Goods and Services Tax -

Introduction to Excel Based GSTR-4 Offline Tool

1) The Excel based GSTR-4 Offline Tool is designed to help taxpayer to prepare his GSTR-4 return offline.

2) Details for following Tables of GSTR-4 return can be added by taxpayer using the offline Tool:
4A. Inward supplies received from a registered supplier (other than supplies attracting reverse charge): Not applicable f
4B. Inward supplies received from a registered supplier (attracting reverse charge): 4B (B2B).
4C. Inward supplies received from unregistered supplier: 4C (B2BUR).
4D. Import of service: 4D (IMPS).
5A. Supplies [Information furnished in Table 4 of earlier returns]-If details furnished earlier were incorrect: To be made a
5B. Debit Notes/Credit Note (Registered): 5B (CDNR)
5B. Debit Notes/Credit Note (Unregistered): 5B (CDNUR)
5C. Debit Notes/ Credit Notes [amendment of debit notes/credit notes furnished in earlier tax periods]: To be made avai
6. Tax on outward supplies made (Net of advance and goods returned): 6 (TXOS).
7. Amendments to Outward Supply details furnished in returns for earlier tax periods in Table No. 6: To be made availab
8(I)
8A. Advance amount paid for reverse charge supplies in the tax period: 8A (AT).
8B. Advance amount on which tax was paid in earlier period but invoice has been received in current period: 8B (ATA
8 (II). Amendments of information furnished in Table No. 8 (I) for an earlier quarter: To be made available from Q3 Retur
9. TDS Credit received: Not applicable till notified.

Please Note: Table 5B. Debit Notes/Credit Notes [original)] has been divided in two sub-sections Debit Notes / Credit N

3) The Offline tool has following features to help taxpayer in Return Preparation:
1. 'Open Downloaded GSTR-4 JSON File' : To open GSTR-4 Return Details file - downloaded from online GST portal
Table wise worksheets.
2. 'Generate JSON File to Upload': To generate JSON file for upload of GSTR-4 return details prepared offline on GST
3. 'Open downloaded Error JSON Files': To open file downloaded from GST portal from the ‘Processed with error’ link
open both the JSON files together in a single click by selecting both the files. Upon successful import of both the fil
Table wise worksheets. Please refer ‘Handling Error’ section for details.
4. 'Validate Sheet’: To validate the data entered in respective worksheet of this offline Tool. Successful validation is no
marked in Red.
5. 'GSTR-4 Section wise Summary’: Summary of data entered in various worksheets is available on portal.
4) The process flow for GSTR-4 return preparation without any auto-drafted counterparty details is as follows:
1. Enter details in the GSTR-4 Table wise worksheets of the Excel offline Tool.
2. Validate the details entered in each sheet using 'validate' button.
3. Generate Json using ' Generate JSON File to Upload' option.
4. Upload the generated JSON on GST Portal. Preview the details uploaded (facility to pdf download), Initiate filing,

Please Note: The above flow holds good for Q2 and Q3 Return Period as no counterparty auto-drafted details are ava

The process flow for GSTR-4 return preparation with auto-drafted counterparty details is as follows:
1. Download the GSTR-4 return details file (with auto-drafted details) from GST Portal
2. Take action on auto drafted details and enter other details in the GSTR-4 Table wise worksheets of the Excel offlin
3. Validate the details entered in each sheet using 'validate' button
3. Generate Json using ' Generate JSON File to Upload’ option
4. Upload the generated JSON on GST Portal. Preview the details uploaded, offset liability and File return on 'Home'

Preparing GSTR-4 Return Using Offline Tool

1. Please ensure you download the latest version of GSTR-4 Offline Tool from the GST portal. https://www.gst.gov.in/dow
2. Launch the GSTR-4 Excel based Offline Tool and navigate to worksheet named 'Home'.
3. Enter your GSTIN . Entered GSTIN would be validated for correct structure.
4. Select the applicable Financial Year from the drop-down. It is a mandatory field.
5. Select the applicable Return Period form the drop-down. It is a mandatory field.
6. Enter details as applicable in various worksheets. It is not mandatory to fill data in all worksheet. The worksheet with no
7. Click on 'Validate' to validate each worksheet post all details are captured for the sheet. Check the status of validation.
as per help text in the column ‘Sheet Validation Errors’.
8. Click on 'Generate summary' to update the summary post details. Ensure that details have been successfully validated
9. Click on ' Generate JSON File to Upload ' to generate JSON file for upload of GSTR-4 return details prepared offline on

Notes
1. The tax amounts are auto-calculated based on the supply type, rate and taxable amount and are non-editable.
2. The summary in Offline tool can be used as reference to validate return data successfully uploaded on GST portal by c

GSTR-4 JSON Upload on GST Portal

1. Login to GST Portal and select 'Returns Dashboard'
2. Select applicable Financial Year and Return Period and click on 'Search'. Select GSTR-4 'Prepare Offline'
3. Upload the JSON prepared using offline Tool using upload option.
4. The uploaded JSON file would be validated and processed. The validation and Processing may take sometime based o
5. The details that are successfully validated and processed would be added to your GSTR-4 return for the selected Tax p
6. In case of validation failure of one or more details upon processing; a file would be generated with status of Uploaded J
7. Upon successful validation of all details required to be declared for the Return Period. Click on ‘Initiate Filing’ and then
8. Post successful validation of 'Preview' you may Submit, Offset liability and file GSTR-4.

Notes:
1. Multiple upload of JSON file is allowed on GST Portal, however, on upload on a new JSON file, all earlier uploaded det
considered for selected Return Period. Please ensure all applicable details are present in last JSON uploaded on GST po
data.
2. Online 'Preview' for validation of summary details is critical to ensure all details required to be declared for selected Re
for completeness of summary available in 'Preview'. In case of any deviation from expected summary details; please uplo
3. You may download the records successfully processed on GST portal anytime by navigating to 'Returns Dashboard>Fi
available for download in about 20 Mins. The downloaded JSON file may be opened in Offline Tool using ‘Open Download
portal.

Error File Handling

1. In case of validation failure of one or more details upon processing of uploaded JSON file; the upload status would be u
2. A link would be available to download a Zipped Error file beside the ‘Processed with Error’ status
3. Download the Zipped Error File and save on your system
4. Unzip the downloaded file. The Unzipped folder contains two JSON files
a. (returns_<Date>_R4_<GSTIN>_offline.json) with records processed successfully on GST Portal
b. ( returns_<Date>_R4_<GSTIN>errorReport.json ) with records processed with error on GST Portal
5. Now click on the button "Open Downloaded Error JSON files" to open a file dialog box.
6. Select both the files from the unzipped folder and click on "Open".
7. A message saying "Error Files successfully Opened" upon successful opening of files in Offline tool. A pop-up message
8. Please navigate to each worksheets and ensure all records from both the files have been successfully opened in Tool
9. Correct errors in records with error text in column ‘GST Portal Validation Errors’ in each worksheet.
10. Validate the sheets again post making corrections
11. Click on 'Generate summary' to update the summary post details have been successfully validated for each workshee
12. Click on 'Generate JSON File to upload' to generate JSON file for upload of GSTR-4 return details prepared offline on
13. Follow steps mentioned in GSTR-4 JSON upload on GST Portal section to file GSTR-4

GSTR-4 Data Entry Instructions

Worksheet Name GSTR-4 Table Reference

4 A & B. Inward Supplies received from a

4 A & B (B2B)
registered supplier (attracting reverse charge)
 4 A & B. Inward Supplies received from a
4 A & B (B2B)
registered supplier (attracting reverse charge)

5A. Amendment of Inward Supplies received from

5A(B2BA)
a registered supplier (attracting reverse charge)

4C(B2BUR) 4C. Inward Supplies received from an

unregistered supplier
5A(B2BURA) 5A. Amendment of Inward Supplies received from
an unregistered supplier

4D(IMPS) 4D. Import of Services

5A(IMPSA) 5A.Amendment of Import of Services

5B(CDNR) 5B. Debit Notes/Credit Notes (for registered)

5B(CDNR) 5B. Debit Notes/Credit Notes (for registered)

5C(CDNRA) 5C.Amendment of Debit Notes/Credit Notes (for

registered)

5B(CDNUR) 5B. Debit Notes/Credit Notes (for

unregistered)
5B(CDNUR) 5B. Debit Notes/Credit Notes (for
unregistered)

5C(CDNURA) 5C. Amendment of Debit Notes/Credit Notes

(for unregistered)

6(TXOS) 6. Tax on outward supplies made

(Net of advance and goods returned)

7(TXOSA) 7. Amendment of Tax on outward supplies made

(Net of advance and goods returned)

8A(AT) 8A. Advance amount paid for reverse charge

supplies in the tax period

8A-II(ATA) 8A-II. Amendment of Advance amount paid

for reverse charge supplies in the tax period
 8A-II(ATA) 8A-II. Amendment of Advance amount paid
for reverse charge supplies in the tax period

8B. Advance amount on which tax was paid in

8B(ATADJ) earlier period
but invoice has been received in the current
period

8B-II.Amendment of Advance amount on which

8B-II(ATADJ) tax was paid in earlier period
but invoice has been received in the current
period
 Goods and Services Tax - GSTR4 Offline Tool v2.2

taxpayer to prepare his GSTR-4 return offline.

d by taxpayer using the offline Tool:

her than supplies attracting reverse charge): Not applicable for Q2 and Q3 Return Period of FY 2017-18.
tracting reverse charge): 4B (B2B).
C (B2BUR).

urns]-If details furnished earlier were incorrect: To be made available from Q3 Return Period of FY 2017-18.

credit notes furnished in earlier tax periods]: To be made available from Q3 Return Period of FY 2017-18.
oods returned): 6 (TXOS).
urns for earlier tax periods in Table No. 6: To be made available from Q3 Return Period of FY 2017-18.

n the tax period: 8A (AT).

eriod but invoice has been received in current period: 8B (ATADJ).
(I) for an earlier quarter: To be made available from Q3 Return Period of FY 2017-18.

)] has been divided in two sub-sections Debit Notes / Credit Notes from Registered and Unregistered person for ease of data entry.

Return Preparation:
TR-4 Return Details file - downloaded from online GST portal in to the Offline Tool. Upon successful import of file the details would be popula

e for upload of GSTR-4 return details prepared offline on GST portal.

nloaded from GST portal from the ‘Processed with error’ link. The downloaded zipped folder consists of two JSON files. Unzip the file and u
selecting both the files. Upon successful import of both the files both the details processed with errors and successfully would be populated
ection for details.
tive worksheet of this offline Tool. Successful validation is notified to taxpayer via pop-up while upon failure of validation the cells that fail va

tered in various worksheets is available on portal.

ny auto-drafted counterparty details is as follows:
the Excel offline Tool.
ate' button.
option.
the details uploaded (facility to pdf download), Initiate filing, offset liability and File return on the GST portal.

Return Period as no counterparty auto-drafted details are available for action. This flow is detailed in subsequent sections.

-drafted counterparty details is as follows:

afted details) from GST Portal
tails in the GSTR-4 Table wise worksheets of the Excel offline Tool
ate' button
option
the details uploaded, offset liability and File return on 'Home' worksheet (Same as above)

Offline Tool from the GST portal. https://www.gst.gov.in/download/returns.

e to worksheet named 'Home'.
correct structure.
t is a mandatory field.
is a mandatory field.
mandatory to fill data in all worksheet. The worksheet with no applicable details may be left blank.
ils are captured for the sheet. Check the status of validation. In case of validation failure; please check for cells that have failed validation an

details. Ensure that details have been successfully validated for each worksheet.
ON file for upload of GSTR-4 return details prepared offline on GST portal

type, rate and taxable amount and are non-editable.

alidate return data successfully uploaded on GST portal by comparing it with 'Preview' available online
ck on 'Search'. Select GSTR-4 'Prepare Offline'
option.
d. The validation and Processing may take sometime based on number of records
would be added to your GSTR-4 return for the selected Tax period.
ocessing; a file would be generated with status of Uploaded JSON file as 'Processed with Error'. Error handling is detailed in next section.
lared for the Return Period. Click on ‘Initiate Filing’ and then select 'Preview' to see Table wise summary of all records processed successfu
ffset liability and file GSTR-4.

wever, on upload on a new JSON file, all earlier uploaded details are overwritten. Only the details available in last JSON would be available
plicable details are present in last JSON uploaded on GST portal and all details of the uploaded JSON have been successfully processed to

l to ensure all details required to be declared for selected Return period have been successfully processed on GST portal. Check the 'Prev
of any deviation from expected summary details; please upload a new JSON on GST Portal.
GST portal anytime by navigating to 'Returns Dashboard>Financial Year>Return Period>GSTR-4 Prepare Offline> Download'. On click of d
SON file may be opened in Offline Tool using ‘Open Downloaded GSTR-4 JSON File' to view/ edit/update details. Post update of details crea

ocessing of uploaded JSON file; the upload status would be updated as 'Processed with Error'.
eside the ‘Processed with Error’ status

wo JSON files
records processed successfully on GST Portal
) with records processed with error on GST Portal
es" to open a file dialog box.
"Open".
successful opening of files in Offline tool. A pop-up message with work sheets name with error would be shown
s from both the files have been successfully opened in Tool
rtal Validation Errors’ in each worksheet.

t details have been successfully validated for each worksheet.

N file for upload of GSTR-4 return details prepared offline on GST portal.
T Portal section to file GSTR-4

Field name Help Instruction

Enter the GSTIN of the supplier . E.g. 05AEJPP8087R1ZF. Please check that the registr
GSTIN of Supplier *
invoice from GST portal
Enter the Invoice number of invoices issued by registered supplier. Ensure that the forma
Invoice Number * special characters of slash(/) and dash(-) .The total number of characters should not be
Enter date of invoice in DD-MM-YYYY. E.g. 24-07-2017. The date should not be earlier t
Invoice date composition dealer and later than last date of selected Tax period or the Opting-out of co
(dd-mm-yyyy) *

Invoice Value * Enter the total value indicated in the invoice of the received goods or services- with 2 de
Place Of Supply * Select the code of the state from drop down list for the place of supply.
Reverse Charge * Select 'Yes' for supplies attracting reverse charge and 'No' for inward supplies other than
Invoice Type * Select invoice type as Regular
Rate * Select the combined (State tax + Central tax) or the integrated tax, as applicable.
Enter the taxable value of the received goods or services for each rate line item - with 2
Taxable Value *
has to be computed as per GST valuation provisions.
Integrated Tax * It is auto calculated based on the Place of Supply , Rate and Taxable value
Central Tax * It is auto calculated based on the Place of Supply , Rate and Taxable value
State/UT Tax * It is auto calculated based on the Place of Supply , Rate and Taxable value
Cess Enter the total Cess amount paid.
Original GSTIN of Supplier * Enter the GSTIN of the supplier for which invoice is issued in previous quarter. E.g. 05AE
the
Enterregistration is number
the Invoice active onofthe date ofissued
invoices the invoice from GST
by registered portal which taxpayer wants
supplier
Original Invoice Number *
is alpha-numeric with allowed special characters of slash(/) and dash(-) .The total numb
more than 16.
Enter date of invoice in DD-MM-YYYY. E.g. 24-07-2017. The date should not be earlier t
Original Invoice date composition dealer and later than last date of selected Tax period or the Opting-out of co
(dd-mm-yyyy) *

Invoice Number * Enter the Invoice number of invoices issued by registered supplier. Ensure that the forma
Invoice date special characters of in
slash(/) and dash(-) .The total number
(dd-mm-yyyy) * Enter date of invoice DD-MM-YYYY. E.g. 24-07-2017. Theofdate
characters should
should not not be t
be earlier
Invoice Value * composition dealer
Enter the total valueand later than
indicated lastinvoice
in the date ofofselected Tax period
the received goodsororthe Opting-out
services- withof
2 co
de
Place Of Supply * Select the code of the state from drop down list for the place of supply.
Reverse Charge * Select 'Yes' for supplies attracting reverse charge and 'No' for inward supplies other than
Invoice Type * Select invoice type as Regular
Rate * Select the combined (State tax + Central tax) or the integrated tax, as applicable.
Taxable Value * Enter the taxable value of the received goods or services for each rate line item - with 2
Integrated Tax * has to becalculated
It is auto computed based
as peron
GST
thevaluation
Place of provisions.
Supply , Rate and Taxable value
Central Tax * It is auto calculated based on the Place of Supply , Rate and Taxable value
State/UT Tax * It is auto calculated based on the Place of Supply , Rate and Taxable value
Cess Enter the total Cess amount paid.
Invoice Number * Enter the Invoice number of invoices issued to Unregistered Supplier for supplies receiv
Invoice date alpha-numeric with allowed
Enter date of invoice special characters
in DD-MM-YYYY. of slash(/)The
E.g. 24-07-2017. anddate
dash(-) withnot
should maximum lent
be earlier
(dd-mm-yyyy) * composition dealer and later than last date of selected Tax period or the Opting-out of co
Invoice Value * Enter the total value indicated in the invoice of the received goods or services- with 2 d
Place Of Supply * Select the code of the state from drop down list for the applicable place of supply.
Supply Type * Select from drop down to declare the supply type as inter state or intra state
Select the combined (State tax + Central tax) or the integrated tax, as applicable.
Rate *

Enter the taxable value of the received goods or services for each rate line item - with 2
Taxable Value *
has to be computed as per GST valuation provisions.
It is auto calculated based on the Supply type , Rate and Taxable value
Integrated Tax *

It is auto calculated based on the Supply type , Rate and Taxable value
Central Tax *

State/UT Tax * It is auto calculated based on the Supply type , Rate and Taxable value
Cess Enter the total Cess amount paid.
Original Invoice Number * Enter the Invoice number of invoices issued by registered supplier which taxpayer wants
Original Invoice date is alpha-numeric
Enter withinallowed
date of invoice special characters
DD-MM-YYYY. of slash(/)
E.g. 24-07-2017. Theand
datedash(-)
should.The total
not be numbt
earlier
(dd-mm-yyyy) * more than 16.
composition dealer and later than last date of selected Tax period or the Opting-out of co
Invoice Number * Enter the Invoice number of invoices issued to Unregistered Supplier for supplies receiv
alpha-numeric with allowed special characters of slash(/) and dash(-) with maximum len
Invoice date Enter date of invoice in DD-MM-YYYY. E.g. 24-07-2017. The date should not be earlier t
(dd-mm-yyyy) * composition dealer and later than last date of selected Tax period or the Opting-out of co
Invoice Value * Enter the total value indicated in the invoice of the received goods or services- with 2 d
Select the code of the state from drop down list for the applicable place of supply.
Place Of Supply *

Select from drop down to declare the supply type as inter state or intra state
Supply Type *

Select the combined (State tax + Central tax) or the integrated tax, as applicable.
Rate *

Enter the taxable value of the received goods or services for each rate line item - with 2
Taxable Value * has to be computed as per GST valuation provisions.

Integrated Tax * It is auto calculated based on the Supply type , Rate and Taxable value
Central Tax * It is auto calculated based on the Supply type , Rate and Taxable value
It is auto calculated based on the Supply type , Rate and Taxable value
State/UT Tax *

Cess Enter the total Cess amount paid.

Invoice Number * Enter the Invoice number of invoices for import of services. Ensure that the format is alph
Invoice date characters of invoice
Enter date of slash(/) in
and dash(-) .The total
DD-MM-YYYY. number of characters
E.g. 24-07-2017. The date should
should not
not be
be more
earliertht
(dd-mm-yyyy) * composition dealer and later than last date of selected Tax period or the Opting-out of co
Invoice Value * Enter the total value indicated in the invoice of the received services- with 2 decimal Dig
Select the code of the state from drop down list for the place of supply.
Place Of Supply *

Rate * Select the integrated tax rate , as applicable.

Taxable Value * Enter the taxable value of the received services for each rate line item - with 2 decimal D
Integrated Tax * computed as per GST
It is auto calculated valuation
based provisions.
on Rate and Taxable value
Cess Enter the total Cess amount paid.
Original Invoice Number * Enter the Invoice number of invoices issued by registered supplier which taxpayer wants
Original Invoice date is alpha-numeric
Enter withinallowed
date of invoice special characters
DD-MM-YYYY. of slash(/)
E.g. 24-07-2017. Theand
datedash(-)
should.The total
not be numbt
earlier
(dd-mm-yyyy) * more than 16.
composition dealer and later than last date of selected Tax period or the Opting-out of co
Invoice Number * Enter the Invoice number of invoices for import of services. Ensure that the format is alph
Invoice date characters
Enter date ofof invoice
slash(/) in
and dash(-) .The total
DD-MM-YYYY. number of characters
E.g. 24-07-2017. The date should
should not
not be
be more
earliertht
(dd-mm-yyyy) * composition dealer and later than last date of selected Tax period or the Opting-out of co
Invoice Value * Enter the total value indicated in the invoice of the received services- with 2 decimal Dig
Place Of Supply * Select the code of the state from drop down list for the place of supply.
Rate * Select the integrated tax rate , as applicable.
Taxable Value * Enter the taxable value of the received services for each rate line item - with 2 decimal D
computed as per GST
It is auto calculated valuation
based provisions.
on Rate and Taxable value
Integrated Tax *

Cess Enter the total Cess amount paid.

Enter the GSTIN of the supplier . E.g. 05AEJPP8087R1ZF.

GSTIN of Supplier *

Enter the credit or debit note number. Ensure that the format is alpha-numeric with allow
Note / Refund Voucher Number * and dash(-) of maximum length of 16 characters.

Note / Refund Voucher date Enter credit/debit note date in DD-MM-YYY. The Note date should not be earlier than 01
(dd-mm-yyyy) * of selected Tax period
Invoice / Payment Voucher Number * Enter original invoice number reported in B2B section of earlier period/current tax period
period against which credit/debit note is issued.
Invoice / Payment Voucher date Enter the original invoice/advance voucher date in DD-MM-YYYY. E.g. 24-07-2017. The
(dd-mm-yyyy) * 01-07-2017 or registration as composition dealer and later than last date of selected Tax
Pre GST * composition whichever
Select whether is earliernote
the credit/debit for GST notes;
is related to for Pre-GST
pre-GST Notes the date can be earlie
supplies.
In the document Type column, Select Debit note, credit note
Document Type *

Supply Type * Declare the type of supply as inter or intra state

Select 'Yes' for Notes relating to supplies attracting reverse charge and 'No' Notes relatin
Reverse Charge *
reverse charge.
Note / Refund Voucher Value * Amount should be up to 2 decimal digits.
Rate * Select the combined (State tax + Central tax) or the integrated tax, as applicable.
Taxable Value * Enter the taxable value of the received goods or services for each rate line item - with 2
Integrated Tax * has to becalculated
It is auto computed based
as peron
GSTthevaluation provisions.
Supply Type, Rate and Taxable value
Central Tax * It is auto calculated based on the Supply Type, Rate and Taxable value
State / UT Tax * It is auto calculated based on the Supply Type, Rate and Taxable value
Cess Enter the total Cess amount paid.
Original GSTIN of Supplier * Enter the GSTIN of the supplier for which invoice is issued in previous quarter. E.g. 05AE
Original Note / Refund Voucher Enter the credit or debit note number which needs to be revised. Ensure that the format
Number * special characters of slash(/) and dash(-) of maximum length of 16 characters.
Original Note / Refund Voucher date Enter credit/debit note date in DD-MM-YYY. The Note date should not be earlier than 01
(dd-mm-yyyy) * of selected Tax period
Note / Refund Voucher Number * Enter the credit or debit note number. Ensure that the format is alpha-numeric with allow
Note / Refund Voucher date and
Enterdash(-) of maximum
credit/debit length
note date of 16 characters.
in DD-MM-YYY. The Note date should not be earlier than 01
(dd-mm-yyyy) * of selected Tax period
Invoice / Payment Voucher Number * Enter original invoice number reported in B2B section of earlier period/current tax period
Invoice / Payment Voucher date period against
Enter the which
original credit/debit note
invoice/advance is issued.
voucher date in DD-MM-YYYY. E.g. 24-07-2017. The
(dd-mm-yyyy) * 01-07-2017 or registration as composition dealer and later than last date of selected Tax
composition whichever
Select whether is earliernote
the credit/debit for GST notes;
is related to for Pre-GST
pre-GST Notes the date can be earlie
supplies.
Pre GST *

Document Type * In the document Type column, Select Debit note, credit note
Supply Type * Declare the type of supply as inter or intra state
Reverse Charge *
Select 'Yes' for Notes relating to supplies attracting reverse charge and 'No' Notes relatin
reverse charge.
Note / Refund Voucher Value * Amount should be up to 2 decimal digits.
Rate * Select the combined (State tax + Central tax) or the integrated tax, as applicable.
Taxable Value * Enter the taxable value of the received goods or services for each rate line item - with 2
Integrated Tax * has to becalculated
It is auto computed based
as peronGST thevaluation provisions.
Supply Type, Rate and Taxable value
Central Tax * It is auto calculated based on the Supply Type, Rate and Taxable value
State / UT Tax * It is auto calculated based on the Supply Type, Rate and Taxable value
Cess Enter the total Cess amount paid.
Note / Refund Voucher Number * Enter the credit or debit note number. Ensure that the format is alpha-numeric with allow
Note / Refund Voucher date and
Enterdash(-) of maximum
credit/debit length
note date of 16 characters.
in DD-MM-YYY. The Note date should not be earlier than 01
(dd-mm-yyyy) * of selected Tax period
Invoice / Advance Payment Voucher Enter original invoice number Reported in B2BUR/IMPS section of earlier/current tax pe
Number * period against which credit/debit note is issued.
Invoice / Advance Payment Voucher Enter the original invoice/advance voucher date in DD-MM-YYYY. E.g. 24-07-2017. The
date (dd-mm-yyyy) * 01-07-2017 or registration as composition dealer and later than last date of selected Tax
Pre GST * composition
Select whether whichever is earliernote
the credit/debit for GST notes;
is related to for Pre-GST
pre-GST Notes the date can be earlie
supplies.
Document Type * In the document Type column, Select Debit note or credit note
Supply Type * Declare the type of supply as inter or intra state
Inward Supply Type * Select if the inward supply type is Inward supplies received from an unregistered supplie
Note / Refund Voucher Value * (IMPS)
Amount should be up to 2 decimal digits.
Rate * Select the combined (State tax + Central tax) or the integrated tax, as applicable.
Taxable Value * Enter the taxable value of the received goods or services for each rate line item - with 2
Integrated Tax * has to becalculated
It is auto computed based
as peron
GST thevaluation provisions.
Supply Type , Rate and Taxable value
Central Tax * It is auto calculated based on the Supply Type , Rate and Taxable value
State / UT Tax * It is auto calculated based on the Supply Type , Rate and Taxable value
Cess Enter the total Cess amount paid.
Original Inward Supply Type * Select if the inward supply type is Inward supplies received from an unregistered supplie
Original Note / Refund Voucher (IMPS)
Enter the forcredit
whichorinvoice details
debit note needswhich
number to beneeds
revised.
to be revised. Ensure that the format
Number * special characters of slash(/) and dash(-) of maximum length of 16 characters.
Original Note / Refund Voucher date Enter credit/debit note date in DD-MM-YYY. The Note date should not be earlier than 01
(dd-mm-yyyy) * of selected Tax period
Note / Refund Voucher Number * Enter the credit or debit note number. Ensure that the format is alpha-numeric with allow
Note / Refund Voucher date and
Enterdash(-) of maximum
credit/debit length
note date of 16 characters.
in DD-MM-YYY. The Note date should not be earlier than 01
(dd-mm-yyyy) * of selected Tax period
Invoice / Advance Payment Voucher Enter original invoice number Reported in B2BUR/IMPS section of earlier/current tax pe
Number * period against which credit/debit note is issued.
Invoice / Advance Payment Voucher Enter the original invoice/advance voucher date in DD-MM-YYYY. E.g. 24-07-2017. The
date 01-07-2017 or registration as composition dealer and later than last date of selected Tax
(dd-mm-yyyy) * composition whichever is earlier for GST notes; for Pre-GST Notes the date can be earlie
Pre GST * Select whether the credit/debit note is related to pre-GST supplies.
Document Type * In the document Type column, Select Debit note or credit note
Supply Type * Declare the type of supply as inter or intra state
Note / Refund Voucher Value * Amount should be up to 2 decimal digits.
Rate * Select the combined (State tax + Central tax) or the integrated tax, as applicable.
Taxable Value * Enter the taxable value of the received goods or services for each rate line item - with 2
Integrated Tax * has to becalculated
It is auto computed based
as peron
GST thevaluation provisions.
Supply Type , Rate and Taxable value
Central Tax * It is auto calculated based on the Supply Type , Rate and Taxable value
State / UT Tax * It is auto calculated based on the Supply Type , Rate and Taxable value
Cess Enter the total Cess amount paid.
Rate of Tax * Select the Rate of Tax as per the Business Type
Turnover * Declare the total amount of outward supplies made(Net of advance and goods returned)
Central Tax * It is auto calculated based on the Rate of Tax and Turnover
State/UT Tax * It is auto calculated based on the Rate of Tax and Turnover
Original Tax Period* Select the tax period for which amendment needs to be made.
Financial Year * Select the financial year.
Original Rate of Tax * Select the Rate of Tax as per the Business Type which needs to be revised.
Turnover * Declare the total amount of outward supplies made(Net of advance and goods returned)
Central Tax * It is auto calculated based on the Rate of Tax and Turnover
State/UT Tax * It is auto calculated based on the Rate of Tax and Turnover
Place of supply * Select the code of the state from drop down list for the place of supply.
Supply Type * Declare the type of supply as inter or intra state
Rate * Enter the combined (State tax + Central tax) or the integrated tax rate.
Gross Advance Paid * Enter the amount of advance received excluding the tax portion.
Integrated Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
Central Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
State/ UT Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
Cess Enter the total Cess amount paid.
Original Tax Period* Select the tax period for which amendment needs to be made.
Financial Year * Select the financial year.
Original Place of supply * Select the code of the state from drop down list for the place of supply.
Original Supply Type * Declare the type of supply as inter or intra state
Rate * Enter the combined (State tax + Central tax) or the integrated tax rate.
Gross Advance Paid * Enter the amount of advance received excluding the tax portion.
Integrated Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
Central Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
State/ UT Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
Enter the total Cess amount paid.
Cess

Place of supply * Select the code of the state from drop down list for the place of supply.
Supply Type * Declare the type of supply as inter or intra state
Rate * Enter the combined (State tax + Central tax) or the integrated tax rate.
Gross Advance Paid * Enter the amount of advance received excluding the tax portion.
Integrated Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
Central Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
State/ UT Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
Cess Enter the total Cess amount paid.
Original Tax Period* Select the tax period for which amendment needs to be made.
Financial Year * Select the financial year.
Original Place of supply * Select the code of the state from drop down list for the place of supply.
Original Supply Type * Declare the type of supply as inter or intra state
Rate * Enter the combined (State tax + Central tax) or the integrated tax rate.
Gross Advance Paid * Enter the amount of advance received excluding the tax portion.
Integrated Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
Central Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
State/ UT Tax * It is auto calculated based on the Supply Type, Rate and Gross Advance Paid
Cess Enter the total Cess amount paid.
 v2.2

18.

son for ease of data entry.

t of file the details would be populated to respective

wo JSON files. Unzip the file and use this button to

d successfully would be populated to respective

re of validation the cells that fail validation would be

al.

equent sections.

r cells that have failed validation and correct errors

ndling is detailed in next section.
of all records processed successfully on GST Portal.

e in last JSON would be available in Online 'Preview' and

ve been successfully processed to ensure completeness of return

d on GST portal. Check the 'Preview' and submit only once assured

e Offline> Download'. On click of download a JSON file would be

details. Post update of details create JSON to upload on GST

shown

Help Instruction

R1ZF. Please check that the registration is active on the date of the

red supplier. Ensure that the format is alpha-numeric with allowed

mber of characters should not be more than 16.
7. The date should not be earlier than 01-07-2017 or registration as
Tax period or the Opting-out of composition whichever is earlier

eived goods or services- with 2 decimal Digits.

place of supply.
'No' for inward supplies other than reverse charge.
tegrated tax, as applicable.
ces for each rate line item - with 2 decimal Digits, The taxable value

ate and Taxable value

ate and Taxable value
ate and Taxable value

sued in previous quarter. E.g. 05AEJPP8087R1ZF. Please check that

mred
GST portal which taxpayer wants to revise. Ensure that the format
supplier
ash(/) and dash(-) .The total number of characters should not be
7. The date should not be earlier than 01-07-2017 or registration as
Tax period or the Opting-out of composition whichever is earlier

red supplier. Ensure that the format is alpha-numeric with allowed

7. Theofdate
mber characters should
should not not bethan
be earlier more01-07-2017
than 16. or registration as
Tax period
eived goodsororthe Opting-out
services- withof
2 composition whichever is earlier
decimal Digits.
place of supply.
'No' for inward supplies other than reverse charge.

tegrated tax, as applicable.

ces for each rate line item - with 2 decimal Digits, The taxable value
ate and Taxable value
ate and Taxable value
ate and Taxable value

stered Supplier for supplies received. Ensure that the format is

h(/) anddate
7. The dash(-) withnot
should maximum length
be earlier than of 16 characters.
01-07-2017 or registration as
Tax period or the Opting-out of composition whichever is earlier
eived goods or services- with 2 decimal Digits.
applicable place of supply.
nter state or intra state
tegrated tax, as applicable.

ces for each rate line item - with 2 decimal Digits, The taxable value

and Taxable value

and Taxable value

and Taxable value

red supplier which taxpayer wants to revise. Ensure that the format
ash(/)
7. Theand
datedash(-)
should.The total
not be number
earlier thanof01-07-2017
characters should not be as
or registration
Tax period or the Opting-out of composition whichever is earlier
stered Supplier for supplies received. Ensure that the format is
h(/) and dash(-) with maximum length of 16 characters.
 7. The date should not be earlier than 01-07-2017 or registration as
Tax period or the Opting-out of composition whichever is earlier
eived goods or services- with 2 decimal Digits.
applicable place of supply.

nter state or intra state

tegrated tax, as applicable.

ces for each rate line item - with 2 decimal Digits, The taxable value

and Taxable value

and Taxable value
and Taxable value

ices. Ensure that the format is alpha-numeric with allowed special

characters
7. The date should
should not
not be
be more
earlierthan
than16.
01-07-2017 or registration as
Tax period or the Opting-out of composition whichever is earlier
eived services- with 2 decimal Digits.
place of supply.

ach rate line item - with 2 decimal Digits, The taxable value has to be

red supplier which taxpayer wants to revise. Ensure that the format
ash(/)
7. Theand
datedash(-)
should.The total
not be number
earlier thanof01-07-2017
characters should not be as
or registration
Tax period or the Opting-out of composition whichever is earlier
ices. Ensure that the format is alpha-numeric with allowed special
characters
7. The date should
should not
not be
be more
earlierthan
than16.
01-07-2017 or registration as
Tax period or the Opting-out of composition whichever is earlier
eived services- with 2 decimal Digits.
place of supply.

ach rate line item - with 2 decimal Digits, The taxable value has to be

R1ZF.

format is alpha-numeric with allowed special characters of slash(/)

date should not be earlier than 01-07-2017 and later than last date

of earlier period/current tax period for GST period or pre-GST

D-MM-YYYY. E.g. 24-07-2017. The date should not be earlier than
ater than last date of selected Tax period or the Opting-out of
e-GST Notes the date can be earlier than 1-07-2017
ST supplies.
dit note

verse charge and 'No' Notes relating to inward supplies other than

tegrated tax, as applicable.

ces for each rate line item - with 2 decimal Digits, The taxable value
nd Taxable value
nd Taxable value
nd Taxable value

sued in previous quarter. E.g. 05AEJPP8087R1ZF.

be revised. Ensure that the format is alpha-numeric with allowed
length of 16 characters.
date should not be earlier than 01-07-2017 and later than last date

format is alpha-numeric with allowed special characters of slash(/)

date should not be earlier than 01-07-2017 and later than last date

of earlier period/current tax period for GST period or pre-GST

D-MM-YYYY. E.g. 24-07-2017. The date should not be earlier than
ater than last date of selected Tax period or the Opting-out of
e-GST Notes the date can be earlier than 1-07-2017
ST supplies.

dit note

verse charge and 'No' Notes relating to inward supplies other than

tegrated tax, as applicable.

ces for each rate line item - with 2 decimal Digits, The taxable value
nd Taxable value
nd Taxable value
nd Taxable value

format is alpha-numeric with allowed special characters of slash(/)

date should not be earlier than 01-07-2017 and later than last date

PS section of earlier/current tax period for GST period or pre-GST

D-MM-YYYY. E.g. 24-07-2017. The date should not be earlier than

ater than last date of selected Tax period or the Opting-out of
e-GST Notes the date can be earlier than 1-07-2017
ST supplies.
edit note

eived from an unregistered supplier (B2BUR) or Import of service

tegrated tax, as applicable.
ces for each rate line item - with 2 decimal Digits, The taxable value
and Taxable value
and Taxable value
and Taxable value

eived from an unregistered supplier (B2BUR) or Import of service

be revised. Ensure that the format is alpha-numeric with allowed
length of 16 characters.
date should not be earlier than 01-07-2017 and later than last date

format is alpha-numeric with allowed special characters of slash(/)

date should not be earlier than 01-07-2017 and later than last date

PS section of earlier/current tax period for GST period or pre-GST

D-MM-YYYY. E.g. 24-07-2017. The date should not be earlier than

ater than last date of selected Tax period or the Opting-out of
e-GST Notes the date can be earlier than 1-07-2017
ST supplies.
edit note

tegrated tax, as applicable.

ces for each rate line item - with 2 decimal Digits, The taxable value
and Taxable value
and Taxable value
and Taxable value

et of advance and goods returned) till 2 decimal places

nover
nover
e made.

h needs to be revised.
et of advance and goods returned) till 2 decimal places
nover
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egrated tax rate.

ax portion.
nd Gross Advance Paid
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e made.
 place of supply.

egrated tax rate.

ax portion.
nd Gross Advance Paid
nd Gross Advance Paid
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place of supply.

egrated tax rate.

ax portion.
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e made.

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ax portion.
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 Goods and Services Tax - GSTR4 Offline Tool v2.2

GSTIN * Financial Year * Tax Period *

Please Note : Fields marked with * (red asterisk) are mandatory field

To open downloaded GSTR-4 JSON (.json) file with

Open Downloaded GSTR-4 JSON auto-drafted and detail uploaded by you from
Open Downloaded
File GSTR-4 JSON portal Generate JSON File to upload
File Generate JSON File to upload
Note: No auto-drafted details are available for tax period July-Sep and Oct-Dec 2017

Error File Handling

In case of error(s) in the GSTR-4 data uploaded, GST Portal will generate an error file (in .Zip format)

Steps to correct errors and upload Revised GSTR-4 return data on GST Portal
1) Download the Zipped Error and save on your system
2) Unzip the downloaded file. The Unzipped folder contains two JSON files
a. ( returns_<Date>_R4_<GSTIN>_offline.json ) with records processed successfully on GST Portal
b. ( returns_<Date>_R4_<GSTIN>_errorReport.json ) with records processed with error on GST Portal
3) Now click on the button "Open Downloaded Error JSON files" on the right. It will open a file dialog box.
4) Select both the files from the unzipped folder and click on "Open".
5) A message "Error Files successfully Opened" would be displayed successful opening of files in Offline tool
7) Please navigate to each worksheets and ensure all records from both the files have been successfully opened in Tool
8) Correct errors in records with error text in column ‘GST Portal Validation Errors’ in each worksheet
9) Validate each sheet and generate JSON to upload your revised data on GST-portal

GSTR-4-Sectionwise Summary

Note: All data in below section is calculated based on input in other worksheets.Click on "Get Summary" button to the right.
Note: All data in below section is calculated based on input in other worksheets.Click on "Get Summary" button to the right.

No. of No. of Notes / Total Notes / Vouchers /

No. of Invoices Total Taxable Value Total Integrated Tax
Suppliers Vouchers Invoice Value

Summary of 4-A&B(B2B)
0 NA 0 ₹ - ₹ - ₹ -
Summary of 5A(B2BA)
0 NA 0 ₹ - ₹ - ₹ -
Summary of 4C(B2BUR)
NA NA 0 ₹ - ₹ - ₹ -
Summary of 5A(B2BURA)
NA NA 0 ₹ - ₹ - ₹ -
Summary of 4D(IMPS)
NA NA 0 ₹ - ₹ - ₹ -
Summary of 5A(IMPSA)
NA NA 0 ₹ - ₹ - ₹ -
Summary of 5B(CDNR)
Credit Note
0 0 ₹ - ₹ - ₹ -
Debit Note Summary
0 0 0 ₹ - ₹ - ₹ -
Summary of 5C(CDNRA)
Credit Note
0 0 ₹ - ₹ - ₹ -
Debit Note Summary
0 0 0 ₹ - ₹ - ₹ -
Summary of 5B(CDNUR)
Credit Note
0 0 ₹ - ₹ - ₹ -
Debit Note Summary
NA 0 0 ₹ - ₹ - ₹ -
 Summary of 5C(CDNURA)
Credit Note
0 0 ₹ - ₹ - ₹ -
Debit Note Summary
NA 0 0 ₹ - ₹ - ₹ -
Summary of 6(TXOS)
NA NA NA NA ₹ - NA
Summary of 7(TXOSA)
NA NA NA NA ₹ - NA
Summary of 8A(AT)
NA NA NA NA ₹ - ₹ -
Summary of 8A-II(ATA)
NA NA NA NA ₹ - ₹ -
Summary of 8B(ATADJ)
NA NA NA NA ₹ - ₹ -
Summary of 8B-II(ATADJA)
NA NA NA NA ₹ - ₹ -
Grand Total ( Normal Sections ) ₹ - ₹ - ₹ -

Grand Total ( Amended Sections ) ₹ - ₹ - ₹ -

2.2

marked with * (red asterisk) are mandatory fields and need to be filled up

To generate a JSON (.json) file with data

entered in Offline Tool to upload on GST Portal
erate JSON File to upload
erate JSON File to upload

Open Downloaded Error JSON

Open Downloaded
Files Error JSON
Files

in Tool

mmary

e right. Get Summary

Get Summary
 Get Summary
Get Summary

Total Central Tax Total State / UT Tax Total Cess

₹ - ₹ - ₹ -

₹ - ₹ - ₹ -

₹ - ₹ - ₹ -

₹ - ₹ - ₹ -

NA NA ₹ -

NA NA ₹ -

₹ - ₹ - ₹ -
ary
₹ - ₹ - ₹ -

₹ - ₹ - ₹ -
ary
₹ - ₹ - ₹ -

₹ - ₹ - ₹ -
ary
₹ - ₹ - ₹ -
 ₹ - ₹ - ₹ -
ary
₹ - ₹ - ₹ -

₹ - ₹ - NA

₹ - ₹ - NA

₹ - ₹ - ₹ -

₹ - ₹ - ₹ -

₹ - ₹ - ₹ -
)
₹ - ₹ - ₹ -
₹ - ₹ - ₹ -

₹ - ₹ - ₹ -
2 3 65556549
 Goods and Services Tax - GSTR4 Offline Tool v2.2
4A,4B - Inward supplies received from a registered supplier (includ
Go Home
Go Home Please Note : Fields marked with * (red asterisk) are manda

Invoice date
GSTIN of Supplier * Invoice Number * Invoice Value *
(dd-mm-yyyy) *
TR4 Offline Tool v2.2
ceived from a registered supplier (including supplies attracting reverse charge)
Validate Sheet
Note : Fields marked with * (red asterisk) are mandatory fields and need to be filled up
Validate Sheet

Reverse Invoice
Place Of Supply * Rate * Taxable Value * Integrated Tax *
Charge * Type *
Validate Sheet
Validate Sheet

Central Tax * State/UT Tax * Cess Sheet Validation Errors

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5A. Amendment of Inward Supplies received from a
Go Home
Go Home Please Note : Fields marked with * (red asterisk) are manda

Original GSTIN of Original Invoice Original Invoice date Invoice date

Invoice Number *
Supplier * Number * (dd-mm-yyyy) * (dd-mm-yyyy) *
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d Supplies received from a registered supplier
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Reverse Invoice
Invoice Value * Place Of Supply * Rate *
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Taxable Value * Integrated Tax * Central Tax * State/UT Tax *

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4C. Inward Sup
Go Home
Go Home
Please Note : Fields marke

Invoice date
Invoice Number * Invoice Value * Place Of Supply * Supply Type *
(dd-mm-yyyy) *
 Tool v2.2
4C. Inward Supplies received from an unregistered supplier

Please Note : Fields marked with * (red asterisk) are mandatory fields and need to be filled up

Rate * Taxable Value * Integrated Tax * Central Tax *

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Validate Sheet

State/UT Tax * Cess Sheet Validation Errors

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5A. Amendment of Inward Supplies received from an unregistered supplier
Go Home
Go Home
Please Note : Fields marked with * (red asterisk) are mandatory fields and need to be filled up

Original Invoice
Original Invoice Invoice date
date Invoice Number * Invoice Value *
Number * (dd-mm-yyyy) *
(dd-mm-yyyy) *
R4 Offline Tool v2.2
n unregistered supplier
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ds and need to be filled up Validate Sheet

Place Of Supply * Supply Type * Rate * Taxable Value * Integrated Tax *

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e Sheet

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4D. Imp
Go Home
Go Home
Please Note : Fields marked with * (red as

Invoice date
Invoice Number * Invoice Value * Place Of Supply * Rate *
(dd-mm-yyyy) *
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4D. Import of Service

: Fields marked with * (red asterisk) are mandatory fields and need to be filled up

Taxable Value * Integrated Tax * Cess Sheet Validation Errors

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5A. Amendment of Import of Service
Go Home
Go Home
Please Note : Fields marked with * (red asterisk) are mandatory fields and need to be filled up

Original Invoice
Original Invoice Invoice date
date Invoice Number * Invoice Value *
Number * (dd-mm-yyyy) *
(dd-mm-yyyy) *
4 Offline Tool v2.2

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5B. Debit Notes/Credit Notes (for re
Go Home
Go Home
Please Note : Fields marked with * (red asterisk) are mandator

Note / Refund Invoice / Payment

Note / Refund Voucher Invoice / Payment
GSTIN of Supplier * Voucher date Voucher date
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