is to be administered annually, and when the following situations occur:
o Changes in the workplace or the type of respirator render previous training
obsolete;
o Inadequacies in the worker's knowledge or use of the respirator indicate that
the worker has not retained the requisite understanding or skill; or
o Any other situation arises in which retraining appears necessary to ensure
safe respirator use.
• The CWM-AD shall maintain a record of worker training required by this section. The
record shall include, at a minimum:
o Employee name and Emirates ID number;
o Job classification or title, if any;
o Type and model(s) of respirator on which the employee was trained;
o Date of training; and
• The CWM-AD shall maintain the record of worker training required under this section
for the duration of employment plus one year (AD EHSMS CoP 10 – Occupational
Health and Safety V1.1 April 2009 140 of 158).
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OHS – 11. Manual Handling

11.1 Manual Handling Hazards
In relation to activities involving manual handling, a safe system shall be implemented to
control risks to health and safety arising from hazards and issues such as, but not limited to:
• lifting heavy loads / objects;
• adopting poor lifting / awkward working postures;
• repetitive movements; and
• inadequate or poorly maintained mechanical lifting equipment.
11.2 Manual Handling Risk Assessment
A competent person is to undertake an inspection and documented Manual Handling Risk

Assessment, as deemed necessary, in situations including but not limited to:
• prior to work area / plant redesign or work environment modifications;
• prior to purchase of new plant and equipment;
• following a manual handling related injury; and
• following a worker complaint relating to manual handling / ergonomic issues.
Note: Where a particular job/task is complex and/or controls have been ineffective, an
ergonomics expert may need to be consulted.
Refer to Appendix 2A – The Three Stage Approach to Safe Manual Handling, for further
guidance regarding undertaking a Manual Handling Risk Assessment.
11.3 Purchasing
• When purchasing plant or equipment (where relevant):
o provide design specification that have considered the potential impact(s) on a
worker during all stages of its use and storage; and
o select products that have considered manual handling/ergonomic factors in
the design.
• Where relevant, specifications are to be given to regarding how equipment and
products are packaged, and the way they are to be delivered to reduce the risk of
manual handling hazards. Examples of factors to be considered include:
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o the size of containers and other packaging, which may be affected by how
they are to be handled (e.g. by forklift or manually by workers);
o packaging type and whether handles shall be provided; and
o how and where products are delivered.
11.4 Manual Handling Controls
Designers, engineers and/or other relevant competent persons, who are required to design
or modify tasks, work processes or equipment involved in manual handling, are to ensure
that manual handling risk is eliminated or reduced / minimised at design stage.
Note: Specific procedures for safe lifting and other relevant manual handling activities are
detailed in Appendix 2B – Manual Handling Guide.
11.5 Training and Competency for Personnel

• Workers required to undertake regular activities involving manual handling are to
receive instruction based on but not limited to, the following content (where
appropriate):
o individual factors / health;
o risk factors associated with manual handling injuries;
o control strategies, with primary emphasis being placed on work organisation,
job and task design;
o safe manual handling techniques (as per the attached Manual Handling
Guide);
o the safe use of mechanical lifting aids and personal protective equipment; and
o responsibilities of the parties.
• Additional training in safe manual handling techniques for specific high risk manual
handling tasks is to also be given to relevant workers as required.
11.6 Adequate Equipment

• Appropriate mechanical lifting equipment (e.g. trolleys, hoists, cranes etc) and
• personal protective equipment (e.g. gloves, support belts etc.) are to be made
available to workers required to undertake specific manual handling activities on site;
and
• Mechanical lifting equipment identified as being damaged or unsafe for use is not to
be used until it is replaced or repaired and/or deemed safe to use by a competent
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person (AD EHSMS CoP 10 – Occupational Health and Safety V1.1 April 2009 142
of 158).
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Appendix 2A – Three Stage Approach to Safe Manual Handling

1. Hazard Identification
• Examples of means of identifying Manual Handling Hazards:
o Analysis of Workplace Injury Records;
o Consultation with Workers; and
o Direct Observations / Inspections.
2. Risk Assessment
• Examples of factor to consider when assessing Manual Handling Risk:
o Actions and Movements;
o Workplace and Workstation Layout;
o Working Posture and Position;
o Duration and Frequency;
o Locations of Loads and Distances Moved;
o Weights and Forces;
o Characteristics of Loads and Equipment;
o Work Organisation;
o Work Environment;
o Skills and Experience;
o Age;
o Clothing; and
o Special Needs.
3. Risk Control
• Examples of Manual Handling Controls:
o Eliminate through Design;
o Job Redesign:
o modify object;
o modify workplace layout;
o different actions, movements, forces;
o rearrange materials flow;
o modify task – mechanical assistance; and
o modify task – team lifting.
o Mechanical Handling Equipment;
o Training; and
o Other Administrative Controls.
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Appendix 2B – Handling Guide Manual

This guide has been provided as a general guide to minimize the risks associated with lifting
and poor work postures. This general guide does not contain information relating to all
manual handling related hazards.
CORRECT LIFTING PROCEDURES FOR INDIVIDUALS
Assess the Situation at hand
Before lifting and carrying a heavy object, take a few moments to assess the situation at
hand, including how far will you have to carry the load?
• Is the way clear of clutter, cords, slippery areas, overhangs, stairs, curbs, or uneven
surfaces?
• Will there be doors that are closed? Ask someone to hold a door open or place a
wedge under the door to hold it open.
• Once you get the load up, will you be able to see over the load, or will the load block
your view?
• Can the load be disassembled, carried in pieces, and then reassembled?
Assess the physical conditions of the Load
Take a few moments to assess the weight of the load by lifting a corner of the object. If it is
too heavy or if the object is an odd shape, Stop.
• Ask for help. Two or three people lifting a heavy object is much safer than trying to do
it yourself.
• Use a hand truck, pushcart, or a mechanical lifting device.
• Consider using gloves that will improve your grip and protect your hands.
• Never lift anything unless you are sure you can do so safely.
Lifting the Load
The Key to lifting safely is keeping your back straight or slightly arched. Never use your
back to lift.
• Start the lift by putting your feet close to the object. Get a firm footing.
• Center your body over your feet.
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• Squat down like a professional weightlifter, bending your knees. Keep your back
straight or slightly arched. You want your legs to do the lifting, not your back.
• Grasp the load securely with your hands, and pull the load close to you.
• Smoothly lift straight up. Never twist your body while lifting. Keep your head up,
not down.
Carrying the Load
As you carry the load, follow the following steps:
• Keep your back straight or slightly arched.

• Walk slowly and surely.
• Use your feet to change directions. Never twist your back.
• Avoid leaning over.
• Avoid lifting a load over your head (AD EHSMS CoP 10 – Occupational Health and
Safety V1.1 April 2009 144 of 158).
• If you become tired, set the load down, and rest for a few moments.
Setting the Load Down
Please note that setting the load down is the reverse of lifting:
• Position yourself where you want to set the load.

• Squat down. Let your legs do the work, not your back.
• Remember not to twist your body while setting down a load. Also keep your head up.
• Once the load is where you want it, release your grip. Never release your grip on a
• load until it is secure. You don't want to drop a load on your foot. Or, if someone is
helping you, dropping a load unexpectedly can injure the other person.
TROLLEYS & CARTS
When using trolleys or carts, always remember:
• It is easier and safer to push than to pull.

• Stay close to the load, try not to lean over, and keep your back straight or slightly
arched.
• Use both hands to control the trolley or cart.
• Use tie-down straps, if necessary, to secure the load.
• Avoid stairs and inclines. If you must take a load to another floor, use a freight
elevator (if available).
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• Never "horse around" with trolleys or carts.
TEAM LIFTING
Whenever team lifting is used, it is essential to coordinate and carefully plan the lift.
In organising a lift, make sure:
• An adequate number of workers are chosen to help in the team.

• Team members are of similar sizes to each other.
• One person is appointed to plan and take charge of the operation.
• There is enough space for the handlers to manoeuvre as a group.
• Workers know their responsibilities during the lift.
• Training in team lifting has been provided and the lift rehearsed. Include also what to
do in case of emergency.
Training in effective team handing should include the following:
• Assessing the lift and the type of lift.

• Deciding on the number of people needed and where they should be positioned.
• Clearing the area of potential hazards.
• Discussing the lift first with the co-workers and ensuring they are comfortable with
• their role and the task.
• Using a countdown to start the lift, and to call all actions.
• How to use lifting aids.
• An overview of, and the risks involved with team lifting.
AD EHSMS CoP 10 – Occupational Health and Safety V1.1 April 2009 145 of 158
WORKING POSTURES
• Controlling poor working postures should focus on redesign of the contributory risk
factors that influence task demands, e.g. the work area, tools or equipment, loads, and
load handling activities.
BACK Bending
Controls for bending movements could include the following:
• Use of height adjustable work benches / surfaces etc.
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• Position materials between thigh and shoulder height.

• Ensure workstations have adequate knee and foot clearance so that workers can get
close to a work item without bending.
• Provide / use equipment such as tilted work surfaces (height and angle adjusted),
and spring loaded surfaces.
• Provide / use gravity assisted devices or automatic feed devices.
• Raise the work level using scissor lift tables, work dispensers and similar mechanical
aids.
• Ensure good lighting to eliminate the need to bend and have good visibility of the
workplace and other materials / items.
Controls for bending movements caused by reaching could include the following:
• Position tools, machine controls and work items in such a way as to eliminate
reaches over 30cm from sitting and 50cm from a standing position.
Twisting
• Controls to minimise twisting could include the following:
o Place the most used work items on the worker’s preferred side and within
easy reach to avoid lifting across the body.
o Instruct workers to move their feet to turn, rather than twist their back in
reaching behind.
o Provide swivel chairs for seated workers.
o When lifting, the pickup and set-down positions are often at an angle to one
another. Therefore, sufficient work space for the worker to turn the whole
body should be provided.
HEAD AND NECK
• Use an inclined work surface to reduce forward bending of the neck for tasks with
hand-eye coordination such as precision work with tools.
• Work with documents and displays in front and at a height to avoid the neck twisting
and bending forwards.
• Improve the visibility of the task by reviewing levels of light. Inadequate lighting levels
can contribute to awkward postures.
AD EHSMS CoP 10 – Occupational Health and Safety V1.1 April 2009 146 of 158
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ARMS AND SHOULDERS
• Keep work below shoulder height by modifying equipment or providing a platform to

raise the effective height of the worker.
• Place computer mouse adjacent to keyboard at same level or lower, to reduce
• shoulder elevation and static shoulder load.
• Provide arm supports if manipulative tasks shall be performed in a raised position.
• Arm supports reduce the load on the shoulders and spine.
• Design workstations so work is performed with the forearm pivoting around the
• elbow (upper arm close by trunk).
• Shorten reaches so that workers can get close to objects to be handled.
ELBOW AND FOREARM
• Select tools that do not require the forearm to turn.

• Design equipment controls to avoid forearm rotation.
• Avoid rotating the forearms in opposite directions (i.e. clothes wringing action). Fix
one section to stabilize so movement is needed from only one hand.
WRIST AND HAND
• Use tools or levers that allow the wrist to remain straight. Follow the principle of ‘bend
the tool or tool handle not the wrist’.
• When working with the fingers in a straight position. Keep the effort very low and do
not bend the wrist backwards.
• Avoid working with the wrist bent down when the fingers are moving or an object is
being gripped. Grip strength decreases rapidly under these circumstances.
• When objects have to be moved around the working surface, slide rather than tilt
them.
HANDS AND FINGERS
• Avoid using pinch grips unless precision is required. Use a hook grip where possible
when handling thin items.
• Avoid gripping requirements in repetitive work that spread fingers and thumb apart
more than 6cm. Vibrating hand tools with a wide grip are of particular concern.
LEGS AND FEET
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• Organise work so only necessary stages must be performed at low levels that require
squatting or kneeling:
• Provide a cushioned surface, such as knee pads or padding on the floor
• Avoid squatting in repetitive work
• Limit squatting to low duration tasks
• Fit suitable steps to heavy vehicles and loading docks to deter jumping.
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OHS – 12. Confined Spaces

• A confined space is one that has one or more of the following characteristics:
o Contains or has a potential to contain a hazardous atmosphere;

o Contains a material that has the potential for engulfing an entrant;
o Has an internal configuration such that an entrant could be trapped or
asphyxiated by inwardly converging walls or by a floor which slopes
downward and tapers to a smaller cross section;
o Contains any other recognized serious safety or health hazard; or
o Refer to the AD EHSMS Glossary of Terms for a more detailed definition of a
Confined Space.
• CWM-AD will evaluate the workplace to determine if any spaces are Permit Required
Confined Spaces (PRCS);
• If the workplace contains PRCS, the CWM-AD shall inform exposed workers, by
posting danger signs, or by any other equally effective means, of the existence and
location of and the danger posed by the PRCS;
• A sign reading DANGER PERMITREQUIRED CONFINED SPACE, DO NOT ENTER
in both Arabic and English, and in a language suitable for the understanding and
comprehension of the exposed workers shall be placed at the entry(s) to each
accessible PRCS;
• If the CWM-AD decides that workers will enter PRCS, the CWM-AD shall develop
and implement a written Permit Required Confined Space Permit to Work Program.
The PRCS Program shall incorporate and utilize current and accepted risk
management practices for permit required confined spaces as required in the AD
EHSMS CoP 05 – Risk Management, and any other additional requirements
established by the Regulatory Authority; and
• The written program shall be available for inspection by workers and the Regulatory
Authority.
12.2 General Entry Requirements for PRCS
• Any conditions making it unsafe to remove an entrance cover to a PRCS shall be

eliminated before the cover is removed;
• When entrance covers are removed, the opening shall be promptly guarded by a
railing, temporary cover, or other temporary barrier that will prevent an accidental fall
through the opening and that will protect each worker working in the space from
foreign objects entering the space;
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• Before a worker enters a PRCS, the internal atmosphere shall be tested, with a
calibrated direct reading instrument, for oxygen content, for flammable gases and
vapours, and for potential toxic air contaminants, in that order (AD EHSMS CoP 10 –
• There may be no hazardous atmosphere within the PRCS whenever any worker is
inside the PRCS;
• Continuous forced air ventilation shall be used, as required to assure that a safe
atmosphere is maintained at all times while workers are in the PRCS;
• A worker may not enter the PRCS until the forced air ventilation has eliminated any
hazardous atmosphere;
• The atmosphere within the PRCS shall be periodically tested as necessary to ensure
that the continuous forced air ventilation is preventing the accumulation of a
hazardous atmosphere. The use of gas detection and alarm system is required
where there is a risk of a hazardous atmosphere;
• If a hazardous atmosphere is detected during entry:
o Each worker shall leave the PRCS immediately;
The PRCS shall be evaluated to determine how the hazardous

atmosphere developed; and
Measures shall be implemented to protect workers from the
hazardous atmosphere before any subsequent entry takes place.
• The CWM-AD shall document the basis for determining that all hazards in a PRCS
have been eliminated;
o The record shall contain the date, the location of the PRCS, and the signature
of the person making the determination; and
o The record shall be made available to each worker entering the PRCS and
o shall be maintained as a part of the required PRCS Entry Permit.
• (j) The CWM-AD shall establish, in advance, provisions for rescue of workers form
the PRCS.
• Rescue procedures, including the means for summoning any necessary rescue
personnel or equipment, shall be available at the PRCS entry site and made known
to all workers involved in PRCS entry activities.
12.3 PRCS Entry Permit System
• As a part of the PRCS Program the CWM-AD shall develop a PRCS Entry Permit
System;
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• Before entry into any PRCS is authorized, the CWM-AD shall document the
completion of all measures required by the PRCS Program and complete an entry
permit;
• The PRCS Program shall include appropriate emergency rescue and response plan,
including the specifications of rescue equipment, communications and procedures;
• Before any PRCS entry begins, the CWM-AD’ Responsible Person shall sign the
Entry Permit to certify that all required preparations have been made and to authorize
entry into the PRCS (AD EHSMS CoP 10 – Occupational Health and Safety V1.1
April 2009 97 of 158);
• The completed permit is to be made available at the time of entry to all affected
workers by posting it at the entry portal or by any other equally effective means; so
that the workers can confirm that pre-entry preparations have been completed; and
• The CWM-AD shall retain each issued Entry Permit for at least 1 year to facilitate the
review of the PRCS Program required by section I of this Part. Any problems
encountered during an entry operation shall be noted on the permit so that
appropriate revisions to the PRCS Program can be made.
12.4 PRCS Training Requirements
• The CWM-AD shall provide a training program sufficient to ensure that all workers
who enter a PRCS acquire the understanding, knowledge, and skills necessary for
the safe performance of all duties assigned under the PRCS Program.
o Training shall be provided to each affected worker:
Before the worker is first assigned duties involving PRCS entry;

Before there is a change in assigned duties;
Whenever there is a change in PRCS operations that presents a
hazard about which a worker has not previously been trained; and
Whenever the CWM-AD has reason to believe either that there are
deviations from the PRCS entry procedures or that there are
inadequacies in the worker’s knowledge or use of these procedures.
o The CWM-AD shall maintain a written record of the required training. The
record shall contain:
Worker’s name and Emirates ID Number;

Signatures of the trainer(s); and
Dates of training.
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o Each worker’s record of training is to be maintained for the duration of

employment plus 1 year.
12.5 Annual PRCS Program Review
• The CWM-AD will conduct an annual review of the PRCS Program, including a
review of all PRCS permits issued within the previous 12 months. The review shall
identify any additions, modifications, or improvements necessary to maintain the
health and safety of workers; and
• If no PRCS permits have been issued within the past 12 months, no annual review is
required (AD EHSMS CoP 10 – Occupational Health and Safety V1.1 April 2009 98
of 158).
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OHS – 13. Fire Prevention, Planning and Control in the Workplace

13.1 Emergency Notification Procedures
The CWM-AD staff will follow the following procedures:
• The appropriate agencies (Civil Defence, etc.) will be notified in the event of a fire
that cannot be contained through the use of portable fire extinguishers; and
• Any worker who cannot immediately contact the Responsible Person or other
member of management should immediately notify the proper authorities in event of
an emergency. This person should activate any site alarms and begin the site
evacuation procedure.
13.2 Fire Prevention Plan
• The CWM-AD shall prepare a written Fire Prevention Plan. The Plan shall be
prepared using current and prudent risk management principles in accordance with
the AD EHSMS CoP 05 – Risk Management. The following elements, at a minimum,
shall be included in the Plan:
o A list of the major workplace fire hazards and their proper handling
and storage procedures, potential ignition sources (such as welding,
smoking and others) and their control procedures, and the type of fire
protection equipment or systems which can control a fire involving
them;
o Persons with responsibility for maintenance of fire alarms, equipment
and systems; and
o Fire prevention procedures appropriate to the type and character of
the CWM-AD’s occupancy, as provided in this Cop.
• The written Plan will be maintained in the workplace and made available for review
by workers and the Regulatory Authority. A copy shall be submitted to the Regulatory
Authority on written request.
13.3 Fire Prevention Procedures
• The CWM-AD shall ensure that the identity, address, and phone number of the public
fire department and other emergency units to be summoned in the event of a fire are
posted in strategic locations at the workplace;
• A monthly self inspection shall be conducted to identify and correct recognizable fire
hazards;
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• The CWM-AD shall ensure that any site alarm systems are tested on a monthly basis
to ensure the system is in working order. A written record of alarm tests shall be
maintained;
• All automatic sprinkler systems will be continuously maintained in reliable operating
condition at all times, and periodic inspections and tests will be made to assure
proper operation. Inspections will be conducted on an annual basis or as required by
the Regulatory Authority;
• Fire extinguishers and hose stations shall be visibly inspected monthly to identify and
correct any deficiencies found. All hose stations and fire extinguishers shall have an
annual maintenance inspection and service (AD EHSMS CoP 10 – Occupational
Health and Safety V1.1 April 2009 83 of 158);
• Exit doors, approved hardware and lock devices, exit signs, passageways, and
means of emergency exit shall be inspected on a regular basis to ensure their
working condition and unobstructed access. Padlocking or otherwise obstructing a
designated fire exit door is strictly prohibited;
• Interior fire doors which are part of the building design to limit the spread of fire shall
be regularly inspected and tested to ensure their working condition. Holding fire
doors open by use of chocks, door wedges, or similar means is Prohibited;
• Emergency lighting shall be inspected and tested on a monthly basis to ensure good
operating condition;
• Sprinkler system control valves shall be "sealed" in the open position. All riser and
valve locations shall be maintained free of storage and protected against damage by
barrier or enclosures;
• Safety and fire prevention requirements, including any required notification of
insurance or controlling authorities, shall be followed in any required shutdown or
impairment of automatic sprinkler protection systems;
• The CWM-AD shall establish procedures at each site, where applicable, to control
the receipt, storage, handling, and use of flammable liquids in accord with applicable
Federal regulations. At a minimum, the CWM-AD shall ensure:
o The use of safety cans for handling and storage of flammable liquids;
o Concentrations of flammable liquids are minimized to the amount required;
and
o All containers of flammable liquids are properly labelled in accordance with
the AD EHSMS CoP 15 – Hazardous Material Management.
• Smoking is to be prohibited in hazardous areas and other locations as required by

the Regulatory Authority;
• Procedures to accomplish afterhours notification of key personnel when the facility is
operating at less than normal complement or during shutdown shall be maintained
and kept current;
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• Fire drills are to be carried out at a minimum annually, or on such other schedule as
may be required by the Regulatory Authority;
• The CWM-AD shall ensure that specialized training is provided to persons with
responsibilities for maintenance of fire fighting equipment, related systems,and
supplies;
• All workers, contractors, visitors and others will:
o Evacuate immediately when the alarm system is activated or when instructed to

do so by the CWM-AD or other responsible personnel;
o Take whatever immediate steps are necessary and feasible to minimize any
hazard in leaving the work area unattended (AD EHSMS CoP 10 – Occupational
o Not use elevators for evacuation purposes;
o Assemble at a predetermined safe location for attendance check; and
o Not re-enter building until the "all clear" signal sounds or similar verbal
instructions are given by responsible authority.
13.4 Warning and Evacuations Systems
• The CWM-AD shall establish a plan and procedures for evacuation of the workplace
in the event of a fire or other emergency. The plan shall be in accord with the AD
EHSMS CoP 06 – Emergency Management;
• The CWM-AD shall provide a means of alerting, warning or otherwise notifying
workers of the existence of a fire or other emergency condition;
• The alarm system is to provide warning for necessary emergency action or for safe
escape of workers from the workplace or the immediate work area, or both;
• The worker alarm is to be capable of being perceived above ambient noise or light
levels by all workers in the affected portions of the workplace;
• The alarm is to be distinctive and recognizable as a signal to evacuate the work area
or to perform actions designated under the emergency action plan;
• All alarm systems will be restored to normal operating condition as promptly as
possible after each test or alarm. Spare alarm devices and components subject to
wear or destruction shall be available in sufficient quantities and locations for prompt
restoration of the system;
• All alarm systems are to be maintained in operating condition except when
undergoing repairs or maintenance; and
• A test of the reliability and adequacy of non-supervised worker alarm systems is to
be made every three months, or other more frequent schedule as required by
Regulatory Authority.
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13.5 Means of Egress
• The CWM-AD shall ensure that every building or structure designed for human
occupancy is provided with exits sufficient to permit the prompt escape of occupants
in case of fire or other emergency;
• All exits are to be so arranged and maintained as to provide free and unobstructed
egress from all parts of the building or structure at all times when it is occupied. No
lock or fastening device designed to prevent free escape from the inside of any
building shall be installed;
• Every exit will be clearly visible or the route to reach it will be conspicuously indicated
in such a manner that every occupant of every building or structure will know the
direction of escape from any point (AD EHSMS CoP 10 – Occupational Health and
Safety V1.1 April 2009 85 of 158);
• Each path of escape, in its entirety, will be so arranged or marked that the way to a
place of safety outside is clear;
• In every building or structure equipped for artificial illumination, adequate and reliable
illumination will be provided for all exit locations. Exit signs will be installed at the
point of exit from the building;
• No building or structure under construction shall be occupied in whole or in part until
all exit facilities required for the occupied part are completed and suitable for use;
• No existing building will be occupied during repairs or alterations unless all existing
exits and any existing fire protection are continuously maintained, or in lieu thereof,
other measures are taken which provide equivalent safety;
• All required exits and ways of travel to and from the exit, will be continuously
maintained free of all obstructions or impediments to full instant use in the case of fire
or other emergency;
• Means of egress will be so designed and maintained as to provide adequate
headroom;
• Where a means of egress is not substantially level, these differences in elevation will
be negotiated by stairs or ramps;
• Exits will be marked by a readily visible sign. Access to exits will be marked by
readily visible signs in all cases where the exit or way to reach it is not immediately
visible to the occupants;
• Every exit sign will be suitably illuminated; and
• Every exit sign will have the word "Exit" in plainly legible letters not less than 150 mm
high, with the principal strokes of letters not less than 19 mm wide.
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13.6 Fire Extinguishers
• Where required by the Regulatory Authority the CWM-AD shall provide portable fire
extinguishers for use in the event of an incipient fire;
o In permanent structures fire extinguishers shall be mounted no higher and no

lower than 120 cm from the floor; and
o On construction sites fire extinguishers shall be located as necessary to
provide an adequate level of protection.
• Portable fire extinguishers shall be provided for use and selected and distributed
based on the classes of anticipated workplace fires and on the size and degree of the
hazard which would affect their use. Fire extinguishers shall be of the appropriate
class for the type of fires anticipated:
o Class A Fire Extinguishers. Use on ordinary combustibles or fibrous material,

such as wood, paper, cloth, rubber and some plastics. Travel distance for
workers to any extinguisher shall be 23 m or less;
o Class B Fire Extinguishers. Use on flammable or combustible liquids such as
gasoline, kerosene, paint, paint thinners and propane. Travel distance from
the Class B hazard area to any extinguisher shall be 15 m or less (AD
EHSMS CoP 10 – Occupational Health and Safety V1.1 April 2009 86 of
158); and
o Class C Fire Extinguishers. Use on energized electrical equipment, such as
appliances, switches, panel boxes and power tools. Travel distance from the
Class C hazard area to any extinguishing agent shall be 15 m or less.
13.7 Training
• The CWM-AD shall provide training for workers to familiarize them with the general
principles of fire extinguisher use and the hazards involved with incipient stage fire
fighting. The training shall include:
o General principles of a fire;

o Hazards employed with an incipient stage fire(s);
o When to abandon efforts to extinguish a fire and evacuate;
o General fire principles of a fire extinguisher; and
o Hazards employed with the use a fire extinguisher.
• Retraining is to be provided for all authorized and affected workers whenever there
is:
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o A change in job assignment where hazard or equipment are materially

different;
o A change in site operations that presents a new potential fire hazard;
o There is a change in the fire prevention procedures; and
o The CWM-AD has reason to believe that there are deviations from or
inadequacies in the worker’s knowledge or use of fire extinguishers or fire
prevention procedures.
• The CWM-AD shall maintain a record of worker training. The record will include, as a
minimum:
o Worker’s name and Emirates ID number;

o Trainers name;
o Date of the training; and
o Summary of training provided.
• The CWM-AD shall maintain records of worker training for the duration of
employment, plus one year.
13.8 Monitoring Exposure to Hazardous Substances (Exposure Assessment)
• The CWM-AD is to assess worker exposure to hazardous substances using

acceptable risk management processes as outlined in the AD EHSMS CoP 05 – Risk
Management;
• The CWM-AD will determine if any workers are likely to be exposed to any
hazardous substance at or above the Occupational Exposure limit (OEL) as listed in
the Abu Dhabi Occupational Air Standard. This initial determination may be based on
information such as the following:
o Previous monitoring data at this or other facility or processes indicating

potential for exposure above the OEL;
o Signs or symptoms of overexposure among workers; and
o Other observations, calculations or information that worker’s may be exposed
at or above the OEL.
• Where the initial determination indicates that workers may be exposed at or above
the OEL to any contaminant listed in the Abu Dhabi Occupational Air Standard the
CWM-AD shall measure the levels of worker exposure to that contaminant in the
workplace;
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• Samples shall be collected in the breathing zone of a sufficient number of workers to

provide a suitable representation of worker exposure;
o Where the OEL is expressed as an 8 hour Time Weighted Average (8 hr

o TWA) the sampling period shall be sufficient to represent the worker’s full shift
regular daily exposure to the hazardous substance;
o Where the OEL is expressed as a Short Term Exposure limit (STEL) the
sampling period shall be sufficient to assess the worker’s exposure over a 15
minute period representing operations and activities that are most likely to
produce exposures over the STEL during the worker’s shift; and
o Personal breathing zone samples taken during one work shift may be used to
represent worker exposures on other work shifts where the CWM-AD can
document that tasks performed and conditions in the workplace are similar
across all other shifts.
• The CWM-AD shall ensure that the methods used to perform the exposure
monitoring produce results that are accurate to an acceptable degree of scientific
certainty;
o Equipment shall be calibrated and used per the manufacturer’s specifications;

o Recognized scientific methods shall be employed for the collection of
samples; and
o Where laboratory analysis of collected samples is required the laboratory
shall be experienced and accredited for the analysis performed, and shall be
registered with the Regulatory Authority.
• If the monitoring reveals worker exposures to exceed the OEL for a particular
compound representative monitoring for that compound shall be repeated annually,
or more frequently as required by the Regulatory Authority (AD EHSMS CoP 10 –
• Where two consecutive monitoring events indicate that worker exposure is no longer
above the OEL for a compound;
• The CWM-AD shall revise the exposure assessment and conduct additional
monitoring whenever there is a change in workplace conditions, practices,
processes, operations, equipment or hazardous materials that may result in
increased exposure levels, the exposure of additional groups of workers or the
exposure to new hazardous materials;
The CWM-AD shall make the results of the monitoring available to workers or worker
groups represented by the monitoring. The notification shall be appropriate to the
nature and size of worker group(s) represented and shall;
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o Be communicated in Arabic, English and, as necessary other language(s)

required for adequate comprehension and understanding, and include:
Name of the compound sampled;

Date of sampling;
Worker (name, Emirates ID number) or worker groups represented by
the sampling;
OEL for the compound;
Results of the sampling; and
Any necessary requirements for the worker’s protection (protective
equipment, practices, etc.)
o Be communicated no less than thirty days from the date the CWM-AD
becomes aware of the results of the monitoring.
• The CWM-AD shall establish and maintain accurate records of the exposure
monitoring. These records shall include, as a minimum;
o Name, Emirates ID number, job classification and title (if any) of the
o worker monitored;
o Date, time and results of the monitoring;
o Methodology and equipment used in collection of samples;
o Brief description of work, tasks, and activities performed while monitoring, job
classifications and titles of any other groups represented by this monitoring;
o Any other pertinent data such as calibration records and laboratory analytical
reports, if any; and
o Name and registration of person(s) conducting the monitoring.
• The required monitoring records are to be maintained by CWM-AD for a period of 30

years;
• The CWM-AD shall, upon request, allow examination of these records by the
Regulatory Authority, a worker or former worker represented by the monitoring, or
other person having written authorization for record access;
• Where the CWM-AD ceases to exist, prior to the occurrence of that event, the CWM-
AD shall notify the Regulatory Authority. Following a written request from the
Regulatory Authority all records required to be kept by this section (AD EHSMS CoP
10 – Occupational Health and Safety V1.1 April 2009 20 of 158) shall be transferred
to the Regulatory Authority as directed, in a timely manner (AD EHSMS CoP 10 –
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OHS – 14. Medical Surveillance of Workers Exposed to Hazardous

Substances
14.1 General
• All medical surveillance shall comply with Article 95 of Federal Law No 8, 1980;
• The CWM-AD shall provide pre-employment medical examinations and medical
examinations to workers who are exposed to hazardous substances at or above the
OEL as determined by the CWM-AD’s Exposure Assessment program;
• Medical examinations are to be provided to any worker exposed at or above the OEL
for 30 or more days per year to substances listed in the associated Occupation Air
Standards or as per the results of the risk assessment;
o In addition, medical examinations are to be provided when a worker develops

signs or symptoms of exposure to a hazardous substance at the workplace; and
o When an event such as a spill, leak, fire, or explosion or other event occurs in the
workplace resulting in the likelihood of exposure to a hazardous substance above
the OEL, the affected worker(s) shall be provided a medical consultation with a
licensed healthcare professional. The purpose of the consultation shall be to
determine the need for additional medical examination;
• The CWM-AD shall provide medical examinations at no cost to the worker, without
loss of pay for time required, and at a reasonable time and place accessible to the
worker;
• Medical examinations are to be provided by a licensed physician (with Health
Authority Abu Dhabi). Other licensed healthcare professionals (physician assistant,
nurse practitioner registered nurse, etc.) whose legally permitted scope of practice
allows the provision of the required services, may provide these services while under
the supervision of a physician;
o Where a physician is referred to in subsequent sections of this CoP it shall

mean the physician, or other licensed healthcare professional providing the
service.
• The physician is to be familiar with the work environment. At a minimum the CWM-
AD shall provide the physician with the following information:
o A description of the worker’s duties, including any hazardous substances

worked with;
o The occupational exposure levels and frequency of exposure to which the
worker is subjected;
Page 59 of 61
EHS Work Procedures
__________________________________________________________________________________
o A description of any protective equipment the worker is provided and required

to wear; and
o Information from previous medical examinations provided by the current
CWM-AD, if not otherwise available to the physician.
• The required medical examinations are to be provided at a minimum annually, or

more frequently as determined by the physician (AD EHSMS CoP 10 – Occupational
• The content of the medical examinations program is to be determined by the
physician to be appropriate for the worker’s exposure(s). It shall include the following,
as deemed appropriate by the physician:
o Medical and work history;

o Physical examination of the worker, with a focus on systems and organs
appropriate to the hazardous substance exposure; and
o Any additional laboratory tests or measurements (blood lead level, pulmonary
function test, etc.).
• Where the physician deems it medically necessary the scope of the medical
surveillance shall be expanded and the appropriate additional medical surveillance
such as referrals for specialist examination, follow up examinations or tests, etc. shall
be provided by the CWM-AD;
• For each examination required under this CoP, the CWM-AD will ensure that the
physician provides to CWM-AD and the worker a written opinion regarding the results
of the examination. The written opinion shall be provided within 30 days of the
examination and shall include:
o An opinion with regard to whether the exposure may impact the workers’ current
health status, or cause, contribute to or aggravate an existing disease;
o Any medical condition that would place the worker’s health at increased risk of
material impairment from exposure to a hazardous substance in the workplace;
o Any recommended limitations on the worker’s exposure in the workplace,
including removal from exposure, or the use of respirators, protective clothing or
other protective equipment;
o Any recommendations for further medical follow up;
o A statement that the worker has been informed by the physician, in terms
understandable by the worker, of the results of the medical examination and any
conditions which require further explanation or treatment;
Page 60 of 61
EHS Work Procedures
__________________________________________________________________________________
• The CWM-AD shall instruct the physician not to reveal to CWM-AD, orally or in
writing, any specific findings or diagnoses that are unrelated to occupational
exposure to the hazardous substance;
• The CWM-AD shall establish and maintain an accurate and confidential record for
each worker provided medical surveillance. The record shall include at least the
following information:
o Name and Emirates ID number of the worker;

o Job Classification and Title (if any);
o Written medical opinion of the physician; and
o Any other medical data pertinent to the medical examination.
• The required medical surveillance records are to be maintained by CWM-AD for the
duration of the worker’s employment, plus 30 years (AD EHSMS CoP 10 –
• The CWM-AD shall, upon request, allow examination of these records by the
Regulatory Authority, the worker covered by the medical surveillance, or other person
having written authorization from the covered worker (AD EHSMS CoP 10 –
Page 61 of 61
CWM - AD
JOB HAZARD ASSESSMET
Related Risk Assessment:

Document Number Activity (e.g Site Inspection) Risk Assessment Analysis
Step Activity Identified Hazards / Risk Solution/Control Measure ew Risk Responsible Responsible
Risks Rating Rating Role Person
Hierarchy of Controls Elimination Substitution Engineering Administrative PPE
Form WP 01.1 Job Hazard Assessment Form Issued: October 18, 2009
Page 1 of
Abu Dhabi
Appendix 07: CWM – CWM – AD
Induction, Training & Awareness
Procedure
INDUCTION, TRAINING & AWARENESS
1 New Employees: Induction and Awareness

All employees upon joining CWM - AD shall:
• submit evidence of qualifications and training to the Personnel Branch for retention on
individual personnel files; and
• receive general induction training.
CWM - AD’s general induction shall include, but not be limited to:
• CWM - AD's Environmental, Health & Safety Management System (including staff
roles and responsibilities in implementing policies and procedures);
• the importance of how staff activities contribute to the achievement of CWM - AD’s
objectives;
• the statutory obligations imposed on both management and staff under EHS
legislation, standards and codes of practice; and
• the need for staff to be aware of:
o stakeholders requirements;
o the importance of compliance with CWM - AD’s Environmental Policy and EHS
Procedures;
o the significant environmental aspects of their work, and potential resulting
environmental impacts;
o the environmental benefits of improved personal performance;
o their roles and responsibilities for complying with CWM - AD’s EHS;
o the consequences of not complying with the EHS.
The person conducting the induction shall use Form TI 01.3 as an induction checklist and to
record the induction.
2 General Training Requirements

Workplace Managers shall:
• identify the training requirements of all CWM - AD staff at the workplace;
• ensure that all staff receive:
o training to conform to EHS standards and codes of practice;
o emergency procedures training;
o training in CWM - AD’s Environmental, Health and Safety procedures;
o training to perform competently and safely the work for which they have been
employed;
o competency based assessment of their workplace tasks;
• maintain records of all training, both internal and external training.
Note: Workplace competency-based assessment shall be performed by persons qualified to

do so.
3 Corporate EHS Training

EHSMS Procedure : Induction, Training & Awareness Issued: October 18, 2009
Page 1
All employees shall receive regular and refresher training as determined by a Training Needs
Analysis or approved personal development requirements. Such training shall include:
• the importance of conforming to policies and procedures within the EHS Management
System;
• general roles and responsibilities;
• the individuals roles and responsibilities in implementing and adhering to policies and
procedures ;
• the requirements of the EHS legislation, Standards and Codes of Practice; and
• the requirements EHS emergency preparedness and response as outlined by the
Accident and Emergency Response Plan.
4 Identification and Implementation of Training Requirements

Individual staff training requirements shall be identified:
• by the appropriate Manager,
• by the individual staff member (eg. when an up-grading of skills is needed to perform
new tasks competently);
• as an outcome of the Personal Development Review process; or
• by a Training Needs Analysis.
A training request shall be:

• an application made using the Training Program Approval Form TI 01.2;
• agreed by the staff member’s workplace manager; and
• approved by the Manager with delegation.
When approval has been obtained, the staff member shall make arrangements for payment
and attendance at the training program with the administration section.
5 Record of Training
Upon completion of training, the relevant staff member shall record a short evaluation of the
training on the Training Program Approval Form (TI 01.2) (eg, whether the previously
identified outcomes and benefits were realised). Copies of completed form TI 01.2 shall then
be forwarded to Personnel for retention as the record of training.
Records of training (eg, using Form TI 01.1) undertaken by members of staff (ie, after joining
CWM - AD) shall be maintained on file (eg. individual personnel files) and details may also be
entered into an electronic database, maintained by the Personnel. This database (where
maintained) shall be progressively updated upon receipt of completed Training Program
approval Form (TI 01.2).
A copy of all workplace EHS training shall be kept in a file in each employee’s workplace and
a record of the training forwarded to Personnel for inclusion on individual staff members’
personnel files. Personnel training files shall be regularly updated as notices of training
attendances are received.
Page 2
6 Specific Environmental Training

Staff whose work may have a significant environmental impact shall be assessed to
determine if they are suitably qualified by education, training and/or experience. This
assessment shall be undertaken (eg, at the time of project planning) by the appropriate
Manager, and where necessary, training shall be provided. Records of such assessments,
and of any subsequent training shall be maintained on file (eg. using Form TI 01.1).
7 Auditor Training
Each CWM - AD office should have at least one member of staff trained as an EHS,
environmental or quality auditor. This person may be the EHS Representative or other
delegated member of staff and will assist the manager to ensure that the environment, health
and safety management system is implemented and maintained. Internal auditors shall
become qualified by attending the appropriate auditor training programs.
8 Special Courses and Workshops

The Manager Human Resources should maintain information on available courses and
advise staff. Workshops shall be held on topics of special interest or significance to groups of
CWM - AD employees.
Page 3
CWM - AD
ATTE
DA
CE RECORD
FUNCTION ................................................................
DATE .......................................................

AME (Print) SIG
ATURE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Form TI 01.1 Issued October 18,2009

Page 1 of 1
CWM - AD
TRAIIG PROGRAM APPROVAL
Participant:
Training activity: - course/workshop/conference/external study (choose one) ..............................
Title of course/workshop/conference/external study (choose one) .................................................
Conducted by...................................................................................................................................
Dates: (from). ........................ (to)................................Venue: .......................................................
Estimated Expenditure:
Course fee: ............................................................................................................................
Wages: …………………………….. ....................................................................................
Travel: ...................................................................................................................................
Accommodation: …………….. ............................................................................................
TOTAL: ………………………………………………………………………………….
Describe skills, knowledge or competencies to be acquired .............................................................

...........................................................................................................................................................
...........................................................................................................................................................
...........................................................................................................................................................
Approved: Manager: .................................................................. Date: ....................................
...........................................................................................................................................................
...........................................................................................................................................................
How are you planning to utilise the skills, knowledge or competencies acquired? ..........................
...........................................................................................................................................................
...........................................................................................................................................................
...........................................................................................................................................................
................................... .......................
Signature Date
(1) Please forward a copy to your Administration Manager so that the Training information can
be recorded.
(2) Also a copy to your Office contact person in Accounts for payment.
Training details to be included in updated CV, as appropriate.
Received by Office / Administration Manager, HR Manager on : /…/….
Recorded in Training Summary……../……/….. .. Reference No:
Evaluation forwarded to participant……./……/ ... Returned……/……../

Page 1 of 1
CWM - AD
I DUCTIO CHECKLIST
Employee’s Name:. Position/Job Title:
Employment Start Date:. Supervisor/Manager:
Introduction: Corporate Requirements:

o The industry, nature and structure of the business o EHS management system
and how the person’s work impacts on the o Security issues
achievement of CWM - AD’s policies and o Don’t talk to media unless authorised
objectives
o Awareness of requirements and the importance of
meeting these requirements
o Role of key people in the area, job, tasks and
responsibilities
Job Introduction: Health & Safety:
o Demonstrate how to do the job safely o Environment, Health & Safety policy and safe
o Provide required information and supervision. work procedures
o Introduce other employees & supervisor o Roles and responsibilities of people in the
o Introduce first aid officer and show location of first workplace, eg. EHS Reps, Fire Wardens, etc
aid equipment o Hazards in the workplace and how they are
o Explain and demonstrate emergency procedures controlled
o Show location of exits and fire equipment etc. o How to report environment, health and safety
o Show work area, toilets, drinking water and eating issues, where forms are located and how to use
facilities them
o Show how to safely use, store, maintain o How the new employee will be informed of EHS
equipment, hazardous substances, tools etc issues
o Show where to make phone calls, collect o Rights and responsibilities under EHS &
messages, post and collect mail, etc Workers Compensation Legislation
Employment conditions: (explain about) Conducted by:

o Work times and meal breaks
Name: ...........................................................
o Rates of pay and how payment is made
Signature: ...........................................................
o Taxation (including filling out required forms)
o Superannuation and other deductions Date ...........................................................
o Leave entitlements
Employees Signature: ...........................................
o Notification of sick leave or absences
Note: Copy for Employee and copy to be placed on Personnel File.

Page 1 of 1
CWM - AD
RECORD OF COMMU ICATIO
Communication concerning:
_____________________________________________________________________
ID No.: ___________________________ File No. : ______________________
Between (for SMEC)
Date: ___________ Time: _____________
And (name)
Organisation: ___________ Phone No.: _________
Subject:
Summary:
Action/s resulting from conversation (and by whom) :
Signature: ___________________________
Form CO 01.1 Issued October 18,2009

Page 1 of 1
CWM - AD
MEETIG AGEDA
PROJECT:
MEETING:
DATE/TIME:
LOCATION:
ATTENDEES:
APOLOGIES:
DISTRIBUTION:
ITEM NO ITEM DESCRIPTION ACTION
1 Welcome, Apologies And Agenda

1.1 Minutes of Previous Meeting
1.2 Matters Arising

Page 1 of 1
CWM - AD
MI UTES OF MEETI G
PROJECT:
MEETING:
DATE/TIME:
LOCATION:
ATTENDEES:
APOLOGIES:
DISTRIBUTION:
ITEM ITEM DESCRIPTION ACTION
Welcome, Apologies and Agenda
Minutes of Previous Meeting
Matters Arising

Page 1 of 1
CWM - AD
COMMUICATIO MATRIX
COMMUICATIO Client Contact Client Contact Supplier 1 Supplier 2 Supplier 3 Other Project
MATRIX 1 2 Stakeholders
Project Director L, T, M L, F, E, T, M L, T, M L, T, M L, T, M L, F, E, T, M
Project Manager L, T, M L, F, E, T, M L, T, M L, T, M L, T, M L, F, E, T, M
Design Manager F, E, T, M E, T, M
Design Engineers E, T, M
CAD Manager
CAD Drafters
Design Reviewers
Project Secretary E, F E, F E, F E, F E, F
Key: L: Letter
E: E-mail
F: Fax
M: Meeting
T: Telephone
Note 1: The Unit Supervisor shall be informed of all communication between SMEC’s personnel and the Client / Other Project Stakeholders
Note 2: The Unit Supervisor shall sign all outgoing correspondence,
correspondenc except where signed by the Section Manager.
Form CO 01.4: Communication Matrix Example Issued October 18,2009

Page 1 of 1
Abu Dhabi
Communication Plan
Communication
COMMUNICATION
1 Internal Communication
1.1 Communication Planning by CWM - AD’s Managers
CWM - AD’s Managers should plan their communication by determining:

i. with whom they should communicate;
ii. the information needs of the staff and others with whom they should communicate;
iii. what information they want communicated to them by various staff, and others;
iv. when the Managers need to communicate and receive information; and how is the
information to be communicated and received.
1.2 Communication of CWM - AD’S Policies
CWM - AD's Environment, Health and Safety policies shall be made available to the public,
eg. by display in office reception areas and by making them available upon request. Other
CWM - AD policies shall be communicated internally by distribution of the EHS Manual.
1.3 Communications Planning on Projects
CWM - AD’s Managers shall plan project communication, as necessary, by:

i. determining the stakeholders (eg. entities, other regulatory bodies, sub-consultants)
with whom communication will be necessary;
ii. determining the information needs of the various stakeholders;
iii. determining when the various stakeholders will need the information;
iv. how the information to be provided to the various stakeholders.
Managers may choose to develop and document:
• a Communications Management Plan or a Communication Matrix (Form CO 01.4) to

address the ‘who’, ‘what’, ‘when’ and ‘how’ of the communication needs of the various
project stakeholders; or
• a Project Organisation Chart to show the various communication channels.
1.4 Internal Communication Responsibilities & Mechanisms

EHSMS Procedure : Communication Issued: October 18, 2009
Page 1
Communication
CWM - AD’s Managers shall ensure that internal communication within their area of
responsibility is satisfactory, by establishing the necessary internal communication
mechanisms. Internal communication can be by any or all of the following methods:
• Formal meetings, including:

o General Manager, Management Committee and Board Meetings;
o Section Managers Meetings;
o Project staff meetings;
o EHS Representative / Manager EHS;
o Management Review Meetings;
• Informal meetings;
• Written communication and e-mails to staff, including:

o Memos from the Committee, General Manager and other Managers; and
o CWM - AD Newsletters.
Internal communication structure between the various levels and functions within CWM - AD
is shown in organisation charts.
CWM - AD’s Managers chairing meetings may prepare an Agenda (Form CO 01.2), and shall
ensure that minutes of the meetings are recorded (Form CO 01.3), and circulated as
appropriate. All members of staff should pass matters of concern, or comments to their
manager for consideration and appropriate action.
All members of staff should pass matters related to the EHS Management System to their
EHS Representatives for consideration and action. As necessary the same matters should be
forwarded to the EHS Regulation Division Manager for further consideration and action. EHS
Representatives and Managers shall communicate the results of audits, and outcomes of
corrective actions to those concerned.
1.5 Internal Reporting within CWM - AD
1.5.1 Reporting on Quality and Environmental Management System

The Management Representative shall report to the Management Committee and the Board
on the performance and effectiveness of the Quality and Environmental Management
System, through Monthly Reports, and minutes of the annual EHS Rep Meeting.
1.5.2 Reporting by Regional Managers to Management Committee

CWM - AD’s EHS Reps shall report to their Management Committee meeting, on the
performance of their Section.
1.5.3 Reporting by Other Managers to the Management Committee

The Management Committee shall request other CWM - AD Managers to prepare reports as
necessary for submission.
2 External Communication
Page 2
Communication
2.1 General
CWM - AD’s Managers shall ensure that external communication within their area of
responsibility is satisfactory, by establishing the necessary communication mechanisms with
the relevant external parties. External communication should be by means such as:
• Establishing communication mechanisms with relevant external parties;
• Documenting the communication mechanisms as necessary; and
• Informing CWM - AD staff of the established communication mechanisms.
External communication can be by any or all of the following methods:

• Meetings, formal and informal;
• Written communication;
• E-mail;
• Receipt and distribution of mail received, to the relevant personnel; and
• CWM - AD personnel initialling distribution lists to indicate documents have been read.
CWM - AD’S external communication could be with the following interested parties:
• entities;
• clients;
• government representatives and politicians;
• government departments and authorities;
• members of the public, community groups and environmental groups; and
• representatives of the press, TV or radio.
Written communications, as received from external interested parties, shall be handled in line
with the Document Management and Control Procedure (Document Receipt, Transmittal,
Registration and Filing) before being forwarded to the appropriate Manager for action, as
required. Verbal communications from external parties shall be handled by relevant office or
project personnel.
Written or verbal statements to external parties may have legal implications for CWM - AD.
Any statement to an external party shall only be made after due consideration, advice and
authorisation (where appropriate). Such statements shall only be made by the appropriate
Manager.
Records shall be maintained for all important incoming and out-going communication (Form
CO 01.1).
2.2 Communication with Suppliers and Subconsultants
CWM - AD’s Managers shall communicate with suppliers, subconsultants, subcontractors and
associates to ensure they are aware of CWM - AD’s requirements, including: operating
criteria, documented procedures, work instructions, accident/emergency response plans,
contracts, other legal and related documents.

Page 3
Communication
2.3 External Communication of CWM - AD’s Significant Environmental

Aspects
CWM - AD Managers shall communicate matters relating to the significant environmental

aspects of their operations to external interested parties, as considered necessary. If the
decision is taken to communicate externally about significant environmental aspects, then the
decision and details of such external communication shall be documented by the relevant
Manager or Delegate, and placed on the Environmental Management file for the project or
office.
3 Complaints
CWM - AD’s Managers shall ensure all complaints received from internal and external
sources are:
• documented; and
• reported (together with the proposed course of action in response to the complaint) to
the appropriate level of management. The course of action taken shall be recorded.
4 EHS Communication & Consultation

Workplace managers have the responsibility for ensuring that an appropriate process of
communication and consultation is developed and maintained to ensure that a two way flow
of information on workplace issues exists between management and employees.
Workplace managers shall:

• regularly communicate with staff and contractors on environment, health and safety
issues, and encourage two-way communication between employees and themselves;
• regularly communicate the hazards and potential hazards involved in the workplace
tasks, and provide appropriate training in safe work practices;
• communicate changes in procedures and work processes to staff prior to
implementation;
• discuss with staff through staff meetings, toolbox talks and training, the need to review
work practices;
• communicate legislative changes, rule changes and changes to standards and codes
that affect the tasks that their employees undertake;
• ensure information on managing work related injury (first aid stations, evacuation and
emergency procedures, rehabilitation programs etc.), are displayed prominently
throughout the workplace; and
• comply with statutory reporting requirements concerning work incidents and accidents.

Page 4
Abu Dhabi
Inspection and Audit Procedure
Inspection and Audit
INSPECTION AND AUDIT
1 Application of Environment, Health & Safety Audits

Environment, Health & Safety Audits may include any or all of the following items;
• Compliance with applicable legislation, standards codes of practices;
• Review of “lagging” and “leading” indicator statistics
• Review of incidents, non conformances and corrective actions;
• Review of performance against environment, health and safety performance indicators;
• Review of site practices, behaviours and systems; and
• Review of EHS statistics required by the EHS reporting systems.
The implementation of environment, health and safety auditing is to establish that:

• Appropriate management systems are in place;
• Adequate risk control and management systems are in place and are proportionate to the
risk level posed by the environmental impact or hazard;
• Appropriate workplace precautions are in place.
The audit process involves:

• A systematic, independent, documented process for obtaining evidence and evaluating it
objectively to the extent that the audit criteria are satisfied;
• Collection of information and data concerning the environment, health and safety
management system; and
• Make judgements based on its adequacy, performance, operation and wider impacts.
The audits of the environment, health and safety process shall be applied to:
• System level reviews of CWM - AD EHS Procedures shall be conducted when necessary
due to change (e.g. when Standards ISO14001, OHAS18000 are updated, when relevant
laws are implemented, or when major incidents occur);
• The results of such an audit conducted on at least an annual basis shall be reported to
the Sector Regulator Authority (EAD); and
• Each Section (Planning, Administration, Contracts) in the CWM - AD shall be audited at
least once per annum covering all major activities including training, purchasing, records
management of the CWM - AD.
EHSMS Procedure : Inspection and Audit Issued: October 18, 2009

Page 1
2 Audit Preparation
EHS Manager and Representatives at the CWM - AD shall update, maintain audit schedules
(Form A&I 1.0) and carry out audits by Auditors or audit teams that shall be selected by the
EHS Manager and representatives based on the range of knowledge and experience to
conduct such an audit.
EHS Audits shall be carried out by qualified professionals, as following:

• with relevant auditing experience; and
• where appropriate competent specialists with experience in the relevant field.
EHS Audits shall be organized through the following process:

• Consulting the audit schedule;
• Providing the auditee with adequate notice of audits, using Form A&I 3.0 if appropriate;
• Appoint an audit team, if necessary, including specialist technical advisers (Note: Auditors
should be trained and should be independent of the activity being audited);
• Determine the depth and scope of audit in relation to key activities or processes; and
• Review relevant documents (where practical) before the audit commences.
A Lead Auditor, if appointed, shall:

• Brief the audit team, and assign responsibilities to individual audit team members; and
• Obtain and distribute the relevant documents to the audit team.
3 Audits
Audits may commence with a brief overview with the Auditee. This meeting will confirm the
audit details and programmed activities.
Auditors shall:
• Conduct audit interviews with appropriate auditees, using audit checklists as a guide, if
necessary. (e.g. Refer to Form A&I 6.0 Audit Checklist);
• Examine and collect objective and pertinent evidence;
• Record details of observations made, including nonconformities found on audit checklists;
and
• Report both major and minor nonconformities found, e.g. by preparation of Corrective
Action Requests (CARs) (Form A&I 2.0) for major nonconformities or a combination of
minor nonconformities.

Page 2
Auditors shall discuss the results of the audit with the auditee, at the conclusion of the audit,
possibly as a formal closing meeting. The auditors shall:
• Summarise the audit findings;
• Ensure audit results are clearly understood;
• Invite the auditee to acknowledge understanding of any nonconformities by signing the
CARs;
• Inform the auditee of constructive observations, considered applicable; and
• Agree with the auditee on the date by which major nonconformities will be responded to.
4 Reporting
The (Lead) Auditor shall prepare an audit report (e.g. using Form A&I 7.0) for the relevant
Manager or Director. The report shall:
• Be a balanced and constructive assessment of the audit findings; and
• A report covering all nonconformities found:
a. for internal audits, report nonconformities as ‘Actions’ to be taken to correct the
nonconformities, with CARs to only be used for significant or multiple nonconformities;
c. for external audits, nonconformities shall be reported as minor or major
nonconformities, with CARs used to report major nonconformities or selected / multiple
minor nonconformities; and report on any opportunities, recommendations or agreed
actions for improvement.
5 After the Audit

The (Lead) Auditor or EHS Representative shall maintain adequate audit records, including:
• The audit report;
• A record of the audit (by completing the Audit Status Log (Form A&I 5.0); and
• Any ‘Actions’ and CARs raised using the Deficiency / CAR Register (Form A&I 4.0)
The relevant Manager shall respond appropriately to any non-conformities found by an audit.
These actions may include:
• Placing a "hold" on a process;
• Training or re-training of staff; and
• Changes to Corporate EHS procedures; or
• Reinforcement of current procedures; and
• Implementation of control or management measures.

Page 3
6 Follow Up
EHS Representatives, with support from the EHS Manager, shall follow-up audits to verify
that actions to correct deficiencies / nonconformities found by audits have been implemented
satisfactorily.
The follow up shall be within an appropriate time period proportionate to the impact of the non
compliance.
• Records shall be maintained of the follow-up findings (e.g. in audit reports or on CARs).
• Any CARs raised, shall not be closed out until the nonconformity has been adequately
corrected.
• Where minor nonconformities or negative observations have not been adequately
addressed, consideration will be given by the Auditor, to issuing a CAR to address the
matter.
• Recurring nonconformities and CARs which continue to remain open shall be brought to
the attention of the appropriate Manager for necessary action.
When the appropriate Manager has confirmed resolution of the matter, the (Lead) Auditor
shall initiate a follow-up audit.

Page 4
Table: Audit Process
Audit Notification
Organise Audit and Audit Team
Checklist Preparation
Opening Meeting (optional)
Audit
Conduct the
Audit
Review of findings
Closing Meeting (optional)
Audit Report
Complete Audit Status Log and
CAR Status Log
Audit Follow Up
Nonconformity
CAR remains
corrected ? No
open
Yes
Close Out CARs

Page 5
PROJECT/LOCATION Center of Waste Management Abu Dhabi
AUDIT SCHEDULE - YEAR 20.....

FUNCTION/OPERATION Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Administration
Office Activities
Site Visits
Transport
Training
Waste Planning
Office Activities
Site Visits
Transport
Contracts
Office activities
Site Visits
Transport

Form A&I 1.0 Audit Schedule Page 6
CAR NO: ...............

PROJECT/LOCATION: ...............................................................................
CORRECTIVE ACTION REQUEST
SCOPE:
ISSUED TO: Date(s):

NONCONFORMITY/POTENTIAL NONCONFORMITY/NONCONFORMING PRODUCT
(Auditor to complete)
Signature ..................................... Date ................. Reference (Clause/Para) ............................................
Signed (recipient) ................................... Position ............................................. Date ...........................................

(Signature only indicates understanding of findings) ....................... Agreed Response Date .......................
CAUSE OF NONCONFORMITY (To be completed by appropriate Manager)
CORRECTION OF NONCONFORMITY (Action to eliminate a detected nonconformity) (To be completed by

appropriate Manager)
CORRECTIVE ACTION (Action to eliminate cause of a detected nonconformity) (To be completed by appropriate Manager)
Correction concurred with: Yes / No Signed by Manager / Client’s Representative: .................................................

Date of concurrence with correction ...............................Date for completion of correction ........................................
PREVENTIVE ACTION (Action to eliminate cause of potential nonconformity) (To be completed by appropriate Manager)
Form A&I 2.0 Corrective Action Request Page 7
COMPLETE ONLY FOR POTENTIAL NONCONFORMITIES
Date for commencement of preventive action ................Date for completion of preventive action ...........................
Signed: ............................................. Position ................................. Date............................................
FOLLOW UP AND CLOSE OUT (To be completed by Auditor/QES Rep)
SIGNATURE: Date:

Form A&I 2.0 Corrective Action Request Page 8
MEMORANDUM
___________________________________________________________________
To: File:
From: Date:
NOTIFICATION OF AUDIT
An audit will be held as indicated below.
Date:
Time:
Auditors:
Location:
Type of Audit:
Scope of Audit (components of the System to be audited):
Depth of the Audit (System or Compliance):
Objectives of the Audit:
All procedures and records for the above components should be available for
review at the time of the audit.
Please advise if the date and time is not convenient.
Signed: ..........................................

Form A&I 3.0 Audit otification Page 9
OFFICE / PROJECT:
DEFICIENCY / CAR REGISTER

Audit Project No. Project CAR No. / Actions Actions required Date Date Comments
No. Manager (Record CAR No. or Raised Closed Out
‘Actions’)

Form A&I 4.0 CAR Register Page 10
AUDIT STATUS LOG
AUDIT AUDITEE/LOCATION DATE DURATION AUDIT AUDIT TYPE DEFICIENCIES FOUND / AUDITORS
NO CRITERIA AND DEPTH CARS ISSUED
................ .......................................................... ......... ................... ......................... ..................... ..................................... ........................................
................ .......................................................... ......... ................... ......................... ..................... ..................................... ........................................
................ .......................................................... ......... ................... ......................... ..................... ..................................... ........................................
................ .......................................................... ......... ................... ......................... ..................... ..................................... ........................................
................ .......................................................... ......... ................... ......................... ..................... ..................................... ........................................
................ .......................................................... ......... ................... ......................... ..................... ..................................... ........................................
................ .......................................................... ......... ................... ......................... ..................... ..................................... ........................................
................ .......................................................... ......... ................... ......................... ..................... ..................................... ........................................

Form A&I 5.0 Audit Status Log Page 11
AUDIT CHECK LIST
Project:........................................................................................................................ Project No: ........................................................................

Page ........ of ............
Auditor: ......................................................................................................................... Audit No: ...........................................................................
Date:........................
FINDINGS
QUESTION / REQUIREMENT (Acceptable/ not OBSERVATION
REFERENCE NONCONFORMITY
acceptable)
(Major/Minor)

Form A&I 6.0Audit Check List Page 12
Audit Report No ...............................
_________AUDIT REPORT
AUDITED OFFICE/ORGANISATION AUDITED SECTION/PROJECT
TYPE OF AUDIT DEPTH OF SCOPE OF AUDIT
AUDIT
DATE OF AUDIT AUDIT CRITERIA
PERSON CONTACTED AUDIT TEAM
SUMMARY OF AUDIT
SIGNATURE .....................................
DATE.....................................................

Form A&I 7.0 Audit Report Page 13
AUDIT OPENING/CLOSING MEETING ATTENDANCE SHEET
Opening Meeting Date: Time:
Closing Meeting Date: Time:

SIGNATURE
NAME TITLE
Opening Closing
Meeting Meeting

RISK MANAGEMENT
Finding
Question (Acceptable/ Observations
Not Acceptable)
For each individual activity
undertaken is the requirement
of the activity understood and
any hazards clearly identified?
For each individual activity has
a risk assessment been
carried out and are there
documents to verify this?
Have appropriate control or
management measures been
put in put in place?
Are there procedures in place
to monitor and record
incidents?
Are they used?
Do employees/ staff
understand how these risk
procedures work and how to
report incidents?
Is there a person responsible
for ensuring all incidents are
reported and records are
kept?
Are major and minor incidents
recorded?
Are CAR’s raised for all major
incidents
Are the responses to major
incidents proportionate to the
risk posed/ identified?
Are Senior Managers informed
of major incidents or repetitive
minor incidents?
Has a risk table been prepared
and maintained?
Are risk assessments routinely
reviewed and is there
evidence to show they are
updated to reflect incidents
that occur?

KEY EHSMS ISSUES

Finding
Not Acceptable)
Has there been any new
applicable legislation,
regulation, guidance or Codes
of practices, standards,
introduced in the last 12
months?
Which of the Entities activities
have been affected by these
changes?
How have these affected the
risk management system?
Has the Entity carried out risk
assessments or reviewed risk
assessments to take account
of these changes?
Have the staff and employees
been informed of these
changes?
Have any non compliances
occurred in relation to these
changes?
COMMUNICATIONS
Finding
Not Acceptable)
Is there an effective process in
place to communicate EGS
matters to internal
stakeholders at all levels?
Is there an effective process in
place to communicate EGS
matters to external
stakeholders at all levels?

ADMINISTRATION
Finding
Question Acceptable/ Observations
Not Acceptable
Are document control systems
effective?
Is correspondence and record
keeping up to date?
CONTRACT MANAGEMENT
Finding
Not Acceptable)
Are EHS assessments taken
into account when assessing
new contracts?
Are there systems and
resources in place to collect,
monitor, document, audit and
review EHS issues from
contractors
Are contractors compliant with
EHS requirements?
Is there an auditing schedule
available for auditing of
contractors
Is there a suitable auditing
team available to audit key
contractors?
Who monitors and controls
performance against
contracts?
Is there evidence of the Center
implementing appropriate and
proportionate corrective action
for any major non compliance
issues.

Contract:
Company:
General Manager:
Site Manager:
Audit by:
Date:
Company:
Staff:
EHS Risk Management:
Progress:
Issues:

Abu Dhabi
Contractor Management Procedure
Contractor Management
CONTRACTOR MANAGEMENT
1 Aim
The aims of the Contractor Management Procedure is to assure that EHS performance by
Contractors engaged by the CWM-AD is enhanced and maintained by ensuring a systematic
approach to the management of contractors so that the risks to health and safety of
contractors, employees, the community and the environment are minimised. The Contractor
Management procedure shall be in general compliance with the publication AD EHSMS CoP
04 - Management of Contractors.
2 Process Summary
To manage the health and safety risks arising from using contractors, the CWM-AD will
implement a contractor management process which includes:
i. Request for Proposals - The CWM-AD will include requirements for environment,
health and safety in general and for the particular project in its request for proposals.
ii. Selection - a procedure for the selection of contractors that includes scrutiny of their
EHS systems for compliance, which also includes the EHS of proposed
subcontractors;
iii. Contractual Agreement - once a contractor is selected, a contractual agreement is
adopted between the CWM-AD and the contractor that includes a clear scope of work
and the CWM-AD specific requirements for environment, health and safety in general
and for the particular project;
iv. Co-ordination and Communication - an agreed method of coordination of contractor’s
and CWM-AD activities, with clear arrangements for communicating the EHS
information and requirements to all relevant stakeholders;
v. Mobilization / Work in Progress – the process of mobilization and implementing work
activities to achieve the successful completion of the scope of work; and
vi. Monitoring Performance - The measures used to periodically evaluate contractor EHS
performance against EHS requirements and goals.
3 Request for Proposal
The first step in ensuring Contractors conducting work for the CWM-AD achieve appropriate
EHS outcomes is to specify the general and project specific EHS requirements in the RfP.
The CWM-AD will include specific clauses in the RfPs outlining the expected minimum
requirements and the documentation required in the proposals. The proposal evaluation
criteria will include an evaluation of the proponent’s and his subcontractor(s) track record in
EHS, as well as the demonstrated understanding and submitted documentation in the
EHSMS Procedure : Contractor Management Issued: October 18, 2009

Page 1
proposal document. The proposal document will amongst others shall outline, at minimum,
the following:
i. The duties of a contractor/subcontractor(s) at the workplace are to undertake the
activities in a responsible and safe manner;
ii. The duties of a contractor at the workplace relate only to matters over which, and the
extent to which, the contractor has control or can reasonably be expected to have
control at the site;
iii. Clear roles, responsibilities and accountabilities; and
iv. The need for interactive communication.
The proposal manager will review the RfP using the RfP EHSMS Review Form CM 1.0, which
amongst others will include the following questions:
i. Have the general EHSMS requirements been specified in the RfP documents?
ii. Have the project specific EHS needs been specified in the RfP documents?
iii. Has an appropriate EHSMS proposal evaluation criteria been specified in the RfP
documents?
4 Contractor Selection
The CWM-AD will implement the following selection process for its contractors:
i. Rate the complexity of the scope of works to be completed and the level of risks
involved;
ii. Scrutiny of contractor’s submitted EHS systems for compliance;
iii. Ensure, as far as is possible and appropriate, that contractors/subcontractor(s) have
appropriate EHS resources and competence to complete the required tasks without
risks to health, safety and the environment;
iv. Check the EHSMS track record of the tenderer by reviewing previous internal and
external audit reports, including proposed subcontractor(s);
v. Request any additional information, clarification from the tenderers as appropriate;
and
vi. Rate the EHSMS capacity and capability according to the contract specific evaluation
criteria.
The proposal manager will review the EHSMS aspects using the Submitted Proposal EHSMS
Review Form CM 2.0, which amongst others will include the following questions:
i. Have the general EHSMS requirements been included in the proposal

documentation?
ii. Have the project specific EHSMS requirements been included in the proposal
Page 2
documentation?
iii. Have the EHSMS deliverables been clearly defined?
iv. Are requirements for review of EHSMS aspects to be provided included (e.g. system,
procedure review)?
v. Have the requirements for monitoring and controls of any special processes included
in the services to be provided been adequately covered?
vii. Are the criteria and documentary evidence required for acceptance of the work clearly
stated in the RfP?
4 Contractual Agreement
In accordance with the RfP, clarification, and Contract Negotiations, the CWM-AD will ensure
the contractual agreement includes amongst others, that:
i. EHS roles, responsibilities and accountabilities of all relevant stakeholders, including
all contractors and subcontractor(s) are clearly defined and communicated;
ii. A chronological division of work to be performed under the contract up until the
completion of a project;
iii. A description in sufficient detail to enable prospective contractors to understand the
complexity, potential hazards and level of risk of the work to be performed;
iv. The requirements of contractors in respect of EHSMS; and
v. Relevant project EHS documentation (eg. site safety plan, EHS, procedures, permit
systems and EHS policy).
The contract manager will review the EHSMS aspects of the contract using the Contract Pre-
signing EHSMS Review Form CM 3.0, and assure that all outstanding issues have been
documented and issues are resolved.
5 Implementation Co-ordination and Communication
The CWM-AD will allocate appropriate levels of planning, coordination and communication to
the management of contractors. Coordination activities may include:
i. Forward planning of work activities and tasks between contractors;
ii. Risk assessment of work activities and tasks;
iii. Participation in consultative activities (eg. EHS committee);
iv. Employee welfare and transportation activities; and
v. Communication of EHS information (including hazard alerts, site safety alerts and
incident reports).

Page 3
6 Mobilization / Work in Progress:

The CWM – AD will as far as is reasonably practicable, ensure:
i. Contractor/subcontractor(s) are performing work activities in a manner that is safe for
employees and the community, as well as in a manner that protects the environment;
ii. Contractors have an approved EHSMS; and
iii. Contractors are applying EHS systems and practices suitable for the work being
carried out.
7 Monitoring Performance:
The CWM - AD will as far as reasonably practicable, monitor contractors’/subcontractor’(s)

performance and compliance to EHS requirements, including:
i. Monitor contractors safety performance (EHSMS key performance indicators);
ii. Monitor the performance of contractors to ensure that all EHS requirements are met;
iii. Monitoring whether regular site inspections are conducted, if appropriate;
iv. Monitoring compliance through audits of EHSMS, EHS procedures, etc.;
v. Monitor and follow up on corrective action;
vi. Review contractors EHS performance, incident reports, third party reports and
complaints;
vii. Hold EHS performance meetings with the contractor, when appropriate; and
viii. Advise the contractor controls measures and non-conformance.

Page 4
CM 01 Request for Proposal EHSMS Review Form
Proposal...................................................................
Have the general EHSMS CWM-AD requirements been included

1
in the RfP documentation? Yes □ No □
2 Have the project specific EHSMS requirements been included in
the RfP documentation?
Yes □ No □
3 Have the EHSMS deliverables been clearly defined? Yes □ No □
4 Have project interface requirements been addressed (e.g. co- Yes □ No □
ordination meetings)?
5 Are requirements for review of EHSMS aspects to be provided Yes □ No □
included (e.g. system, procedure review)?
6 Is there provision for the approval of EHSMS inspection and audit Yes □ No □
and surveillance plans in the documents?
7 Have the requirements for monitoring and controls of any special Yes □ No □
processes included in the services to be provided been
adequately covered?
8 Are the criteria and documentary evidence required for Yes □ No □
acceptance of the work clearly stated in the RfP?
9 Are the EHSMS documentation proposal evaluation criteria Yes □ No □
clearly stated in the RfP?
Details of Items checked "No"

Form CM 1.0 Request for Proposal EHSMS Review Form Page 5
Prepared by ................................. Signature ..................................... Date ..............................................

Form CM 1.0 Request for Proposal EHSMS Review Form Page 6
CM 02 Submitted Proposal EHSMS Review Form
Project ...................................................................... Client .........................................................................

Proposal...................................................................
Have the general EHSMS requirements been included in the

1
proposal documentation? Yes □ No □
2 Have the project specific EHSMS requirements been included in
the proposal documentation?
Yes □ No □
3 Have the EHSMS deliverables been clearly defined? Yes □ No □
4 Have project interface requirements been addressed (e.g. co- Yes □ No □
ordination meetings)?
5 Are requirements for review of EHSMS aspects to be provided Yes □ No □
included (e.g. system, procedure review)?
6 Is there provision for the approval of EHSMS inspection and audit Yes □ No □
and surveillance plans in the documents?
7 Have the requirements for monitoring and controls of any special Yes □ No □
processes included in the services to be provided been
adequately covered?
8 Are the criteria and documentary evidence required for Yes □ No □
acceptance of the work clearly stated in the RfP?
9 Are the EHSMS documentation proposal evaluation criteria Yes □ No □
clearly stated in the RfP?
Details of Items checked "No"

Form CM 2.0 Submitted Proposal EHSMS Review Form Page 7

Form CM 2.0 Submitted Proposal EHSMS Review Form Page 8
CM 03 Contract Pre-signing EHSMS Review Form
Project ...................................................................... Client .........................................................................

Contract: ...................................................................
Have all outstanding EHSMS requirements been resolved?

Yes □ No □
List any outstanding issues and proposed management action

Outstanding Issue Proposed Management

Form CM 3.0 Contract Pre-signing EHSMS Review Form Page 9
Abu Dhabi
Document Management and Control
Procedure
Document Management & Control
GEERAL COMMET
In an effort to minimize the use of paper and minimize the generation of waste, the CWM - AD
is in the process of establishing an electronic based document system that will aim at
achieving a “paperless office”. Until this system is established, the proposed document
control and management system will be implemented and revised in due case.
EHSMS Procedure :Document Management & Control Issued: October 18, 2009
Page 1
DOCUMENT CONTROL
1 Document Identification
Each document (including controlled documents, procedures and forms) shall carry:
• a unique title and number;
• an issue date;
• a revision status eg, Rev A (optional); and
• the page number and total number of pages (optional).
1.1 General Document Control
Current versions of all controlled documents, which are essential to the effective functioning
of CWM - AD Environmental Health Safety Management System, shall be approved,
controlled, and made available at appropriate locations. Such documents shall be controlled
through master lists or registers of distribution (ie, holders of controlled documents); and
issue status:
• Form DM 03.1 can be used as a controlled document register; and
• Form DM 03.2 is a typical project controlled document register.
Controlled documents shall be identified as in clause 1.0, and also have stamped or a
watermark stating: “CONTROLLED COPY”
Additional copies may be distributed provided such copies are clearly identified as
uncontrolled copies by marking with a watermark or stamping pages stating:
“UNCONTROLLED COPY”
1.2 Document Control Mechanism
CWM - AD controls important Corporate documents (e.g. EHSMS Manual and Procedures)
by:
• issuing these documents as controlled copies (individually numbered with a
‘Controlled Copy’ Number) to those positions on a Distribution List;
• identification of current issues by issue date (in footer) and Amendment Register;
• review, update, re-approval, and issue of amended documents to holders of controlled
copies:
• maintenance of an Amendments Register;
• destroying or clearly marking superseded copies "SUPERSEDED"; and
• Making available controlled electronic copies on office servers / intranets.
Page 2
1.3 Management of EHSMS Manual and Procedures
CWM – AD manages the Corporate EHSMS Manual and Procedures by:

• review and update of the Manual and Procedures by the Manager of EHSMS and
EHSMS Representatives;
• approval of changes that affect the implementation (of the Manual and Procedures) by
the Management Committee prior to use; and
• approval of changes that don’t affect the implementation by the Manager EHSMS.
1.4 External Document Control
Documents issued by other (external) organisations and which are subject to revision should
be similarly controlled as stated above CWM - AD standard.
The revision status of such documents should be verified, at least annually, through the
appropriate manager contacting the issuing organisation. Records of this verification should
be retained.
1.5 Form Authorisation and Revision
New and revised Corporate Administration and Corporate EHSMS Management System
forms shall only be registered and implemented on the approval of the responsible manager.
Within each CWM – AD office, new forms shall only be registered and implemented with the
approval of the Manager of that office, i.e., the General, authorised or officers.
Evidence of the relevant manager’s approval of new or revised forms, is by the updating of
the form register. New or revised forms may also be authorised by the manager’s signature
and date on the back of the form and filed with the form register.
Revised forms shall include a new issue date, and may have their revision status indicated by
Revision example: A, B, C, etc.
1.6 Forms Register

Forms are controlled documents; their issue status shall be controlled through (master)
registers, maintained by the appropriate manager.
Each office shall maintain a register for their forms which are not controlled through Corporate
Administration forms register.
Page 3
Registers shall be up-dated with each amendment. Forms registers shall be either:
• portfolio of (authorised) forms; each signed and dated on back; or
• forms master list which records:
o form number;
o form title;
o issue date; and
o Revision status (optional).
2 Records Management
2.1 Recording Documents
A record is a document which provides objective evidence of activities performed or results

achieved. Records provide evidence of compliance e.g. with EHSMS requirements.
The Workplace Manager shall establish and maintain a record management system in
accordance with this procedure. Note: the maintenance of the workplace EHSMS records
may be evolved to the Employee Liaison Officer. Reasonable time and resources shall be
made available to ensure the process meets statutory compliance.
2.2 Identification of Records
Records of the project or activity shall be identified by name and project number, whether in
"hard copy" or electronic format. Such identifiers are obtained according to relevant
procedures, Procedure (file numbers); and (drawing and sketch numbers).
2.3 EHSMS Records
EHSMS records should include but not be limited to:

• qualifications of staff;
• inspection and test reports;
• internal reviews;
• reports of accidents and safety incidents;
• incident analysis;
• accident statistics;
• minutes of EHSMS meetings;
• minutes of management review meetings;
• action taken as a result of such meetings;
• induction and training records;
• details of hazardous substances/dangerous goods; and
• safety equipment.
Page 4
2.4 Record Collection
Each member of staff shall ensure that appropriate records are generated and placed on file.
The relevant Manager is responsible for the collection and management of files in a record
system. Such responsibilities may be delegated to other staff members.
Note: Responsibilities generally include being the Keeper of nominated records and making
them available for CWM - AD or audit purposes.
2.5 Filing and Access
Records shall be:

• filed according to the project or office filing system;
• made available for the agreed period to CWM – AD entities, where so stated in a
contract; and
• maintained so as to facilitate ready access.
This requirement shall consider:

• Where records are held versus, where such records are required; and
• whether records are held locally versus archival storage.
2.6 Records Storage
Records shall be:

• stored to prevent loss, damage or deterioration; and
• stored to facilitate access.
2.7 Safe Custody
The signed original or a signed and certified copy of every contract entered into by CWM -
AD, and other important documents shall be kept in safe custody in CWM - AD Library, or in a
fire-proof safe, after being registered and recorded. A copy of the contract document/s should
also be placed in the project key documents file.
Page 5
2.8 Archiving
A hard copy of all CWM - AD reports to higher Committees, closed official files and previous
parts of files shall be archived by the CWM – AD branch office or CWM – AD Head Office. A
digital copy of the same documents should also be archived where available. Drawings for
CWM – AD shall also be archived as hard copies and/or digital copies. Project documents
shall only be archived after indusial project completion. The CWM – AD Office Document
Controller or nominated officer in the other office shall receive, register, and store documents
and drawings for archiving, (Form DM 02.1) (hard and/or e-copies).
All of the documents to be archived together in a box, should be of the same disposal date,
and placed in standard sized archive boxes or drawing tubes, each clearly marked on all
sides with the appropriate project or overhead identifying number. Digital data to be archived
should be on CD’s, and placed in a plastic CD case before being stored in boxes. A printed
label should be placed in the plastic CD case listing the contents of the CD it contains. The
title of the label should then be printed on the CD for matching purposes. Digital data that has
been placed on a CD should be of the same disposal date wherever practical. Each delivery
of items to be archived shall be accompanied by a memo explaining the services required.
A register of archived documents and drawings, maintained by the CWM - AD Document

Controller or nominated officer in the office, shall be kept accessible to all staff. The register
should include the project name, project number, digital media identification and media type.
Archiving shall be in:
• a commercial archive facility convenient to the office; or
• the branch office archive facility or CWM – AD Head Office archive facility.
Archived material may be borrowed. All loans shall be documented.
2.9 Retention Periods and Disposal of Records
Material shall be archived for the following periods of time:

• indefinitely for contract documents, agreements, disputes, litigation, drawings and
reports to CWM - AD;
• indefinitely for archived digital data, preferably stored as 2 copies, in the office, and
off-site;
• indefinitely for historical material;
• 8 years for financial records;
• 5 years for successful RfP`s;
• 3 years for general administration material, correspondence files etc;
• 18 months for unsuccessful Proposals unless at the discretion of the manager they
are required as “models” for future submissions; and
• 10 years for Personnel records, including EHSMS and Rehabilitation records.
Page 6
Disposal shall be by means appropriate to the level of confidentially involved, e.g. shredding
or refuse disposal, and be approved by:
• GM Finance for financial records; and
• the relevant General / Higher Committees Manager for all other records.
3 Document Receival, Transmittal, Storage

3.1 Document Receipt
Official documentation received by the CWM - AD office shall be:

• Opened by the nominated officer or Document Controller, unless it is marked
confidential or is obviously private;
• Registered in the incoming document register, (Form DM 03.1/DM 03.2) (Official
documents incoming from other Consultants/Contractors or Sub-Contractors may be
excluded from registration as directed by the nominated officer or Document
Controller of the office.);
• Stamped with the incoming document stamp (Form DM 01.4) and sorted for delivery
to the appropriate CWM – AD team members.
The inwards document register shall record the document number, date received, sender,
subject, and distribution. Separate registers shall be kept for each media (e.g. mail, facsimile)
unless the media type is also recorded on the register. Registration is not required for e-mail,
but a hard (printout) copy shall be placed on the appropriate file where an e-mail relates to a
project.
The recipient shall review / action the document, then initial it as evidence of review or action.
3.2 Document Transmittal
All official outgoing documents shall be registered by the nominated officer or Document
Controller. Official documents outgoing to another CWM – AD Branch Office may be excluded
from registration at the direction of the Manager responsible for the office.
All documents (e.g. Contract, Reports) to be transmitted shall be accompanied by a letter of

transmittal or transmittal advice (Form DM 01.3) A hard (printout) copy of an e-mail shall be
placed on the appropriate file where it relates to a project.
Page 7
3.3 Files
The appropriate nominated officer or Document Controller, shall create a file register (Form
DM 01.2) and arrange for the opening, registration and maintenance of office files as
required. Separate files should be opened for each discrete component of the office e.g.,
Meetings, Training etc.
Nominated officer or Document Controller shall create a file register and arrange for the
opening, registering and maintaining project files. Separate files may be opened for each
discrete component of the project e.g., Higher Committees Correspondence. CWM – AD
should include relevant proposal information, copies of contract documents, completed Forms
and the letter of acceptance in a separate project file.
Personnel files shall be opened, maintained and stored within the CWM – AD Head Office
Personnel Section and the Site office or Branch Office. These files are confidential. Access
is restricted to the employee, Personnel Section staff, the employee's Manager, and the
nominated branch officer. Evidence of qualifications and training shall be maintained on
personnel files.
3.4 File Registration and File Covers
All official files shall be:

• recorded on a file register which shall record the file number, file name, date created
and location.
• opened using CWM-AD file covers, other suitable file covers, lever arch files, or ring
binders. The cover of each file shall show the file number and title. The preferred cover
colours are for example:-
o yellow for proposal;
o blue for project;
o pink for overhead; and
o green for confidential.
3.5 File Numbers and Filing
The file number shall be unique, and the opening group of characters is mandatory. The
original or a copy of all official internal and external correspondence shall be placed on file. All
current official files shall be stored and maintained by the office or project responsible. Files
not in immediate use should be stored in a central secure area within the branch or CWM –
AD project office. Closed files shall be clearly marked and shall refer to following files or parts
of files (Form DM 01.1).
Page 8
3.6 Outstanding Issues Log
Issues or problems as they arise, particularly for projects, may be recorded on the
Outstanding Issues Log (Form DM 01.5). This log shall be placed at the beginning of the
relevant file, and maintained, by recording new issues and resolution of issues.
4 Electronic Data Management

4.1 Data Storage
All Corporate Data shall be backed up on a regular basis, preferably daily or weekly basis,
and at the end of each working week, by the officer nominated or Document Controller as
responsible for backup. Backed up digital data should be recorded on the most appropriate
media available at the time. The backed up data shall be:
• clearly marked, dated, and registered;
• stored by the nominated officer in the office in a locked cupboard/filing cabinet or safe
(preferably fire-proof) or off site; and
• held for sufficient time to guarantee digital data is not lost to CWM - AD.
Backups can be either:

• complete backups of all data; or
• backups of only the new data created since the last full backup.
Backup shall be controlled (in individual CWM - AD offices) through local Procedures / Work
Instructions. This can be achieved by a number of methods. Digital data is backed up on tape
on a nightly basis;
• tapes are labelled in conjunction with the Back-up Log. The final status of each back-up
is recorded in this Log;
• tapes are numbered 1 to 30 and used in strict order, one tape for each working day;
and
• at the beginning of each month, the first successful back-up tape is taken for indefinite
off-site storage, as an archive copy of the previous month, and for security/protection.
Archiving of digital data shall be done in accordance with Quality Procedure.
Page 9
4.2 Software
Purchased software, licensed for use, shall be verified by checking in the commissioning
stages of its use by a practical method such as:
• check against hand calculations, where applicable, for a selected number of
straightforward design conditions; and
• observing that the output produced is what is intended by the supplier.
This check shall be undertaken immediately after loading onto a machine. The user of the
computer software is responsible for ensuring that records of verification are maintained
(Form IT 01.1).
Non-standard and in-house produced computer software programs or spreadsheets shall only
be placed into production after their output has been checked and verified as being correct.
The computer program verification record Form may be used by the checker and signed as a
record of the verification. It is the responsibility of the CWM – AD IT Specialist and General
Manager to ensure that verification is conducted.
Modification to non-standard programs and the development of in-house software programs

shall be the responsibility of the originator (when possible) or a person assigned by the CWM
– AD General Manager.
4.3 Virus Checking
Individual computer users are responsible for ensuring that the latest version of CWM – AD
corporate anti-virus software is installed on their computer, and for carrying out virus checks,
on a regular basis. Anti-virus software is available from CWM- AD Computer Systems
Administrator.
Should a virus be detected, the Managers should be advised immediately and the Computer
System Administrator contacted. Upon advice from the Computer System Administrator, all
staff (as appropriate) shall install up-dated versions of anti-virus software on computers.
In order to prevent viruses from spreading, the following procedure should be followed:
• always write - protect digital media unless it is specifically intended to write to that
media;
• always check externally sourced digital media before reading information from that
media; and
• never boot up a computer from a floppy disk unless it is a "clean" write protected disk.
Page 10
CWM - AD
CO TROLLED DOCUME T
I TRODUCTIO / CHA GE /
APPROVAL AUTHORISATIO
Controlled Controlled Document Title Program EHSMS General Managing Board

Document ID Officer Adminis- Manager Director
trator
XX 22 Incident Register x x x x
Form DM 01.0 Issued October 18, 2009

Page 1 of 1
CLOSED FILE

No additional folios to be added
For later documents see File: .......................
Name: ........................................................ Signature: ........................ Date: .......................
Form DM 01.1 Issued October 18, 2009

Page 1 of 1
CWM - AD
PROJECT FILE REGISTER
Project :......................................................................................................................
Project/Branch Manager: .....................................................................................................
Project/Overhead Account No: .................................................................................
File No File Name Date Created File Location
Form DM 1.2 Issued October 18,2009

Page 1 of 1
P.O Box: 48448 Abu Dhabi.UAE
Tel: +971 (2) 466 0255
+971 (3) 761 5509
Fax: +971 (2) 446 0255
Web: www.cwm.ae / cwm@cwm.ae
TRANSMITTAL ADVICE
TO: .................................................... Your Ref
........................................................... Our Ref
........................................................... Date
ATTETIO:
PROJECT:
HEREWITH:
For: Γ Information Γ Resubmit Γ Return to you

Γ Approval Γ Construction Γ Other
Γ Comment Γ Quotation
Attachments checked and agree with above list Γ
Issued by ........................................... Receipt acknowledged...........................................................
CONDITIONS
The accuracy and completeness of information transmitted by electronic means cannot be assured and only original hard copy
documents supplied by CWM are authoritative. CWM will not be liable for loss or damage those results from the inaccuracy or
incompleteness of electronically transmitted information, or from any corruption or distortion of that information when printed as hard
copy. In the event that the electronically transmitted information supplied by SMEC is used in any manner other than under its sole
control and for the specific purpose for which it was prepared, CWM will not be liable for such use or for any loss or damage which may
result.
Copyright in all drawings, specifications, reports and other documents produced by CWM vests in and remain with CWM unless the
copyright has been specifically assigned in writing by CWM to another party. The copyright material may not be used, copied, handed
on, modified or altered by the receiver, its servants, agents, contractors, licensees or other party for any purpose other than in
accordance with the agreement between CWM and its Consultants/Contractors or Sub-Contractors.
CWM has systems in place to ensure a virus free software environment but SMEC does not provide any guarantee and the recipients
must satisfy themselves that the files are virus free prior to loading.
Form DM 01.3 Issued: October 18,2009

Page 1 of 1
Document Receipt Stamp Example
The Centre of Waste Management

– Abu Dhabi, U.A.E
Document Received
DOC FILE
DATE:
DISTRIBUTION ACT INFO REC'D
Form DM 01.4 Issued 18 August 2003

Page 1 of 1
CWM - AD
OUTSTADIG ISSUES LOG
Issue Resolved
Issue Details Yes No Date

No
Form DM 01.5 Issued October 18,2009

Page 1 of 1
CWM - AD
ARCHIVE MEMORADUM
To: .................................................. File: ..........................................

From: .................................................. Date: ........................................
Subject: MATERIAL TO BE ARCHIVED
The following material, packed in clearly identified archive boxes, is forwarded

for archiving.
Archive Box No. Contents
Special Instructions: ...................................................................................................

......................................................................................................................................
......................................................................................................................................
......................................................................................................................................
......................................................................................................................................
......................................................................................................................................
Signed: .............................................................................. Date: ................................

CWM - AD
CO TROLLED DOCUME T REGISTER
Document Original Issue Latest

No Document Title Author Due Date Date Amendment
Issue Date

Page 1 of
CWM - AD
PROJECT DOCUMET REGISTER
Project No Project Name
Project Location
Manager
Duration/Period
Document Original Latest

No Document Title Author Due Date Issue Date Amendment
Issue Date
Form DM 03.2 Issued: October 18,2009

Page 1 of
CWM - AD
COMPUTER PROGRAM
VERIFICATION RECORD
Program Details
Title Version Date
.................................................................................................. ............................ ............................
.................................................................................................. ............................ ............................
Description of Program
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
.......................................................................................................................................................................
Verification Methods
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
Flow Chart Attached ..........................................................
Hand Calculations/Examples Attached .............................................................
Manual Supplied ...............................................................
Verifier: .......................................................... Branch/Project Manager:.................................................
Signature: ...................................................... Signature: ........................................................................
Date: .............................................................. Date: ................................................................................
Form IT 01.1 Issued: 18 August 2003

Abu Dhabi
Appendix 12: CWM - AD EHS Legal
Register
ID Federal & Abu Dhabi Law Revision Date
1. FEDERAL LAW NUMBER (24) OF 1999 FOR THE PROTECTION AND • .XX/XX/XXX
DEVELOPMENT OF THE ENVIRONMENT
2. CABINET MINISTERS DECREE NUMBER (37) OF 2001 EXECUTIVE
ORDERS FOR FEDERAL ENVIRONMENTAL LAW NUMBER (24) OF
1999 - REGULATION CONCERNING HANDLING OF HAZARDOUS
SUBSTANCES, HAZARDOUS WASTES AND MEDICAL WASTES
3. FEDERAL LAW NUMBER (1) OF 2002 CONCERNING REGULATION
AND CONTROL OF THE USE OF RADIOACTIVE SOURCES AND
PROTECTION AGAINST ITS HAZARDS.
4. FEDERAL LAW NUMBER (23) OF 1999 CONCERNING EXPLOITATION,
CONSERVATION, AND DEVELOPMENT OF LIVING AQUATIC
RESOURCES IN THE UNITED ARAB EMIRATES AND ITS EXECUTIVE
ORDER ISSUED BY MINISTERIAL DECREE NUMBER (302) OF 2001.
5. LOCAL LAW NUMBER (16) OF 2005 CONCERNING THE RE-
ORGANIZATION OF THE ENVIRONMENT AGENCY OF ABU DHABI
6. LOCAL LAW NUMBER (21) OF 2005 FOR WASTE MANAGEMENT IN

ABU DHABI EMIRATE
7. CODE OF PRACTICE AND PERMITTING PROCEDURES FOR
ENVIRONMENTAL SERVICE PROVIDERS
8. PERMIT APPLICATION FOR TRADING IN CHEMICALS AND
HAZARDOUS MATERIALS
9. GENERAL GUIDELINES FOR SUBMISSION OF BASELINE
ENVIRONMENTAL DATA
10. PROCEDURE FOR NEW ESTABLISHMENTS & ACTIVITIES IN THE

EMIRATE OF ABU DHABI
11. ENVIRONMENTAL PERMIT APPLICATION FOR A NEW ACTIVITY
12. GUIDELINES FOR THE SUBMISSION OF ENVIRONMENTAL IMPACT
ASSESSMENT REPORTS
13. GENERAL GUIDELINE FOR CONDUCTING A BASELINE

ENVIRONMENTAL AUDIT
14. POLICIES AND REGULATIONS IN ABU DHABI EMIRATE. ABU DHABI

GLOBAL ENVIRONMENTAL DATA INITIATIVE (AGEDI),
ENVIRONMENT AGENCY ABU DHABI, 2007
15. PLAN ABU DHABI 2030 - URBAN STRUCTURE FRAMEWORK PLAN
16. DRAFT ABU DHABI EMIRATE ENVIRONMENT, HEALTH AND SAFETY
MANAGEMENT SYSTEM
17. FEDERAL LAW NUMBER (8) OF 1980 CONCERNING REGULATION OF
WORKING RELATIONS AND MINISTERIAL ORDER NUMBER (32) OF
1982 ON THE DETERMINATION OF RETENTIVE METHODS AND
MEASURES FOR THE PROTECTION OF WORKERS FROM RISKS AT
WORK.
CWM – AD Legal Register Issued October 18,2009

ID Related Laws Revision Date
1. FEDERAL LAW NUMBER 1 /1997
2. FEDERAL LAW NUMBER 14/1976 SET INDUSTRIAL STANDARDS AND
SPECIFICATIONS
3. FEDERAL LAW NUMBER 44 / 1992 SET PROVISIONS FOR THE
PROTECTION OF INDUSTRIAL OWNERSHIP. LAW 44 INCLUDES
PROVISIONS THAT SHALL LEAD TO ENCOURAGEMENTS OF TRANSFER
OF TECHNICAL INVENTIONS TO UAE FROM ALL AROUND THE
WORLD SINCE THEY WILL BE PROTECTED.
4. FEDERAL LAW NUMBER NO 8/1984 FOR BUSINESS COMPANIES AND
AMENDMENTS
5. LOCAL LAW NO. 6/1976 FOR ABU DHABI CHAMBER OF COMMERCE
AND AMENDMENT
6. LOCAL LAW 5/1998 FOR PERMIT ISSUANCE IN ABU DHABI EMIRATE
7. CABINATE OF MINSTER DECISION NUMBER 538/28 OF 1980 FOR
WAIVING ALL EQUIPMENT AND MACHINERY AND INDUSTRIAL
HEAVY EQUIPMENT AND PACKAGING MATERIALS OF CUSTOMS FEES
AND/OR TAXES.
8. CABINATE OF MINISTER DECISION NUMBER 578/5 OF 1985 FOR
FAVORING OF LOCAL PRODUCTS IN GOVERNMENTAL PURCHASES
9. CABINATE OF MINISTER DECISION NUMBER 8/8 OF 1986 FOR
COMPLIANCE WITH MANDATORY STANDARDS AND SPECIFICATIONS
10. CABINATE OF MINISTER DECISION NUMBER 269/3 FOR 1986 FOR
SETTING NOMINAL FEES FOR INDUSTRIAL PROJECTS REGISTRATION
OF THE FIRST TIME.
11.
ID EHSMS Revision Date

1. EHSMS-V.1-SEC.1 LAW CONCERNING THE MANAGEMENT
OF ENVIRONMENT, HEALTH AND SAFETY IN ABU DHABI
EMIRATE
2. EHSMS-V.1-SEC.2 ABU DHABI EMIRATE EHS POLICY
APPROVED BY ABU DHABI EXECUTIVE COUNCIL ON 6 DECEMBER
2006.
3. EHSMS-V.1-SEC.3 FRAMEWORK CODES OF PRACTICE
(COPS)
4. EHSMS-V.1.SEC.3-PART 1 - CODE OF PRACTICE ON SELF
REGULATION
5. EHSMS-V.1.SEC.3-PART 2 - CODE OF PRACTICE ON ROLES AND
RESPONSIBILITIES
6. EHSMS-V.1.SEC.3-PART 3 - CODE OF PRACTICE ON RISK
MANAGEMENT
7. EHSMS-V.1.SEC.3-PART 4 - CODE OF PRACTICE ON AUDIT AND
INSPECTION
8. EHSMS-V.1.SEC.3-PART 5 - CODE OF PRACTICE ON EMERGENCY
MANAGEMENT
9. EHSMS-V.1.SEC.3-PART 6 - CODE OF PRACTICE ON MONITORING
AND REPORTING
10. EHSMS-V.2 DEFINITIONS - DEFINITION OF TERMS
RELATED TO EEPPS
11. EHSMS-V.2-SEC 1 EMIRATES ENVIRONMENTAL
PROTECTION POLICIES (EEPPS)
12. EHSMS-V.2-SEC.1-PART 1 - EMIRATES ENVIRONMENTAL
PROTECTION POLICY ON AIR QUALITY
PROTECTION POLICY ON WATER QUALITY
PROTECTION POLICY ON LAND QUALITY

ID EHSMS Revision Date
PROTECTION POLICY ON NOISE
PROTECTION POLICY ON WASTES
PROTECTION POLICY ON HAZARDOUS SUBSTANCES
18. EHSMS-V.2-SEC.1 - EMIRATES ENVIRONMENTAL PROTECTION
POLICY ON OCCUPATIONAL AND ENVIRONMENTAL HEALTH AND
SAFETY
19. EHSMS-V.2-SEC.1 - EMIRATES ENVIRONMENTAL PROTECTION
POLICY ON BIODIVERSITY AND CONSERVATION
20. EHSMS-V.2-SEC.2 REFERENCE QUALITY
INDICATORS AND STANDARDS - REFERENCES ARE FROM
APPROVED STANDARDS AT UAE LEVEL OR FROM INTERNATIONAL
STANDARDS WHEN NO SPECIFIC UAE STANDARDS ARE AVAILABLE.
21. EHSMS-V.2-SEC.2-PART 1 - AIR QUALITY INDICATORS AND
STANDARDS
22. EHSMS-V.2-SEC.2- PART 2 - WATER QUALITY INDICATORS AND
STANDARDS
23. EHSMS-V.2-SEC.2-PART 3 - LAND QUALITY INDICATORS AND
STANDARDS
24. EHSMS-V.2-SEC.2-PART 4 - NOISE STANDARDS
25. EHSMS-V.3-SEC.1 - HEALTH SECTOR GUIDELINE
26. EHSMS V.3 SEC.2 OIL AND GAS SECTOR GUIDELINE
27. EHSMS V.3 SEC.3 INDUSTRY SECTOR GUIDELINE
28. EHSMS V.3 SEC.4 TRANSPORT SECTOR GUIDELINE
29. EHSMS V.3 SEC.5 TOURISM SECTOR GUIDELINE
30. EHSMS V.3 SEC.6 ENERGY SECTOR GUIDELINE
31. EHSMS V.3 SEC.7 BUILDING AND CONSTRUCTION SECTOR
GUIDELINE
32. ....
33.

Existing Codes of Practice and Technical Guidance Documents
ID Abu Dhabi Emirate Codes of Practice (CoPs) Revision Date

1. COP – TRADING
2. COP – LABORATORIES
3. GUIDELINE FOR MANAGEMENT OF SCHOOL CHEMICALS
4. INFORMATION TO HANDLERS OF TOXIC AND HAZARDOUS MATERIALS
5. INTERIM METHODS OF USING EXISTING FACILITIES
6. COP - PERMITTING OF ENVIRONMENTAL SERVICE PROVIDERS
(REPRODUCED AS ANNEX 13.8)
7. COP - FIBRE GLASS ACTIVITY
8. COP - READY MIX ACTIVITY
9. COP - PAINT MANUFACTURING ACTIVITY
10. COP - CEMENT ACTIVITY
11. COP - GAS MANUFACTURING & FILLING
12. COP - ENVIRONMENTAL BASELINE AUDIT
13.
14.
ID Abu Dhabi Emirate Standard Operating Procedures Revision Date

(SoPs):
1. GENERAL FLOWCHART FOR CHEMICALS, HAZARDOUS MATERIALS AND
HAZARDOUS WASTES MANAGEMENT
2. APPLICATION FOR PERMIT IN DEALING WITH CHEMICALS AND
HAZARDOUS MATERIALS (PCHS-01-001) FLOWCHART
3. SOP - PERMITTING PROCEDURES FOR EXISTING PROJECTS AND
FACILITIES
4.
5.
ID Abu Dhabi Emirate Guidelines: Revision Date

1. DRAFT GUIDELINES ON MANAGEMENT OF USED OIL
2. MINIMUM REQUIREMENTS OF MEDICAL WASTE MANAGEMENT FACILITIES
3. WASTE MANAGEMENT FLOWCHART
4. PERMITTING OF ENVIRONMENTAL SERVICE PROVIDERS
5. GUIDELINE FOR MANAGEMENT OF SCHOOL CHEMICALS
6. TECHNICAL GUIDANCE DOCUMENT FOR CONSTRUCTION MANAGEMENT
PLAN – ONSHORE
7. TECHNICAL GUIDANCE FOR PERMITTING GAS PIPELINE CONSTRUCTION
AND OPERATION IN ABU DHABI
8.
9.

ID Abu Dhabi Emirate Forms and Work Instructions: Revision Date
1. PERMIT APPLICATION FOR TRADING IN CHEMICALS AND HAZARDOUS
MATERIALS (REPRODUCED AS ANNEX 13.9)
2. RELEASE PERMIT FORM
3. PERMIT FORM – ENVIRONMENTAL LABORATORIES
4. IMPORT PERMIT FORMS
5. CHEMICALS AND HAZARDOUS MATERIALS RELEASE FLOWCHART
6. RELEASE PERMIT FORM
7. WASTE MANAGEMENT FLOWCHART
8. PERMITTING OF ENVIRONMENTAL SERVICE PROVIDERS
9. ABU DHABI EMIRATE FORMS AND WORK INSTRUCTIONS (CONTINUED):
10. HAZARDOUS WASTE GENERATION AND HANDLING QUESTIONNAIRE
11. APPLICATION FORM – HAZARDOUS / TOXIC WASTE DISPOSAL

12. PERMITTING FORMS – EHS
13. FLOW CHART OF EAD
14. PROCEDURE FOR ISSUING ENVIRONMENTAL OPERATING PERMITS TO
EXISTING ESTABLISHMENTS & ACTIVITIES IN THE EMIRATE OF ABU
DHABI
15. ENVIRONMENTAL PERMIT APPLICATION FOR AN EXISTING ACTIVITY
16. GENERAL GUIDELINES FOR SUBMISSION OF BASELINE ENVIRONMENTAL
DATA (REPRODUCED AS ANNEX 13.10)
17. ENVIRONMENTAL PERMIT RENEWAL / MODIFICATION APPLICATION

18. PROCEDURE FOR NEW ESTABLISHMENTS & ACTIVITIES IN THE EMIRATE
OF ABU DHABI (REPRODUCED AS ANNEX 13.11)
19. ENVIRONMENTAL PERMIT APPLICATION FOR A NEW ACTIVITY

(REPRODUCED AS ANNEX 13.12)
20. GUIDELINES FOR THE SUBMISSION OF ENVIRONMENTAL IMPACT
ASSESSMENT REPORTS (REPRODUCED AS ANNEX 13.13)
21. GENERAL GUIDELINE FOR CONDUCTING A BASELINE ENVIRONMENTAL
AUDIT (REPRODUCED AS ANNEX 13.14)
22. INDUSTRIAL PERMITTING FORM
23. INSPECTION ACTIVITIES AND PROCEDURES
24. COMPLIANCE MONITORING AND EMISSION TESTING
25. ASSESSMENT AND MANAGEMENT OF DUST
26. PREPARATION OF EMISSION INVENTORIES
27. GUIDANCE REPORT ON GREENHOUSE GASES
28.
29.
ID Draft Codes of Practice, Standard Operating Procedures and Revision Date

Technical Guidance Documents
1. COP - DISPOSAL OF RADIOACTIVE WASTE BY THE USER
2. COP - MANAGEMENT OF RADIOACTIVE WASTE
3. COP - PREVENTION AND CONTROL OF CONTAMINATION IN

LABORATORIES
4. COP - PROTECTION AGAINST IONISING RADIATION FROM X-RAYS
5. COP - SAFE USE OF INDUSTRIAL RADIOGRAPHY EQUIPMENT
6. COP - SAFE USE OF IONISING RADIATION IN EDUCATION
7. RELEASE OPERATIONS: GAP ANALYSIS AND ACTION PLAN
8. COP - WASTE CLASSIFICATION
9. COP - MANAGEMENT AND REMOVAL OF ASBESTOS
10. COP - SOLID INERT WASTE MANAGEMENT
11. COP - COMPOSTING AND ORGANICS PROCESSING
12. COP - SOLID WASTE LANDFILL MANAGEMENT
13. COP - HANDLING AND MANAGEMENT OF MUNICIPAL WASTE
14. COP - HANDLING AND MANAGEMENT OF INDUSTRIAL WASTE
15. COP - CONTAMINATED LAND MANAGEMENT
16. COP - MANAGEMENT OF EFFLUENT
17. COP - MONITORING AIR BORNE RADIATION
18. TECHNICAL GUIDELINE - PREVENTION AND CONTROL OF
CONTAMINATION IN LABORATORIES
19. TECHNICAL GUIDELINE - RADIOACTIVE WASTE DISPOSAL BY THE USER

20. TECHNICAL GUIDELINE - RADIOACTIVE WASTE MANAGEMENT
21. TECHNICAL GUIDELINE - IONISING RADIATION IN EDUCATION
22. TECHNICAL GUIDELINE - INDUSTRIAL RADIOGRAPHY EQUIPMENT
23. TECHNICAL GUIDELINE - PROTECTION FROM X-RAYS
24. TECHNICAL GUIDELINE - MANAGEMENT OF SCHOOL CHEMICALS
25. TECHNICAL GUIDELINE - CHEMICAL MANAGEMENT
26. TECHNICAL GUIDELINE - COMPOSTING AND ORGANICS PROCESSING
27. TECHNICAL GUIDELINE - SOLID WASTE LANDFILL MANAGEMENT
28. TECHNICAL GUIDELINE - MANAGEMENT OF CLASSIFIED WASTE
29. TECHNICAL GUIDELINE - ASBESTOS
30. TECHNICAL GUIDELINE - MANAGEMENT OF ASBESTOS IN THE
WORKPLACE
31. TECHNICAL GUIDELINE - WASTE CLASSIFICATION

32. TECHNICAL GUIDELINE - SOLID INERT WASTE MANAGEMENT
33. TECHNICAL GUIDELINE - WASTE IMMOBILISATION
34. TECHNICAL GUIDELINE - IDENTIFICATION AND REMEDIATION OF
CONTAMINATED LAND
35. TECHNICAL GUIDELINE - OFFSHORE DISPOSAL OF DREDGE MATERIALS
36. TECHNICAL GUIDELINE - HANDLING, MANAGING AND RECYCLING OILS
37. TECHNICAL GUIDELINE - WASTE MANAGEMENT AT WHARF FACILITIES
38. TECHNICAL GUIDELINE - OPERATIONAL WASTE MANAGEMENT BY
GOVERNMENT AGENCIES
39. TECHNICAL GUIDELINE - ASSESSING CONTAMINATED LAND PERMIT
APPLICATIONS

40. TECHNICAL GUIDELINE - STRATEGIC ENVIRONMENTAL ASSESSMENT
41. TECHNICAL GUIDELINE - ENVIRONMENTAL MANAGEMENT PLANS FOR
OFFSHORE DEVELOPMENTS
42. TECHNICAL GUIDELINE - ISSUE OF WORK APPROVAL / LICENSES
43. SOP - SEALING, PAINTING, COATING AND CLEANING ASBESTOS CEMENT
PRODUCTS
44. SOP - CLEANING GUTTERS CONTAINING ASBESTOS
45. SOP - DRILLING ASBESTOS SHEETING
46. SOP - INSPECTION OF ASBESTOS FRICTION MATERIALS
47. SOP - REPLACING CABLING IN ASBESTOS CONTAINING CONDUIT BOXES
48. SOP - WORKING ON ELECTRICAL MOUNTING BOARDS (SWITCHBOARDS)
CONTAINING ASBESTOS
49. SOP - TRIPLE RINSING
50. FLOWCHART - GENERAL FLOWCHART FOR CHEMICALS, HAZARDOUS
MATERIALS AND HAZARDOUS WASTES MANAGEMENT
51. FLOWCHART - APPLICATION FOR A PERMIT FOR DEALING WITH
CHEMICALS AND HAZARDOUS MATERIALS (PCHS-01-001) FLOWCHART
(NEW / RENEW)
52. FORM - PERMIT APPLICATION FOR TRADING IN CHEMICALS AND
HAZARDOUS MATERIALS
53. FLOWCHART - CHEMICALS AND HAZARDOUS MATERIALS RELEASE
FLOWCHART
54. FORM - PERMIT TO IMPORT RADIOACTIVE MATERIAL (FORM 3)
55. FORM - PERMIT / REGISTRATION APPLICATION FOR DEALING WITH
RADIOACTIVE MATERIALS AND SOURCES
56. FORM - NOTIFICATION OF RE-EXPORT OF RADIOACTIVE MATERIAL

57. FORM - APPLICATION FOR A RADIOACTIVE MATERIALS LICENSE - TO USE
IONISING RADIATION APPARATUS AND / OR RADIOACTIVE SUBSTANCES
58. FORM - APPLICATION FOR A RADIOACTIVE MATERIALS LICENSE - TO SELL

AND/OR POSSESS IONISING RADIATION APPARATUS AND / OR
RADIOACTIVE SUBSTANCES
59. FORM - APPLICATION FOR REGISTRATION OF RADIATION MACHINE
FACILITIES
60. FORM - APPLICATION FOR TRANSFER OF REGISTRATION OF RADIATION
EQUIPMENT
61. FORM - APPLICATION FOR CONTAMINATED SOIL DISPOSAL PERMIT

62. FORM - CONTAMINATED LAND - CONSULTANT QUALIFICATIONS AND
EXPERIENCE
63. FLOWCHART - EAD PROCEDURE FOR ISSUING ENVIRONMENTAL
OPERATING PERMITS TO EXISTING ESTABLISHMENTS AND ACTIVITIES
64. FORM - ENVIRONMENTAL PERMIT APPLICATION FOR AN EXISTING
ACTIVITY
65. FORM - ENVIRONMENTAL PERMIT RENEWAL / MODIFICATION
APPLICATION
66. FLOWCHART - PERMITTING OF NEW PROJECTS
67. FORM - ENVIRONMENTAL PERMIT APPLICATION FOR CONSTRUCTION OF
PROJECT / FACILITY

68.
69.

ID Environmental Conventions & Protocols Date of Focal Point
Signed/Ratified by United Arab Emirates Ratification
/Accession
1 Convention on the Prevention of Marine Pollution by 1974 Ministry of Communications
Dumping of Wastes and Other Matter (LDC), 1972
2 International Convention for the Safety of Life at Sea 1983 Ministry of Communications
(SOLAS), 1974.
3 United Nations convention on the Law of the Sea 1983 Ministry of Communications
(UNCLOS) for the year 1982.
4 International Convention for the Prevention of Pollution 1983 Ministry of Communications
of the Sea by Oil, 1954 and its amendments.
5 International Convention Relating to Intervention on the 1983 Ministry of Communications
High Seas in Cases of Oil Pollution Causalities
(INTERVENTION), 1969.
6 International Convention on Civil Liability for Oil 6 1983 Ministry of Communications
Pollution Damage (CLC), 1969.
7 Vienna Convention for the Protection of the Ozone 1989 Federal Environmental
Layer of 1985 and Montreal Protocol on Substances that Agency
Deplete the Ozone Layer of 1987.
8 Convention on International Trade in Endangered 8 1990 Federal Environmental
Species of Wild Fauna and Flora (CITES), 1973. Agency
9 Basel Convention on the Control of Transboundary 1990 Federal Environmental
Movements of Hazardous Wastes and their disposal Agency
1989.
10 United Nations Framework Convention on Climate 1995 Ministry of Energy- Petroleum
Change for the year 1992. & Mineral Sector
11 1992 Protocol Concerning Amendments on International 1997 Ministry of Communications
Convention on Civil Liability for Oil Pollution Damage
(CLC), 1969 and International Convention on the
Establishment of an International Fund for
Compensation for Oil Pollution Damage, 1971.
12 Convention on Limitation of Liability for Maritime 1997 Ministry of Communications
Claims (LLMC), 1976.
13 United Nations Convention to Combat Desertification 1998 Federal Environmental
for the year 1994. Agency
14 Convention on Biological Diversity for the year 1992. 1999 Federal Environmental
Agency
15 Convention on Persistent Organic Pollutants (POPS), 2002 Federal Environmental
2001 Agency
16 Prior Informed Consent Procedure for Certain Hazardous 2002 Ministry of Agriculture and
Chemicals and Pesticides in International Trade (PIC Fisheries
Convention), 1998
17 Montreal Protocol Amendments (London 1990, 2005 Federal Environmental
Copenhagen 1992, Montreal 1997, Beijing 1999). Agency
18 Kyoto Protocol, 1997. 2005 Ministry of Energy- Petroleum
& Mineral Sector
19 Kuwait Regional Convention for cooperation on the 1979 Federal Environmental
protection of the marine environment from pollution, Agency
1978.
20 Protocol concerning Marine Pollution resulting from 1990 Federal Environmental
Exploration and Exploitation of the Continental Shelf, Agency
1989.
21 Protocol for the Protection of the Marine Environment 1990 Federal Environmental
against Pollution from Land-Based Sources, 1990. Agency
22 Convention on Conservation of Wildlife and its Natural 2003 Federal Environmental
Habitats in the GCC countries. Agency
23 Protocol on the Control of Marine Transboundary 2005 Federal Environmental
Movements and Disposal of Hazardous Wastes and Agency

ID Environmental Conventions & Protocols Date of Focal Point
Signed/Ratified by United Arab Emirates Ratification
/Accession
Other Wastes, 1998

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Abu Dhabi

Waste Management Sector

1 POLICY & STRATEGIC DIRECTION .............................................................. 6

2 EHSMS ORGANISATION AND ROLES ........................................................ 10

3 RISK EVALUATION AND MANAGEMENT................................................... 17

4 EHSMS DEVELOPMENT, ADMINISTRATION, PLANNING PROCEDURES

5 IMPLEMENTATION, MONITORING AND REPORTING ............................... 44

| Revision No. | Page | ii

6 INSPECTION AND AUDIT ............................................................................. 51

7 TRANSITIONAL PROVISIONS AND MANAGEMENT SYSTEM REVIEW ... 60

| Revision No. | Page | iii

Appendix 01: CWM – AD EHS Risk Assessment Spreadsheet

Appendix 02: CWM – Form G –EHS Incident Report Form

Appendix 03: CWM – AD Incident Register

Appendix 04: CWM – AD EHS Investigation Record Form

Appendix 05: CWM – AD Accident and Emergency Response Plan

Appendix 06: CWM – AD Environment, Health and Safety Work Procedures

• Appendix 06 WP 01.1 Job Hazard Assessment Form

Appendix 07: CWM – CWM – AD Induction, Training & Awareness Procedure

Appendix 08: CWM – AD EHS Communication Plan

Appendix 09: CWM – AD EHS Inspection and Audit Procedure

Appendix 10: CWM – AD EHS Contractor Management Procedure

Appendix 11: CWM – AD EHS Document Management and Control Procedure

Appendix 12: CWM - AD EHS Legal Register

| Revision No. | Page | iv

Appendix 13: Waste Management Sector Pre-Classified Entities

Appendix 14: Waste Management Sector EHS Risk Evaluation Criteria

Appendix 15: Waste Classification Guidelines

Appendix 16: Waste Acceptance Criteria

Appendix 17: Waste Treatment Criteria

Appendix 18: Waste Immobilisation and Pre-Treatment Criteria for Disposal

Appendix 19: Waste Derived Products Criteria

Appendix 20: Waste Management Operational Procedures

Appendix 21: Waste Tracking Guidelines

Appendix 22: Waste Management Treatment Entity EHSMS Licence Template

Appendix 24: Waste Management Sector Training and Competency Procedures

| Revision No. | Page | v

1.1 CWM–AD Waste Management Sector EHS Committee

1. Developing its EHSMS in accordance with the provisions of the Decree.

1.2 Establishment of Waste Management Entity EHS Committees

| Revision No. | Page | 6

CWM-AD aims to achieve excellence in the management and protection of the

CWM-AD shall establish a continuous improvement programme to identify, prioritise and

Participants in waste management activities in the Emirate will be encouraged to improve

In support CWM-AD will

| Revision No. | Page | 7

The EHS Policy should include the following components:

4. Development of EHS goals and targets;

5. Requirement to meet regulatory requirements;

6. Statement regarding achievement of a high level of environmental and health and

7. Statement extending responsibility of implementation of EHSMS to contractors;

8. Provision of education opportunities in EHS;

9. Monitoring EHSMS performance; and

10. Provision for continuous improvement.

integration of economic, social and EHS principles;

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2.1 Waste Management Sector EHS Administration

The hierarchy for administration of the EHSMS system is as follows:

Figure 1: Administration Hierarchy

Figure 2: Roles and Responsibilities.

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Figure 3: CWM –AD