Bank Accounting Transactions:

The Check nos. to be printed on the bank document is governed by the ‘Check Management’ facility
in SAP. This means that for each combination of house bank and bank account ID, a Check lot needs
to be maintained. This will correspond with the Check serial numbers in use. The first and last
number has to be defined in the system and system automatically allots / tracks the Check number
with payment documents and updates the latest Check number issued / used from the system.

Check management can be used through the following transaction codes:

Transaction Description

FCH1 : Get Vendor / Invoice details based on Check number

FCH2 : Get Check details based on payment doc. Number.
FCH3 : To Void Unused Checks.
FCH4 : To Renumber Checks
FCH5 : Input Manual Check number
FCHU : To Create Reference for Check from Payment Doc.
FCH7 : To Reprint Check
FCH8 : To Cancel Payment
FCH9 : To Void issued Checks
FCHI : For Check Lot Creation
FCHT : For Assignment to Payment
FCHN : For Check Register

Invoice details from Check number – FCH1

Based on a given Check number, we can find through this session details of :

 Bank and account number

 Vendor or the Payee (Check recipient)
 Check issuer ( user preparing the Check)
 Details of the invoice
 Journal entry of payment made.

Check details from payment doc. Number – FCH2

Based on a given payment document number, we can find through this session details of :

 Check number, Bank name and account number

 Vendor or the Payee (Check recipient)
 Check issuer ( user preparing the Check)
 Details of the invoice
 Journal entry of payment made.

Void Unused Checks. – FCH3

This session is used to void unused Checks in the system. This can be used to prevent users from
selecting the unused Check lots before payments.

Renumbering of the Checks – FCH4

This session can be used to re-number the already printed or damaged Checks and void the existing
numbered Checks. In this session we can define a range of Checks to void and also define the
starting new number for renumbering.

Manual Checks – FCH5

This session is used to assign Check number from the system to a manually issued Check. This will
record the Check number for the payment document posted directly for a handwritten Check.

Create Reference for Check from Payment Doc – FCHU

This session is necessary for bank reconciliation process.

This is used, for copying the Check numbers to assignment, or reference field of the payment
document.
This session copies check numbers into a selected field of the corresponding payment documents.
For example, the check number can be copied into the “Assignment” field of the payment document
thus enabling the check to be assigned to the payment document.

This check numbers indicated in this session will overwrite those check numbers already copied
into the corresponding payment documents.

This report program outputs a log of payment documents into which the appropriate check
numbers could be copied into the selected field.

This process, would require scheduling, to run at given frequent intervals.

Reprint Checks – FCH7

This session can be used to re-print a fresh Check by voiding the earlier Check (damaged at the time
of printing). No accounting entry is passed only the Check number record is changed. This session is
used for auto generated Checks through F-58, FBZ5 & F110

Process: Cancel Payments – FCH8

This session can be used to cancel the payments made on any Check by providing the Check
number. This reverses the payment entry and re-instates the vendor open line item.

Void Issued Checks – FCH9

This session is used to void already printed / used Checks. Accounting document of payment is not
reversed. A new Check number has to be assigned using session FCH5

Check Lot creation – FCHI

Through this session we can create Check series numbers or Check Lots per house bank and house
bank ID combination. We can always maintain multiple Check lots, identified by a Check lot serial
number.