Appendix A - Log of meetings with team members

Date Topic Attendees Outcomes

13 April Discussed face to face with Judy Judy Hawkins (JH) Leonie to take Lead
2018 (Owner/Director) of doing an Leonie Lawson (LL) on Under 8’s week –
event at the centre for my start discussions
assessment – we talked about with other staff
Under 8’s Week and I would about events.
take the lead organising the
event. Judy provided me with
information about previous
events and the theme for the
week this year: Children
Exploring Language and
Culture. She said to speak to the
other staff they would be more
than willing to help. She was
happy to follow what we
decided and to keep her in the
loop. Asked to add to agenda of
the Staff team meeting.

Asked Judy about images of the

children within the assessment
and advised only from behind
photos. Judy said this was fine
as parents have signed
permission for photos of
children and agreed no faces.
13 April Brief discussion with Kindy Scrub Turkey and All to bring ideas to
2018 Wing Team (one on one or pairs Green Frog Team the Staff Meeting
through the day) about the members Monday 16 April.
event. Asked about what had
happened in previous years,
what worked and what did not.
For everyone to think about
what they would like to bring to
the week – for further discussion
at the Staff Team Meeting
Monday 16 April 2018
16 April Discussion about Under 8s week All centre staff
2018 – discussed goals short term and
long term. Started to brainstorm
ideas – each Educator went
away with an idea to research to
discuss at next meeting.
For this assessment only, the
Library excursion will be
included from here in.

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4 May Met with Scrub Turkey Team Leonie Lawson (LL) See Action Log
2018 about library excursion. Advised Brooke Roberts
team of photos being taken, they (BR)
gave permission to use within Renae Lisle (RL)
the assessment. Tayla Turnbull (TT)
Chiemi Donaldson
Discussed an action log (see (CD)
below)
10 May LL approached JH to gain LL/JH Approach library
2018 approval. JH advised all staff.
required documentation to be
completed for the excursion.
 Risk Assessment
 Excursion Authorisation
Form
10 May LL approached Troy to book in LL Report back to team.
2018 a time for an excursion. Troy McShannon –
Checked calendar and best time Head Libraian.
was Tuesday 22/5/18 at about
10.15am after Baby Bounce. LL
asked if the library could
discuss; looking after books,
borrowing of books and a tour.
Troy advised Alison who does
the baby bounce day would read
The Messy Book to help the
children understand looking
after our books and they would
be happy to help with the rest of
the requirements. Troy advised
she would be away, but Pam
would be available to assist.

Advised about images being

taken and used for an
assessment. This was given ok.
11 May Checked dates with all of team All CD suggested
2018 and Director. These were through the
accepted. Details of the Curriculum Decision
excursion were added to the book that origami
Curriculum Decision book for bookmarks would be
staff to read and add comments. a good extension on
the excursion.

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Action Log for Library Excursion
To be completed
Gain approval to arrange
excursion for Kindergarten
room only the week of the
21st May.
Approach library staff to
check availability the week
of the 21st May to bring the
children to the library – to
be completed by 11 May
Risk assessment competed
with team.
Excursion Authorisation
Form
Letter for parents written
and sent out on the Portal
Flyer for parents
Verbal discussions with
families about the excursion
– reminders about
authorisation.
Check in with library prior
to date.
Leonie Lawson Q4804178
Responsible Person Date completed and
comments
LL LL spoke to JH approval
given.
LL LL visited library staff
spoke to Head Librarian
Troy McShannon 10 May
LL/BR/RL/CD 15/05/18 – a copy is
available in sign in area for
parents to view.
LL 15/05/18 – available in sign
in area for parents to sign.
TT 16/05/18
Caroline Snow (CS) Admin 15/05/18
LL to provide information
JH to approve
ALL Started the week prior to
excursion.
LL Checked in the morning of
the excursion 22/5/18.
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Appendix B - Parent Communications

Flyer for advertisement

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Sign in the room with authorisation forms

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Message on the Portal for Parents
8th May 2018

KINDERGARTEN EXCURSION – Sarina Library

Dear Parents/Families,

In conjunction with Under 8’s week this year, the theme is Children exploring language and
culture. To extend children’s understanding of community and literacy, Kindergarten is
planning a visit to Sarina Library on Tuesday, 22 May 2018. We will be leaving Grandma’s
Place at 10.00am and be walking to the library, we will be returning by 11.30am.

Children are to wear enclosed shoes and as always, a hat. Families are welcomed to attend the
excursion or meet us there. Please make sure you sign an Excursion Authorisation Form
which will be located near the sign in area of the room.

We hope to continue our visits to library through the year and have also have brochures
available to take from the library about the services they provide.

If you have any questions or concerns, please speak to one of the Educators in the room who
are more than happy to answer them.

Leonie, Brooke, Renae, Tayla & Chiemi,

Scrub Turkey Educators.

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Appendix C - Senior Kindergarten Vision Statement

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Appendix D - Risk Management Plan

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Appendix E - Excursion Authorisation Form

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Appendix F
Timetable of events
Time Activity Responsible Person
6.30am until departure Educators to ensure all Brooke/Leonie/Chiemi
excursion forms have been
signed and all outlined
requirements met such as
enclosed shoes as children
arrive. Discussion with
parents if there are any
concerns or questions.
8.00am Excursion coordinator to Leonie
complete the Excursion
Attendance Summary. All
required resources to be
organised and ready.
9.00am Educator to bring the Renae
morning tea trolley outside
early to ensure children have
eaten prior to leaving. (This
service has a grazing policy
and usually serves morning
tea at 9.15-9.30am)
9.30am Finalise Excursion Leonie
Attendance Summary:
 Photocopy the
original
 Original to the office
with the signed
excursion forms
9.30am Children are asked to gather Leonie, Brooke, Renae,
in the Scrub Turkey room. Chiemi
 Given water to drink
 Ensure children go to
the toilet
 Discuss safe
excursion behaviour
with the children
before leaving
 Ensure all children
have a safety vest,
enclosed shoes on
and a hat
 Discuss the
excursion and what
will occur
 Discuss behaviour
expectations when
visiting the library

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Leonie Lawson Q4804178
9.55am Start the journey to the Leonie, Brooke, Renae,
library, children will be Chiemi
holding the travelling rope
with one hand. Educators
are positioned one at the
front one at the back and
two between one on each
side.

Discuss safe excursion

behaviour with the children
while walking.

10.15am Arrive at the library. Leonie, Brooke, Renae,

Children will have a story Chiemi
called ‘The Messy Book’
read to them. This story Pam & Kathy (Librarian’s)
talks about looking after our
books. The librarian will
discuss what happens at the
library, how to borrow
books, children will choose
10 books to borrow using
the service library card.

Educators to support
children while the librarian
talks and reads to them.
11.00-11.15am Start the journey to the Leonie, Brooke, Renae,
service, children will be Chiemi
holding the travelling rope
with one hand. Educators
are positioned one at the
front one at the back and
two between one on each
side.

Discuss safe excursion

behaviour with the children
while walking.
11.15-11.30am Return to the centre, provide Leonie, Brooke, Renae,
children with water. Choose Chiemi
a story to read from
selection of books.

At this time, the children

will need to transition to
making beds and to lunch.

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 After rest time, there will be
an opportunity to engage in
the books chosen quiet
reading on their beds.

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