File No:____________/ Aajeevika Skills:_______

Government of India
Ministry of Rural Development
(DDU-GKY Division)
1st Floor, Western Wing, Thapar House, 124 Janpath, New Delhi 110 001, INDIA
Web: http://ddugky.gov.in/
Contact: dev.choudhury@gov.in / anil.sub@nic.in
Phone: +91-99802-99036

Terms of Reference: Hiring of PFMS Specialists for DDU-GKY Division (DDU-GKY), Ministry of Rural
Development, Government of India

1. BACKGROUND

The Ministry of Rural Development (MoRD), Government of India, is implementing a placement linked skill
development program called the DDU-GKY - Deen Dayal Upadhyaya Grameen Kaushalya Yojana (erstwhile
known as the Aajeevika Skills Program). The vision of DDU-GKY is “Empowering the Rural Poor Youth into
Economically Independent and Globally Relevant Workforce”.
DDU-GKY aims to achieve this vision with an inclusive agenda, standard-led delivery focused on industry
requirements and its outreach that makes skills acquisition aspirational amongst the rural poor, thereby
helping to create an empowered and productive workforce.
DDU-GKY is unique in its focus and approach to skilling. It is the only national level program that is fully
focused on youth from poor rural families to ensure that the majority of the potential demographic dividend
which resides in the villages of the country are equipped with skills to participate in economic growth of the
country. In its design and mandate, DDU-GKY gives gives priority to disadvantaged groups such as the SC/ ST/
women/ minorities and people with disability (PWD), victims of human trafficking and particularly vulnerable
tribal groups (PVTGs) and other such vulnerable groups.
DDU-GKY has many “firsts” to its credit. It is the first program to launch “Roshni” which is a placement linked
skill training program aimed at rural youth in left-wing extremist (LWE) districts of the country. Similarly,
DDU-GKY is a pioneer in launching “Himayat” aimed at providing skills and employment to the youth of Jammu
and Kashmir. Both of these programs have been highly appreciated by all stakeholders and have now become
the norm for providing productive alternatives in conflict areas. DDU-GKY also has been a pioneer in setting
the very first standards for infrastructure and processes for skill delivery in the country, supported by a quality
framework that puts self-regulation at the heart of its quality policy. In its objective to benchmark skills to
global standards, DDU-GKY has also been the first mover to introduce information technology supported by
tablets for every trainee, soft-skills and English language delivery.
DDU-GKY is implemented through a 3 tier structure with MORD at the apex as the policy making, facilitation
and coordination agency; the State Skill Missions (SSMs) / State Rural Livelihood Missions (SRLMs) as the state
level nodal implementation support agencies and external organizations (Corporates, Societies, NGOs, Private
Skill Training providers) as Project Implementation Agencies (PIAs) who serve as the skill and placement
providers under the program. The DDU-GKY guidelines provide additional information on the program. The
guidelines can be accessed under the resource section of DDU-GKY website at http://www.ddugky.gov.in.
DDU-GKY now intends to hire two (2) Public Financial Management System (PFMS)1 2Specialist for supporting
the project authority in the planning, managing, on-boarding and monitoring of payments and other financial
management activities in the DDU-GKY program. The PFMS Specialists will be responsible for guiding the PFMS
strategy, give direction on implementation decisions, ideate on product design and ensure resolution of issues
and fixes related to the use of PFMS in the DDU-GKY program.

2. OVERVIEW OF SCOPE OF WORK

The work

Government of India releases funds to project implementation agencies for delivering government programs.
One of its rural skilling programs (DDU-GKY) is enabling a cloud based system of public funds management
that aims to be at the cutting edge of efficiency and transparency, and contributes directly to effective
program delivery and reduced leakages, as already shown by rigorous evaluation.

Delivering this vision requires architecting new systems, re-architecting systems, designing workflows and
user experiences that will best achieve program outcomes, negotiating these ideas with government actors
and the software development team, navigating multiple interests, overseeing product (software)
development, user testing, coordinating implementation by actors across India, working with and building
technical capacity of people at varying levels of training and experience, keenly understanding their
challenges and feedback of various actors, troubleshooting errors and glitches—of human and of computers,
political and strategic acumen to understand what will push the envelope at every stage, undertaking data
analytics and pushing the system to generate better data by design and through implementation. Above all,
it requires you to have the appetite and agility to recognize when to deploy each of these. If this interests
you, read on.

This work might be for you if you:

You like getting things done. You are thrilled by large scale impact, and have the appetite for slow, non-
linear change. You like thinking strategically. You can think about design weakness and implementation

1 Details on the PFMS system may be found in https://pfms.nic.in

2 Additional information on PFMS including high-level requirements may be found at DIPP
challenges together, and separately. You have an eye for detail. You like owning your work. You like
working with people passionate for change.

When things change, you know how to roll with the punches. You don’t get flustered easily. You enjoy
expressing your opinion and can speak truth to power. You can self critique your opinion before offering it.
If you don’t know the answer, you are happy to say you don’t know the answer. If you don’t know the
answer, you’ll dig until you find the answer.

You are comfortable with basic accounting and finance. You like numbers. You love information technology.

Even better, if you:

You are really good at accounting. You have previous program management experience. You have worked on
designing or implementing information technology systems. You speak more than one language. You have
worked or lived in multiple regions of India or the world. You have a great mind, but you don’t let your ego
follow it. You have a bachelors degree and two years of work experience or a masters degree

3. RESPONSIBILITIES & TASKS

The main responsibilities and task of the PFMS specialists are set out below:

A.1 Study of Proposed DDUGKY IT System and support integration with PFMS

1. Revenue and Expenditure Process Study in MoRD and line Departments

2. End-to-End Study of Functions of Accounting Organizations within the Ministry selected for
the Study

3. Process Mapping of Functions of Accounting Organizations within the Ministries selected

for Study

4. Study the proposed DDUGKY Systems along with the existing IT Infrastructure

5. Identification of Interface requirements within DDUGKY from in terms of process designing

6. Assist in Strengthening of Accounting Processes and conduct process re-engineering

A.2 Coordination with CGA – PFMS project office / NIC and solution development

7. Establish integration mechanism with PFMS

8. Identifying program needs from PFMS and coordinating with CGA / NIC for enhancement
required within PFMS for MoRD and addressing implementation issues

9. Assist in generation of Accounting Reports

A.3 Roll out and hand holding support

 1. Creation of training toolkits

2. Preparing Training Plan

3. Conducting Training for the accounting users within Ministry and line departments

4. Impart trainings as per the training plan

5. Assist in monitoring outcome

6. Identifying risks in the financial management system of DDU-GKY and continuously

updating the program’s approach and financial management design, within and outside of
PFMS, to address those risks

4. SCHEDULE AND LOCATION OF WORK

The PFMS Specialists shall be appointed Full-Time (on contract) for a period of one year and shall be based
out of DDU-GKY, MoRD offices in Delhi. Some travel to states and other project locations may be required.

5. REPORTING AND REVIEW

The PFMS Specialist shall report directly to:
COO (Skills), DDU-GKY
Thapar House, 124 Janpath
New Delhi, INDIA.
Or to any other person assigned by COO, DDU-GKY.

6. APPLICANT’S QUALIFICATIONS AND EXPERIENCE (MINIMUM REQUIREMENTS)

The successful candidates shall have-

Minimum Qualifications:
 Graduate degree from reputed institution with minimum 2 years of experience in working with IT
based fund management and accounting systems
 Strong written and oral communication skills.
 Self-driven with high capacity for autonomous work with the ability to be a team player
 Ability to work under pressure and tight deadlines.
 The candidate shall have integrity, strong work ethic and high sense of personal commitment.

Desirable Qualifications:

 5 years of experience in PFMS OR CA/MBA/CWA

 Experience in design, development, implementation or management of IT systems
 Candidates with experience of PFMS interfaces and integration methods
 Past experience with Skill sector
 Experience in program management

7. CONFIDENTIALITY STATEMENT
All data and information received from DDU-GKY for the purpose of this assignment are to be treated
confidentially and are only to be used in connection with the execution of these Terms of Reference. All
intellectual property rights arising from the execution of these Terms of Reference are assigned to DDU-GKY.
The contents of written materials obtained and used in this assignment may not be disclosed to any third
parties without the expressed advance written authorization of DDU-GKY.

8. TERMINATION
Both parties will have the right to terminate this contract with one month’s notice. In addition, DDU-GKY will
have the right to terminate this contract based on the performance of the consultant or upon the expiration
of the contract period unless renewed in a mutually agreed manner. DDU-GKY will have the right to issue
notice to candidates if there is a delay of more than 15 days in submission of any deliverable and to terminate
the contract if there is a delay of 30 days in submission of any deliverable.

9. SUBMISSION OF CV

Potential candidates may submit their detailed CV with a cover letter through email addressed to:
anil.sub@nic.in with CC to: dev.choudhury@gov.in

Hard Copy submission may be made to:

To,
Shri. Anil Subramaniam,
Deputy Secretary (Skills),
DDU-GKY Division
Ministry of Rural Development
1st Floor, Western Wing, Thapar House, 124 Janpath
New Delhi 110 001, INDIA.

The consultant selected on the basis of the qualification and suitability to the assignment will be required
to quote rates on monthly basis which can be negotiable.