Summary of MIS

The flow of material and cash in an organization is synchronized and coordinated

through the flow of information. The systematic flow of information in an
organization is managed through computer based or manual information systems.

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MIS (Management Information System) is the system that provides information

support for managerial review and decision making. A good MIS should be capable
of:

1. Managing large amount of data

produced from day to day transactions.

2. Confirming that the data and

transactions are valid

3. Quickly searching for specific

information form data

4. Highlighting exceptions in the system

5. Regular communication of information to the users

System Development Life Cycle (SDLC)

1. Define the objectives and goals of the system.

2. Analyze existing system and assess its outcomes and limitations

3. Design new system concept, prototype and process

4. Install new hardware and software and test.

5. Implement and operate the new system

6. Evaluate, review and take corrective steps

Amit Goyal – Experiential Trainer – amitgoyal@tkws.co.in

 Summary of ERP & BPR

ERP is a set of concepts and techniques employed for the integrated management
of business as a whole, from the viewpoint of effective use of management
resources, to improve the efficiency of an enterprise.

ERP Benefits

 Reduction in Lead Times

 On time Shipment
 Reduction in cycle time
 Improved Resource Utilization
 Better customer satisfaction
 Improved supplier performance
 Increased flexibility
 Reduced quality costs
 Improved Information Accuracy
 Decision Making Capability

Basic ERP Modules

• Business forecasting, planning and control

• Sales & Distribution
• Production Planning
• Material Management
• Finance
• Personnel
• Fixed Assets
• Quality Control
• Maintenance Management

Business Process Re-engineering(BPR): The fundamental rethinking and radical

redesign of business process to achieve dramatic improvements in the critical
contemporary measures of performance such as cost, quality, service and speed.

IT provides the versatility, speed, accuracy, storage & capability to processes to

achieve the desired improvements. IT acts as an enabler.

Amit Goyal – Experiential Trainer – amitgoyal@tkws.co.in

 Hardware and Software

Hardware > Input Devices > Mouse, Keyboard, Trackball, Touch pad, tablet, joystick, etc
Hardware > Output Devices > Monitor (CRT, LCD, TFT), Printer, MMP, etc
Hardware > Central Processing Unit > RISC (Celeron, Netbook) CISC (Core 2 Duo, Via)
Hardware > Storage Device > Hard disk drive, Pen drive, Smartcards
Hardware > Optical Media > CD-R/RW DVD-R/RW
Hardware > Components > Motherboard, RAM, USB, SMPS, Expansion Slots, Graphics
Adapter, Port
Hardware > Networking > Modem, LAN, Router, Switch, Access Point, RJ45 Connector, CAT5
Software > Operating System > Ms Windows, MAC OS, UNIX, Linux, Solaris, Symbian
Software > Office Productivity > MS Office, Sun Office, Lotus Notes
Software > Utilities > Web Browser, Instant Messaging Software, Anti Virus, Media Player
Software > Database > MS SQL, My SQL, Foxpro, Oracle, Ms Access
Software > Application > Accounting, ERP, Payroll, PoS, Games, Graphic Editing, Animation
Software > Integrated Development Environment > Visual Studio, Dot Net, Java Studio
Software > Programming Language > Visual Basic, Java, C#, Assembly
Software > Scripting > Java Script, VB Script, CGI, ASP, CGI, HTML

Evaluation Criteria
1. Technical Evaluation
2. Operational Feasibility
3. Financial Considerations
4. Expansion Capability

• Memory and Cache

• Disk capacity
• CPU Speed, processing architecture and capabilities
• Servers
• Terminals
• Network and cabling, internet and intranet
• EDI, Email
• Network hardware
• Output Devices
• Operating systems

A database is an integrated collection of well defined data and information, centrally

controlled in all its aspects, created and stored in a typical structure for an organization.
Field  Record  File  Database
Hierarchical Database Model (HDBM), Network Database Model (NDBM), Relational Database
Model (RDBM)

DBMS reduces redundancy and inconsistency of data, provides easy access and searching,
enables concurrent usage, ensures integrity and resolves security issues.

Amit Goyal – Experiential Trainer – amitgoyal@tkws.co.in

 Applications of MIS

Personnel Management

Inputs Outputs
Attendance & Leave Statutory Reports like Muster, PF, ESI Returns, IT
Form 16, 24A
Manpower details Employee details, Accident reports
Salary / Wages, statutory Daily Attendance Reports, Joining and transfer
deductions reports
Loans and deductions Manpower cost as per department, job or product
Accidents Overtime, absenteeism and distribution or
workload
Production data Analysis of attendance by season, festival, etc
Skills Report of job scheduling and workload distribution
Bio data Training and development needs and calendars
Family data Manpower hierarchy and recruitment plans

Financial Management

Inputs Outputs
Sales Tax Returns, TDS, Sales Tax, Excise register
Purchase Declaration of financial results to public every 6
months
Salary Cash flow, Trial Balance, Balance Sheet, P&L
Inventory Stock Valuation
Expenses Account receivables, payables and aging
Capital Purchases Expense summary, cash position
Shareholder Funds ROI, Break even analysis and price decision
Duties and taxes
Budgets
Investments

Production Management

Inputs
Production quantity
Material requirement and usage
Rejection quantity at
intermediate and final stage
Breakdown incidence
Labor hours
Use of power, fuel and
consumables
Machine and facilities utilization
Outputs
Production plan and job schedule
Job order status, load status on machines
Material availability status
Make, buy or subcontract
Excessive product rejection
Hold up of key jobs beyond limit
Excessive work in process inventory or backlogs
Continued breakdown of manufacturing facility
Utilization of key facilities below a limit

Amit Goyal – Experiential Trainer – amitgoyal@tkws.co.in

Material Management

Inputs Outputs
Purchase quantity Stock ledger
Issue quantity Valued stock statement, value of non moving
inventory
Stocks Octroi, MODVAT, RG1, RT12, customs bond
registers, etc
Goods returns Price fluctuations and trend
Rejections Daily goods received, floor rejections, overruns
Performance Reliability of suppliers, vendor performance
Value of purchase Material performance
Average of standard rate of Statement of supplies due but not yet received
accounting

Marketing Management

Inputs Outputs
Product Sale Product sales ledger, sales summaries
Dealer, distributor, customer Account receivables
Zone, Area Sales analysis, order bool, market and competition
analysis
Inventory Ageing of receivables
Receivables Sales versus budget
Market segment Complaints versus closed complaints
Exports market Orders received and accepted
Returns Dispatch report
Complaints

Amit Goyal – Experiential Trainer – amitgoyal@tkws.co.in