PERFORMANCE BASED 

ROAD MAINTENANCE 
PROJECTS

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 ROAD MAINTENANCE
IMPORTANCE
Road Maintenance is the key element for the preservation of a road network 
condition, implementing further improvements and corrections during the lifespan 
of the road, through a continuous monitoring of the condition of all assets and 
assessment of further needs.

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 IMPORTANCE OF ROAD MAINTENANCE
5 Reasons for Road Maintenance Implementation

Cost Reduction Assets Management


Network Assessment Efficiency Road Lifespan 
Extension

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 ROAD MAINTENANCE CONTRACTS
Types of Road Maintenance Projects usually used

   ○
Standard Mixed Contracts PBMC OPRC
Standard contracts based on the  The intermedium solution  Performance Based Maintenance  Output and Performance Based 
execution of Routine Works,  between Standard Contracts and  Contracts, 100% dependent on the  Road Maintenance Contracts as 
demanded and controlled by the  Performance Based. An important  Performance of the Contractor  implemented concept is quite 
Client or Consultant. part of the project is based on  and his capability to manage the  similar to PBMC Projects, although 
The Contractor is paid by the  Work Orders and some works are  project, ensuring defined Levels of  generally include a timeframe for 
amount of works executed, for  assigned Key Performance  Service. the execution of substantial 
example, through Work Orders. Indicators (KPI). “Ownership” is usually transferred  Rehabilitation and Construction 
The Contract Payment is also  to the Contractor, who shall  Works.
mixed and penalties might be  comply with Contract  The project lifespan, is usually 
applicable to the Performance  Management requirements and  extended to 8 or 10 years.
part, based on the Contractor  comply with all required KPI’s.
output. Client/Consultant involvement is 
almost minimum.

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 PRIORITIES IN ROAD MAINTENANCE
A Performance Based Contract shall be focused on

Road Safety Reactive Works Periodic Maintenance

Ensure a safe traffic flow and  Repair of damages, execution of  The Periodic Maintenance shall 
road users comfort unexpected works and works  be considered as the last 
required to the full operation of  alternative on a PBMC project
the network

Preventive Works Improvement Works
Anticipation of works and issues,  Implementation of safety 
prevent damages to the road  measures, innovation and safety 
assets and extend their lifespan,  improvements, etc.
through Routine Works

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 PBMC CONCEPT
Main Basics

Levels of Service Response Times Contract Management


The Levels of Service (KPI) The Response Times are defined  The Contract Management
specify the standard to which all  as the maximum time within  refers to all activities under the 
maintenance activities must be  which the Contractor must  Contractor scope and that are 
completed or the condition that  complete the works required to  purely administrative, including, 
any road asset must present. accomplish the mentioned Levels  e.g., programmes, reports,  
of Service.  operations management, HSE, 
QA/QC

The Contractor is evaluated, on a monthly basis, based on its global 
performance, with the risk of being penalized in cases of non‐compliances
PERFORMANCE BASED ROAD MAINTENANCE PROJECTS
 PBMC MAIN CHARACTERISTICS
Headlines on Projects

1 Project Duration
3 to 5+ years, being road network and Client objectives
dependent. 6 Road Network Tailored
Any PBMC Project might be adapted to the Road
Network circumstances and Client objectives

2 7
Works Approach Assets Management and Inventory
Works are scheduled by the Contractor, according to The initial assessment of assets condition and
Levels of Service and all Contract requirements. continuous monitoring is a key‐element.

3 Risk Transfer
Wrong execution of works affects directly the
Contractor, at an economical level, and not the Client.
8 Contract Management
The Contractor assumes the complete management of
the Project, under the Client/Consultant supervision.

4 9
Initial Investment and Long‐Term Cost Performance Evaluation
Higher investment cost at initial deployment stage, but The non‐compliance of Contract conditions might lead
money‐saver in the long run. to deduction to the Contractor’s payment.

5 Road Network Adequacy
Mainly to be implemented on new roads, or recently
rehabilitated roads. Although possible to be executed
on older networks.
10 Monthly Lump‐Sum
The Client can rest assured that during the project
duration its cost will be linear and always the same.

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 DIRECT INITIAL ADVANTAGES
Examples of Initial Advantages of PBMC Projects

Road Safety Improvements
The Contractor shall minimize the impact that accidents may
have on the execution of Routine Works, and will tend to
improve the road safety.

Technical Innovations
The Contractor on his pursuit for cost effective solutions, on a
long‐term project, will tend to implement innovative solutions

Cost‐Efficient Road Assets Upgrading
The Contractor shall comply with the Levels of Service for the
assets, and all of them shall reach the end of the project under
compliance

Reduction of Response Times 
The Contractor has to comply with the established response
times that significantly reduces the execution of works and
assures the correct condition of the road network.

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 PBMC IMPLEMENTATION CHALLENGES
Main Challenges to be Considered 

Assessment of Road Network

Contract Management Contract Duration

Initial Investment
 Stakeholders Management

Potential Weaknesses Considerations

The implementation of a PBMC Project may induce the Client into a sensation that the potential of the project might become a weakness and that 
a drawback might be required. When correctly implemented, a PBMC Project, resulting from the partnership of Client, Consultant and Contractor is 
proven very successful option and cost‐effective in the long‐term duration of the project.

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 PBMC MAIN SCOPE OF WORKS
Example of Potential Scope of Works

  
Maintenance  Contract  Incident and Emergency
Works Management Works

Routine Works Technical Office Emergencies Attendance

Inspection Works
Emergency Works
Upgrading and Improving Works
General Work Orders
Assets Management Accidents Assistance
Operations Management Road Patrolling Services
Programming & Reporting
Plant & Facilities Management
Systems Management
Call Center Services
ITS Systems Management

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 Routine Works

MAINTENANCE WORKS Pavement Failures, Defect and Deformations

Verges, Shoulders and Side Slopes
Footpaths and Kerbstones
Drainage Structures
Sand/Snow Removal
Fences and Animals Retention Systems
Lighting
The Maintenance Works include several types of works, 
including:
Traffic Lights
• Routine Works Road Markings
• Inspection Works
• Emergency Works Traffic Signs and Road Furniture
• Upgrading and Improving Works
• General Work Orders Guard Rails and Safety Barriers
Vegetation Control
Right of Way Cleaning (e.g. litter, detritus and  graffiti)
Manholes and Service Covers
Bridges and Structures
Tunnels and Ancillary Systems

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

 Contract Management

CONTRACT MANAGEMENT Technical Office

Assets Management & Inspections
Operations Management
Programming & Reporting
Plant & Facilities Management
Systems Management
Call Center Services
Contract Management is the most crucial part of a 
PBMC Project. 
ITS Systems Management
Accidents Documentation and Analysis
The Contractor capability to manage the Contract, will 
get the project to reach a successful stage and provide  Works Execution Records
the best output for the Client.

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS

THANK YOU

www.alvaroduarte.com

alvaroduarte@alvaroduarte.com

PERFORMANCE BASED ROAD MAINTENANCE PROJECTS