Initiating a Web Meeting

Quick Start Card

AT&T Connect extends the voice conferencing capabilities of AT&T TeleConference Service (ATCS) with PC-based
tools for visual presentation and interaction. The result is a full-featured virtual meeting space that lets users easily
communicate using voice, video and data through the Internet.
To host a meeting you must have an AT&T TeleConference Service account, and have installed and activated the AT&T Connect Participant application on
your computer. Double-click the myAT&T icon on your Windows desktop to access all the commands you need to setup and join your web meeting.

To Meet Now To Schedule a Future Meeting

1 Click Invite others (by email) to meet now. Your
email application opens. Do not delete the
1 Click Schedule a meeting in my calendar. Your
calendar application opens an appointment
automatically generated message. Send the message creation window.
to the people you wish to invite.
ƒ If the AT&T Connect Outlook Add-in is not installed

2 Click Enter my meeting room now. When

prompted, choose the recommended Participant
on your computer, the window contains auto-
matically generated text. Do not delete this text.
application. The Participant application opens on your
ƒ If the AT&T Connect Outlook Add-in is installed on
desktop.
your computer, it automatically adds links to the
Tip To put a link to the Meeting in chat, click Copy
meeting address to clipboard. Open a chat
meeting when the email is sent.

window, and Paste to insert a clickable link. Tip If you are using the Add-in for Outlook 2007,
click Make this an AT&T Connect Event in the

3
The Telephone Connection Instructions window appointment window toolbar.
shows dial-in information for meeting audio. Dial
the AT&T TeleConference system, and follow the 2 Set the date and time of the meeting, choose
invited participants, and send the invitation.
Telephone Connection Instructions.
To Expand an AT&T TeleConference
Tip To invite more people from within the
meeting, select Event>Invite by Email or To present visual materials, upgrade a voice
Event>Invite by Phone from the main menu. conference to a Web Meeting. Voice conference
participants are already linked to your AT&T
TeleConference account. Send them an email
invitation to Meet Now, then enter your personal
meeting room. Existing audio streams are
automatically linked to the Web Meeting.

Copyright © 2008 AT&T Intellectual Property. All rights reserved. AT&T and the AT&T logo are trademarks of AT&T Intellectual Property.

To join a Web Meeting you use your computer and the Participant application to access the Host’s AT&T Connect virtual meeting room. You use your phone to access
the Host’s AT&T TeleConference Service account, which supports audio streams for the web meeting.
I’ve Received an Email
You’ve been invited to an AT&T virtual web meeting!
ƒ For a meeting taking place now – click the links in
the email to immediately access the meeting.
ƒ For a meeting scheduled for a future date, accept
the invitation – the meeting appears on your
Outlook or Lotus Notes calendar.
1 Follow the TO CONNECT WITH YOUR
COMPUTER link in the invitation email. For
prescheduled events, open the event on your calendar
to click the link.
When prompted, choose the recommended Participant
application. The Participant application opens the
Host’s virtual meeting room on your desktop.
2 The Telephone Connection Instructions page
shows dial-in information for meeting audio. Dial
the AT&T TeleConference system, and follow the
Telephone Connection Instructions.
Tip meeting,
When a voice conference grows into a web
audio streams are automatically
preserved. Don’t disconnect your phone – just follow
Step 1 to open the participant application on your
computer. Then enter the code shown under If you are
already connected by Phone to synchronize your
desktop data and telephone audio streams.
Copyright © 2008 AT&T Intellectual Property. All rights reserved. AT&T and the AT&T logo are trademarks of AT&T Intellectual Property.
No Participant Application?
If you are away from your desk, or cannot install the
participant application, you can use the AT&T Connect
Web Participant. This web-based application requires
no local installation, but provides limited functionality.
You must have internet access to join the meeting.
Follow the TO CONNECT WITH YOUR COMPUTER
link in your invitation email. When you are prompted to
choose a Participant application, chose Web
Participant. The web participant opens in a browser
window.
Initiating a Web Meeting
Quick Start Card
I Don’t Have a Computer
Join the Web Meeting by phone. You hear and speak
with others, but you do not see shared visual materials.
1 Open the invitation email. For prescheduled events,
open the event from your calendar.
2 Follow the dial-in instructions under TO CONNECT
WITH YOUR TELEPHONE ONLY to phone the
AT&T TeleConference system and connect to the
meeting.
Tip text.
In some invitations, a link appears instead of
Click the link to view dial-in information.
Participant List Icons
The Participant list uses the following icons to show
each user’s status, and who has Presenter rights – the
ability to open materials on the whiteboard.
PC-only Participant
Phone-only Participant
Audio-via-phone Participant
Your icon (only your icon is ‘boxed’)
‘Stepped out’
User with Presenting Rights
The Host usually enters the meeting first and is the
default Presenter. The Host can take back presenting
rights at any time by right-clicking the current Presenter
and choosing Take Presenting Rights

Working with the Participant List
The Participant tab shows a list of all participants in the
meeting. An icon shows the status of each Participant.
Connected by computer only
Connected by phone and computer
Connected by phone only, cannot see
Whiteboard or other content
Connected with the Web Participant application
No audio device
Speaking
Muted
Raised hand/request to speak.
Participant can speak during Broadcast mode.
Participant has remote control of the shared
application.
Right-click on a participant to see other options:
Copyright © 2008 AT&T Intellectual Property. All rights reserved. AT&T and the AT&T logo are trademarks of AT&T Intellectual Property.
Desktop Participant Interface
Quick Start Card
Working with Notes
Participants can communicate during the meeting
Give Presenting Rights – Pass Presenter status to
using chat-like notes. Click the Notes tab to see a
the selected participant. Only the Presenter can load
log of notes you sent and received during the meeting.
files onto the Whiteboard.
Give Drawing Rights – if the Host or Presenter limits
the right to draw on the Whiteboard, you can pass
Drawing Rights to the selected participant.
Clear –clear your emoticons or poll responses.
Rename – change the participant’s text label.
Call Me and Dial a Participant – AT&T
TeleConference Service calls you or another
participant at a number you specify to establish an
audio link. These options may not be available in all
systems.
Link User’s Phone with Computer – bind the
selected audio stream to a computer-based participant
in the list.
Use the bottom portion of the frame to send a note.
Working with Whiteboard Tools You can also click the Notes icon in the Toolbar to
The main toolbar contains a palette of drawing and text quickly send a note.
tools for use on the Whiteboard. All participants see
The Host or Presenter may limit the ability to send
your whiteboard marks and comments.
notes during the meeting.
Keypad Controls
During the meeting, you can mute/unmute your audio
Clear the Whiteboard and perform other functions through your telephone.
Display a pointer Here are some basic keypad commands.
Type text *# List available commands
Draw a line or shape
# Exit list of commands
Draw a checkmark
*0 Request a Specialist
Erase parts of the Whiteboard.
Define text format *5 Participant Count
Define line thickness for line or shape tools. *6 Mute/Unmute your line (toggle on/off)
Define the color for the current tool.
 Desktop Participant Interface
Quick Start Card

AT&T Connect extends the voice conference abilities of AT&T TeleConference Service (ATCS) with PC-based tools for visual
presentation and interaction. The result is a full-featured virtual meeting space that lets users communicate using voice and data
through the Internet.
The AT&T Connect Participant application lets you join AT&T Connect web meetings using your personal computer. During the meeting, you can present materials,
distribute files, and share applications from the desktop Participant interface.

Toolbar Drawing Tools Status Panel

Quickly access emoticons and Draw and annotate on Current meeting and connection
other meeting tools. the Whiteboard. status, and active speaker.

Participant List and Notes Tab

Icons in the list show the status of each meeting
participant.

Click the Notes tab to send and receive instant

messages with other participants

Whiteboard
View materials loaded
by the Presenter, Shared Materials and Advanced
including Web sites, Features
PowerPoint slides and Presenter can:
video files. - Upload, present, and distribute files
- Share a live application
- Conduct polls
- Take participants on a live Web Tour

Event Materials Status

Tracks files being uploaded or prepared for display.

Copyright © 2008 AT&T Intellectual Property. All rights reserved. AT&T and the AT&T logo are trademarks of AT&T Intellectual Property.

AT&T Connect extends the voice conferencing capabilities of AT&T TeleConference Service (ATCS) with PC-based tools for
visual presentation and interaction. The result is a full-featured virtual meeting space that lets users easily communicate using
voice, video and data through the Internet.
User Roles in a Web Meeting
Web Meeting Participants have the following roles:
Host: the user who initiates the Web Meeting with
their AT&T Connect personal meeting room and their
AT&T TeleConference Service account.
Presenter: the user who controls the Web Meeting,
and can load files onto the Whiteboard, mute or expel
other participants, and initiate application sharing.
Participant: all others in the web meeting. All
participants can speak and upload files, but only the
Presenter can load items onto the Whiteboard, or
initiate application sharing and other features.
During the meeting, any participant can be given
Presenter rights. But both Host and Presenters must
use the locally installed Participant application.
They cannot use the internet-based Web Participant.
The Host can take back Presenter rights at any time
by right-clicking the current Presenter in the Participant
list and selecting Take Presenting Rights.
TipMeetings
There is no Specialist role in AT&T Connect Web
as in AT&T TeleConference Service.
ATCS Specialists appear as regular participants.
Manage other Participants
Invite more participants
By email: select Event>Invite Others by Email from the
main menu to send an email invitation.
By phone: select Event>Invite Others by Phone from
the main menu. The AT&T TeleConference Service
calls the number you specify, and prompts the speaker
to enter the meeting.
Copyright © 2008 AT&T Intellectual Property. All rights reserved. AT&T and the AT&T logo are trademarks of AT&T Intellectual Property.
Hosts and Presenters use the Participant list (top
pane) to manage others in the meeting. The lower
pane gives access to presentation materials,
application sharing, and other advanced features.
Running a Web Meeting
Quick Start Card
Broadcast mode
Broadcast mode mutes all participants except the
Presenter and the Host. Use it for lecture-type
presentations. Toggle Broadcast mode by clicking the
Broadcast button under the Participant List.
The Presenter can unmute selected Participants while
in Broadcast mode.
Notes and Whiteboard Control
From the main menu, select Event>Event Settings to
disable text notes or prevent users from drawing on the
whiteboard during the meeting.
Expel & Lock
To expel a participant from the meeting right-click
their name in the Participant list and choose Expel. The
expelled participant cannot rejoin the meeting.
To lock the meeting select Event>Lock Event from
the main menu. No new participants can join the event.
To unlock the meeting, select Event>Lock Event again.
Dial Out and Call Me
1To call yourself, right-click your name in the
participant list, and choose Call Me. To call others,
right-click their name and choose Dial Out to
Participant.
2Enter the phone number to dial, and click OK. AT&T
TeleConference Service calls the number and
prompts the speaker to join the meeting. Audio is
automatically linked to the selected participant.
Call Me and Dial Out may not be enabled in all
systems. Check with your system administrator.

Loading and Presenting Files
All participants can upload Power-Point, MS Word, and
other files, and distribute them. But only the Presenter
can open an uploaded file on the Whiteboard.
Upload and distribute files
1 Select the Materials tab and click Insert. Browse to
select the relevant file and click OK.
2 InSend
the Materials list, right-click the file and choose
to Participants.
The Materials Status indicator shows the status of
uploaded files.
Tip Prepare ahead - upload files before you get
Presenter rights. If you are the Host, enter your
meeting room and load files first, then invite others
from within the meeting room.
Display uploaded files on the whiteboard
1 Take or ask for Presenter rights.
2 choose Load.
Select the the Materials tab, right-click the file and
Tip You may want to place the meeting in Broadcast
mode during your presentation. To stop others
from drawing on the whiteboard or sending notes
select Event>Event Settings from the main menu.
Whiteboard Snapshot
To save a snapshot of the whiteboard and its
annotations, select File>Save Whiteboard from the
main menu.
Copyright © 2008 AT&T Intellectual Property. All rights reserved. AT&T and the AT&T logo are trademarks of AT&T Intellectual Property.
Running a Web Meeting
Quick Start Card
Initiating Polls
Application Sharing
Polls you conduct using the participant application only
The Presenter can share a live application running
include computer-based participants using the
locally on their computer with all participants, and let
participant application. Use the polling facility of the
participants control the application remotely.
ATCS to conduct a poll of voice-only users.
1Select the App Sharing tab. The list shows all
programs currently active on your computer. To initiate a poll:
2Double-click a program in the list to share it. All
participants see the application on their screens,
1After prompting the Event attendees with a verbal
question, click the Polls tab (only displayed if you
and can follow your actions. have Presenting Rights).
A dashboard appears in the corner of the screen.
2Click Y/N or OK or send a free text question,
according to the type of response you require from
the Participants.
This provides basic meeting controls during the
application sharing session. 3 Auser
window is displayed to you only, summarizing
responses in real time.
3To end application sharing, click To AT&T Connect
on the dashboard. In the App Sharing tab, click End Web Tours
Sharing. The Presenter can lead Participants through a series of
Remote Control websites or other HTML pages.
To pass remote control of the application to another Select the Web tab, enter the URL of the page, and
click Go. The webpage loads in the whiteboard.
participant, click the face icon on the dashboard. Right-
click a participant from the list and choose Allow ƒ Choose Allow Annotations to mark up a static
Remote Control. version of a web page
To regain control, simply move your mouse. You can ƒ Choose Follow links when clicked to view a
also right-click on the participant and choose End dynamic version that lets you follow links.
Remote Control.
Over the Shoulder
To share another participant’s desktop with the rest of
the meeting, right-click in the Participant List and
choose Start Over the Shoulder to All. All participants
see the selected participant’s desktop.
To end the session, right-click the participant and
choose End Over the Shoulder.