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What is communication?
According to Wood (2004), communication is a systematic process in which individuals interact with and through symbols to
create and interpret meanings.
Wood’s definition suggests the qualities that are inherent in communication.
1. Communication is a PROCESS.
– It is creative, continuing condition of life, a process that changes as the communicator’s environments
and needs change.
– Many words have become obsolete, trite, or altered in their meanings while new words have evolved
2. Communication is SYSTEMATIC
– It occurs within systems of interrelated and interacting parts.
3. Communication is SYMBOLIC
– Symbols, verbal or non-verbal are the basis of language.
4. Communication involves MEANING.
– Meanings are assigned, given or invented, not received.
– It is the production of meaning rather than the production of messages that identifies communication.
1. The communication process is circular because each communicator takes on both roles of sender and receiver.
2. The sender encodes the a message, which is transmitted in the form of a signal to the receiver who decodes the message and
responds by encoding another signal even before the sender has completely sent the message.
3. Communication is therefore fluid since the sending and the receiving of messages are simultaneous
4. It contains fields of experience which is defined as“life
experiences, attitudes, values and beliefs that each
communicator brings to an interaction and that shape how
messages are sent and received” (McCornack, 2010, p.10
5. The overlap of the sender ‘s and receiver’s fields of experience is
the shared area.
6. Since the model is based on the convergence or network
approach, various kinds of noise can possibly distort the
message at any point in the process till it reaches the receiver.
7. The feedback helps solve the problem.
Intermediary/Gatekeeper Model
– Frequently used in Mass Communication Focuses on the role of
intermediaries or gatekeepers in the communication process, giving
communication a two-step flow (Katz, 1957).
1. Intermediaries are editors of books, magazines, newspapers, or any other kind of publication; moderators of internet
discussion groups; reviewers of peer-reviewed publications, or aggregators of clipping services.
2. Intermediaries can decide any or all of the following: (a) what messages they want others to see, (b) in which context they
want the messages to be seen, and (c) when they want the messages to be seen.
3. They have the ability to alter the messages or to prevent them from reaching a particular audience.
4. Intermediaries sometimes act as gatekeepers or censors.
Verbal Communication
– Encompasses any form of communication involving words, spoken, written or signed.
– The most important aspect of verbal communication is the language.
– The person’s language must be clearly understood.
NonVerbal communication
– Includes an extensive scope of concepts we transmit without the use of words or speech
1. Body movements (gestures, facial expressions, eye contact, posture, touch)
2. Sound of Voice (tone, pitch, rate, volume, emphasis, intonation)
3. Physical appearance and characteristics (clothing, hairstyle, height, weight, skin, color, gender, smell)
Intercultural Communication
Intercultural Blunders
Culture – is the total inherited ideas, beliefs, values and knowledge that constitute the shared bases of social action.
Intercultural Communication – exchange of messages between and among people with diverse cultures
– Requires both knowledge and skills
Gesture
1. Purposive movement of our fingers, hands, arms, head, 5. Head movement from left to right in the Middle East
shoulders, torso, legs or feet for nonverbal and in Bulgaria means “Yes”.
communication. 6. In some countries, the “OK” means “zero” and is not
2. The amount of gesturing varies from culture to culture. offensive.
3. In Middle East, nodding the head down indicates 7. Americans use their index finger to point; Germans use
agreement, and nodding it up is a sign of disagreement their little finger; the Japanese and Thais, their entire
4. In India, nodding the head means “No” while shaking it hand
means “Yes”
Touch
– is culturally determined.
1. Asians do more touching than Americans.
2. In some cultures, patting a child’s head is affectionate or friendly. While in most Asian countries, it’s inappropriate.
Posture
1. Slouching is rude in most of Northern Europe and even in some Asian countries.
2. Putting hands inside the pocket while standing is disrespectful in Turkey.
3. Sitting with legs crossed is offensive in Ghana.
4. In Thailand, Cambodia, Laos, and Saudi Arabia, showing the sole of the feet while sitting in formal gatherings is ofensive.
Time
1. In the US, time is gold. Time is monochromic (they do things one at a time).
2. In the East, time is endless and limitless. Time is polychromic (doing several tasks at the same time).
3. In Venezuela, being early or on time is being rude.
Physical Space
1. In the US, people generally stand “at arm’s length” Smell
(about 30 inches) from a person when having a 1. Arabs consider natural body odor as normal.
conversation 2. Asians bathe frequently, but Americans and Europeans
2. In China, people love to stand a little bit closer criticize this practice
3. Europeans are accustomed to smaller personal space.
To be an effective public communicator, take into consideration the cultural values and customs of your audience, and consider the
following:
1. Avoid ethnocentrism, the belief that your group or culture is superior to all other groups or cultures (Lucas, 2000).
2. Treat all cultures and cultural groups as your equal.
3. Do not prejudge anyone by his physical appearance
Function of communication
Function – refers to the particular purpose for which a thing is used, something exists, or a person is fitted to meet his or her
somebody else’s needs or desires (Padilla, Dagdag, Roxas & Perez, 2016).
1. To provide information
Communication provides data and information for effective completion of tasks, solution of problems, and elimination
of uncertainty.
The three flows of information are:
a) Downward flow
b) Upward flow
c) Horizontal flow
Through communication we get information on what is going on around us.
The amount of information we share with another person or others varies depending on the degree of our closeness
to each other to one another.
2. Motivation
is the energy that influences a person’s behavior in different ways in his pursuit of his goal or objective.
Communication fosters communication.
Communication helps us specific goals and gives us update or feedback on our progress, whether positive or
negative, toward the accomplishment of these goals.
3. Regulation or control
To control or regulate is to exercise or restraint or direction formally or informally.
Rules, regulations, policies, unspoken or unwritten rules.
4. Emotional expression
Communication makes it possible to release or unload emotions, resulting in catharsis.
5. Social interaction
Communication allows us to act and to react to the behavior of people around us. By revealing our thoughts and feelings,
we elicit reactions from others
Barriers of Communication
4. Distraction or Noise
Poor lighting
Uncomfortable sitting
Unhygienic room
Loud speakers
Types of speech
1. Informative Speaking
Convey fresh information
Make material interesting
Help listeners remember important points
2. Definition Speech
To define for my listeners the spoils system in American politics
To define for my audience the meaning of the term ecotourism
3. Description Speech
To describe to my listeners the inside of a beehive
4. Process Speech
a) First type – To teach my listeners how to remove a stain from clothing
b) Second type – To explain to my listeners how surgeons perform bloodless operations with laser beams
Guidelines:
Use visual aids
Involve the audience in physical activity whenever possible
Proceed slowly
Give warning of difficult steps
5. Explanation speech
To explain to the audience why some people keep dangerous exotic pets
Guidelines:
Relate the speech to the listener’s self-interest Tailor information for each audience
Make information interesting Use the familiar to explain the familiar
Avoid information overload Help listeners remember key information
PERSUASIVE SPEECH
aims to convince the audience to change their views or beliefs
includes debates, legal proceedings, and sales talks
1. Entertaining Speech
Anecdotes and stories
Descriptions
Use lowkey humor
Telling Jokes is risky
Use self-deprecating humor
SPEECH ACCORDING TO DELIVERY
Impromptu Speech
given when you are asked to speak on the spot, and you do not know ahead of time what you will be speaking before a
group
Do away with many concerns by doing the following suggestions:
predict when you may be called upon to speak.
keep up with the developments in your field.
have a few good stories and remarks ready
Extemporaneous Speech
gives the speaker an opportunity to prepare
deliver by occasionally referring to an outline or brief notes
do not write the whole speech or memorize it
Manuscript Speech
presented when an exact wording is required
presenting policies, contracts, and scientific reports
written out word for word and is delivered by reading the manuscript to the audience
Memorized Speech
requires the use of exact wording but reading from a manuscript is inappropriate
commits the speech to memory
Listening – is the ability to accurately receive and interpret messages in the communication process.
– Being aware of verbal and non-verbal messages.
– Psychological process that involves interpreting and giving meaning to what we often hear
– is considered a highly complex and interactive process by which aural language is translated to meaningful
utterances in mind.
Hearing – Merely receiving the sounds
– Physiological process that involves receiving of vibrations through the delicate structures within the ears.
Types of listening
1. Informative Listening – Occurs when the listener is primarily concerned with understanding the message
2. Emphatic Listening – Involves being able to blend into the world of the speaker by seeing, hearing, and feeling what the other is
experiencing.
3. Appreciative Listening – Includes listening to music for enjoyment and pleasure, appreciating the style and skills of a speaker, or making
choices of things that give entertainment, such as TV shows, etc.
4. Critical Listening – Relates to the ability of a person to both interpret and evaluate the message
5. Discriminative Listening – Most basic form of listening, which is developed at a very early age.
– Relies not on what the speaker says but on how the speaker says it in terms of his rate, volume, and other nonverbal cues
Supplying Transitions
Bridges
Internal summaries
Brief review of material covered in part of a speech
Signposts
Spotlights
Outlining
An aid for organizing
Why not write a word-for-word script and use it to deliver a speech?
Advantages of an outline
An outline helps you see structure and the relationship of ideas
An outline is streamlined
Follow three steps
1. Create an outline
2. Prepare speaking notes
3. Deliver the speech
Why not use an outline while speaking?
How is outline different from actual speech?
Guidelines
(When No Time Limit is Set, Speak Briefly) (Decide How You Will Reveal Your Sources)
Intrapersonal Interpersonal
This refers to communication that centers in one person This refers to communication between and among
where the speaker acts both as the sender and the people and establishes personal relationship between
receiver of message. and among them.
Takes place within a single person, often for the purpose Because of interpersonal communication’s immediacy
of clarifying ideas or analyzing a situation. (it is taking place now) and primacy (it is taking place
Other times, intrapersonal communication is here), it is characterized by a strong feedback
undertaken in order to reflect upon or appreciate component.
something.
1. Intimate
Highly private.
Intimacy is the level of closeness or belongingness we have with a special person in our life.
It is a style among intimate members of a family or friends that do not need a complete language with clear articulation.
Enough to use short utterances.
2. Casual
Sometimes refer to “group” language because the language used is very familiar with those involved.
With fillers like “ahh”, “ahem”, “super”, and “like.
With natural rhythm of language
Sometimes we interrupt the speaker to clarify his message.
3. Consultative
Often follows the norms of communication.
Both the sender and the receiver are engaged in a structure they both agree.
There is an active participation and involvement of the participants
There is societal expectation. A high respect is given to the one giving the advice.
4. Formal
The language usually follows an accepted format.
Objective and formal
Speeches, pronouncements, homilies, official meetings
5. Frozen
This level of communication uses language that barely and at no time changes.
Used in very a respectful occasion or formal ceremony
Also called oratorical style which is characterized by the very careful, has fixed form, and has symbolic or historical nature.
Liturgical prayers (“Our Father”), the Preamble, Pledge of Allegiance, constitutions.
Young (2012 illustrates the five levels of communnication using the following chart::
Register Definition Explanation
Frozen Language that never changes Wedding vows, Miranda rights
Formal Standard English Speeches, school lessons
Consultative Less formal standard English News casting, employee to employer
Loose sentence structure, vernacular
Casual Language between friends
speeches
Intimate Language between lovers or other close family and friends Pet names, inside jokes
Speech Act
A speech act is a spoken word, phrase, or sentence that performs a function of a language.
It is an utterance that a speaker makes to achieve an intended effect
Actions performed via utterances
Interview Tips
Know your interest and value. Let your body language speak well of you