THE BISHOPS’ HIGH SCHOOL

ELECTRONIC DOCUMENT
PREPARATION &
MANAGEMENT
SCHOOL BASED ASSESSMENT

3/22/2013

This school based assessment is based on a chocolate business in Guyana, you are the General
Manager of the store and tasked with carry out the various duties to ensure proper running of the
business. Prepare the following documents for the business, they can be done in any order and must
be submitted along with a content page and a bibliography.
ASSIGNMENT #1 – MANUSCRIPT CORRECTION
ASSIGNMENT #2 – ELECTRONIC RESEARCH
As an avid lover of chocolate, you wish to inform your classmates which brand of

chocolate is most preferred by students of The Bishops’ High School.

Obtain and summarize the information, prepare it for dissemination via e-mail to FOUR

(4) of your classmates. State ALL sources in an appropriate bibliography.

ASSIGNMENT #3 –
POWERPOINT PRESENTATION
As an avid lover of chocolate, you wish to inform your classmates how chocolate was

made.

Create a PowerPoint presentation detailing the history of this delicious treat from its

conception to modern times.

Obtain and summarize the information using an appropriate presentation software. State
ALL sources in an appropriate bibliography.

.
 Description of Portfolio

You are the manager of a well – known Chocolate Shoppe in Georgetown. As a part of

your duties, prepare the following documents for dissemination to the relevant persons.

Use the following rules when preparing your portfolio:

 Each document should be clearly labeled

 Each document should include your name in the footer.

 Portfolio documents can be done in any order

LETTERS

TWO – PAGE INDENTED LETTER

One of your duties is to ensure that the owner is aware of the day to day activities of the
store. Prepare a two page indented letter detailing the various activities for the month to

increase sales of the various treats.

BLOCK STYLE LETTER

One of your staff who has been with the store since its conceptions is resigning. He
/She is furthering their education at a known tertiary institution and has asked you to

write an endorsement letter to the institution for him / her.

Prepare this letter of recommendation detailing the good works of this person, their work
attitudes, standards of work and general behaviors. It should be typed using a blocked

style letter.
LETTERS

CIRCULAR LETTER with a TEAR-OFF

The store is trying new varieties of chocolates to improve sales. The staff is usually
involved in the process of taste testing chocolate to eliminating brands that are not

marketable.

Prepare a circular letter to inform all staff members of this marketing strategy; asking

them to choose the best tasting chocolates for the store.

MANUSCRIPT
TABULAR WORKS
RULED TABULATION WITH MAIN HEADINGS , OBLIQUE
HEADINGS AND MULTIPLE COLUMNAR HEADINGS

Design a time sheet for all the workers of the business. It should include their names,
days of the week and time of the day (a.m. and p.m.). Make the days of the week

headings oblique.
COMMITTEE DOCUMENTS

NOTICE of a MEETING with an AGENDA of a MEETING

There is going to be a general meeting for all staff of the business. You are tasked with

creating a notice for this meeting with an agenda for the meeting.

CHAIRMAN’S AGENDA

For the meeting, the owner will be in attendance and will be discussing various ideas with

the workers. Prepare a fair copy of his/her chairman’s agenda.

MINUTES OF A MEETING
OR
During the meeting, your assistant manager took the minutes of the meeting. Type a fair

copy of these minutes of the meeting.

DISPLAY WORKS

AN INVITATION WITH A MENU

The business will be holding its annual social, prepare an invitation to be sent to all
workers and special invitees. Include in the invitation a three-course buffet menu,

alcoholic beverages can be included. USE A CREATIVE DESIGN AND FONT SCHEME

A PROGRAMME FOR AN EVENT

OR

Every year the business, hold a concert for underprivileged children. Prepare a
programme for this event; include at LEAST 10 ITEMS on the programme. Create a

suitable child-friendly theme for this event. USE A CREATIVE DESIGN!

DISPLAY WORKS

A FLOW CHART

Create a flow chart depicting the process of creating chocolate.

OR
AN ORGANISATIONAL CHART

Design an organizational chart showing the hierarchy of the business.

LEGAL WORK

A LEASE

The business is expanding its operations and needs a new building to create its product.

It is leasing a building for 10 years to do this. Prepare a fair copy of this lease

OR
A HIRE PURCHASE AGREEMENT

The business is expanding its operations and needs a new van to distribute it product. It
is buying the van on hire purchase terms. It must be paid off in 14 months. Prepare a fair

copy of this hire purchase agreement

OR
A WILL WITH AN ENDORSEMENT

The owner has asked to prepare his / her living will. Prepare a fair copy of this will,

including an endorsement.

CONTRACT OF EMPLOYMENT

A new assistant manager has been hired by the owner, he/ she have asked you to type a

contract of employment for the new employee. Prepare a fair copy of this contract.
 LIVING WILL

OF

_____________________________________

I, __________________________________________________, a
resident of the City of ___________________, ________________ County, State
of _____________, being of sound and disposing mind, memory and
understanding, do hereby willfully and voluntarily make, publish and declare
this to be my LIVING WILL, making known my desire that my life shall not be
artificially prolonged under the circumstances set forth below, and do hereby
declare:

l. This instrument is directed to my family, my physician(s), my

attorney, my clergyman, any medical facility in whose care I happen to be,
and to any individual who may become responsible for my health, welfare or
affairs.

2. Death is as much a reality as birth, growth, maturity and old age.

It is the one certainty of life. Let this statement stand as an expression
of my wishes now that I am still of sound mind, for the time when I may no
longer take part in decisions for my own future.

3. If at any time I should have a terminal condition and my attending

physician has determined that there can be no recovery from such condition
and my death is imminent, where the application of life-prolonging procedures
and "heroic measures" would serve only to artificially prolong the dying
process, I direct that such procedures be withheld or withdrawn, and that I
be permitted to die naturally. I do not fear death itself as much as the
indignities of deterioration, dependence and hopeless pain. I therefore ask
that medication be mercifully administered to me and that any medical
procedures be performed on me which are deemed necessary to provide me with
comfort, care or to alleviate pain.

4. In the absence of my ability to give directions regarding the use of

such life-prolonging procedures, it is my intention that this declaration
shall be honored by my family and physician as the final expression of my
legal right to refuse medical or surgical treatment and accept the
consequences for such refusal.

5. In the event that I am diagnosed as comatose, incompetent, or

otherwise mentally or physically incapable of communication, I appoint
______________________________ to makebinding decisions concerning my medical
treatment.

6. If I have been diagnosed as pregnant and that diagnosis is known to

my physician, this declaration shall have no force or effect during the
course of my pregnancy.

7. I understand the full import of this declaration and I am

emotionally and mentally competent to make this declaration. I hope you, who
care for me, will feel morally bound to follow its mandate. I recognize that
this appears to place a heavy responsibility upon you, but it is with the
intention of relieving you of such responsibility and of placing it upon
myself, in accordance with my strong convictions, that this statement is
made.

IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my

seal at _______________, _______________, this _____ day of ____________,
19____, in the presence of the subscribing witnesses whom I have requested to
become attesting witnesses hereto.

_____________________________
Declarant

The declarant is known to me and I believe him/her to be of sound mind.

____________________________ _____________________________
Witness Address

____________________________ _____________________________
Witness Address

State of _____________ )
) ss.
County of ____________ )

The foregoing instrument was acknowledged by me this ______ day of

_____________, 19 ____ by:_______________________________ who is/are
personally known by me or who has/have produced:___________________________
as identification and who did not take an oath.

________________________________ (SEAL)
Notary Public
State of
 MARK SCHEME - PORTFOLIO
MARKS
ALLOCATED
STUDENT
SCORE
ACCURACY & SPEED (one marks for each document typed correctly) 10
Two-page Indented OR Blocked Style Letter 1
Circular Letter OR Form with a Tear-off 1
Manuscript 1
Tabulation 1
Notice with an agenda of a meeting 1
Chairman’s Agenda OR Minutes of a Meeting 1
Invitation with a Menu OR Programme for an event 1
Flow Chart OR Organizational chart 1
A lease OR Hire Purchase OR Will with Endorsement 1
Contract of Employment 1
KNOWLEDGE & COMPREHENSION 5
Description of ALL components (2 marks) OR 2
50% of components ( 1mark)
Title page 1
Content Page 1
Bibliography 1
PRESENTATION & USE OF TECHNOLOGY 10
Two-page Indented OR Blocked Style Letter 1
Circular Letter OR Form with a Tear-off 1
Manuscript 1
Tabulation 1
Notice with an agenda of a meeting 1
Chairman’s Agenda OR Minutes of a Meeting 1
Invitation with a Menu OR Programme for an event 1
Flow Chart OR Organizational chart 1
A lease OR Hire Purchase OR Will with Endorsement 1
Contract of Employment 1
Total Score 25
 MARK SCHEME – ASSIGNMENT #1
MARKS
ALLOCATED
STUDENT
SCORE
ACCURACY & SPEED (one marks for each document typed correctly) 10
Communication of information in a logical way using appropriate grammar 1
Spelling 1
Punctuation 1
Capitalization 1
Transposition 1
Contextual usage of words 1
Facts and details of information 1
References 1
Omitted or added words 1
Line ending hyphenation 1
KN OWLEDGE & COMPREHENSION 5
Description of ALL components (2 marks) OR 50% of components ( 1mark) 2
Title page 1
Table of Content 1
Bibliography 1
PRESENTATION & USE OF TECHNOLOGY 10
 Eyes on the copy 2
 Eyes on copy with some inconsistencies 1
 Eyes consistently off copy 0

 Body Posture consistently correct 2

 Body posture is correct some inconsistencies 1
 Body posture is incorrect 0

 Arm and hand positions are correct 2

 Arm and hand positions are correct with some inconsistencies 1
 Incorrect arm and hand position 0

 Consistently correct key-stroking 2

 Key-stroking is correct with some inconsistencies 1
 Incorrect keystroking 0
Total Score
 MARK SCHEME – ASSIGNMENT #2
MARKS
ALLOCATED STUDENT
SCORE
ACCURACY & SPEED 10
Communication of information in a logical way using appropriate grammar 1
Spelling 1
Punctuation 1
Capitalization 1
Transposition 1
Contextual usage of words 1
Facts and details of information 1
References 1
Omitted or added words 1
Line ending hyphenation 1
KN OWLEDGE & COMPREHENSION 5
Description of ALL components (2 marks) OR 50% of components ( 1mark) 2
Title page 1
Table of Content 1
Bibliography 1
PRESENTATION & USE OF TECHNOLOGY 10
Appropriate margins 1
Tabulation 1
Attractive style of presentation 1
Appropriate font, font style, font size 1
Appropriate line spacing 1
Compose, edit and spell check 1
Add attachments and web links 1
Use of search engine 1
Print a webpage 1
Send email, including multiple recipients 1
Total Score 25
 MARK SCHEME – ASSIGNMENT #3
MARKS
ALLOCATED STUDENT
SCORE
ACCURACY & SPEED 10
Communication of information in a logical way using appropriate grammar 1
Spelling 1
Punctuation 1
Capitalization 1
Transposition 1
Contextual usage of words 1
Facts and details of information 1
References 1
Omitted or added words 1
Line ending hyphenation 1
KN OWLEDGE & COMPREHENSION 5
Description of ALL components (2 marks) OR 50% of components ( 1mark) 2
Title page 1
Table of Content 1
Bibliography 1
PRESENTATION & USE OF TECHNOLOGY 10
Appropriate Layout 1
Appropriate alignment of work 1
Appropriate line spacing 1
Attractive style of presentation 1
Use of word art / graphics 1
Use tools 1
Use of emboldening, underscoring , lettering 1
Use of template or wizard to create presentation 1
Apply background and objects appropriately 1
Printing slides 1
Total Score 25
 Electronic Document Preparation & Management
School Based Assessment
Scoresheet
Components Knowledge & Presentation &
Accuracy & Speed Total Score
Comprehension Use of Technology
Assignment # 1 10 5 10
Assignment # 2 10 5 10
Assignment # 3 10 5 10
Reference Manual 10 5 10
TOTAL SCORE 40 20 40