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CIN SD MM FI

Contents
1.1.1 Activate CIN - Business Transaction Event....................................................................4
1.1.2 Check for Publish & Subscribe BTE (SAP Enhancement) .............................................4
1.1.3 Check for Process BTE - Alternative Function Module...................................................5
1.1.4 Check for Deactivation the Partner India........................................................................5
1.1.5 Check for Deletion of Assignment of Products of Partner India......................................6
1.1.6 Check for Deletion of Assignment of P & S Interface for Partner India...........................6
1.1.7 Check for Deletion of Assignment of Process Interface of Partner India.........................7
1.1.8 Check for Deletion of Assignment of Products of Partner India......................................7
1.1.9 Check for Deletion of the Assignment of Partner India...................................................8
1.2 Configuration of Taxation ..................................................................................................... 8
1.2.1 Tax on sales/Purchase – Define Tax procedure ............................................................8
1.2.2 Assign Tax procedure to Country .................................................................................10
1.2.3 Maintaining Company Code Settings for Taxes............................................................10
1.2.4 Creating Tax Code........................................................................................................ 11
1.3 Logistics Invoice Verification Settings..................................................................................13
1.3.1 Maintaining Default Values for Tax Codes....................................................................13
1.4 Tax on Goods Movement - India.........................................................................................14
1.4.1 Basic Settings............................................................................................................... 14
1.4.2 Determination of Excise Duty........................................................................................ 22
1.4.3 Transactions: Incoming Excise Invoices.......................................................................35
1.4.4 Transactions out going Excise Invoices.......................................................................52
1.4.5 Exports ........................................................................................................................ 53
1.4.6 Deemed Exports .......................................................................................................... 54
1.4.7 Business Transactions: Tools.......................................................................................57
1.5 Extended Withholding Tax – Basic Settings........................................................................60
1.5.1 Checking Withholding Tax Countries............................................................................60
1.5.2 Defining Official Withholding Tax Codes.......................................................................61
1.5.3 Defining Reasons for Exemption...................................................................................62
1.6 Defining Branch Office......................................................................................................... 62
1.7 Defining Section Code......................................................................................................... 63
1.8 Maintaining Factory Calendar to Section Code...................................................................64
1.9 Extended Withholding Tax - Calculation..............................................................................65
1.9.1 Defining Withholding Tax Type for Invoice Posting.......................................................65
1.9.2 Defining Withholding Tax Types for Payment Posting..................................................71
1.9.3 Defining Withholding Tax Type for Ecess at invoice posting.........................................73
1.9.4 Defining Withholding Tax Type for Ecess at Payment posting......................................74
1.9.5 Defining Rounding Rule for Withholding Tax Types......................................................75
1.9.6 Defining Withholding Tax Codes...................................................................................76
1.9.7 Defining Withholding Tax Codes (ECESS)...................................................................77
1.9.8 Portraying Dependencies Between Withholding Tax Types.........................................79
1.9.9 Checking Recipient Types............................................................................................80
1.9.10 Maintaining Tax Due Dates.........................................................................................82
1.9.11 Maintaining Surcharge Rates......................................................................................82

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1.9.12 Assigning Types of Companies to Withholding Tax Codes.........................................83
1.10 Extended Withholding Tax – Company Code Assignment................................................84
1.10.1 Assigning Withholding Tax Type to Company Code...................................................84
1.10.2 Activating Extended Withholding Tax Code................................................................85
1.10.3 Defining Accounts to post the Withholding Tax...........................................................86
1.11 Maintaining Number Group for Internal Challan Numbers ................................................87
1.12 Assignment of Number Ranges.........................................................................................88
1.12.1 Assigning Number Ranges to Number Groups...........................................................88
1.12.2 Maintaining Number Ranges.......................................................................................88
1.12.3 Maintaining Number Groups and SAP Script Forms...................................................89
1.12.4 Assigning Number Ranges to Number Groups...........................................................90
1.12.5 Maintaining Number Ranges.......................................................................................91
1.13 E-Filing, India Localisation Annual Legal Report...............................................................92
1.13.1 Reason Code Mapping............................................................................................... 92
1.14 Business Place tables ..................................................................................................... 93
1.14.1 Definition .................................................................................................................... 93
1.14.2 Activate Business place ............................................................................................. 93
1.14.3 Assign Business place to plant .................................................................................93
1.14.4 G/L assignment to Tax code & Business place ..........................................................93
1.15 Master Data....................................................................................................................... 94
1.15.1 Definition Chapter ID................................................................................................... 94
1.15.2 Materials Chapter Id Combination ..............................................................................94
1.15.3 Cenvat Determination ................................................................................................95
1.15.4 Vendor CIN Details .................................................................................................... 95
1.15.5 Customer CIN Details ................................................................................................96
1.15.6 Excise Indicator for Plant ..........................................................................................97
1.16 Opening balances Upload for Registers............................................................................97
1.16.1 RG23 A Part I, RG23 C Part I & RG1.........................................................................97
1.16.2 Balances Updation in RG23 A Part II & PLA.............................................................100
1.16.3 Balances Updation in RG23 C Part II .......................................................................102
1.16.4 RG23C On Hold........................................................................................................ 104

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1.1.1 Activate CIN - Business Transaction Event
Use
The purpose of this activity is to check CIN - IN: India functions.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → Identification → SAP Applications.
3. On the Change View “BTE Application Indicator”: Overview screen check the following entry.
Application Active Text
CIN Active IN: India functions
4. If entry is not available select the New Entries push button and maintain the above mentioned
details.
5. To save the entries use save icon.

1.1.2 Check for Publish & Subscribe BTE (SAP Enhancement)


Use
The purpose of this activity is to check the assignment of SAP defined function modules for the
events and applications.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events

2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → P/S Function Modules → …of an SAP Appl.
3. On the Change View “Publish & Subscribe BTE: SAP Enhancement”: Overview screen check
the following entries:
Country
Event ISO Code Application Function Module
00001030 IN CIN J_1IEWT_CHALLAN_UPDATE
00001050 IN CIN J_1I_CIN_BTE_00001050
00001110 IN CIN J_1ITDS_SAVE_CHANGES

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00001310 IN CIN J_1IKUNNR_INTERFACE_00001310
00001320 IN CIN J_1IKUNNR_SAVE_00001320
00001330 IN CIN J_1IKUNNR_KEYTEXT_00001330
00001410 IN CIN J_1IVENDOR_INTERFACE_00001410
00001420 IN CIN J_1IVENDOR_SAVE_00001420
00001430 IN CIN J_1IVENDOR_KEYTEXT_00001430
4. If entries are not available select the New Entries push button and maintain the above
mentioned details.
5. To save the entries use save icon.

1.1.3 Check for Process BTE - Alternative Function Module


Use
The purpose of this activity is to check the assignment of alternative function module of SAP
defined for the events and applications.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → Process Modules → …of an SAP Appl.
3. On the Change View “Process BTE: Alternative Function Module from SAP”: Overview
screen check the following entries:
Country
Event ISO Code Application Function Module

00001120 IN CIN J_1IEWT_DUEDATE

4. If entries are not available select the New Entries push button and maintain the above
mentioned details.
5. To save the entries use save icon.

1.1.4 Check for Deactivation the Partner India


Use
The purpose of this activity is to check the assignment of partner India is deactivated or not. The
assignment of Partner INDIA is not required SAP R/3 4.70 Enterprise.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events

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2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → Identification → Partners
3. On the Change View “Complementary Software Partner”: Overview screen check the Partner
India.
4. If the Partner India entry has been deleted. If entry exists, uncheck the active check box.
5. To save the entries use save icon, if you modify the entries.

1.1.5 Check for Deletion of Assignment of Products of Partner


India
Use
The purpose of this activity is to check the assignment of products of partner India is deleted or
not. The assignment of Products of Partner INDIA is not required SAP R/3 4.70 Enterprise.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → Products → of a Partners → Activate
3. On the Change View “Business Framework: Partner’s Active Products”: Overview screen
check the Products of Partner India.
4. If the following Products of partner India entries has been deleted. If entry exists, delete the
same.
Product Partner
CIN INDIA
EWT INDIA
TS INDIA
5. To save the entries use save icon, if you modify the entries.

1.1.6 Check for Deletion of Assignment of P & S Interface for


Partner India
Use
The purpose of this activity is to check the assignment of Publish and subscribe the interface for
Partner India is deleted or not.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events

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2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → P/S function modules → of a Partners
3. On the Change View “Publish & Subscribe BTE: Customer Enhancements”: Overview screen
check the Products of Partner India.
4. Delete the entries in this table which have “India” as the partner identification column.
5. To save the entries use save icon, if you modify the entries.

1.1.7 Check for Deletion of Assignment of Process Interface


of Partner India
Use
The purpose of this activity is to check the assignment of process interface of partner India is
deleted or not. The assignment of Process Interface of Partner INDIA is not required SAP R/3
4.70 Enterprise.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → Process Module → of a Partner
3. On the Change View “Process BTE: Partner Enhancements:” Overview screen check the
Products of Partner India.
4. Delete the entries in this table which have “India” as the partner identification column.
5. To save the entries use save icon, if you modify the entries.

1.1.8 Check for Deletion of Assignment of Products of Partner


India
Use
The purpose of this activity is to check the assignment of products of partner India was deleted or
not. The assignment of Process Interface of Partner INDIA is not required SAP R/3 4.70
Enterprise.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events

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2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → Products → of a Partners → Edit
3. On the Change View “Complementary Software Partner Products”: Overview screen check
the Products of Partner India.
4. The following Products of partner India entries have been deleted. If entry exists, delete the
same.
Product Partner
CIN INDIA
EWT INDIA
TS INDIA
5. To save the entries use save icon, if you modify the entries.

1.1.9 Check for Deletion of the Assignment of Partner India


Use
The purpose of this activity is to check the assignment of partner India was deleted or not. The
assignment of Partner INDIA is not required in SAP R/3 4.70 Enterprise.

Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings
→Tax on Sales / Purchases → Basic Settings → India -→
Activate Business Transaction Events

2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings → Identification → Partners
3. On the Change View “Complementary Software Partner”: Overview screen check the Partner
India.
4. Delete the partner “India” if the entry exists.
5. To save the entries use save icon, if you modify the entries.

1.2 Configuration of Taxation


1.2.1 Tax on sales/Purchase – Define Tax procedure

Use
In this IMG setting you are going to maintain Company Code Z001 for purchase taxes.

Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting New  Global settings New  Tax on
Sales/Purchases  Basic Settings  Check Calculation

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Procedure  Define Procedures

Here need to keep all tax condition types in a sequential order (procedure) to calculate the tax
TAXINN – Condition bases Tax Procedure
TAXINJ – Formula based Tax Procedure
Till R/3 4.7 version SAP provided Formula based Tax procedure (TAXINJ). Generally above the
4.7 version (Ecc5.0&6.0) we will use Condition based Tax procedure (TAXINN). Tax will be
calculated depend upon condition records maintained in FV11.

There is no need to change existing tax procedure it will fulfill almost India tax requirement.
Standard Tax Condition types for purchasing and finance entries
JAIP IN AED inventory %
JAIQ IN AED inventory Qty
JAOP IN: AED setoff %
JAOQ IN: BED setoff Qty
JAX1 IN: A/P AED setoff
JAX2 IN: A/P AED inventor
JEC1 Inp Ecess Cr %
JEC2 Inp Ecess w/o Cr %
JEC3 Inp SrvTxEces Cr
JEC4 Inp SrvTx w/o Cr
JEX1 Inp Ecess Cr Tot
JEX2 Inp Ecess w/o Cr Tot
JHX1 Inp SEcess Cr Tot
JHX2 Inp SEcess w/o Cr To
JIPC IN C Sales tax inv.
JIPL Inp VAT w/o Cr Non-C
JIPS IN Sales tax setoff
JMIP Inp BED w/o Cr %
JMIQ IN: BED inventory Qt
JMOP IN: BED %
JMOQ IN: BED setoff Qty
JMX1 in: BED set off
JMX2 In: BED inv sey off
JSE1 Inp SrvTxSEces Cr
JSE2 Inp SrvTx w/o Cr

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JSEI Inp SEcess w/o Cr %
JSEP Inp SEcess Cr %
JSER Inp SrvTx (Not used)
JSIP IN AED inventory Qty
JSIQ IN AED inventory Qty
JSOP IN: SED setoff %
JSOQ IN: SED setoff Qty
JSV2 Inp SrvTx w/o Cr
JSVD Inp SrvTx Cr
JSX1 IN: A/P AED setoff
JSX2 IN: A/P SED inventor
JVCD Inp VAT w/o Cr Non-C
JVCN Inp VAT w/o Cr Non-C
JVCS Inp CST under VAT
JVRD Inp VAT Cr Non-CG
JVRN Inp VAT w/o Cr Non-C

1.2.2 Assign Tax procedure to Country


Use
In this IMG setting you are going to Assign Tax procedure to Company Code Z001

Procedure
2. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting New  Global settings New  Tax on
Sales/Purchases  Basic Settings  Assign Country to
Calculation Procedure

Country Description Tax Procedure


IN India TAXINN

1.2.3 Maintaining Company Code Settings for Taxes


Use
In this IMG setting you are going to maintain Company Code Z001 for taxes.

Procedure

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3. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General  Tax on Goods Movement  India 
Basic Settings  Maintain Company Code Settings
4. On the screen Company Code Settings: click on New Entries icon and maintain the following
entries:
Field name Description R/O/C User action and Note
values
Company Code Company code R Z001 Input value
CENVAT Doc. Type CENVAT R SA Input value
Document type
Utl FI Doc Type Utilization R SA Input value
document type
Debit Acc Override Debit account R Tick the check box Tick
Aut ad ind Automatic R Tick the check box Tick
adjustment
indicator
Imm. Credit on capital Immediate credit R Tick the check box Tick
goods on capital goods
First month First month of R April Select
financial year
Exc Sel Days Due days for R 30 Input value
excise invoice
No. Exc Inv Sel No of excise R 10 Input value
invoices selection
EI Sel. Proc. Excise invoice R FIFO Select
selection process
Rounding duty on Rounding duty on R Tick the check box Tick
procurement procurement
Rounding duty on Rounding duty on R Tick the check box Tick
removal removal
Exch. rate type for Exchange rate R M Input
CVD type for CVD
Exchange rate type for Exchange rate R M Input
exports type for exports
CVD account CVD GL account R 14810000
5. Press Enter and save the entries by clicking save icon or by pressing Control + S on your key
board.

Result
Company code is maintained for taxation.

1.2.4 Creating Tax Code


Use

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In this IMG setting you are going to create Tax Code for purchasing activity.

Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code FTXP
IMG Menu Financial Accounting  Financial Accounting Global Settings
 Tax on Sales/Purchase  Calculation  Define Tax Codes
for Sales and Purchase
2. System will popup new screen with Country filed, please input IN on this filed.
3. On the screen Maintain Tax Code: Initial Screen maintain the following entries:
Field name Description R/O/C User action and Note
values
Country key Country code R Already given IN Grayed out
Tax code Tax code to be R V0 Input
created
Now System will give a popup screen,(properties) input the following values
Tax code Tax code V0 R Purchase Taxes Nil Input
Tax type Input Tax R V Input
You will get new screen Maintain Tax Code: Tax Rates, maintain the following entries:
IN: A/P BED deductib IN: A/P BED R 0 Input
deductibles
IN:A/P CST IN:A/P CST R 0 Input
Save the tax code by clicking Save icon or by pressing Control + S on key board.

4. Press Enter and save the entries by clicking save icon or by pressing Control + S on your key
board.
5. The above process will be creating one tax code V0 with nil taxes.
6. If you want to create different tax codes with different tax structure please follow the steps 1
to 5 mentioned above.
7. Now create another two tax codes for further use in Materials Management module by
following steps 1 to 5 again with the following entries:
Field name Description R/O/C User action and Note
values
Country key Country code R Already given IN Grayed out
Tax code Tax code to be R V1 Input
created
System will give a popup screen, (properties) input the following values
Tax code Tax code V1 R Excise Duty + CST Input
4%
Tax type Input Tax R V Input
You will get new screen Maintain Tax Code: Tax Rates, maintain the following entries:
IN: A/P BED deductib IN: A/P BED R 16 Input
deductibles

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Field name Description R/O/C User action and Note
values
IN:A/P CST IN:A/P CST R 4 Input

8. Press Enter and save the entries by clicking Save icon or by pressing Control + S on your key
board.
9. The above process will be creating one tax code V1 with 16% Excise Duty and 4% CST
taxes.
10. If you want to create different tax codes with different tax structure please follow the steps 1
to 5 mentioned above.
11. Now create another two tax codes for further use in Materials Management module by
following steps 1 to 5 again with the following entries:
Field name Description R/O/C User action and Note
values
Country key Country code R Already given IN Grayed out
Tax code Tax code to be R V2 Input
created
System will give a popup screen, (properties) input the following values
Tax code Tax code V2 R Excise Duty + LST Input
8% (Maharastra)
ax type Input Tax R V Input
You will get new screen Maintain Tax Code: Tax Rates, maintain the following entries:
IN: A/P BED deductib IN: A/P BED R 16 Input
deductibles
Save by clicking Save icon or press Control + S on your key board.
Extend this tax code V2
IN:A/P LST IN:A/P LST R 8 Input value

12. Press Enter and save the entries by clicking Save icon or by pressing Control + S on your key
board.
13. The above process will be creating one tax code V2 for Jurisdiction code IN01 with 16%
Excise Duty and 8% LST taxes for Maharastra state procurements.
If you want to create different tax codes with different tax structure please follow the steps

1.3 Logistics Invoice Verification Settings


1.3.1 Maintaining Default Values for Tax Codes
Use
In this step of IMG activity you are going to maintain default tax code for Company Codes.

Procedure

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1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management  Logistics Invoice Verification 
Incoming Invoices  Maintain Default Values for Tax Codes
2. On the screen Tax Defaults in Invoice Verification screen maintain the following entries:
3. Choose New Entries icon or choose F5.
Field name Description R/O/C User action and values Note
Company Code Company code R Z001 Input the value
Enter Choose Enter

Give Tax code as V0

4. Choose Save or Control + S to save the settings.

Result
Data was saved.

1.4 Tax on Goods Movement - India


1.4.1 Basic Settings
1.4.1.1 Maintaining Excise Registrations
Use
As per the legal requirement every plant, which is handling excisable goods has to be registered
with Central Excise Authorities in India. In this configuration step you are going to see how to
maintain Excise Registrations.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General → Tax on Goods Movements → India →
Basic Settings → Maintain Excise Registrations
Transaction Code SPRO

2. On the Excise Registrations: screen, make the following entries:


3. Choose New Entries icon for maintaining the new excise registrations.

Please note that Registration descriptions, numbers, address etc., are just indicative
only. You need to input you actual registration details. To give demo the following
dummy data is created which may not have any validity.

Field name Description User action and values Note


Excise Reg. Excise registration 01
id

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Field name Description User action and values Note
Reg. Description Title of registration Z001 MFG PLANT
ID EXCISE
REGISTRATION
ECC No. ECC Number Enter ECC No. for
example
ECC/1/1/2001
Excise Reg. No. Excise registration Enter for example
number REG-10001
Excise Range Excise Range Enter for example
BANGALORE RANGE
Excise Division Excise Division Enter for example
BANGALORE DIVISION
Commissionerate Commissionerate Enter for example
KARNATAKA
COMMISSIONARATE
Liable to AED Liability to Check the tick box If you are covered
Additional Excise under AED only
Duty
Liable to SED Liability to Special Check the tick box If you are covered
Excise Duty under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered
under CESS only
Partial credit Partial credit Check the tick box
No of items in Number of items in 2
Excise Invoice Excise Invoice
Indicator NCCD Indicator for NCCD Check this tick box
applicability

4. Choose Enter complete the entries


5. Save the entries by choosing Save icon or choose Ctrl + S.
6. To maintain the entries for Z002 Depot Plant follow the steps mentioned above:
7. On the Excise Registrations: screen, make the following entries:
8. Choose New Entries icon for maintaining the new excise registrations

Field name Description User action and values Note


Excise Reg. Excise registration 02
id
Reg. Description Title of registration Z002 DEPOT PLANT
ID EXCISE
REGISTRATION
ECC No. ECC Number Enter ECC No. for
example
ECC/1/2/2001

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Field name Description User action and values Note
Excise Reg. No. Excise registration Enter for example
number REG-20001
Excise Range Excise Range Enter for example
MUMBAI RANGE
Excise Division Excise Division Enter for example
MUMBAI DIVISION
Commissionerate Commissionerate Enter for example
MAHARASTRA
COMMISSIONARATE
Liable to AED Liability to Check the tick box If you are covered
Additional Excise under AED only
Duty
Liable to SED Liability to Special Check the tick box If you are covered
Excise Duty under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered
under CESS only
Partial credit Partial credit Check the tick box
No of items in Number of items in 2
Excise Invoice Excise Invoice
Indicator NCCD Indicator for NCCD Check this tick box
applicability

9. Choose Enter complete the entries


10. Save the entries by choosing Save icon or Ctrl + S.

1.4.1.2 Maintaining Company Code Settings for Taxes


Use
In this IMG setting you are going to maintain Company Code Z001 for purchase taxes.

Procedure
6. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movement  India 
Basic Settings  Maintain Company Code Settings
Transaction Code SPRO
7. On the screen Company Code Settings: choose New Entries icon and maintain the following
entries:
Field name Description User action and Note
values
Company Code Company code Z001 Input value
CENVAT Doc. Type CENVAT SA Input value
Document type

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Field name Description User action and Note
values
Utl FI Doc Type Utilization SA Input value
document type
Debit Acc Override Debit account Tick the check box Tick
Aut ad ind Automatic Tick the check box Tick
adjustment
indicator
Imm. Credit on capital Immediate credit Tick the check box Tick
goods on capital goods
First month First month of April Select
financial year
Exc Sel Days Due days for 30 Input value
excise invoice
No. Exc Inv Sel No of excise 10 Input value
invoices selection
EI Sel. Proc. Excise invoice FIFO Select
selection process
Rounding duty on Rounding duty on Tick the check box Tick
procurement procurement
Rounding duty on Rounding duty on Tick the check box Tick
removal removal
Exch. rate type for Exchange rate M Input
CVD type for CVD
Exchange rate type for Exchange rate M Input
exports type for exports
CVD account CVD GL account 14810000
8. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl + S on your
key board.
9. To add another company code, please repeat the above step again.

1.4.1.3 Maintaining Plant Settings for Excise Information


Use
As per the legal requirement every plant which is handling excisable goods has to be registered
with Central Excise Authorities in India. In this configuration step you are going to maintain
Excise Information for plants.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General → Tax on Goods Movements → India →
Basic Settings → Maintain Plant Settings
Transaction Code SPRO

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2. On the Plant Settings: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for
Z001
Plant Plant code Z001
Depot Depot Leave it blank Do not check as Z001
is mfg plant.
Exc. Reg. Excise 01
Registration id
GRs per EI Goods Receipts Select Multiple Goods
per each Excise Receipts, Single Credits
Invoice from drop down list
Entries for
Z002
Plant Plant code Z002
Depot Depot Check the box Check as Z002 is a
Depot plant.
Exc. Reg. Excise 02
Registration id
GRs per EI Goods Receipts Select Multiple Goods
per each Excise Receipts, Single Credits
Invoice from drop down list
4. Choose Enter to finish the entries.
5. Save the entries by choosing Save icon or by choosing Ctrl + S.

Result
Data was saved.

1.4.1.4 Maintaining Excise Groups


Use
As per the legal requirement in India each Excise Group has to have one set of books. In this
step you are going to configure the Excise Groups for both the plants.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Basic Settings  Maintain Excise Groups
Transaction Code SPRO

Page 18 of 105
2. On the Excise Groups: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for
Z001
Excise Group Excise Group 10
Plant Plant code Z001
Description Description of Z001 MFG PLANT
group EXCISE GROUP
Excise Reg. Excise 01
Registration no.
No. of GR per EI Number of goods Multiple Goods Receipts,
receipts per excise Single Credits
invoice
Default Challan Default challan Tick this check box
Qty in GR quantity in goods
receipt
Excise inv Excise Invoice Do not tick Leave blank
during Billing during billing
Create and post Crete and post Tick the box
Inv single step Invoice in a single
step
Consumption Consumption entry Check this tick box
in registers
Depot indicator Depot indicator Do not check tick box
Folio number Folio numbers Do not check tick box
Depot Excise Depot Excise Do not check tick box
Invoice Invoice
EI Capture Excise Invoice Check tick box
capturing
Post EI in MIGO Post excise invoice Check tick box
in MIGO
Duty different at Duty different at Check tick box
GR GR
EI Excise Invoice Do not Check tick box
create/RG23D creation for
selection RG23D register
Update RG1 at Update RG1 Check tick box
MIGO register at MIGO

4. Choose Enter to finish the entries.


5. Save the entries by choosing Save icon or by choosing Ctrl + S.
6. To maintain the Excise Group for Z002 depot plant, please repeat the steps mentioned
above.

Page 19 of 105
7. On the Excise Groups: screen, make the following entries:
8. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for
Z002
Excise Group Excise Group 20
Plant Plant code Z002
Description Description of Z002 DEPOT PLANT
group EXCISE GROUP
Excise Reg. Excise 2
Registration no.
No. of GR per EI Number of goods Multiple Goods Receipts,
receipts per excise Single Credits
invoice
Default Challan Default challana Tick this check box
Qty in GR quantity in goods
receipt
Excise inv Excise Invoice Do not tick Leave blank
during Billing during billing
Create and post Crete and post Tick the box
Inv single step Invoice in a single
step
Consumption Consumption entry Check this tick box
in registers
Depot indicator Depot indicator Check tick box
Folio number Folio numbers Check tick box
Depot Excise Depot Excise Check tick box
Invoice Invoice
EI Capture Excise Invoice Check tick box
capturing
Post EI in MIGO Post excise invoice Check tick box
in MIGO
Duty different at Duty different at Check tick box
GR GR
EI Excise Invoice Check tick box
create/RG23D creation for
selection RG23D register
Update RG1 at Update RG1 Check tick box
MIGO register at MIGO
9. Choose Enter to finish the entries.
10. Save the entries by choosing Save icon or by choosing Ctrl + S.

Result
Data was saved.

Page 20 of 105
1.4.1.5 Maintaining Series Groups
Use
In this IMG activity, you define the different excise series groups within your company. Series
groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple
number series for outgoing documents. But each of these series has to be declared to the excise
authorities.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Basic Settings  Maintain Series Groups
Transaction Code SPRO

2. On the Excise Document Series: screen, make the following entries:


3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Series Grp Series group 11
Series Des Description of Z001 MFG PLANT
series group DOMESTIC SERIES GROUP
Exc. Reg. Excise 01
Registration
No utilization No utilization Do not check tick box
Imm. Util. Immediate Do not check tick box
utilization
Other fields
leave blank
Series Grp Series group 13
Series Des Description of SUBCONTRACT CHALLAN
series group SERIES GROUP Z001
Exc. Reg. Excise 01
Registration
No utilization No utilization Do not check tick box
Imm. Util. Immediate Do not check tick box
utilization
Other fields
leave blank
Series Grp Series group 15
Series Des Description of Z001 MFG PLANT EXPORT
series group SERIES GROUP
Exc. Reg. Excise 1
Registration

Page 21 of 105
Field name Description User action and values Note
No utilization No utilization Do not check tick box
Imm. Util. Immediate Do not check tick box
utilization
Other fields
leave blank
Series Grp Series group 21
Series Des Description of Z002 DEPOT PLANT SERIES
series group GROUP
Exc. Reg. Excise 2
Registration
No utilization No utilization Do not check tick box
Imm. Util. Immediate Do not check tick box
utilization

Result
Data was saved.

1.4.2 Determination of Excise Duty


1.4.2.1 Maintaining Excise Defaults
Use
In this IMG activity, you define which tax procedure and pricing condition types are used in
calculating excise taxes using formula-based excise determination.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Basic Settings  Determination of Excise Duty  Maintain
Excise Defaults
Transaction Code SPRO

2. On the Tax Default Information: screen, make the following entries:


3. Choose New Entries icon for maintaining the new entries.

Field name Description User action and values Note


Tax proc. Tax procedure TAXINN
CVD Cond. CVD condition JCV1
type
Exp tax cd Expected Tax
code

Page 22 of 105
Field name Description User action and values Note
Tax jur.cd Tax jurisdiction
code
A/P BED Cond A/P BED condition
type
A/P SED cond A/P SED Condition
type
A/P AED cond A/P AED condition
type
A/R BED cond A/R BED condition
type
A/R SED cond A/R SED condition
type
A/R AED cond A/R AED condition
type
A/R CESS cond A/R CESS
condition type
BED perc BED percentage
condition type
AED perc AED percentage
condition type
SED perc SED percentage
condition type
Cess per CESS percentage
condition type
NCCD AP NCCD Condition
type AP
NCCD AR NCCD Condition JNED
type AR
NCCD Perc NCCD Percentage
ECS AP Education Cess
condition type AP
ECS AR Education Cess
condition type AR
ECS Perc Education Cess
condition type
percentage
ECS Cond. Education Cess JECV
condition type AP
Imports
SEC AP AT1 Condition type
AP

Page 23 of 105
Field name Description User action and values Note
SEC AR AT1 Condition type
AR

4. Choose Enter complete the entries


5. Save the entries by choosing Save icon or choose Ctrl + S.

Result
Data was saved.

1.4.2.2 Assignment of Tax Code to Company Codes


Use
The purpose of this activity is assigning the tax code for purchasing documents to the company
codes where it will be used. This activity is done if you use condition-based excise
determination. If there is no assignment error will come in excise transactions as no tax code
defined in company code.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Basic Settings  Determination of Excise Duty  Condition-
Based Excise Determination  Assign Tax Code to Company
Codes
Transaction Code SPRO

1. On the Change view “Tax Codes for Excise Duties Using Condition Techniques”: screen,
make the following entries.
2. Choose New Entries icon and input Z001 under Company Code and input V0 tax code
beside company codes or under Tax Code.
3. Assign all the condition types which are defined for your company code
4. Enter to continue and save the entries by choosing Save icon or Ctrl + S.

1.4.2.3 Classifying Condition Types


Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this
only applies to condition types that you use with the new excise determination method.
Even thou you defined your own user defined pricing procedure, maintain entries for standard
pricing procedures example: JINFAC (factory sales pricing) & for Tax procedure (TAXINN).

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Basic Settings  Determination of Excise Duty  Condition-

Page 24 of 105
Based Excise Determination  Classify Condition Types
Transaction Code SPRO

2. As a default SAP will offer the following settings, please do not change the original settings.

Procedure Condition Type Condition Name


JINDEP JCEP A/R Cess Percentage
JINDEP JCET A/R Cess total
JINDEP JEAP A/R AED Percentage
JINDEP JEAT A/R AED total
JINDEP JESP A/R SED Percentage
JINDEP JEST A/R SED total
JINDEP JEXP A/R BED Percentage
JINDEP JEXT A/R BED total
JINEXP JCEP A/R Cess Percentage
JINEXP JCET A/R Cess total
JINEXP JEAP A/R AED Percentage
JINEXP JEAT A/R AED total
JINEXP JESP A/R SED Percentage
JINEXP JEST A/R SED total
JINEXP JEXP A/R BED Percentage
JINEXP JEXT A/R BED total
JINFAC JCEP A/R Cess Percentage
JINFAC JCET A/R Cess total
JINFAC JEAP A/R AED Percentage
JINFAC JEAT A/R AED total
JINFAC JESP A/R SED Percentage
JINFAC JEST A/R SED total
JINFAC JEXP A/R BED Percentage
JINFAC JEXT A/R BED total
JINSTO JCEP A/R Cess Percentage
JINSTO JCET A/R Cess total
JINSTO JEAP A/R AED Percentage
JINSTO JEAT A/R AED total
JINSTO JESP A/R SED Percentage
JINSTO JEST A/R SED total
JINSTO JEXP A/R BED Percentage
JINSTO JEXT A/R BED total
TAXINN JAIP AED Inventory Percentage
TAXINN JAIQ AED Inventory Quantity Based
TAXINN JAOP AED Set Off condition Percentage
TAXINN JAOQ AED Set Off condition Quantity Based
TAXINN JAX1 AED Set Off condition Total
TAXINN JAX2 AED Inventory Total
TAXINN JEC1 ECS Set Off condition Percentage
TAXINN JEC2 ECS Inventory Percentage
TAXINN JEX1 ECS Set Off condition Total
TAXINN JEX2 ECS Inventory Total

Page 25 of 105
TAXINN JIPC A/P Central Sales tax
TAXINN JIPL A/P Local Sales tax
TAXINN JIPS A/P ST setoff
TAXINN JMIP BED Inventory Percentage
TAXINN JMIQ BED Inventory Quantity Based
TAXINN JMOP BED Set Off condition Percentage
TAXINN JMOQ BED Set Off condition Quantity based
TAXINN JMX1 BED Set Off condition Total
TAXINN JMX2 BED Inventory Total
TAXINN JNIP NCCD Inventory Percentage
TAXINN JNOP NCCD Set Off condition Percentage
TAXINN JNX1 NCCD Set Off condition Total
TAXINN JNX2 BED Inventory Total
TAXINN JSIP SED Inventory Percentage
TAXINN JSIQ SED Inventory Quantity Based
TAXINN JSOP SED Set Off ConditionPercentage
TAXINN JSX1 SED Set Off Condition Total
TAXINN JSX2 SED Inventory Total

3. Apart from above default settings you need to take the following setting by choosing New
Entries icon. After completing entries choose Save to save entries.
Procedure Condition Type Condition Name
TAXINN JAIP AED Inventory Percentage
TAXINN JAIQ AED Inventory Quantity Based
TAXINN JAOP AED Set Off condition Percentage
TAXINN JAOQ AED Set Off condition Quantity Based
TAXINN JAX1 AED Set Off condition Total
TAXINN JAX2 AED Inventory Total
TAXINN JEC1 ECS Set Off condition Percentage
TAXINN JEC2 ECS Inventory Percentage
TAXINN JEX1 ECS Set Off condition Total
TAXINN JEX2 ECS Inventory Total
TAXINN JIPC A/P Central Sales tax
TAXINN JIPL A/P Local Sales tax
TAXINN JIPS A/P ST setoff
TAXINN JMIP BED Inventory Percentage
TAXINN JMIQ BED Inventory Quantity Based
TAXINN JMOP BED Set Off condition Percentage
TAXINN JMOQ BED Set Off condition Quantity based
TAXINN JMX1 BED Set Off condition Total
TAXINN JMX2 BED Inventory Total
TAXINN JNIP NCCD Inventory Percentage
TAXINN JNOP NCCD Set Off condition Percentage
TAXINN JNX1 NCCD Set Off condition Total
TAXINN JNX2 BED Inventory Total
TAXINN JSIP SED Inventory Percentage
TAXINN JSIQ SED Inventory Quantity Based
TAXINN JSOP SED Set Off ConditionPercentage
TAXINN JSX1 SED Set Off Condition Total
TAXINN JSX2 SED Inventory Total

Page 26 of 105
1.4.2.4 Maintaining Excise Accounts per Excise
Transactions
Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be
posted to for the various transaction types. Enter all the accounts that are affected by each
transaction type.
If you use sub transaction types, Enter the accounts for each sub transaction type as well.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Account Determination  Specify Excise Accounts per Excise
Transaction
Transaction Code SPRO
3. On the Transaction Code Vs Accounts: screen, make the following entries:
4. Choose New Entries icon for maintaining the new entries. As a default some entries already
maintained. Do not disturb them; maintain entries as per the following table.
Excise TT Sub DC Account name
Transaction Indicator

Excise Sub Debit / Account name


Transaction Transaction Credit
Type Indicator
57CM Credit CENVAT clearing account
57CM Debit RG 23 BED account
57CM Debit RG 23 ECS Account
57CM Debit RG 23 NCCD account
57FC Credit PLA BED account
57FC Credit PLA ECS Account
57FC Credit PLA NCCD account
57FC Credit RG 23 BED account
57FC Credit RG 23 ECS Account
57FC Credit RG 23 NCCD account
57FC Debit CENVAT clearing account
57NR Credit CENVAT clearing account
57NR Credit PLA BED account
57NR Credit PLA ECS Account
57NR Credit PLA NCCD account
57NR Credit RG 23 BED account
57NR Credit RG 23 ECS Account
57NR Credit RG 23 NCCD account
57NR Debit CENVAT reversal account
ARE1 Credit CENVAT clearing account
ARE1 Credit PLA BED account
ARE1 Credit PLA ECS Account
ARE1 Credit PLA NCCD account

Page 27 of 105
ARE1 Credit RG 23 BED account
ARE1 Credit RG 23 ECS Account
ARE1 Credit RG 23 NCCD account
ARE1 Debit CENVAT reversal account
ARE3 Credit CENVAT clearing account
ARE3 Credit PLA BED account
ARE3 Credit PLA ECS Account
ARE3 Credit PLA NCCD account
ARE3 Credit RG 23 BED account
ARE3 Credit RG 23 ECS Account
ARE3 Credit RG 23 NCCD account
ARE3 Debit CENVAT reversal account
CAPE Credit CENVAT on hold account
CAPE Debit CENVAT on hold account
CAPE Debit RG 23 AED account
CAPE Debit RG 23 BED account
CAPE Debit RG 23 ECS Account
CAPE Debit RG 23 NCCD account
CAPE Debit RG 23 SED account
CEIV Credit CENVAT suspense account
CEIV Debit PLA AED account
CEIV Debit PLA BED account
CEIV Debit PLA ECS Account
CEIV Debit PLA NCCD account
CEIV Debit PLA SED account
CEIV Debit RG 23 AED account
CEIV Debit RG 23 BED account
CEIV Debit RG 23 ECS Account
CEIV Debit RG 23 NCCD account
CEIV Debit RG 23 SED account
DIEX Credit CENVAT clearing account
DIEX Debit RG 23 AED account
DIEX Debit RG 23 BED account
DIEX Debit RG 23 ECS Account
DIEX Debit RG 23 NCCD account
DIEX Debit RG 23 SED account
DLFC Credit PLA AED account
DLFC Credit PLA BED account
DLFC Credit PLA cess account
DLFC Credit PLA ECS Account
DLFC Credit PLA NCCD account
DLFC Credit PLA SED account
DLFC Credit RG 23 AED account
DLFC Credit RG 23 BED account
DLFC Credit RG 23 ECS Account
DLFC Credit RG 23 NCCD account
DLFC Credit RG 23 SED account
DLFC Debit CENVAT suspense account
EWPO Credit CENVAT clearing account
EWPO Debit RG 23 AED account
EWPO Debit RG 23 BED account
EWPO Debit RG 23 ECS Account

Page 28 of 105
EWPO Debit RG 23 NCCD account
EWPO Debit RG 23 SED account
GRPO Credit CENVAT clearing account
GRPO Debit CENVAT on hold account
GRPO Debit RG 23 AED account
GRPO Debit RG 23 BED account
GRPO Debit RG 23 ECS Account
GRPO Debit RG 23 NCCD account
GRPO Debit RG 23 SED account
MRDY Credit PLA AED account
MRDY Credit PLA BED account
MRDY Credit PLA cess account
MRDY Credit PLA ECS Account
MRDY Credit PLA NCCD account
MRDY Credit PLA SED account
MRDY Credit RG 23 AED account
MRDY Credit RG 23 BED account
MRDY Credit RG 23 ECS Account
MRDY Credit RG 23 NCCD account
MRDY Credit RG 23 SED account
MRDY Debit CENVAT clearing account
MRRD Credit PLA AED account
MRRD Credit PLA BED account
MRRD Credit PLA cess account
MRRD Credit PLA ECS Account
MRRD Credit PLA NCCD account
MRRD Credit PLA SED account
MRRD Credit RG 23 AED account
MRRD Credit RG 23 BED account
MRRD Credit RG 23 ECS Account
MRRD Credit RG 23 NCCD account
MRRD Credit RG 23 SED account
MRRD Debit CENVAT clearing account
MRWO Credit PLA AED account
MRWO Credit PLA BED account
MRWO Credit PLA cess account
MRWO Credit PLA ECS Account
MRWO Credit PLA NCCD account
MRWO Credit PLA SED account
MRWO Credit RG 23 AED account
MRWO Credit RG 23 BED account
MRWO Credit RG 23 ECS Account
MRWO Credit RG 23 NCCD account
MRWO Credit RG 23 SED account
MRWO Debit CENVAT clearing account
OTHR Credit PLA AED account
OTHR Credit PLA BED account
OTHR Credit PLA cess account
OTHR Credit PLA ECS Account
OTHR Credit PLA NCCD account
OTHR Credit PLA SED account
OTHR Credit RG 23 AED account

Page 29 of 105
OTHR Credit RG 23 BED account
OTHR Credit RG 23 ECS Account
OTHR Credit RG 23 NCCD account
OTHR Credit RG 23 SED account
OTHR Debit CENVAT suspense account
TR6C Credit PLA on hold account
TR6C Debit PLA AED account
TR6C Debit PLA BED account
TR6C Debit PLA cess account
TR6C Debit PLA ECS Account
TR6C Debit PLA NCCD account
TR6C Debit PLA SED account
UTLZ Credit PLA AED account
UTLZ Credit PLA BED account
UTLZ Credit PLA cess account
UTLZ Credit PLA ECS Account
UTLZ Credit PLA NCCD account
UTLZ Credit PLA SED account
UTLZ Credit RG 23 AED account
UTLZ Credit RG 23 BED account
UTLZ Credit RG 23 ECS Account
UTLZ Credit RG 23 NCCD account
UTLZ Credit RG 23 SED account
UTLZ Debit CENVAT clearing account

Out off above table the following SAP Standard settings are already maintained in system.
Please do not disturb any standard settings.
ETT Sub TrnTyp DC ind Acct name
Excise Sub Debit / Account name
Transaction Transaction Credit
Type Indicator

57CM Credit CENVAT Clearing account


57CM Debit RG 23 BED Account
57FC Credit PLA BED Account
57FC Credit RG 23 BED Account
57FC Debit CENVAT Clearing account
57FC Credit PLA BED Account
57FC Credit RG 23 BED Account
57FC Debit CENVAT Clearing account
57NR Credit CENVAT Clearing account
57NR Credit PLA BED Account
57NR Credit RG 23 BED Account
57NR Debit CENVAT Reversal Account
57NR Credit CENVAT Clearing account
57NR Credit PLA BED Account
57NR Credit RG 23 BED Account
57NR Debit CENVAT Reversal Account
ARE1 Credit CENVAT Clearing account
ARE1 Credit PLA BED Account

Page 30 of 105
ARE1 Credit RG 23 BED Account
ARE1 Debit CENVAT Reversal Account
ARE3 Credit CENVAT Clearing account
ARE3 Credit PLA BED Account
ARE3 Credit RG 23 BED Account
ARE3 Debit CENVAT Reversal Account
CAPE Credit CENVAT on hold Account
CAPE Debit CENVAT on hold Account
CAPE Debit RG 23 AED Account
CAPE Debit RG 23 BED Account
CAPE Debit RG 23 SED Account
CEIV Credit CENVAT Suspense Account
CEIV Debit PLA AED Account
CEIV Debit PLA BED Account
CEIV Debit PLA SED Account
CEIV Debit RG 23 AED Account
CEIV Debit RG 23 BED Account
CEIV Debit RG 23 SED Account
DIEX Credit CENVAT Clearing account
DIEX Debit RG 23 AED Account
DIEX Debit RG 23 BED Account
DIEX Debit RG 23 SED Account
DLFC Credit PLA AED Account
DLFC Credit PLA BED Account
DLFC Credit PLA Cess Account
DLFC Credit PLA SED Account
DLFC Credit RG 23 AED Account
DLFC Credit RG 23 BED Account
DLFC Credit RG 23 SED Account
DLFC Debit CENVAT Suspense Account
EWPO Credit CENVAT Clearing account
EWPO Debit RG 23 AED Account
EWPO Debit RG 23 BED Account
EWPO Debit RG 23 SED Account
GRPO Credit CENVAT Clearing account
GRPO Debit CENVAT on hold Account
GRPO Debit RG 23 AED Account
GRPO Debit RG 23 BED Account
GRPO Debit RG 23 SED Account
MRDY Credit PLA AED Account
MRDY Credit PLA BED Account
MRDY Credit PLA Cess Account
MRDY Credit PLA SED Account
MRDY Credit RG 23 AED Account
MRDY Credit RG 23 BED Account
MRDY Credit RG 23 SED Account
MRDY Debit CENVAT Clearing account
MRRD Credit PLA AED Account
MRRD Credit PLA BED Account
MRRD Credit PLA Cess Account
MRRD Credit PLA SED Account
MRRD Credit RG 23 AED Account

Page 31 of 105
MRRD Credit RG 23 BED Account
MRRD Credit RG 23 SED Account
MRRD Debit CENVAT Clearing account
MRWO Credit PLA AED Account
MRWO Credit PLA BED Account
MRWO Credit PLA Cess Account
MRWO Credit PLA SED Account
MRWO Credit RG 23 AED Account
MRWO Credit RG 23 BED Account
MRWO Credit RG 23 SED Account
MRWO Debit CENVAT Clearing account
OTHR Credit PLA AED Account
OTHR Credit PLA BED Account
OTHR Credit PLA Cess Account
OTHR Credit PLA SED Account
OTHR Credit RG 23 AED Account
OTHR Credit RG 23 BED Account
OTHR Credit RG 23 SED Account
OTHR Debit CENVAT Suspense Account
TR6C Credit PLA on hold Account
TR6C Debit PLA AED Account
TR6C Debit PLA BED Account
TR6C Debit PLA Cess Account
TR6C Debit PLA SED Account
UTLZ Credit PLA AED Account
UTLZ Credit PLA BED Account
UTLZ Credit PLA Cess Account
UTLZ Credit PLA SED Account
UTLZ Credit RG 23 AED Account
UTLZ Credit RG 23 BED Account
UTLZ Credit RG 23 SED Account
UTLZ Debit CENVAT Clearing account

5. Choose Enter complete the entries


6. Save the entries by choosing Save icon or choose Ctrl + S.

Result
Data was saved.

1.4.2.5 Assigning G/L Accounts to Excise Transaction


Types
Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts to Excise
Transaction Types.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Account Determination  Specify G/L Accounts per Excise

Page 32 of 105
Transaction
Transaction Code SPRO

2. On the Excise Account Assignment Table: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries as per the following table.

S.No Excise ETT CoCd Sub TrnTyp ChAc RG23A RG23A RG23A
Gp BED AED SED
S.No Excise Excise Company Sub Chart of RG23A RG23A RG23A
Group Transaction Code Transactio Account BED AED SED
type n Type

1 10 57FC Z001 Z001 24820000 24840000 24840000


2 10 57NR Z001 Z001 24820000 24840000 24840000
3 10 ARE1 Z001 Z001 24820000 24840000 24840000
4 10 ARE3 Z001 Z001 24820000 24840000 24840000
5 10 CAPE Z001 Z001 24820000 24840000 24840000
6 10 CEIV Z001 Z001 24820000 24840000 24840000
7 10 DIEX Z001 Z001 24820000 24840000 24840000
9 10 DLFC Z001 Z001 13113910 13113910 13113910
10 10 EWPO Z001 Z001 24820000 24840000 24840000
12 10 GRPO Z001 Z001 24820000 24840000 24840000
14 10 MRDY Z001 Z001 24820000 24840000 24840000
15 10 MRRD Z001 Z001 24820000 24840000 24840000
16 10 MRWO Z001 Z001 24820000 24840000 24840000
17 10 OTHR Z001 Z001 40011000 40011000 40011000
19 10 TR6C Z001 Z001 24820000 24840000 24840000
20 10 UTLZ Z001 Z001 40011000 40011000 40011000

S.No RG23C RG23C AED RG23C Offset Mod.Clear PLA BED PLA AED PLA SED
BED SED
2485000
1 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
2 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
3 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
4 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
5 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
6 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
7 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
8 0 24860000 24870000 24920000 24930000 24880000 24890000 24900000
2485000
9 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
10 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
11 0 24860000 24870000 24920000 54000000 24880000 24890000 24900000
2485000
12 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
13 0 24860000 24870000 24920000 13113910 24880000 24890000 24900000
2485000
14 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
15 2485000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

Page 33 of 105
0
2485000
16 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
17 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
18 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
19 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2485000
20 0 24860000 24870000 24920000 13113920 24880000 24890000 24900000

S.No PLA CENVAT OH CENVAT PLA On Hld Reversal G/L G/L


CESS sse RG23A RG23C
NCCD NCCD
2491000
1 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
2 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
3 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
4 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
5 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
6 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
7 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
8 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
9 0 24930000 54000000 24920000 13113930 13113910 13113910
2491000
10 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
11 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
12 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
13 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
14 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
15 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
16 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
17 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
18 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
19 0 24930000 13113910 24920000 13113930 24840100 24870100
2491000
20 0 24930000 13113910 24920000 13113930 24840100 24870100

S.No G/L PLA G/L RG23A G/L G/L PLA


NCCD ECess RG23C ECess
ECess
2488010
1 0 24840200 24870200 24880200
2488010
2 0 24840200 24870200 24880200
2488010
3 0 24840200 24870200 24880200

Page 34 of 105
2488010
4 0 24840200 24870200 24880200
2488010
5 0 24840200 24870200 24880200
2488010
6 0 24840200 24870200 24880200
2488010
7 0 24840200 24870200 24880200
2488010
8 0 24840200 24870200 24880200
1311391
9 0 13113910 13113910 13113910
2488010
10 0 24840200 24870200 24880200
2488010
11 0 24840200 24870200 24880200
2488010
12 0 24840200 24870200 24880200
2488010
13 0 24840200 24870200 24880200
2488010
14 0 24840200 24870200 24880200
2488010
15 0 24840200 24870200 24880200
2488010
16 0 24840200 24870200 24880200
2488010
17 0 24840200 24870200 24880200
2488010
18 0 24840200 24870200 24880200
2488010
19 0 24840200 24870200 24880200
2488010
20 0 24840200 24870200 24880200

4. Choose Enter complete the entries


5. Save the entries by choosing Save icon or choose Ctrl + S.

Result
Data was saved.

1.4.3 Transactions: Incoming Excise Invoices


1.4.3.1 Selecting Fields
Use
In this IMG activity, you specify which fields you want in the Incoming Excise Invoices transaction.
This setting comes as a default in Standard SAP.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Business Transactions  Incoming Excise invoice  Select
Fields

Page 35 of 105
Transaction Code SPRO

2. The following entries comes as part of Standard SAP system:


Modifiable field Field Name Input Req. Disp Hide HiLi
Delete OK_NOT_OK X
Additional data J_1IEXITEM-ADDLDATA4 X
Additional data J_1IEXITEM-ADDLDATA3 X
Additional data J_1IEXITEM-ADDLDATA2 X
Additional data J_1IEXITEM-ADDLDATA1 X
Additional data J_1IEXHEAD-ADDLDATA4 X
Additional data J_1IEXHEAD-ADDLDATA3 X
Additional data J_1IEXHEAD-ADDLDATA2 X
Additional data J_1IEXHEAD-ADDLDATA1 X
Additional value J_1IEXITEM-ADDLVAL2 X
Additional value J_1IEXITEM-ADDLVAL1 X
Additional value J_1IEXHEAD-ADDLVAL X
Business Area J_1IEXHEAD-GSBER X
ECC No. J_1IEXHEAD-EXCCD X
Excise Division J_1IEXHEAD-EXCDI X
Excise Range J_1IEXHEAD-EXCRG X
Material Description J_1IEXITEM-MAKTX X
Material Type J_1IEXITEM-CAPIND X
Preprinted serial no. J_1IEXHEAD-PREPRN X
Rejection code J_1IEXHEAD-REJ_CODE X
Ship-from vendor J_1IEXHEAD-SHIPFROM X

1.4.3.2 Defining Processing Modes per Transaction


Use
In this IMG activity, you specify which processing modes are used in the various Incoming Excise
Invoice transactions. This setting comes as a default in Standard SAP.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Business Transactions  Incoming Excise invoice  Define
processing modes per Transaction
Transaction Code SPRO

2. The following entries comes as part of Standard SAP system:

Transaction
Code Processing Mode Active
J1IA101 Capture Excise Invoice
J1IA101 Change X
J1IA101 Display X
J1IA101 Post
J1IA101 Cancel X
J1IA101 Update X

Page 36 of 105
J1IA101 Reverse X
J1IA101 Create ARE-1 X
J1IA101 Create ARE-3
J1IA102 Capture Excise Invoice
J1IA102 Change X
J1IA102 Display X
J1IA102 Post
J1IA102 Cancel X
J1IA102 Update
J1IA102 Reverse
J1IA102 Create ARE-1 X
J1IA102 Create ARE-3
J1IA103 Capture Excise Invoice
J1IA103 Change
J1IA103 Display X
J1IA103 Post
J1IA103 Cancel
J1IA103 Update X
J1IA103 Reverse
J1IA103 Create ARE-1
J1IA103 Create ARE-3
J1IA104 Capture Excise Invoice
J1IA104 Change
J1IA104 Display X
J1IA104 Post
J1IA104 Cancel
J1IA104 Update
J1IA104 Reverse X
J1IA104 Create ARE-1
J1IA104 Create ARE-3
J1IA301 Capture Excise Invoice
J1IA301 Change X
J1IA301 Display X
J1IA301 Post
J1IA301 Cancel X
J1IA301 Update X
J1IA301 Reverse X
J1IA301 Create ARE-1
J1IA301 Create ARE-3 X
J1IA302 Capture Excise Invoice
J1IA302 Change X
J1IA302 Display X
J1IA302 Post
J1IA302 Cancel X
J1IA302 Update
J1IA302 Reverse
J1IA302 Create ARE-1
J1IA302 Create ARE-3 X
J1IA303 Capture Excise Invoice
J1IA303 Change
J1IA303 Display X
J1IA303 Post

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J1IA303 Cancel
J1IA303 Update X
J1IA303 Reverse
J1IA303 Create ARE-1
J1IA303 Create ARE-3
J1IA304 Capture Excise Invoice
J1IA304 Change
J1IA304 Display X
J1IA304 Post
J1IA304 Cancel
J1IA304 Update
J1IA304 Reverse X
J1IA304 Create ARE-1
J1IA304 Create ARE-3
J1IEX Capture Excise Invoice X
J1IEX Change X
J1IEX Display X
J1IEX Post X
J1IEX Cancel X
J1IEX Update
J1IEX Reverse
J1IEX Create ARE-1
J1IEX Create ARE-3
J1IEX_C Capture Excise Invoice X
J1IEX_C Change
J1IEX_C Display X
J1IEX_C Post
J1IEX_C Cancel
J1IEX_C Update
J1IEX_C Reverse
J1IEX_C Create ARE-1
J1IEX_C Create ARE-3
J1IEX_P Capture Excise Invoice
J1IEX_P Change X
J1IEX_P Display X
J1IEX_P Post X
J1IEX_P Cancel X
J1IEX_P Update
J1IEX_P Reverse
J1IEX_P Create ARE-1
J1IEX_P Create ARE-3

1.4.3.3 Defining Reference Documents per Transaction


Use
In this IMG activity, you specify for each combination of transaction and processing mode which
reference documents you want the users to be able to use.
This setting comes as a default in Standard SAP.

Procedure

Page 38 of 105
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Business Transactions  Incoming Excise invoice  Define
Reference Documents per Transaction
Transaction Code SPRO

2. The following entries comes as part of Standard SAP system:

Transaction
Code Processing Mode Reference Document Active
J1IA101 Change Internal Excise Invoice
J1IA101 Change Vendor Excise Invoice
J1IA101 Change Outgoing Excise Invoice
J1IA101 Change ARE1 Internal Document X
J1IA101 Change ARE1 Form X
J1IA101 Change ARE3 Internal Document
J1IA101 Change ARE3 Form
J1IA101 Display Internal Excise Invoice
J1IA101 Display Vendor Excise Invoice
J1IA101 Display Outgoing Excise Invoice
J1IA101 Display ARE1 Internal Document X
J1IA101 Display ARE1 Form X
J1IA101 Display ARE3 Internal Document
J1IA101 Display ARE3 Form
J1IA101 Post Purchase Order
J1IA101 Post Stock Transport Order
J1IA101 Post Scheduling Agreement
J1IA101 Post Contract
J1IA101 Post Goods Receipt
J1IA101 Post Without Purchase Order
J1IA101 Post Internal Excise Invoice
J1IA101 Post Vendor Excise Invoice
J1IA101 Post Outgoing Excise Invoice
J1IA101 Post ARE1 Internal Document
J1IA101 Post ARE1 Form
J1IA101 Post ARE3 Internal Document
J1IA101 Post ARE3 Form
J1IA101 Cancel Internal Excise Invoice
J1IA101 Cancel Vendor Excise Invoice
J1IA101 Cancel Outgoing Excise Invoice
J1IA101 Cancel ARE1 Internal Document X
J1IA101 Cancel ARE1 Form
J1IA101 Cancel ARE3 Internal Document
J1IA101 Cancel ARE3 Form
J1IA101 Update ARE1 Internal Document X
J1IA101 Update ARE1 Form X
J1IA101 Update ARE3 Internal Document
J1IA101 Update ARE3 Form
J1IA101 Reverse ARE1 Internal Document X
J1IA101 Reverse ARE1 Form X
J1IA101 Reverse ARE3 Internal Document

Page 39 of 105
J1IA101 Reverse ARE3 Form
J1IA101 Create ARE-1 Outgoing Excise Invoice X
J1IA101 Create ARE-3 Purchase Order
J1IA101 Create ARE-3 Stock Transport Order
J1IA101 Create ARE-3 Scheduling Agreement
J1IA101 Create ARE-3 Outgoing Excise Invoice
J1IA102 Change Internal Excise Invoice
J1IA102 Change Vendor Excise Invoice
J1IA102 Change ARE1 Internal Document X
J1IA102 Change ARE3 Internal Document
J1IA102 Display Internal Excise Invoice
J1IA102 Display Vendor Excise Invoice
J1IA102 Display Outgoing Excise Invoice
J1IA102 Display ARE1 Internal Document X
J1IA102 Display ARE1 Form X
J1IA102 Display ARE3 Internal Document
J1IA102 Display ARE3 Form
J1IA102 Post Internal Excise Invoice
J1IA102 Post Vendor Excise Invoice
J1IA102 Post ARE1 Internal Document
J1IA102 Post ARE1 Form
J1IA102 Post ARE3 Internal Document
J1IA102 Post ARE3 Form
J1IA102 Cancel Internal Excise Invoice
J1IA102 Cancel Vendor Excise Invoice
J1IA102 Cancel ARE1 Internal Document X
J1IA102 Cancel ARE3 Internal Document
J1IA102 Update ARE1 Internal Document
J1IA102 Update ARE1 Form
J1IA102 Update ARE3 Internal Document
J1IA102 Update ARE3 Form
J1IA102 Reverse ARE1 Internal Document
J1IA102 Reverse ARE1 Form
J1IA102 Reverse ARE3 Internal Document
J1IA102 Reverse ARE3 Form
J1IA102 Create ARE-1 Outgoing Excise Invoice X
J1IA102 Create ARE-3 Outgoing Excise Invoice
J1IA103 Change Internal Excise Invoice
J1IA103 Change Vendor Excise Invoice
J1IA103 Change ARE1 Internal Document
J1IA103 Change ARE1 Form
J1IA103 Change ARE3 Internal Document
J1IA103 Change ARE3 Form
J1IA103 Display Internal Excise Invoice
J1IA103 Display Vendor Excise Invoice
J1IA103 Display ARE1 Internal Document X
J1IA103 Display ARE1 Form X
J1IA103 Display ARE3 Internal Document
J1IA103 Display ARE3 Form
J1IA103 Post Internal Excise Invoice
J1IA103 Post Vendor Excise Invoice
J1IA103 Post ARE1 Internal Document

Page 40 of 105
J1IA103 Post ARE1 Form
J1IA103 Post ARE3 Internal Document
J1IA103 Post ARE3 Form
J1IA103 Cancel Internal Excise Invoice
J1IA103 Cancel Vendor Excise Invoice
J1IA103 Cancel ARE1 Internal Document
J1IA103 Cancel ARE3 Internal Document
J1IA103 Update ARE1 Internal Document X
J1IA103 Update ARE1 Form X
J1IA103 Update ARE3 Internal Document
J1IA103 Update ARE3 Form
J1IA103 Reverse ARE1 Internal Document
J1IA103 Reverse ARE1 Form
J1IA103 Reverse ARE3 Internal Document
J1IA103 Reverse ARE3 Form
J1IA103 Create ARE-1 Outgoing Excise Invoice
J1IA103 Create ARE-3 Outgoing Excise Invoice
J1IA104 Change Internal Excise Invoice
J1IA104 Change Vendor Excise Invoice
J1IA104 Change ARE1 Internal Document
J1IA104 Change ARE1 Form
J1IA104 Change ARE3 Internal Document
J1IA104 Change ARE3 Form
J1IA104 Display Internal Excise Invoice
J1IA104 Display Vendor Excise Invoice
J1IA104 Display ARE1 Internal Document X
J1IA104 Display ARE1 Form X
J1IA104 Display ARE3 Internal Document
J1IA104 Display ARE3 Form
J1IA104 Post Internal Excise Invoice
J1IA104 Post Vendor Excise Invoice
J1IA104 Post ARE1 Internal Document
J1IA104 Post ARE1 Form
J1IA104 Post ARE3 Internal Document
J1IA104 Post ARE3 Form
J1IA104 Cancel Internal Excise Invoice
J1IA104 Cancel Vendor Excise Invoice
J1IA104 Cancel ARE1 Internal Document
J1IA104 Cancel ARE1 Form
J1IA104 Cancel ARE3 Internal Document
J1IA104 Cancel ARE3 Form
J1IA104 Update ARE1 Internal Document
J1IA104 Update ARE1 Form
J1IA104 Update ARE3 Internal Document
J1IA104 Update ARE3 Form
J1IA104 Reverse ARE1 Internal Document X
J1IA104 Reverse ARE1 Form X
J1IA104 Reverse ARE3 Internal Document
J1IA104 Reverse ARE3 Form
J1IA104 Create ARE-1 Outgoing Excise Invoice
J1IA104 Create ARE-3 Outgoing Excise Invoice
J1IA301 Change Internal Excise Invoice

Page 41 of 105
J1IA301 Change Vendor Excise Invoice
J1IA301 Change ARE1 Internal Document
J1IA301 Change ARE1 Form
J1IA301 Change ARE3 Internal Document X
J1IA301 Change ARE3 Form X
J1IA301 Display Internal Excise Invoice
J1IA301 Display Vendor Excise Invoice
J1IA301 Display ARE1 Internal Document
J1IA301 Display ARE1 Form
J1IA301 Display ARE3 Internal Document X
J1IA301 Display ARE3 Form X
J1IA301 Post Internal Excise Invoice
J1IA301 Post Vendor Excise Invoice
J1IA301 Post ARE1 Internal Document
J1IA301 Post ARE1 Form
J1IA301 Post ARE3 Internal Document
J1IA301 Post ARE3 Form
J1IA301 Cancel Internal Excise Invoice
J1IA301 Cancel Vendor Excise Invoice
J1IA301 Cancel ARE1 Internal Document
J1IA301 Cancel ARE3 Internal Document X
J1IA301 Update ARE1 Internal Document
J1IA301 Update ARE1 Form
J1IA301 Update ARE3 Internal Document X
J1IA301 Update ARE3 Form X
J1IA301 Reverse ARE1 Internal Document
J1IA301 Reverse ARE1 Form
J1IA301 Reverse ARE3 Internal Document X
J1IA301 Reverse ARE3 Form X
J1IA301 Create ARE-1 Outgoing Excise Invoice
J1IA301 Create ARE-3 Outgoing Excise Invoice X
J1IA302 Change Internal Excise Invoice
J1IA302 Change Vendor Excise Invoice
J1IA302 Change ARE1 Internal Document
J1IA302 Change ARE3 Internal Document X
J1IA302 Display Internal Excise Invoice
J1IA302 Display Vendor Excise Invoice
J1IA302 Display ARE1 Internal Document
J1IA302 Display ARE1 Form
J1IA302 Display ARE3 Internal Document X
J1IA302 Display ARE3 Form X
J1IA302 Post Internal Excise Invoice
J1IA302 Post Vendor Excise Invoice
J1IA302 Post ARE1 Internal Document
J1IA302 Post ARE1 Form
J1IA302 Post ARE3 Internal Document
J1IA302 Post ARE3 Form
J1IA302 Cancel Internal Excise Invoice
J1IA302 Cancel Vendor Excise Invoice
J1IA302 Cancel ARE1 Internal Document
J1IA302 Cancel ARE3 Internal Document X
J1IA302 Update ARE1 Internal Document

Page 42 of 105
J1IA302 Update ARE1 Form
J1IA302 Update ARE3 Internal Document
J1IA302 Update ARE3 Form
J1IA302 Reverse ARE1 Internal Document
J1IA302 Reverse ARE1 Form
J1IA302 Reverse ARE3 Internal Document
J1IA302 Reverse ARE3 Form
J1IA302 Create ARE-1 Outgoing Excise Invoice
J1IA302 Create ARE-3 Outgoing Excise Invoice X
J1IA303 Change Internal Excise Invoice
J1IA303 Change Vendor Excise Invoice
J1IA303 Change ARE1 Internal Document
J1IA303 Change ARE3 Internal Document
J1IA303 Display Internal Excise Invoice
J1IA303 Display Vendor Excise Invoice
J1IA303 Display ARE1 Internal Document
J1IA303 Display ARE1 Form
J1IA303 Display ARE3 Internal Document X
J1IA303 Display ARE3 Form X
J1IA303 Post Internal Excise Invoice
J1IA303 Post Vendor Excise Invoice
J1IA303 Post ARE1 Internal Document
J1IA303 Post ARE1 Form
J1IA303 Post ARE3 Internal Document
J1IA303 Post ARE3 Form
J1IA303 Cancel Internal Excise Invoice
J1IA303 Cancel Vendor Excise Invoice
J1IA303 Cancel ARE1 Internal Document
J1IA303 Cancel ARE3 Internal Document
J1IA303 Update ARE1 Internal Document
J1IA303 Update ARE1 Form
J1IA303 Update ARE3 Internal Document X
J1IA303 Update ARE3 Form X
J1IA303 Reverse ARE1 Internal Document
J1IA303 Reverse ARE1 Form
J1IA303 Reverse ARE3 Internal Document
J1IA303 Reverse ARE3 Form
J1IA303 Create ARE-1 Outgoing Excise Invoice
J1IA303 Create ARE-3 Outgoing Excise Invoice
J1IA304 Change Internal Excise Invoice
J1IA304 Change Vendor Excise Invoice
J1IA304 Change ARE1 Internal Document
J1IA304 Change ARE3 Internal Document
J1IA304 Display Internal Excise Invoice
J1IA304 Display Vendor Excise Invoice
J1IA304 Display ARE1 Internal Document
J1IA304 Display ARE1 Form
J1IA304 Display ARE3 Internal Document X
J1IA304 Display ARE3 Form X
J1IA304 Post Internal Excise Invoice
J1IA304 Post Vendor Excise Invoice
J1IA304 Post ARE1 Internal Document

Page 43 of 105
J1IA304 Post ARE1 Form
J1IA304 Post ARE3 Internal Document
J1IA304 Post ARE3 Form
J1IA304 Cancel Internal Excise Invoice
J1IA304 Cancel Vendor Excise Invoice
J1IA304 Cancel ARE1 Internal Document
J1IA304 Cancel ARE3 Internal Document
J1IA304 Update ARE1 Internal Document
J1IA304 Update ARE1 Form
J1IA304 Update ARE3 Internal Document
J1IA304 Update ARE3 Form X
J1IA304 Reverse ARE1 Internal Document
J1IA304 Reverse ARE1 Form
J1IA304 Reverse ARE3 Internal Document X
J1IA304 Reverse ARE3 Form X
J1IA304 Create ARE-1 Outgoing Excise Invoice
J1IA304 Create ARE-3 Outgoing Excise Invoice
J1IEX Capture Excise Invoice Purchase Order X
J1IEX Capture Excise Invoice Stock Transport Order X
J1IEX Capture Excise Invoice Scheduling Agreement X
J1IEX Capture Excise Invoice Goods Receipt X
J1IEX Capture Excise Invoice Without Purchase Order X
J1IEX Change Internal Excise Invoice X
J1IEX Change Vendor Excise Invoice X
J1IEX Change ARE1 Internal Document
J1IEX Change ARE1 Form
J1IEX Change ARE3 Internal Document
J1IEX Change ARE3 Form
J1IEX Display Internal Excise Invoice X
J1IEX Display Vendor Excise Invoice X
J1IEX Display ARE1 Internal Document
J1IEX Display ARE1 Form
J1IEX Display ARE3 Internal Document
J1IEX Display ARE3 Form
J1IEX Post Internal Excise Invoice X
J1IEX Post Vendor Excise Invoice X
J1IEX Post ARE1 Internal Document
J1IEX Post ARE1 Form
J1IEX Post ARE3 Internal Document
J1IEX Post ARE3 Form
J1IEX Cancel Internal Excise Invoice X
J1IEX Cancel Vendor Excise Invoice X
J1IEX Cancel ARE1 Internal Document
J1IEX Cancel ARE1 Form
J1IEX Cancel ARE3 Internal Document
J1IEX Cancel ARE3 Form
J1IEX_C Capture Excise Invoice Purchase Order X
J1IEX_C Capture Excise Invoice Stock Transport Order X
J1IEX_C Capture Excise Invoice Scheduling Agreement X
J1IEX_C Capture Excise Invoice Goods Receipt X
J1IEX_C Capture Excise Invoice Without Purchase Order X
J1IEX_C Change Internal Excise Invoice

Page 44 of 105
J1IEX_C Change Vendor Excise Invoice
J1IEX_C Change ARE1 Internal Document
J1IEX_C Change ARE1 Form
J1IEX_C Change ARE3 Internal Document
J1IEX_C Change ARE3 Form
J1IEX_C Display Internal Excise Invoice X
J1IEX_C Display Vendor Excise Invoice X
J1IEX_C Display ARE1 Internal Document
J1IEX_C Display ARE1 Form
J1IEX_C Display ARE3 Internal Document
J1IEX_C Display ARE3 Form
J1IEX_C Post Internal Excise Invoice
J1IEX_C Post Vendor Excise Invoice
J1IEX_C Post ARE1 Internal Document
J1IEX_C Post ARE1 Form
J1IEX_C Post ARE3 Internal Document
J1IEX_C Post ARE3 Form
J1IEX_C Cancel Internal Excise Invoice
J1IEX_C Cancel Vendor Excise Invoice
J1IEX_C Cancel ARE1 Internal Document
J1IEX_C Cancel ARE1 Form
J1IEX_C Cancel ARE3 Internal Document
J1IEX_C Cancel ARE3 Form
J1IEX_P Capture Excise Invoice Purchase Order
J1IEX_P Capture Excise Invoice Stock Transport Order
J1IEX_P Capture Excise Invoice Scheduling Agreement
J1IEX_P Capture Excise Invoice Goods Receipt
J1IEX_P Capture Excise Invoice Without Purchase Order
J1IEX_P Change Internal Excise Invoice X
J1IEX_P Change Vendor Excise Invoice X
J1IEX_P Change ARE1 Internal Document
J1IEX_P Change ARE1 Form
J1IEX_P Change ARE3 Internal Document
J1IEX_P Change ARE3 Form
J1IEX_P Display Internal Excise Invoice X
J1IEX_P Display Vendor Excise Invoice X
J1IEX_P Display ARE1 Internal Document
J1IEX_P Display ARE1 Form
J1IEX_P Display ARE3 Internal Document
J1IEX_P Display ARE3 Form
J1IEX_P Post Internal Excise Invoice X
J1IEX_P Post Vendor Excise Invoice X
J1IEX_P Post ARE1 Internal Document
J1IEX_P Post ARE1 Form
J1IEX_P Post ARE3 Internal Document
J1IEX_P Post ARE3 Form
J1IEX_P Cancel Internal Excise Invoice X
J1IEX_P Cancel Vendor Excise Invoice X
J1IEX_P Cancel ARE1 Internal Document
J1IEX_P Cancel ARE1 Form
J1IEX_P Cancel ARE3 Internal Document
J1IEX_P Cancel ARE3 Form

Page 45 of 105
1.4.3.4 Maintaining Rejection Codes
Use
In this IMG activity, you define the rejection codes that are used in the Incoming Excise Invoices
transaction.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Business Transactions  Incoming Excise invoice  Maintain
Rejection Codes
Transaction Code SPRO

2. On the Change View: “Rejection Codes”: Over view screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.

Field name Description User action and values Note


Rejection Code Rejection Code 10 Input value
Description Description of Discrepancy in Excise Input value
rejection code Invoice
Post Ind Posting indicator Leave it blank

4. Choose Enter complete the entries


5. Save the entries by choosing Save icon or choose Ctrl + S.

Result
Data was saved.

1.4.3.5 Maintaining Movement Types Involve Excise


Invoice
Use
In this IMG activity, you specify which movement types relating to goods receipts involve excise
invoices. The system uses this information during the goods receipt procedure. When you post a
goods receipt using one of the movement types that you have specified here, the system prompts
you to Enter the excise invoice.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Business Transactions  Incoming Excise invoice  Specify
which Movement Types Involve Excise Invoice.

Page 46 of 105
Transaction Code SPRO
2. On the Movement Type versus Register Relevance: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Movmt Type Register Note
Movement Type Register
101 Register RG1
101 Register RG23A
101 Register RG23C
102 Register RG1
102 Register RG23A
102 Register RG23C
103 Register RG23A
103 Register RG23C
104 Register RG23A
104 Register RG23C
122 Register RG23A
122 Register RG23C
124 Register RG23A
124 Register RG23C
131 Register RG1
132 Register RG1
261 Register RG23A
261 Register RG23C
262 Register RG23A
262 Register RG23C
561 Register RG1
562 Register RG1
601 Register RG1
641 Register RG1
561 Register RG23A
561 Register RG23C
602 Register RG1
642 Register RG1

4. Choose Enter complete the entries


5. Save the entries by choosing Save icon or choose Ctrl + S.

Result
Data was saved.

1.4.3.6 Subcontracting Attributes


Use
The subcontracting attributes help determine conditions for a combination of an excise group, a
transaction type, and a sub-transaction type. The conditions such as the number of excise items

Page 47 of 105
per subcontracting challan, if the non-excisable materials have to be filtered or not when the
subcontracting challan is created, the movement type groups for issues and receipts and the
hierarchy of determining the excise base value are mentioned here.

Procedure
1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General  Tax on Goods Movement  India 
Business Transactions  Subcontracting  Subcontracting
Attributes
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:
3. Choose New Entries icon and maintain the following entries:

Field name Description R/O/C User action and values Note


Excise Group Excise group R 10
Excise TT Excise transaction R 57FC
Type
Sub Transaction Sub transaction R 01
Type Type
Sub Tran Type Sub transaction R 57FC CHALLAN
Text type description
Subc. Period Subcontracting R 180
maximum number
of days
Rate- Rate of O Leave it blank
subcontracting subcontracting
Mvt Grp Issues Material issue R 0001
movement groups
Mvt Grp Receipt Materials receipts R 0002
movement groups
Filter Non excise Filter non O Leave it blank
excisable materials
EI Items Excise invoice O 10
items
No. range no. Number range R 01
Ass. Val. / Exc. Assessable value R Assessable value table Select from
Inv. first then Excise Invoice drop down list
Subcon Out Subcontracting R J1IF
Type output type

4. Choose Enter to complete the inputs.


5. Choose Save icon or choose Control + S to save the entries.

Result
Data was saved.

Page 48 of 105
1.4.3.7 Maintaining Movement Type Groups
Use
In this setting you are going to group together movement types into two groups 0001 and 0002,
i.e. issue movements and receiving movements.

Procedure
1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General  Tax on Goods Movement  India 
Business Transactions  Subcontracting  Maintain
Movement Type Groups
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:
3. Choose New Entries icon and maintain the following entries:
Field name Description R/O/C User action and values Note
Mvt Group Movement type R 0001
group
Movement type Movement type R 122
Special stock Special stock type R Leave it blank
Mvt Group Movement type R 0001
group
Movement type Movement type R 102
Special stock Special stock type R Leave it blank
Mvt Group Movement type R 0001
group
Movement type Movement type R 541
Mvt Group Movement type R 0001
group
Movement type Movement type R 544
Special stock Special stock type R O
Special stock Special stock type R
Mvt Group Movement type R 0002
group
Movement type Movement type R 542
Special stock Special stock type R
Mvt Group Movement type R 0002
group
Movement type Movement type R 101
Special stock Special stock type R

Page 49 of 105
Field name Description R/O/C User action and values Note
Mvt Group Movement type R 0002
group
Movement type Movement type R 543
Special stock Special stock type R O

4. Choose Enter to complete the inputs.


5. Choose Save icon or choose Control + S to save the entries.

Result
Data was saved.

1.4.3.8 Utilization Determination


Use
In this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight
Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it
automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify
those defaults.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Business Transactions  Utilization  Utilization
Determination

Page 50 of 105
Transaction Code SPRO

2. On the Movement Type versus Register Relevance: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Excise gp ACC Name Note
Excise Group Account Name
10 PLA AED account
10 PLA BED account
10 PLA SED account
10 RG 23A AED account
10 RG 23A BED account
10 RG 23A SED account
10 RG 23C AED account
10 RG 23C BED account
10 RG 23C SED account

4. Similarly you can copy the entries from excise group 10 to 11, 20, 30, 40 and X0 excise
groups.
During copying system may give warning message, please ignore that.
5. Choose Enter complete the entries
6. Save the entries by choosing Save icon or choose Ctrl + S.

Result
Data was saved.

1.4.3.9 Excise Registers


Use
In this IMG activity, for each of your company codes, you specify which SAP script forms the
system prints the excise registers with.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Business Transactions  Excise Registers  Specify SAP
Script Forms
Transaction Code SPRO

2. On the Table for all the layouts of excise reporting: screen, maintain the following entries.
SAP as a standard will come with some ready made forms; the same are being used here.

CoCd Reg. name Lay. Form Layout description Tcode/prog No.


num copies
Company Register Name Layout Form Layout description Tcode/prog
Code number

Page 51 of 105
Z001 PLA Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001
Z001 PLACONS Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001
Z001 RG1 Register 001 J_2I_RG1 RG1 REGISTER J_2IRRG1 001
Z001 RG1RI Register 001 J_2I_RG1 RG1 DAILY STOCK REPORT J_2IRCG1 001
Z001 RG23A1 Register 001 J_2IRG23A_PART1 RG23A PART1 J_2IRAP1 001
Z001 RG23A2 Register 001 J_2IRG23A_PART2 RG23A PART2 J_2IRAP2 001
Z001 RG23C1 Register 001 J_2IRG23C_PART1 RG23A PART1 J_2IRCP1 001
Z001 RG23C2 Register 001 J_2IRG23C_PART2 RG23A PART2 J_2IRCP2 001
Z001 RG23D Register 001 J_2I_RG23D RG23D REGISTER J_2IRG23 001
Z001 RT12 Register 001 J_2I_RT12_ABSTRA RT12 - MONTHLY ABSTRACT J_2IRT12 001
Z001 RT12 Register 002 J_2I_RT12_DETLS RT12 - DETAILS J_2IRT12 001
Z001 RT12 Register 003 J_2I_RT12_3 RT12 - FORM 3 J_2IRT12 001

3. Choose Enter to complete the entries.


4. To save the entries choose Save icon or choose Ctrl + S.

Result
Data was saved.

1.4.3.10 Copy registers from source client 000


Use
In this activity, for each Excise register SAP script form , you need to copy from 000 client and
need to transport request to target clients and target servers .

Procedure
1. Access the activity using the following navigation options:
Transaction Code SE71

2. Go to menu > Utilities > copy from clients> Give the SAP Script Form name in both fields &
give source client as 000 execute save in request to transport.

1.4.4 Transactions out going Excise Invoices


1.4.4.1 Assign Billing type to delivery types
Use
In this activity, for each delivery document type need to assign the relevant billing document type
Example LF > F2

Procedure
1. Access the activity using the following navigation options:
Menu Path Logistics General  Tax on Goods Movements  India 
Business Transactions  Outgoing Excise Invoices Assign
Billing Types to Delivery Types
Transaction Code SPRO

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2. Assign user defined delivery document type to User defined Billing document type. To
create out going excise invoice at factory by using J1IIN transaction code Delivery > Goods
Issue > Billing (at least proforma invoice) is must, Even thou create excise invoice with
reference to billing or delivery.

1.4.4.2 Maintain Default Excise groups and Series


groups

Use
In this IMG activity, suppose if business needs to create excise invoice in background
automatically after saving the billing document use this functionality.

Prerequisite: Need to select the check box “Excise Invoice During Billing” in Excise group
definition.

Procedure
1. Access the activity using the following navigation options:
Menu Path Logistics General  Tax on Goods Movements  India 
Business Transactions  Outgoing Excise Invoices Maintain
Default Excise Groups and Series Groups
Transaction Code SPRO

2. To create Automatic excise invoice we can determine the excise group and series group with
type of sales with the following combination

Sales Dist Division Shipping Plant Excise Series Export type


org Ch Point Group Group
1000 10 10 Z001 Z001 10 11 Empty(domestic)

Maintain the entries according to business requirement Must need to differentiate (Sales org/dist
channel/Division/Shipping point) to pick the various export types, Excise Groups and Series
groups in a plant.

1.4.5 Exports
1.4.5.1 Make Setting of ARE-1 procedure

Use
In this IMG activity, you make the settings that control how the ARE Documents transaction works for ARE-
1s. These settings apply to exports under bond and exports under claim for rebate.

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Procedure
1. Access the activity using the following navigation options:
Menu Path Logistics General  Tax on Goods Movements  India 
Business Transactions Exports  Make Settings for ARE-1
Procedure
Transaction Code SPRO

2. Make the entries as follows

Series ETT Exp Rebate Fast No of Output Intrest


Group Period period credit copies type rate
12 ARE1 180 180 6 J1IB

ETT: Excise Transaction type : ARE-1 (Application for removal of Excisable Goods-1)

Export Period: The export period applies to exports under bond and exports under LOUT . In another
terminology can call it Rewarehousing period (Export confirmation period). The system does not offer
any functions for controlling which ARE-1s have exceeded the rewarehouse period.

Rebate Period: This applies to exports under claim for rebate only. The system does not offer any
functions for controlling which ARE-1s have exceeded the rebate period

No of copies: Whenever you print an ARE document, the system automatically prints the number
of copies that you enter here.

Output Type: Specifies which output type the system uses to print the ARE documents. Standard out put
type is J1IB even for ARE-1 & ARE-3.

1.4.6 Deemed Exports


1.4.6.1 Make Setting of ARE-3 procedure

Use
In this IMG activity, you make the settings that control how the ARE-3 Documents transaction. These
settings apply to Deemed exports

Procedure
1. Access the activity using the following navigation options:
Menu Path Logistics General  Tax on Goods Movements  India 
Business Transactions Exports under Excise Regulations
Deemed Export  Make Settings for ARE-3 Procedure
Transaction Code SPRO

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3. Make the entries as follows

Series ETT Rewarehouse No of Output type


Group period Copies
11 ARE3 180 5 J1IB

ETT: Excise Transaction type : ARE-3 (Application for removal of Excisable Goods-3)

Rewarehousing Period: If you try to change an ARE-3 after the end of the rewarehousing period,
the system issues a warning message. You then have two options:

• If you manage to obtain an extension from the excise department, you enter the
extension date in the ARE-3. This effectively extends the ARE-3's rewarehousing period.

• Otherwise, you must pay the excise duty plus interest and close the ARE-3 as normal

No of copies: Whenever you print an ARE document, the system automatically prints the number
of copies that you enter here.

Output Type: Specifies which output type the system uses to print the ARE documents. Standard output
type is J1IB even for ARE-1 & ARE-3.

1.4.6.2 License types

Use
In this IMG activity, you maintain the license types that you want to use. You use the license types when
you come to enter your customers' deemed export licenses (Transaction code:J1ILIC01): Whenever
you enter a license, you have to specify which type it is.

Procedure
1. Access the activity using the following navigation options:
Menu Path Logistics General  Tax on Goods Movements  India 
Business Transactions Exports under Excise Regulations
Deemed Export  Maintain licence types
Transaction Code SPRO

4. Make the entries as follows

License Qualification Description


type Method
CT1 Quanitity Based CT1 License
CT3 Value Based CT3 License

Page 55 of 105
Save once entries done.

1.4.6.3 Print outs of ARE documents

Use
In this IMG activity, you can define an output type for printing ARE-1s and ARE-3s from the ARE Documents
transactionSpecify which program, FORM routine, and form you want to print the documents with

Procedure
1. Access the activity using the following navigation options:
Menu Path Logistics General  Tax on Goods Movements  India 
Business Transactions Exports under Excise Regulations 
Printouts of ARE Documents  Maintain output types
Transaction Code NACE – Application area ME
2 Insert the new entries as J1IB > Click on Processing routines > Here from Processing 1
system will pick the ARE-1 Script and from Processing 2 ARE-3 Script form.
• ARE-1
Program: J_1IPRNTARE
Form Routine : ENTRY_ARE1
FORM : ENTRY_ARE1
• ARE-3
Program: J_1IPRNTARE
Form Routine : ENTRY_ARE1
FORM ENTRY_ARE3
Save once entries done.
Make sure that the output type is maintained in ME0001 - Inventory Management Output
Procedure.
Note: Bring the standard Script forms to the development client from 000 client as mentioned in
Copy registers from 000 client (1.4.3.10)

1.4.6.4 Specify Printers

Use
In this IMG activity, you specify which printer in each storage location the SAP System prints the ARE
documents on.

Procedure
1. Access the activity using the following navigation options:
Menu Path Logistics General  Tax on Goods Movements  India 
Business Transactions Exports under Excise Regulations 
Printouts of ARE Documents  Specify Printers
Transaction Code SPRO

Page 56 of 105
2. Make the entries as follows
Output Plant Storage Output Immediate Release
type Location Device
J1IB Z001 Z001 LP01 Select check Unselect
box check box
Save the entries

1.4.7 Business Transactions: Tools


1.4.7.1 Number Ranges
Use
As a proof of performing transactions SAP will give document number. You can maintain the
number ranges for all CIN Number range objects using this transaction.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Tools  Number Ranges

Page 57 of 105
Transaction Code J1I9 or SNRO

2. On the Number Rage Object Maintenance: screen, give the Object name and choose
Number Range icon, then system will prompt for new screen.

As per the table indicated for each and every Object you need to maintain the number
ranges. Here in this table Year, From number and To number are give for example
only. As per the requirement you can incorporate the current year and from and to
number ranges.

These number ranges to be given for all Objects and all Excise groups separately.
3. On this new screen give the Excise Group or Excise Series depending on object and maintain
the number ranges.
4. Choose Interval icon, then system will give new screen with name Maintain Number Range
Interval.
5. On this screen choose Interval icon or choose Shift+F1, then maintain No, Year, From
number and To numbers as per the table mentioned below:
6. After giving the number ranges for each and every object choose Save icon or choose Ctrl +
S to save the number ranges.

Object Excise Group No Year From number To number


J_1IINTNUM 01 9999 0000000001 0000099999
J_1IRG23A1 10 01 2011 0000000001 0000099999
J_1IRG23A2 10 01 2011 0000000001 0000099999
J_1IRG23C1 10 01 2011 0000000001 0000099999
J_1IRG23C2 10 01 2011 0000000001 0000099999
J_1IRG23D 20 01 2011 0000000001 0000099999
J_1IINTPR2 10 01 2011 0000000001 0000099999
J_1IPLA2 10 01 2011 0000000001 0000099999
J_1IRG1 10 01 2011 0000001000 0000099999
7. The above number ranges and objects needs to be maintained for the current year and all the
excise group10,. For 20 only J_1IRG23D object is required as this is declared as depot.

Object Series Group No Year From number To number


J_1IEXCLOC 11 01 2011 1100000001 1100099999
J_1IEXCLOC 12 01 2011 1200000001 1200099999
J_1I57FC 11 01 2011 0000000001 0000099999
J_1IEXCEXP 12 01 2011 0000005000 0000009000
J_1IDEPINV 21 01 2011 0000000001 0000099999
8. The above number ranges and objects needs to be maintained for the current year and all the
excise series groups

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Result
The changes were saved.

1.4.7.2 Long Texts


Use
In this IMG activity, you define the different types of long texts that you want to be able to
maintain in the various excise transactions
This setting comes as a default in Standard SAP.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Tools  Long Texts
Transaction Code SPRO

2. The following entries comes as part of Standard SAP system:


Object ID Description INCL.ID NA
J1IA 0001 Excise invoice text X
J1IA 0002 Bill of lading text X
J1IA 0003 Shipment details text X
J1IA DNLD Download X
J1IARE1 0001 Mode of transport X
J1IARE1 0002 Export obligation X
J1IARE1 0003 Excise Seal Number X
J1IARE1 0004 Container number X
J1IEX 0001 Excise invoice text X
J1IEX 0002 Bill of lading text X
J1IEX 0003 Shipment details text X
J1IEX DNLD Download text X
J1IF 0001 Sub contracting challan X
J1IF 0002 Sub contractors norms X
J1IF 0003 Shipping instructions X
J1IF DNLD Download X
J1IF IDEN Identification marks X
J1IF PROC Nature of processing X
J1IG 0001 Invoice X
J1IH 0001 JV text X
J1IH DNLD Download X
J1II 0001 Excise invoice X
J1II DNLD Download X
J1IJ 0001 Excise depot details X
J1IM 0001 Depot excise invoice item X
J1IS 0001 Excise other movements -header X
J1IS DNLD Download text X
J1IU DNLD X
J1IW 0001 Header X
J1IW DNLD Download X

Page 59 of 105
1.4.7.3 Message Ctrl
Use
In this activity, you can specify whether a given message should appear as a warning message or
an error message.

This setting comes as a default in Standard SAP.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General  Tax on Goods Movements  India 
Tools  Message Ctrl
Transaction Code SPRO

2. The following entries comes as part of Standard SAP system:

Application Message Transaction User Message


Area No. Code Type
4F 122 Warning
4F 153 Error
4F 167 Error
4F 168 Warning
4F 176 Error
4F 180 Warning
4F 181 Warning
4F 194 Warning
8I 103 Warning
8I 184 Warning
8I 312 Warning
8I 339 Warning
8I 478 Warning
8I 542 Error
8I 575 Warning
8I 576 Warning
8I 577 Warning
8I 634 Warning

1.5 Extended Withholding Tax – Basic Settings


1.5.1 Checking Withholding Tax Countries
Use

Page 60 of 105
The withholding tax country is needed for printing the withholding tax form.
Activities
1. Check the country list delivered with the standard system.
2. Compare it with the official list from the tax authorities and make corrections where
necessary.

Procedure
3. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Basic
Settings → Check Withholding Tax Countries

4. On the Change View “Country Keys for Withholding Tax”: Overview screen, make the
following entries
Field name Description R/O/C User action and values Note
Cty Country IN Country Key
Wcty Withholding Tax IN As Country
Country Key and With
holding Tax
country key is
same for India
Description Description India Description of
with holding
tax Country
5. To save the entries use the Save Icon or choose Ctrl+S.

1.5.2 Defining Official Withholding Tax Codes


Use
The withholding tax keys correspond to the Official Withholding Tax laws i.e. official income tax
Section Code, according to which tax is withheld. The system can therefore assign the
withholding tax items to the correct withholding tax return.

Procedure
1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Basic
Settings → Define Official Withholding Tax Codes
2. System will give a pop screen; make country IN entry in this field.
3. On the Change View “Official withholding tax key – Descriptions”: Overview screen, make the
following entries for the Country IN
Official Key Name National Tax Code
194A Interest income other than securities

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Official Key Name National Tax Code
194C Payment to contractors
194D Insurance Commission
194I Rent
194J Prof/Technical services
195 Payment to foreign nationals

4. To save the entries use the Save Icon or choose Ctrl+S.

1.5.3 Defining Reasons for Exemption


Use
In this activity reasons for exemption from withholding tax will be defined. You can Enter this
indicator in the vendor master record or in the company code withholding tax master record
information.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Basic
Settings → Define Reasons for Exemption
Transaction Code SPRO
2. On the Change View “Withholding Tax type: Reasons for Exemption”: Overview screen,
make the following new entries for the Country IN
Official Key Name
01 Exemption granted by AO
02 Exemption granted by ITO
03 Exemption granted by AC(IT)
04 Exemption granted by DC(IT)
3. To save the entries use the Save Icon or choose Ctrl+S.

1.6 Defining Branch Office


For Indian Withholding tax purpose Business Place is being used as Branch Office to meet the
process requirements.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Basic
Settings → India → Define Business Place

Page 62 of 105
Transaction Code SPRO
2. System will give a popup screen, Enter company code Z001 and choose Enter.
3. On the Change View “Business Place”: Details screen, make the following entries for the
Company Code Z001
Field name Description User action and values Note
Business Place Business Place Z001
Key
Name 1 Name of Business India Bus.Place
Place

4. Choose Enter or choose the Address icon to maintain the address details
5. Maintain the address details for the Business Place Z001 in the detail address screen:
Field name Description User action and values Note
Name 1 India B.Place Name of the Tax office
Name 2
Name 3 & Enter required
Name 4 necessary details

Search Term1 BP
Search Term 2 BUSINESS PLACE ST2
Street/House MG Road Postal Address of
number Business Place
Postal Code 522000
City Bangalore
Country IN
Region 10
Time Zone
Jurisdiction
Code
Language EN
6. Choose Enter to leave the Address details screen
7. To save the entries use the Save Icon or choose Ctrl+S.

1.7 Defining Section Code


Use
Section Code is used for each tax deduction account number (TAN) and accordingly to which
TDS Certificates and Annual returns will be filed with tax authorities.

Procedure

Page 63 of 105
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Basic
Settings → South Korea → Define Section Code
Transaction Code SPRO
2. System will give a pop screen, input company code Z001 in the filed and Enter to continue.
3. On the Change View “Section Codes”: Overview screen, make the following entries for the
Company Code Z001 :
Field name Description User action and values Note
Section Code Section Code Key Z001
Name 1 Name of Section India Ltd
code
Business Place Business Place Blank
reference
4. Choose Enter or choose the Address icon to maintain the address details
5. Maintain the address details for the Section Code Z001 in the detail address screen:
Field name Description User action and values Note
Name 1 India Ltd.,
Name 2 Section Code Name 2 If any can be
maintained
Search Term1 Maintain the TAN
(Tax deduction
Account Number)
Search Term 2
Street/House MG Road
number
Postal Code 522000
City Bangalore
Country IN
Region 10
Time Zone India
Jurisdiction
Code
Language EN
6. Choose Enter to leave the Address details screen
7. To save the entries use the Save Icon or choose Ctrl+S.

1.8 Maintaining Factory Calendar to Section Code


Use

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Which days the tax offices that you work with are open. The system uses this information when
you post a vendor invoice, so that it can allow for public holidays when it determines the tax due
date.

Procedure
1. Access the activity using one of the following navigation options:
Menu System →Services →Table Maintenance → Extended Table
Maintenance
Transaction Code SM30
2. On the Maintain Table Views: Initial Screen, Enter J_1IEWTCALID_N in filed Table/View, and
choose Maintain icon to continue.
3. On the Change View “Calendar for Payment Due date – EWT India Section Code”: Overview
screen, make the following New Entries:
Field name Description User action and values Note
Company Code Company Code Z001
Key
Section Code Section Code key Z001
Factory Factory Calendar IN
Calendar Key
Rule Tax Rule Day Before
4. To save the entries use the Save Icon or choose Ctrl+S.

1.9 Extended Withholding Tax - Calculation


1.9.1 Defining Withholding Tax Type for Invoice Posting
Use
This Withholding tax type is used for withholding and posting tax at the time of creating an invoice
liability of the Vendor.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → Withholding Tax Type → Define Withholding
Tax Type for Invoice Posting
Transaction Code SPRO
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make
the following New Entries for the Country IN
Field name Description User action and values Note
Withholding Tax Withholding Tax I1
Type Type

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Field name Description User action and values Note
Description Description of the INV-CONTRACTORS.-
Withholding Tax TDS SEC.194C
Type
Calculation
Base Amount Base amount to Select the Gross Amount
-Gross Amount calculate tax radio button
Rounding Rule
Round W/tax Rounding rule of Select the Round W/tax
amnt. Up W/holding Tax amount Up radio button
Post W/tax Posting of With- Activate the Post W/tax
amount holding tax amount check box
Accumulation Type
No Accumulation of Select the No
Accumulation W/holding Tax Accumulation Radio
button
Ctrl Data
W/tax Base Maintenance of Activate the W/tax Base
Manual with holding tax Manual Check box
base as manual
Manual W/tax Maintenance of Activate the W/tax
amount with holding tax as amount Manual Check
manual box
No Cert. Generation of Activate the No.
Numbering standard Certificate Numbering
Certificate (not Check box
TDS certificates)
Base amount – Base amount Select the Base amount
W/Tax Code determination at from the Withholding Tax
Level Type level or code Code level radio button
level
Withholding tax Tax amount Select the Withholding
amount – W/tax determination at tax amount from the
Code level Type level or code Withholding Tax Code
level level radio button
3. To save the entries use the Save Icon.
4. To add some more tax types on the Change View “Define Withholding tax type: Posting at
time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Withholding Tax I2
Type Type
Description Description of the INV-ADVERT.
Withholding Tax CONTRACTS - TDS
Type SEC.194C
Calculation

Page 66 of 105
Field name Description User action and values Note
Base Amount Base amount to Select the Gross Amount
-Gross Amount calculate tax radio button
Rounding Rule
Round W/tax Rounding rule of Select the Round W/tax
amnt. Up W/holding Tax amount Up radio button
Post W/tax Posting of With- Activate the Post W/tax
amount holding tax amount check box
Accumulation Type
No Accumulation of Select the No
Accumulation W/holding Tax Accumulation Radio
button
Ctrl Data
W/tax Base Maintenance of Activate the W/tax Base
Manual with holding tax Manual Check box
base as manual
Manual W/tax Maintenance of Activate the W/tax
amount with holding tax as amount Manual Check
manual box
No Cert. Generation of Activate the No.
Numbering standard Certificate Numbering
Certificate (not Check box
TDS certificates)
Base amount – Base amount Select the Base amount
W/Tax Code determination at from the Withholding Tax
Level Type level or code Code level radio button
level
Withholding tax Tax amount Select the Withholding
amount – W/tax determination at tax amount from the
Code level Type level or code Withholding Tax Code
level level radio button
5. To save the entries use the Save Icon.
6. To add some more tax types on the Change View “Define Withholding tax type: Posting at
time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Withholding Tax I3
Type Type
Description Description of the INV-PROFESSIONAL
Withholding Tax FEES-TDS SEC.194J
Type
Calculation
Base Amount Base amount to Select the Gross Amount
-Gross Amount calculate tax radio button
Rounding Rule
Round W/tax Rounding rule of Select the Round W/tax
amnt. up W/holding Tax amount Up radio button

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Field name Description User action and values Note
Post W/tax Posting of With- Activate the Post W/tax
amount holding tax amount check box
Accumulation Type
No Accumulation of Select the No
Accumulation W/holding Tax Accumulation Radio
button
Ctrl Data
W/tax Base Maintenance of Activate the W/tax Base
Manual with holding tax Manual Check box
base as manual
Manual W/tax Maintenance of Activate the W/tax
amount with holding tax as amount Manual Check
manual box
No Cert. Generation of Activate the No.
Numbering standard Certificate Numbering
Certificate (not Check box
TDS certificates)
Base amount – Base amount Select the Base amount
W/Tax Code determination at from the Withholding Tax
Level Type level or code Code level radio button
level
Withholding tax Tax amount Select the Withholding
amount – W/tax determination at tax amount from the
Code level Type level or code Withholding Tax Code
level level radio button
7. To save the entries use the Save Icon.
8. To add some more tax types on the Change View “Define Withholding tax type: Posting at
time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Withholding Tax I4
Type Type
Description Description of the INV-RENT-TDS
Withholding Tax SEC.194I(HuF/Ind)
Type
Calculation
Base Amount Base amount to Select the Gross Amount
-Gross Amount calculate tax radio button
Rounding Rule
Round W/tax Rounding rule of Select the Round W/tax
amnt. up W/holding Tax amount Up radio button
Post W/tax Posting of With- Activate the Post W/tax
amount holding tax amount check box
Accumulation Type

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Field name Description User action and values Note
No Accumulation of Select the No
Accumulation W/holding Tax Accumulation Radio
button
Ctrl Data
W/tax Base Maintenance of Activate the W/tax Base
Manual with holding tax Manual Check box
base as manual
Manual W/tax Maintenance of Activate the W/tax
amount with holding tax as amount Manual Check
manual box
No Cert. Generation of Activate the No.
Numbering standard Certificate Numbering
Certificate (not Check box
TDS certificates)
Base amount – Base amount Select the Base amount
W/Tax Code determination at from the Withholding Tax
Level Type level or code Code level radio button
level
Withholding tax Tax amount Select the Withholding
amount – W/tax determination at tax amount from the
Code level Type level or code Withholding Tax Code
level level radio button
9. To save the entries use the Save Icon.
10. To add some more tax types on the Change View “Define Withholding tax type: Posting at
time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Withholding Tax I5
Type Type
Description Description of the INV-RENT-TDS
Withholding Tax SEC.194I(Others)
Type
Calculation
Base Amount Base amount to Select the Gross Amount
-Gross Amount calculate tax radio button
Rounding Rule
Round W/tax Rounding rule of Select the Round W/tax
amnt. up W/holding Tax amount Up radio button
Post W/tax Posting of With- Activate the Post W/tax
amount holding tax amount check box
Accumulation Type
No Accumulation of Select the No
Accumulation W/holding Tax Accumulation Radio
button
Ctrl Data

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Field name Description User action and values Note
W/tax Base Maintenance of Activate the W/tax Base
Manual with holding tax Manual Check box
base as manual
Manual W/tax Maintenance of Activate the W/tax
amount with holding tax as amount Manual Check
manual box
No Cert. Generation of Activate the No.
Numbering standard Certificate Numbering
Certificate (not Check box
TDS certificates)
Base amount – Base amount Select the Base amount
W/Tax Code determination at from the Withholding Tax
Level Type level or code Code level radio button
level
Withholding tax Tax amount Select the Withholding
amount – W/tax determination at tax amount from the
Code level Type level or code Withholding Tax Code
level level radio button
11. To save the entries use the Save Icon.
12. To add some more tax types on the Change View “Define Withholding tax type: Posting at
time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Withholding Tax I6
Type Type
Description Description of the INV-COMMISSION-TDS
Withholding Tax SEC.194D
Type
Calculation
Base Amount Base amount to Select the Gross Amount
-Gross Amount calculate tax radio button
Rounding Rule
Round W/tax Rounding rule of Select the Round W/tax
amnt. up W/holding Tax amount Up radio button
Post W/tax Posting of With- Activate the Post W/tax
amount holding tax amount check box
Accumulation Type
No Accumulation of Select the No
Accumulation W/holding Tax Accumulation Radio
button
Ctrl Data
W/tax Base Maintenance of Activate the W/tax Base
Manual with holding tax Manual Check box
base as manual

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Field name Description User action and values Note
Manual W/tax Maintenance of Activate the W/tax
amount with holding tax as amount Manual Check
manual box
No Cert. Generation of Activate the No.
Numbering standard Certificate Numbering
Certificate (not Check box
TDS certificates)
Base amount – Base amount Select the Base amount
W/Tax Code determination at from the Withholding Tax
Level Type level or code Code level radio button
level
Withholding tax Tax amount Select the Withholding
amount – W/tax determination at tax amount from the
Code level Type level or code Withholding Tax Code
level level radio button
13. To save the entries use the Save Icon.

1.9.2 Defining Withholding Tax Types for Payment Posting


Use
The purpose of this activity is to define the withholding tax type for deduction of TDS at the time
of payment.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → Withholding Tax Type → Define Withholding Tax
Type for Payment Posting
Transaction Code SPRO
2. On the Change View “Define Withholding tax type definition: Posting at time of Payment”
screen, make the following New Entries for the Country IN:
Field name Description User action and values Note
Withholding Tax Withholding Tax P1
Type Type
Description Description of the PAYMENT-
Withholding Tax CONTRACTORS.-TDS
Type SEC.194C
Calculation
Base Amount Base amount to Select the Gross Amount
-Gross Amount calculate tax radio button
Rounding Rule
Round W/tax Rounding rule of Select the Round W/tax
amnt. up W/holding Tax amount Up radio button

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Field name Description User action and values Note
Cash Discount – Tax Deduction on Select the C/disc pre
Cash discount net of Discounts W/tx radio button
Pre W/tax
Post W/tax Posting of With- Activate the Post W/tax
amount holding tax amount check box
Accumulation Type
No Accumulation of Select the No
Accumulation W/holding Tax Accumulation Radio
button
Ctrl Data
W/tax Base Maintenance of Activate the W/tax Base
Manual with holding tax Manual Check box
base as manual
Manual W/tax Maintenance of Activate the W/tax
amount with holding tax as amount Manual Check
manual box
No Cert. Generation of Activate the No.
Numbering standard Certificate Numbering
Certificate (not Check box
TDS certificates)
Base amount – Base amount Select the Base amount
W/Tax Code determination at from the Withholding Tax
Level Type level or code Code level radio button
level
Withholding tax Tax amount Select the Withholding
amount – W/tax determination at tax amount from the
Code level Type level or code Withholding Tax Code
level level radio button
Central Invoice – Receipt of Invoice Select the radio button for
No Central – Central Invoice No Central Invoice
Invoice
Minimum Check Minimum Check at Select the radio button for
– Minimum item level minimum check at item
Check at Item level
level
3. To create the other Payment Withholding tax Type copy the above to the following
Withholding Tax Types:
Withholding Description of With holding Tax Type for Payment Posting
Tax Type Key

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P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C
P3 PAY-PROFESSIONAL FEES-TDS SEC.194J
P4 PAY-RENT-TDS SEC.194I(HuF/Ind)
P5 PAY-RENT-TDS SEC.194I(Others)
P6 PAY-COMMISSION-TDS SEC.194D

All other values remain same as P1 type which is defined in the previous step.
4. To save the entries use the Save Icon or choose Ctrl+S.

1.9.3 Defining Withholding Tax Type for Ecess at invoice


posting
Use
This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the
time of creating an invoice liability of the Vendor.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → Withholding Tax Type → Define Withholding Tax
Type for Invoice Posting
Transaction Code SPRO
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make
the following New Entries for the Country IN to create for ECESS tax types with reference to
Existing Tax types of TDS.
3. Select Tax type P1 and copy as tax type ‘EA’.
4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’
5. Select Check Box ‘ Inherit Base’ and Enter
6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:
Reference Description ECESS Tax Type Description
Withholding Tax
Type
I1 INV- E1 INV-
CONTRACTORS.- CONTRACTORS.-
ECESS- SEC.194C ECESS- SEC.194C
I2 INV- E2 INV-
ADVERT.CONTRAC ADVERT.CONTRAC
TS-TDS SEC.194C TS-ECESS
SEC.194C
I3 INV- E3 INV-
PROFESSIONAL PROFESSIONAL
FEES-TDS FEES-ECESS
SEC.194J SEC.194J
I4 INV-RENT-TDS E4 INV-RENT-ECESS
SEC.194I(HuF/Ind) SEC.194I(HuF/Ind)

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Reference Description ECESS Tax Type Description
Withholding Tax
Type
I5 INV-RENT-TDS E5 INV-RENT-ECESS
SEC.194I(Others) SEC.194I(Others)

I6 INV-COMMISSION- E6 INV-COMMISSION-
TDS SEC.194D ECESS SEC.194D

To save the entries use the Save Icon

1.9.4 Defining Withholding Tax Type for Ecess at Payment


posting
Use
This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the
time of posting a payment to the Vendor.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → Withholding Tax Type → Define Withholding Tax
Type for Payment Posting
Transaction Code SPRO
2. On the Change View “Withholding tax type Definition: Posting at time of Pay” screen, make
the following New Entries for the Country IN to create for ECESS tax types with reference to
Existing Tax types of TDS.
3. Select Tax typeP1 and copy as tax type ‘EA’.
4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’
5. Select Check Box ‘ Inherit Base’
6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:

Reference Description ECESS Tax Type Description


Withholding Tax
Type
P1 PAY- EA PAY-
CONTRACTORS.- CONTRACTORS.-
TDS SEC.194C ECESS SEC.194C
P2 PAY- EB PAY-
ADVERT.CONTRAC ADVERT.CONTRAC
TS-TDS SEC.194C TS-ECESS
SEC.194C
P3 PAY- EC PAY-
PROFESSIONAL PROFESSIONAL
FEES-TDS FEES-ECESS
SEC.194J SEC.194J

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Reference Description ECESS Tax Type Description
Withholding Tax
Type
P4 PAY-RENT-TDS ED PAY-RENT-ECESS
SEC.194I(HuF/Ind) SEC.194I(HuF/Ind)
P5 PAY-RENT-TDS EE PAY-RENT-ECESS
SEC.194I(Others) SEC.194I(Others)
P6 PAY-COMMISSION- EF PAY-COMMISSION-
TDS SEC.194D ECESS SEC.194D

7. To save the entries use the Save Icon

1.9.5 Defining Rounding Rule for Withholding Tax Types


Use
The purpose of this activity is to maintain the rounding rule. At the time of posting withholding tax
system will round the values to be posted for withholding tax as per the rounding rules.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → Withholding Tax Type → Define Rounding Rule
for Withholding Tax Types
Transaction Code SPRO
2. On the Change View “Withholding Tax Rounding Rules”: Overview screen, make the
following New Entries:
Company Code Withholding Tax Currency Unit Note
Type
Z001 I1 INR 100
Z001 I2 INR 100
Z001 I3 INR 100
Z001 I4 INR 100
Z001 I5 INR 100
Z001 I6 INR 100
Z001 P1 INR 100
Z001 P2 INR 100
Z001 P3 INR 100
Z001 P4 INR 100
Z001 P5 INR 100
Z001 P6 INR 100
Z001 E1 INR 100

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Company Code Withholding Tax Currency Unit Note
Type
Z001 E2 INR 100
Z001 E3 INR 100
Z001 E4 INR 100
Z001 E5 INR 100
Z001 E6 INR 100
Z001 EA INR 100
Z001 EB INR 100
Z001 EC INR 100
Z001 ED INR 100
Z001 EE INR 100
Z001 EF INR 100
3. To save the entries use the Save Icon or choose Ctrl+S.

1.9.6 Defining Withholding Tax Codes


Use
The purpose of this activity is to define the withholding tax codes. The rates are maintained
through withholding tax code. The withholding tax rate contains Base withholding tax rate and
Surcharge on base with holding tax rate. This can be maintained as two different with holding tax
codes (i.e. base withholding tax rate in one code and surcharge in another code) or together
withholding tax rate can be maintained. Base withholding tax rate and surcharge rate together
one withholding tax code is defined.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → Withholding Tax Codes → Define Withholding
Tax Codes
Transaction Code SPRO
2. On the Change View “Withholding tax Code”: Overview screen, make the following New
Entries for the Country IN
W/Tax W/Tax Description of Official Base amt. Posting Withholding
Type Code W/tax Code W/tax % Subject Indicator Tax Rate
Key to tax
I1 I1 INV- 194C 100 1 2.05%
CONTS.CORP-
TDS SEC.194C-
2.05%
I2 I2 INV- 194C 100 1 1.025%
ADV.CONTS.COR
P-TDS SEC194C-
1.025%

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W/Tax W/Tax Description of Official Base amt. Posting Withholding
Type Code W/tax Code W/tax % Subject Indicator Tax Rate
Key to tax
I3 I3 INV- 194J 100 1 5.125%
PROF/TECH..COR
P-TDS SEC.194J-
5.125%
I4 I4 INV- 194I 100 1 15%
RENT.HUF/INDIVI
DUAL-TDS
SEC.194I-15%
I5 I5 INV- 194I 100 1 20.50%
RENT.CORP/OTH
ER-TDS SEC.194I-
20.50%
I6 I6 INV- 194D 100 1 5.125%
COMMISSN.CORP
-TDS SEC.194D-
5.125%
P1 P1 PAY- 194C 100 1 2.05%
CONTS.CORP-
TDS SEC.194C-
2.050%
P2 P2 PAY- 194C 100 1 1.025%
ADV.CONTS.COR
P-TDS SEC194C-
1.025%
P3 P3 PAY- 194J 100 1 5.125%
PROF/TECH..COR
P-TDS SEC.194J-
5.125%
P4 P4 PAY- 194I 100 1 15%
RENT.HUF/INDIVI
DUAL-TDS
SEC.194I-15%
P5 P5 PAY- 194I 100 1 20.500%
RENT.CORP/OTH
ER-TDS SEC.194I-
20.500%
P6 P6 PAY- 194D 100 1 5.125%
COMMISSN.CORP
-TDS SEC.194D-
5.500%

3. To save the entries use the Save Icon or choose Ctrl+S.

1.9.7 Defining Withholding Tax Codes (ECESS)


Use

Page 77 of 105
The purpose of this activity is to define the withholding tax codes for ECESS. The rates are
maintained through withholding tax code. The withholding tax rate contains ECESS percentage
for each withholding tax type.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → Withholding Tax Codes → Define Withholding
Tax Codes
Transaction Code SPRO
2. On the Change View “Withholding tax Code”: Overview screen, make the following New
Entries for the Country IN
W/Tax W/Tax Description of Official Base amt. Posting Withholding
Type Code W/tax Code W/tax % Subject Indicator Tax Rate
Key to tax
EI E1 INV-CONTS 194C 100 1 2%
-ECESS SEC.194C
E2 E2 INV-ADV.CONTS. 194C 100 1 2%
-ECESS SEC194C
E3 E3 INV-PROF/TECH.. 194J 100 1 2%
-ECESS SEC.194J
E4 E4 INV- 194I 100 1 2%
RENT.HUF/INDIVI
DUAL-ECESS
SEC.194I
E5 E5 INV- 194I 100 1 2%
RENT.CORP/OTH
ER-ECESS
SEC.194I
E6 E6 INV-COMMISSN. 194D 100 1 2%
-ECESS SEC.194D
EA EA PAY-CONTS. 194C 100 1 2%
ECESS SEC.194C
EB EB PAY-ADV.CONTS. 194C 100 1 2%
-ECESS SEC194C
EC EC PAY-PROF/TECH 194J 100 1 2%
-ECESS SEC.194J
ED ED PAY- 194I 100 1 2%
RENT.HUF/INDIVI
DUAL-ECESS
SEC.194I
EE EE PAY- 194I 100 1 2%
RENT.CORP/OTH
ER-ECESS
SEC.194I

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W/Tax W/Tax Description of Official Base amt. Posting Withholding
Type Code W/tax Code W/tax % Subject Indicator Tax Rate
Key to tax
EF EF PAY- 194D 100 1 2%
COMMISSN.CORP
-ECESS SEC.194D
3. To save the entries use the Save Icon or choose Ctrl+S.

1.9.8 Portraying Dependencies Between Withholding Tax


Types
Use
The purpose of this activity is to assign the Base amount withholding Tax type( on which ECESS
is to be calcualated ) to the ECESS Tax type number

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → Withholding tax base amount→Portray
Dependencies Between Withholding Tax Types
Transaction Code SPRO
2. On the Change View “Maintain Dependencies of Withholding tax Type”: Overview screen,
Select the tax code ‘E1’ for the Country IN
3. Choose ‘Details’ Button
4. Enter the’ I1’ tax type number ‘19’ in the field ‘ Depend on type no’
5. Repeat the steps from 2 to 4 for the remaining Ecess Tax Types as detailed below:
W/Tax Description of Ecess Base amt.
Type W/tax Code Tax tax type
type no no
EI INV-CONTS 31 19
-ECESS SEC.194C
E2 INV-ADV.CONTS. 32 20
-ECESS SEC194C
E3 INV-PROF/TECH.. 33 21
-ECESS SEC.194J
E4 INV- 34 22
RENT.HUF/INDIVI
DUAL-ECESS
SEC.194I
E5 INV- 35 23
RENT.CORP/OTH
ER-ECESS
SEC.194I
E6 INV-COMMISSN. 36 24
-ECESS SEC.194D

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W/Tax Description of Ecess Base amt.
Type W/tax Code Tax tax type
type no no
EA PAY-CONTS. 37 25
ECESS SEC.194C
EB PAY-ADV.CONTS. 38 26
-ECESS SEC194C-
EC PAY-PROF/TECH 39 30
-ECESS SEC.194J
ED PAY- 40 27
RENT.HUF/INDIVI
DUAL-ECESS
SEC.194I
EE PAY- 41 28
RENT.CORP/OTH
ER-ECESS
SEC.194I
EF PAY- 42 29
COMMISSN.CORP
-ECESS SEC.194D

1.9.9 Checking Recipient Types


Use
The purpose of this activity is to define the Recipient Types. Recipient Types are used for tax
payment and tax reporting. Recipient Types will be assigned in the Vendor Master Record.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Basic
Settings → Check Recipient Types
Transaction Code SPRO
2. On the Change View “Vendor Types of Recipient for Withholding tax Type”: Overview screen,
make the following entries for the Country IN
Withholding Recipient Type Text
Tax Type
I1 CO Companies
I1 OT Others
I2 CO Companies
I2 OT Others
I3 CO Companies
I3 OT Others
I4 OT Others

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Withholding Recipient Type Text
Tax Type
I5 CO Companies
I6 CO Companies
I6 OT Others
P1 CO Companies
P1 OT Others
P2 CO Companies
P2 OT Others
P3 CO Companies
P3 OT Others
P4 OT Others
P5 CO Companies
P6 CO Companies
P6 OT Others
E1 CO Companies
E1 OT Others
E2 CO Companies
E2 OT Others
E3 CO Companies
E3 OT Others
E4 OT Others
E5 CO Companies
E6 CO Companies
E6 OT Others
EA CO Companies
EA OT Others
EB CO Companies
EB OT Others
EC CO Companies
EC OT Others
ED OT Others
EE CO Companies
EF CO Companies
EF OT Others
3. To save the entries use the Save Icon or choose Ctrl+S.

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1.9.10 Maintaining Tax Due Dates
Use
The purpose of this activity is to identify the Tax Payable due date from the date of deduction /
posting.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Basic
Settings → India → Maintain Tax Due Dates
Transaction Code SPRO
2. On the Change View “Tax Due Dates”: Overview screen, make the following entries:
Country Official Recipient No. of Days
Withholding Tax Type
Key
IN 194C CO 777
IN 194C OT 777
IN 194D CO 777
IN 194D OT 777
IN 194I CO 777
IN 194I OT 777
IN 194J CO 777
IN 194J OT 777
IN 195 CO
IN 195 OT
3. To save the entries use Save icon or Ctrl+S.

1.9.11 Maintaining Surcharge Rates


Use
The purpose of this activity is to identify the surcharge rate, which is included in the base rate of
Withholding Tax Code. The surcharge rates will be used by the system for reporting.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → India → Surcharges → Maintain Surcharge
Rates (Surcharges combined with basic WH Tax Codes)

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Transaction Code SPRO
2. On the Change View “Surcharge Rates”: Overview screen, make the following New Entries:
Company Withholding Tax Withholding Recipient Type Surcharge
Code Type Tax Code
Z001 I1 I1 CO 10%
Z001 I2 I2 CO 10%
Z001 I3 I3 CO 10%
Z001 I4 I4 OT
Z001 I5 I5 CO 10%
Z001 I6 I6 CO 10%
Z001 P1 P1 CO 10%
Z001 P2 P2 CO 10%
Z001 P3 P3 CO 10%
Z001 P4 P4 OT
Z001 P5 P5 CO 10%
Z001 P6 P6 CO 10%
3. To save the entries use save icon or Ctrl+S.

1.9.12 Assigning Types of Companies to Withholding Tax


Codes
Use
The purpose of this activity is to identify the types of withholding tax codes and the same will be
used in the reports.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax →
Calculation → India → Settings for Annual Returns → Assign
types of Companies to withholding tax code
Transaction Code SPRO
2. On the Change View “Assign Types of Company To Withholding Tax Codes”: Overview
screen, make the following New Entries
Country Withholding Tax Withholding Tax Company Type
Type Code
IN I1 I1 Contractors
IN I1 I9 Contractors
IN I2 I2 Advertising
IN I2 I9 Advertising
IN P1 P1 Contractors

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Country Withholding Tax Withholding Tax Company Type
Type Code
IN P1 P9 Contractors
IN P2 P2 Advertising
IN P2 P9 Advertising
IN W1 W1 Contractors
IN wa wa Contractors
3. To save the entries use Save icon or Ctrl+S.

1.10 Extended Withholding Tax – Company Code


Assignment
1.10.1 Assigning Withholding Tax Type to Company Code
Use
The purpose of this activity is to assign the withholding tax types defined to the Company Code.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Company
Code → Assign Withholding Tax Types to Company Code
Transaction Code SPRO

2. On the Change View “Withholding tax information for company code per W/tax:” screen,
make the following New Entries:
Company Code Withholdi With/tax W/Tax W/Tax Customer data
ng Tax agent obligated obligated to subject to
Type from W/tax
Z001 I1 Activate 01.04.2011 31.12.2999 Activate
Z001 I2 Activate 01.04.2011 31.12.2999 Activate
Z001 I3 Activate 01.04.2011 31.12.2999 Activate
Z001 I4 Activate 01.04.2011 31.12.2999 Activate
Z001 I5 Activate 01.04.2011 31.12.2999 Activate
Z001 I6 Activate 01.04.2011 31.12.2999 Activate
Z001 P1 Activate 01.04.2011 31.12.2999 Activate
Z001 P2 Activate 01.04.2011 31.12.2999 Activate
Z001 P3 Activate 01.04.2011 31.12.2999 Activate
Z001 P4 Activate 01.04.2011 31.12.2999 Activate
Z001 P5 Activate 01.04.2011 31.12.2999 Activate
Z001 P6 Activate 01.04.2011 31.12.2999 Activate

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Company Code Withholdi With/tax W/Tax W/Tax Customer data
ng Tax agent obligated obligated to subject to
Type from W/tax
Z001 E1 Activate 01.04.2011 31.12.2999 Activate
Z001 E2 Activate 01.04.2011 31.12.2999 Activate
Z001 E3 Activate 01.04.2011 31.12.2999 Activate
Z001 E4 Activate 01.04.2011 31.12.2999 Activate
Z001 E5 Activate 01.04.2011 31.12.2999 Activate
Z001 E6 Activate 01.04.2011 31.12.2999 Activate
Z001 EA Activate 01.04.2011 31.12.2999 Activate
Z001 EB Activate 01.04.2011 31.12.2999 Activate
Z001 EC Activate 01.04.2011 31.12.2999 Activate
Z001 ED Activate 01.04.2011 31.12.2999 Activate
Z001 EE Activate 01.04.2011 31.12.2999 Activate
Z001 EF Activate 01.04.2011 31.12.2999 Activate
3. To save the entries use save icon or choose Ctrl+S.

1.10.2 Activating Extended Withholding Tax Code


Use
The purpose of this activity is to activate the extended withholding tax code for the Company
Code. SAP R/3 system supports two types of withholding taxes
• Standard Withholding Tax (Classic)
• Extended Withholding Tax

Prerequisites
Take a decision to activate the extended withholding tax functionality or classic withholding
functionality.

Once you have activated extended withholding tax, you cannot return to using previous
withholding tax processing.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Company
Code → Activate Extended withholding tax
Transaction Code SPRO
2. On the Change View “Enhanced Withholding tax functions active”: Overview screen, make
the following entry:
Field name Description User action and values Note
Company Code Company Code Z001 Defaulted

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Field name Description User action and values Note
Company Name Name of Company India Best Practices Ltd Defaulted
Code
Ext.W/Tax Extended Activate the check box Activate the extended
Withholding with holding tax
3. To save the entries use save icon or use Ctrl+S.

1.10.3 Defining Accounts to post the Withholding Tax


Use
The purpose of this activity is to assign the General Ledger Master records to post the
withholding tax deducted, which will be paid to the government subsequently.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Postings
→ Accounts for withholding tax→ Define Accounts for
Withholding Tax to be paid over
Transaction Code SPRO
2. On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following
entries for the Chart of Accounts Z001:
Withholding Tax Withholding General Ledger
Type Tax Code Account
I1 I1 13113940
I1 I9 13113940
I2 I2 13113940
I2 I9 13113940
I3 I3 13113940
I3 I9 13113940
I4 I4 13113940
I5 I5 13113940
I6 I6 13113940
I6 I9 13113940
P1 P1 13113940
P1 P9 13113940
P2 P2 13113940
P2 P9 13113940
P3 P3 13113940
P3 P9 13113940
P4 P4 13113940

Page 86 of 105
Withholding Tax Withholding General Ledger
Type Tax Code Account
P5 P5 13113940
P6 P6 13113940
P6 P9 13113940
E1 E1 13113940
E2 E2 13113940
E3 E3 13113940
E4 E4 13113940
E5 E5 13113940
E6 E6 13113940
EA EA 13113940
EB EB 13113940
EC EC 13113940
ED ED 13113940
EE EE 13113940
EF EF 13113940
3. To save the entries use save icon or choose Ctrl+S.

One General Ledger account has been assigned for all withholding tax types and codes
to post the deduction. If required different general ledger account can be maintained in
the combination of Withholding Tax Type and Withholding Tax Code.

General ledger account needs to be maintained on open item basis to perform the
withholding tax clearing. Make the necessary changes in the General ledger account
manually.

1.11 Maintaining Number Group for Internal Challan


Numbers
Use
You are going to create number range groups

Procedure
1. Access the activity using one of the following navigation options:
Menu System → Services → Table Maintenance → Extended Table
Maintenance

Page 87 of 105
Transaction Code SM30
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWTNUMGR_1
and choose the Maintain push button.
3. On the Change View Number Groups for Internal Challan Numbers – EWT India: Section
Code screen, make the following entries
Company Code Section Code Off. W/Tax Number Group
Key
Z001 Z001 194C 10
Z001 Z001 194J 10
Z001 Z001 194I 10
Z001 Z001 194D 10
Z001 Z001 194A 10
4. To save the entries use save icon or choose Ctrl+S.

1.12 Assignment of Number Ranges


1.12.1 Assigning Number Ranges to Number Groups
Use
In this IMG activity, you assign each number group to a number range.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Postings
→ India → Remittance Challan → Assign Number Ranges to
Number Groups
Transaction Code SPRO
2. On the Change View “INTERNAL NO RANGE FOR CHALLANS-EWT INDIA:”OVERVIEW
screen make the following entries.
Field name Description User action and values Note
Number Group Number Group 10
Int NR Internal Number 02
Range Key
3. To save the entries use Save icon or choose Ctrl+S.

1.12.2 Maintaining Number Ranges


Use

Page 88 of 105
The purpose of this activity is to maintain the number ranges that the system is to use to number
the remittance challans while posting the TDS Challan.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Postings
→ India → Remittance Challan → Maintain Number Ranges
Transaction Code SPRO
2. On the Internal number ranges for Challan screen, select the Change Groups push button.
3. On the Maintain Number Ranges Groups screen, select the check box Group without text.
4. Select the from the menu Interval → Maintain and assign the Company Code Z001 on the
pop screen
5. Select on the “Maintain Number Range Intervals” screen, select the menu Edit → Insert Year
or Insert Year push button.
Field name Description User action and values Note
Year Year for which 2011
number range
being defined
From Number Starting number of 1000
series
To Number Ending number of 1999
series
6. If the number group is in un-assigned group, select the number group ‘10’ (put the cursor on
the number group 10 and choose the select element icon)
7. Select the check box “Group without Text” and choose the Assign Element Group push
button.
8. To save the entries use save icon or choose Ctrl+S.

The challan numbers are year dependent. In case you need to maintain the number range
for new Fiscal year, maintain the number range to the new fiscal year, use the following
additional steps.
9. To maintain the number range for another fiscal year, select the check box “Group without
Text” on the “Maintain Number Range Groups” screen and select from the menu Interval →
Maintain and assign the Company Code as Z001 .
10. Select the number rage 2011, which displayed in the screen, on the “Maintain Number Range
Intervals” screen, select the menu Edit → Insert Year.
11. Maintain the number ranges by assigning the Fiscal Year, number series from and number
series to.
12. To save the entries use save icon or choose Ctrl+S.

1.12.3 Maintaining Number Groups and SAP Script Forms


Use
The purpose of this activity is to specify which SAP script forms will be used to use to print the
withholding tax certificates.

Page 89 of 105
Prerequisites
Check SAP Script Form J_1IEWTCERT which is delivered with the Standard system for
generation of withholding tax certificates. If required copy from the 000 client to the client you are
using.

Procedure
1. Access the activity using one of the following navigation options:
Menu System → Services → Table Maintenance → Extended Table
Maintenance
Transaction Code SM30
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWT_CERT_N
and choose the Maintain push button.
3. On “Change view “SAP Script Forms / Section indicators for EWT Certificate” screen, make
the following New Entries.
Company Code Section Off. With Section From Number
Code holding Type Group
Tax key
Z001 Z001 194C J_1IEWT_CERT 11
Z001 Z001 194D J_1IEWT_CERT 16
Z001 Z001 194I J_1IEWT_CERT 14
Z001 Z001 194J J_1IEWT_CERT 13
Z001 Z001 194A J_1IEWT_CERT 19

4. To save the entries use save icon or choose Ctrl+S

1.12.4 Assigning Number Ranges to Number Groups


Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Postings
→ India → Withholding Tax Certificates for Vendors and
Customers → Assign Number Ranges to Number Groups
Transaction Code SPRO
2. To maintain on the “Change View “Number Ranges for Withholding Tax Certificates”:
Overview” screen, make the following New Entries.
Number Group Internal Number
Range
11 11
13 13
14 14
16 16

Page 90 of 105
Number Group Internal Number
Range
19 19
3. To save the entries use save icon or choose Ctrl+S

1.12.5 Maintaining Number Ranges


Use
The purpose of this activity is to maintain the number ranges that the system is to use to number
the Withholding Tax Certificates.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings
→ Withholding Tax → Extended Withholding Tax → Postings
→ India → Withholding Tax Certificates for Vendors and
Customers → Maintain Number Ranges
Transaction Code SPRO

2. To maintain on the “Withholding Tax Certificates (India)” screen, select the Maintain Groups
push button.
3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16,
and 19.

The certificate numbers are year dependent. In case of New Fiscal year, maintain the
number range to the new fiscal year, Use the following additional steps:
4. Select the check box above the number range group ID on the “Maintain number range
groups” screen.
5. Select from the menu Interval → Maintain and assign the Company Code as Z001 .
6. On the “Maintain Number Range Intervals” screen select the number rage 2011, which
displayed in the screen, and select from the menu Edit → Insert Year.
7. Maintain the number ranges by assigning the Fiscal Year, number series from and number
series to, for each Number group. Number Range should not overlap between the number
groups.
Number Fiscal year From Number To Number Current Number
group
11 2011 110000 119999
13 2011 130000 139999
14 2011 140000 149999
16 2011 160000 169999
19 2011 190000 199999
8. The group text not transported and maintain manually.
9. To save the entries use save icon or choose Ctrl+S.

Page 91 of 105
1.13 E-Filing, India Localisation Annual Legal Report
The Program gives the output in e-file with a different set of records. As per the Government
circular, the e-file should have records for which certificates have been printed. To enable the
customers to have better usable output , along with e-file SAP provides an Higherarchial ALV
report Functionality that will present the list of documents in the form of workflow. The ALV report
not only will have documents from which certificates have been printed but also the Document
workflow details from the internal challan updation stage.
The following are customization steps for E- filing Annual Report

1.13.1 Reason Code Mapping


Use
In this IMG activity, you create Reason codes for Exemption Certificate.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu System → Services → Table Maintenance → Extended Table
Maintenance
Transaction Code SM30
2. On the Change View “Maintain Table Views: Initial Screen:” OVERVIEW screen make the
following entries.
Field name User action and values Note
Table/View j_1irsncodem
3. To maintain the entries choose Enter.
4. On the Change View “Change view Exemption Reason Code; e-Filing India Localisation”
OVERVIEW screen make the following entries.

Country Exemption Reson Off Rsn Cd


IN 01 Lower Deduction/No
Deduction thru
Certificate u/s 197
IN 02 Lower Deduction/No
Deduction thru
Certificate u/s 197
IN 03 Lower Deduction/No
Deduction thru
Certificate u/s 197A
IN 04 Lower Deduction/No
Deduction thru
Certificate u/s 197A
5. To save the entries use save icon or choose Ctrl+S.

Page 92 of 105
1.14 Business Place tables
Here we will customize entire Business place concept using the entries maintain in Table/View

1.14.1 Definition
.

Procedure
1. Access the transaction choosing following transaction code:

Transaction Code SM30

Table/View J_1BBRANCV

1.14.2 Activate Business place


.

Procedure
2. Access the transaction choosing following transaction code:

Transaction Code SM30

Table/View VIDBUPLA_ACTIVE

1.14.3 Assign Business place to plant


.

Procedure
3. Access the transaction choosing following transaction code:

Transaction Code SM30

Table/View J_1BT001WV

1.14.4 G/L assignment to Tax code & Business place


.

Procedure
4. Access the transaction choosing following transaction code:

Transaction Code SM30

Table/View J_1IT030K_V

5. Give the table name in SM30 & click on Maintain


6. Once entries maintained click on Transport to generate request
7. Find out the table path by clicking Customizing button if required.

Page 93 of 105
1.15 Master Data
1.15.1 Definition Chapter ID
Use
In this activity you are going to Define chapter Id belongs to your organization

Procedure
1. Access the transaction choosing one of the following transaction
code:

SAP R/3 menu India Localization Menu(J1ILN)  Indirect taxes  Master data
Excise Rate maintenance
Transaction Code J1ID

2. Select radio button Chapter ID and click on change Icon


Chapter ID Unit Of Measure Description as per Law
4801.00.10 PC XXXXXXXXXX

1.15.2 Materials Chapter Id Combination


Use
In this activity you are going to Give material.

Procedure
1. Access the transaction choosing one of the following transaction code:

SAP R/3 menu Logistics  Materials Management  Materials Master 


Material  Change  Immediately
Transaction Code MM02

2. The following key fields were used in Foreign trade Import or Export
Field name Description Default Values
STEUC Control code 4801.00.10
J_1ICAPIND Material excise type RG1

3. You can maintain the same in J1ID also by selecting the Material and Chapter ID
combination radio button

The following key fields were used:


MATNR Material
WERKS Plnt
J_1ICHID Chap. ID
J_1ISUBIND Subcontr's
J_1ICAPIND Matl type
GRs per
J_1IGRXREF EI
J_1IDECFLAG Declared

Page 94 of 105
1.15.3 Cenvat Determination
Use
In this activity need to mention Input or Output material .

Procedure
1. Access the transaction choosing one of the following transaction code:

SAP R/3 menu – User India Localization Menu(J1ILN)  Indirect Taxes  Master Data
menu  Excise Rate Maintenance
Transaction Code J1ID

2. Choose radio button Cenvat Determination and choose Maintain (F5).

3. Maintain entries as follows


Plant Input Material Output Material
Z001 xxxxxxxx

Z001 xxxxxyyyy

1.15.4 Vendor CIN Details


Use
In this activity you are going to create/change vendor master record.

Procedure
1. Access the transaction choosing one of the following transaction code:

SAP R/3 menu Logistics  Materials Management  Purchasing  Master Data


 Vendor  Central  Change
Transaction Code XK02

2. The following key fields were used:


Field name Description Default Values
J_1IEXCD ECC Number
Excise
Registration
J_1IEXRN Number
J_1IEXRG Excise Range
J_1IEXDI Excise Division
Excise
J_1IEXCO Commissionerate
Central Sales
J_1ICSTNO Tax Number
Local Sales Tax
J_1ILSTNO Number
Permanent
J_1IPANNO Account Number

Page 95 of 105
Excise tax
indicator for
J_1IEXCIVE vendor
J_1ISSIST SSI Status
J_1IVTYP Type of Vendor
CENVAT
Scheme
J_1IVENCRE Participant
3. You can maintain the same in J1ID transaction also by selecting radio button Vendor Excise
details

1.15.5 Customer CIN Details


In this activity you are going to create/change Customer master record.

Procedure
1 Access the transaction choosing one of the following transaction code:

SAP R/3 menu Logistics  Materials Management  Purchasing  Master Data


 Vendor  Central  Change
Transaction Code XD02

2 The following key fields were used:


Field name Description Default Values
J_1IEXCD ECC Number
Excise
Registration
J_1IEXRN Number
J_1IEXRG Excise Range
J_1IEXDI Excise Division
Excise
J_1IEXCO Commissionerate
Central Sales
J_1ICSTNO Tax Number
Local Sales Tax
J_1ILSTNO Number
Permanent
J_1IPANNO Account Number
Excise tax
indicator for
J_1IEXCICU Customer
Service tax
registration
J_1ISERN number
You can maintain the same in J1ID transaction also by selecting radio button Vendor Excise
details
Note: You can restrict the CIN Tab in customer master data and vendor master data user id wise
also
Access the transaction choosing one of the following transaction code:

SAP R/3 menu IMG Logistics General  Tax on goods movement  India 
Master Data  Assign Users to Material Master Screen Sequence
for Excise Duty
Transaction Code OMT3E

Page 96 of 105
Click on “User screen reference” from Tree and maintain Login Ids to whom you need to give
authorization for CIN Tab in Masters.

1.15.6 Excise Indicator for Plant


Use
In this activity you are going to give the excise details to plants .

Procedure
Access the transaction choosing one of the following transaction code:
SAP R/3 menu – User India Localization Menu(J1ILN)  Indirect Taxes  Master Data
menu  Excise Rate Maintenance
Transaction Code J1ID

Choose radio button Excise Indicator for Plant and choose Maintain (F5).

Field name Description Default Values


BUKRS Company Code
WERKS Plant
J_1IEXCD ECC Number
Excise
Registration
J_1IEXRN Number
J_1IEXRG Excise Range
J_1IEXDI Excise Division
Excise
J_1IEXCO Commissionerate
Central Sales
J_1ICSTNO Tax Number
Local Sales Tax
J_1ILSTNO Number
Permanent
J_1IPANNO Account Number
Excise tax
indicator for
J_1IEXCICU Customer
Service tax
registration
J_1ISERN number

1.16 Opening balances Upload for Registers


1.16.1 RG23 A Part I, RG23 C Part I & RG1
1.16.1.1 Table entries

Prerequisite: To upload opening balance to RG1 we need to mention the Finished Goods as
Loose or Packed in RG1 Table. This has to be done manually of through writing a ABAP program
as per your requirements.

Page 97 of 105
Procedure
Access the transaction choosing one of the following transaction code:
Transaction Code SE16

Table Name J_2IRG1BAL

Click on Create Entries (F5)

Maintain entries as follows


EXGRP Excise Group 10

DATUM Date 31.03.2011

MATNR Material XXXXXXXXX

FORM Material form P

Save the entries If it is required you can create transport request from source client to move
target clients/server as follows.

Once entries saved go to SE16 for contents > display content records > From the Menu > Table
entries > Transport entries.
System will create a work bench request save under package and release to transport.

1.16.1.2 Register Updation with quantity


Before going live of any project normally you will be uploading initial stocks by using 561
movement type in SAP system. In Indian business scenario if the said material is subject to
excise duty then we need to update Part 1 & RG1 register with the stock.

Using this activity, you can update the receipts of into RG23A Part I and RG23C Part I & RG1
Registers by select the radio button option.
Prerequisites:
Initial stocks must have been uploaded into system by 561movement and for such materials all
CIN details (J1ID) like Chapter ID, Material and Chapter ID combination and CENVAT
Determination should have been maintained

Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu → Indirect Taxes → Registers →
Excise Tax → Update RG23A/C Issues and RG1
Transaction code J1I5

2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries:
Field name Description R/O/C User Comment
action
and
values
Company Company Code R Z001
Code
Plant Plant – for which RG1 R Z001
Register is being maintained

Page 98 of 105
Excise Group Excise Group for which RG1 R 10
register is being maintained
Material Material document number O <enter the 561 Movement Material
Document material document number
Number document
number>
Document Material document year O Material document year
Year
Posting Date Date of Material document R Enter the
Posted Material
Document
Posting
Date
Movement Movement Type used for O 561
Type posting the materials
Storage Storage location used for O
Location posting the material
movements
Material Material number to update O
the RG1 Register
Document Document date of the O
Date material document
Batch Batch number of the O
materials
Stock Type Stock Type declared O
Rule Excise Classification Rule O
Classification Pre-defined Classifications R ROP Receipts
ROP-Receipt from
outside under any other
provision
RG23/ RG1 RG23 / RG1 updation date R Select the Date to be considered by
appropriat the system for updation of
e radio Register
button to Document Entry date
update the
Document posting date
Register.
Please System date
select the
document
entry date
radio
button
Registers Register to update R Select the Choose any one of
RG23A or RG23A Part1
RG23C or
RG23C Pat1
RG1
RG1
radio
button For this transaction

Page 99 of 105
Please choose enter and ignore any messages.
3. System will display the ‘Update of Registers RG1 and RG23 (Part1’) screen:
Displays all the line items to meet the selection criteria to update the Register.

4. Select the line items which needs to be updated to Register by selecting the check box at the
beginning of the each line item

5. Simulate the selection by using the Simulate function or use Shift+F10 to simulate the
selection

6. System will display the selection Green or Red Traffic lights. The line items which can be
updated will be displayed with Green Traffic Lights and the line items which can not be
updated will be displayed with Red Traffic Lights.

7. After selecting the right documents select the line item and choose the Register Entry button
to update the Register or use Ctrl+Shit+F11 to make register entry.

Please perform step 7 only once, because if you perform two or three times, the
system will generate two or three times in register which may not required.

8. To see the changes you need to extract the respective register by transaction code J2I5 and
print utility program by transaction code J2I6 as per mentioned above.

9. Run the same for three register one by one by selection radio buttons to update the opening
balance stock in Registers

10.

1.16.2 Balances Updation in RG23 A Part II & PLA


Use
Before going live of any project normally you will be uploading initial balances by using FI
transactions in SAP system. By the time client go-live there might be some opening balance in
RG23A Part II and PLA registers.

Using this activity, you can update the receipts of into RG23A Part II and PLA Registers
by select the respective register button option.

This transaction involves Direct Table Entries so, please be careful when you are doing
this transaction. You have to do this activity before Extracting (J2I5) transaction i.e.
there should not be any entries in J_2IACCBAL table. If they are exists you can delete
them and make the following transaction and then Extract (J2I5) again.

Please do note that this is purely manual transaction system does not have any control or
validations in this i.e. system will cross check with any other entry.
Prerequisites: All CIN customization must have completed.

Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Tools → ABAP Workbench → Development → ABAP
Dictionary

Page 100 of 105


Transaction code SE11

2. On the ABAP Directory: Initial Screen, make the following entries.

3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter
into table.

4. On Dictionary: Display Table screen, choose Utilities → Table contents → Create Entries
from Menu bar and make the following entries:
Field name Description R/O/C User action and Comment
values
MANDT Client O Leave it blank Grayed out by system, sys
will give client number.
EXGRP Excise Group O 10 Choose appropriate excise
group
REGISTER Data element for O RG23ABED for You can choose the
Register n RG23A BED appropriate register listed
register at the bottom.
DATUM Date O <Enter month For example if you are
end date> going live from 1.04.2011,
31.03. 2011 then you must enter the
last day of previous month
i.e. 31.03. 2011. When
you extract register the
date range should be from
01.04.2011 to 31.04.2011.
WERKS Plant O Leave it blank
OP BAL Basic duty (OP BAL) O Leave it blank
CL BAL Basic duty (CL BAL) O 9999.99 Enter the closing balance
for example INR as on 31.03.2011

EXAMT Basic duty (EXAMT) O Leave it blank


EXIND Extract Indicator O Leave it blank
USNAM User name O Enter you user ID
CPUDT Entry Date O Entry date Date on which you are
31.03.2011 making entry

CPUTM Entry time O Enter time

The following are Data elements for Registers:

RG23ABED, RG23ASED, RG23AAED, RG23CBED, RG23CSED, RG23CAED, PLABED,


PLASED, PLAAED,
PLACESS.RG23AECS,RG23CECS,PLAECS,RG23AAT1,RG23CAT1,PLAAT1

5. After making table entries save the entries by choosing Save icon or Ctrl + S.

Page 101 of 105


Please do remember that this is only a direct table entry of opening balance, system does not
check the actual FI entries. You need to make an appropriate FI entry to suitable to above
transaction. An example is give below for your reference:

You can use F-02 transaction code to pass the following FI entry:

RG23A Part II Account DR


Initial balances clearing a/c CR

Or
PLA BED Account DR
Initial balances clearing a/c CR

You can choose any appropriate accounting entry which is suitable to client.

6. After making table entry if you want to see you can extract register by using J2I5 transaction
code But you need to remember the extraction date should be 01.04.2011 to 31.04.2011 as you
have given closing balance as on 31.03.2011.

7. Extraction is possible only if there are some transactions (actual incoming excise invoices).
That is to say you can extract register only after your first actual CIN transaction in system (other
than opening balance).

The same process can be followed for PLA register also.

Result
Table entry for RG23A Part II is made.

1.16.3 Balances Updation in RG23 C Part II


Use
To upload the opening balance in RG23C Part II.

This transaction involves Direct Table Entries so, please be careful when you are doing
this transaction. You have to do this activity before Extracting (J2I5) transaction i.e.
there should not be any entries in J_2IACCBAL table, except the balances of RG23A
Part II and PLA balance as mentioned above. If they are exists you can delete them and
make the following transaction and then Extract (J2I5) again.

Please do note that this is purely manual transaction system does not have any control or
validations in this i.e. system will cross check with any other entry.
The RG23C is for CENVAT credit on capital goods. Hence in this step you upload only the
balance in the RG23C Part II. The RG23C balance on hold will not be uploaded in the
table. The balance will remain in the FI books as a balance in a GL account. When this
credit for the ‘On hold’ balance is due, it will be transferred to RG23C Part II using Excise
JV (transaction code J1IH).
Prerequisites: All CIN customization must have completed.

Procedure
1. Access the transaction choosing one of the following navigation options:

Page 102 of 105


SAP R/3 menu Tools → ABAP Workbench → Development → ABAP
Dictionary
Transaction code SE11

2. On the ABAP Directory: Initial Screen, make the following entries.

3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter
into table.

4. On Dictionary: Display Table screen, choose Utilities → Table contents → Create Entries
from Menu bar and make the following entries:
Field name Description R/O/C User action and Comment
values
MANDT Client O Leave it blank Grayed out by system, sys
will give client number.
EXGRP Excise Group O 10 Choose appropriate excise
group
REGISTER Data element for O RG23CBED for You can choose the
Register n RG23C BED appropriate register listed
register at the bottom.
DATUM Date O <Enter month For example if you are
end date> going live from
31.03.2011 01.04.2011, then you must
enter the last day of
previous month i.e. 31.03.
2011. When you extract
register the date range
should be from 01.04.2011
to 31.04.2011.
WERKS Plant O Leave it blank
OP BAL Basic duty (OP BAL) O Leave it blank
CL BAL Basic duty (CL BAL) O 9999.99 Enter the closing balance
for example INR as on 31.03.2011

EXAMT Basic duty (EXAMT) O Leave it blank


EXIND Extract Indicator O Leave it blank
USNAM User name O Enter you user ID
CPUDT Entry Date O Entry date Date on which you are
31.03.2011 making entry

CPUTM Entry time O Enter time

After making table entries save the entries by choosing Save icon or Ctrl + S.

Please do remember that this is only a direct table entry of opening balance, system does
not check the actual FI entries. You need to make an appropriate FI entry to suitable to
above transaction. An example is give below for your reference:

Page 103 of 105


You can use F-02 transaction code to pass the following FI entry:

RG23C Part II Account DR


Initial balances clearing a/c CR

You can choose any appropriate accounting entry which is suitable to client.

5. After making table entry if you want to see you can extract register by using J2I5 transaction
code (as explained above). But you need to remember the extraction date should be
01.04.2011 to 31.04.2011 as you have given closing balance as on 31.03.2011.

6. Extraction is possible only if there are some transactions (actual incoming excise invoices).
That is to say you can extract register only after your first actual CIN transaction in system
(other than opening balance).

The same process can be followed for PLA register also.

Result
Table entry for RG23C Part II is made.

1.16.4 RG23C On Hold


Use
When capital purchases are made which are eligible for CENVAT, RG23C(Part II) will be credited
with only 50% of the CENVAT. The balance 50% will be CENVAT on Hold.

The CENVAT on hold opening balance is not to be uploaded into Excise Register. It will remain
as a balance in GL A/c for CENVAT on hold (Account No. 24930000 in chart of Accounts CAIN).

In the new year when the credit for the CENVAT on hold is due the credit is taken using excise
JV. The procedure for this is as follows, assuming CENVAT on Hold credit to be taken into
RG23C (BED) is to be taken for Rs. 100.00

Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 Menu Indirect Taxes → Excise JV → Create
Transaction code J1IH

2. On the Excise JV – Main Menu screen choose Additional Excise.

3. On the Create Excise JV – Initial Screen (Diff Excise Posting) screen make the following
entries:
Field name Description User action and Comment
values
Document Number A Enter any dummy entry
Document year Current year Example 2011

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Company Code Z001
Plant Z001
Excise group 10
Sub-transaction
Modvat Account RG23C
Selection

4. Choose Enter to continue.

5. On the Create Excise JV – Details wrt to exc inv A 2011 for diff exc post Screen make the
following entries:
Field name Description User action and Comment
values
Document Date Today’s date
Posting date Date on which to
Post
BED Amount 200.00 Enter twice the amount of
credit to be taken

6. Choose Determine GL accounts.

System determines the GL accounts automatically in the dialog box Excise JV – G/L Account
Determination. No changes to be made. Choose Enter.

7. Choose Save or Crtl+S.

Result
System issues a message successfully created with reference of the documents created.
Following Accounting entry is pass
Account short
Itm PK Account text Assignment Tax code Amount
1 50 24930000CENVAT hold V0 -200
2 40 24930000CENVAT hold V0 100
3 40 24850000CENVAT CapBED 20040603V0 100

RG23C (Part II) is credited for Rs. 100.00

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