VAPI WASTE & EFFLUENT MANAGEMENT CO. LTD.

Plot No.135, VIA House, GIDC Char Rasta, Vapi 396 195
Tel.: 91 260 2428950 Fax: 91 260 2429950
E Mail: tender@vwemcl.com, dgmpp@vwemcl.com, purchase@vwemcl.com
www.vwemcl.com

TENDER FOR COOLING TOWER FOR MEE Rev.1

INDEX
 Section 1: Important Dates and Information of the Tender

 Section 2: General Instructions

 Section 3: Financial Conditions

 Section 4: Qualification & Technical Criteria

 Section 5: Price Bid

SIGN AND STAMP OF THE BIDDER Page 1 of 8

TENDER FOR COOLING TOWER FOR MEE, AUGUST - 2013

 Section 1: Important Dates and Information of the Tender

Title of the Tender: TENDER FOR COOLING TOWER FOR MEE.

Tender Number: VWEMCL/PUR/Cooling Tower, Dt.09/08/2013

Last Date of Submission: 04:00 PM on 14th September, 2013.

Mode of Submission: Speed Post / Register Post / Courier / Hand Delivery.

Technical Bid Opening: 04:30 PM on 14th September, 2013.

(Bid opening depends on availability of signing
authority)

Technical Bid Evaluation: Technical bids so received will be evaluated by the

VWEMCL technical staff separately.

Price Bid Opening: Price bids of only technically qualified suppliers will be
opened after technical evaluation.

Delivery Period: Within 3 Month after issue of PO.

Tender Fee: Rs.5,000/- (Non Refundable)

EMD: Rs.20,000/- (Refundable)

Important Note: Envelop should be superscripted as below.

“Tender for Cooling Tower for MEE, August-2013”

Remarks: 1:

2:

3:

SIGN AND STAMP OF THE BIDDER Page 2 of 8

TENDER FOR COOLING TOWER FOR MEE, AUGUST - 2013

 Section 2: General Instructions
1) Interested parties may obtain the tender document from the website www.vwemcl.com or
from the head office of VWEMCL by paying cost of as mentioned in Section 1 .

2) The duly filled Tender Document is to be sent to:

The Executive Director,
Vapi Waste & Effluent Management Co. Ltd.
135, VIA House, Char Rasta
GIDC, Vapi 396 195
Gujarat (India)
3) The completed tender forms will be received in the office of VWEMCL during official hours
i.e. 10:00 AM to 4:00 PM up to the last date mentioned in Section1.

4) The bids should be submitted in a sealed cover containing following two separate
envelopes:
Technical Bid:
1. Technical qualification page along with all the documents mentioned in it.
2. Copy of all sections except section 5 i.e. Price Bid duly signed & stamped on all the pages .
Price Bid:
1. Containing the price bid in the form provided in the tender document.
2. No condition other than what already mentioned in the tender documents will be accepted.

5) The bid shall be submitted through speed post / register post / courier or hand delivery. The
complete liability to ensure that the bid shall reach in time will be with the bidder. Under no
circumstance will allow any allowance for the delay arising out of postal or courier delivery .

6) In spite of above instruction if some bidder wants to submit the bid over fax or email he may
do so and his bid will also be considered. But VWEMCL does not take any responsibility of
maintaining the secrecy of the price bid in any manner. If any bidder is co ncerned about the
secrecy of his prices he should submit the bid in sealed envelope only.

7) VWEMCL reserves the right to accept or reject any or all tenders in part or full or to cancel
the issue of tender documents without assigning any reason whatsoever. S imilarly, in the
interest of company, company have absolute right to go for retendering without assigning
any reason whatsoever to anyone.

8) Bidder has to accept all terms and conditions unconditionally.

9) Management reserves the right to modify the tender document for more clarity and/or to get
more competition. If there is any revision in the tender document, the same will be
published on our website www.vwemcl.com. All the interested parties are requested to
regularly check our website for any updates.

10) Negotiations, if any, for any item will be held with the respective L1 party for that item. No
bidder will have any right whatsoever for his bid if it is not obtained in time and in proper
format.

11) Kindly note that all tender notices are posted on our website on ly. Usually no
advertisements of these tenders are published in news papers.

SIGN AND STAMP OF THE BIDDER Page 3 of 8

TENDER FOR COOLING TOWER FOR MEE, AUGUST - 2013

 Section 3: Financial Conditions

1. PRICE: Price to be quoted by the bidder should be fixed. The price quoted by the bidder to be
inclusive of all taxes, levies, duties etc. as may be applicable (present prevailing rate). Please
clearly show if any taxes required extra on quoted price. Any changes in Government taxes +
/ - to be borne by us during the purchase period.

2. SCHEDULE OF PAYMENT: The payment will become due on VWEMCL once the material
supplied by you is fully accepted by the competent authority as well as bills are completely
certified by store & purchases department. VWEMCL will make the payment within 30 days.

3. GUARANTEE: The appliances/equipment/material supplied by you should be guaranteed for the

minimum period of 18 months from the date of supply and 12 Month from Installation.

4. Delivery Period: Within 3 Months.

5. Penalty / Liquidated damage: The Penalty / Liquidated Damages clause will be applicable at
the rate of 0.5% of value of material ordered per week and a ceiling of 5% of the total order
value for the part of non-supply period to the agreed delivery period. Any delay in supplying of
equipment / material supplied by you should be guaranteed for the period of at least 12 month,
material may lead to penalty / Liquidated Damages.

SIGN AND STAMP OF THE BIDDER Page 4 of 8

TENDER FOR COOLING TOWER FOR MEE, AUGUST - 2013

 Section 4: Qualification & Technical Criteria
QUALIFICATION CRITERIA:
Sr. To be Confirmed by Supplier
Description Required
No. YES/NO
The bidder should
Copy of order/certificate for
1 have executed similar
supply of the same.
supply.
Copy of all the sections including
Acceptance of all
blank pages of price bid duly
2 the conditions fully
signed and stamped on all the
and unconditionally
pages.
DD or Banker’s Cheque of Amount Rs…………………
Submission of EMD
amount mentioned in Section 1, DD or Banker’s Cheque No.:
3 amount as per Section 1
In favour of “Vapi Waste &
(Refundable) …………………………
Effluent Management Co. Ltd.”

Submission of Tender DD or Banker’s Cheque of Amount Rs…………………

Fee amount as per amount mentioned in Section 1, DD or Banker’s Cheque No.:
4
Section 1 (Non- In favour of “Vapi Waste &
Refundable) Effluent Management Co. Ltd.” …………………………

TECHNICAL SPECIFICATIONS:

Sr. No. Particulars Quantity Remarks If Any

Cooling Tower for MEE as per
below specification:

1. Type - Induced Draft

2. MOC - FRP
3. Basin - Civil Works
4. Application - Cooling Water
Recirculation
5. Flow Rate : 200 M3/Hr
6. Inlet Temperature : 38 °C
1 1 No.
7. Outlet Temperature : 32°C
8. Wet Bulb Temperature : 28 °C
9. Evaporation Loss: 1.2% of
Circulating Water Flow Rate
10. Drift Loss 0.05%

Please provide complete technical

details with your technical part of
offer.

SIGN AND STAMP OF THE BIDDER Page 5 of 8

TENDER FOR COOLING TOWER FOR MEE, AUGUST - 2013

 Section 5: Price Bid
Sr.
Particulars Quantity Price in INR
No.
Cooling Tower for MEE as per below specification:
1. Type - Induced Draft
2. MOC - FRP
3. Basin - Civil Works
4. Application - Cooling Water Recirculation
5. Flow Rate : 200 M3/Hr
6. Inlet Temperature : 38 °C
1 1 No.
7. Outlet Temperature : 32°C
8. Wet Bulb Temperature : 28 °C
9. Evaporation Loss: 1.2% of Circulating Water
Flow Rate
10. Drift Loss 0.05%
Please provide complete technical details with your
technical part of offer.

Note:
 The bidder has to include all other charges, taxes, duties, transportation etc while
quoting rates and provide F.O.R. our site base price. Specify if any Taxes applicable in
below table and whether they are “Included” or “Excluded” in the above quoted price. If
bidder will not specify in below table then it will be considered as included in basis price.

Details Required from Bidder

P&F %
Excise Duty %
CST %
VAT %
Insurance
%
&Transportation
Commissioning %
Service Tax %
Other %
Contact Person Name:
Mobile Number:
Email:
 VWEMCL has full right to derive a formula to bring all the bidders to a common
denominator so as to compare the offers.
 The price is inclusive of all the technical support during the installation and
commissioning including the transportation charges of the personnel involved.
 The offer is being made after reading and accepting all the conditions fully and
unconditionally.
 If the bidder backs out after making the offer then VWEMCL will have right to impose a
penalty of 5% of the amount and the same will be deducted from the pending payments
of the bidder. If no payment is pending then the bidder will stand blacklisted and will be
allowed to bid in VWEMCL only after he deposits the penalty money.

SIGN AND STAMP OF THE BIDDER Page 6 of 8

TENDER FOR COOLING TOWER FOR MEE, AUGUST - 2013

 Other Terms & Conditions

1. PRICE:
a) Price shall be governed by Company’s Pricelist
b) Value of purchase may vary depending upon need of VWEMCL.

2. Company should be manufacture/Authorized Agent/Dealer/Stockiest/Service Agent.

a) Technical parameters may be revised for all if any vendor agrees to supply better quality at
same rates.
b) VWEMCL decision shall be final for essential parameters/desirable parameters and any
changes need in this regard.

Bidder Must Specify Full Contact Details:

Name of the Firm:
Name of the Contact Person:
Contact Phone No.:
Mobile No.:
E-Mail Address:
Address of the Firm:

TIN / VAT No.: (Attach Proof of the same with Technical Bid)
CST No.: (Attach Proof of the same with Technical Bid)
PAN No.: (Attach Proof of the same with Technical Bid)
Service Tax No.: (Attach Proof of the same with Technical Bid)
Bank Details:
Bank Name:
Account No:
RTGS Details:
Vendor Registration Done (If Any): YES or NO

SIGN AND STAMP OF THE BIDDER Page 7 of 8

TENDER FOR COOLING TOWER FOR MEE, AUGUST - 2013

Annexure A:
Take Print On the Company's Letter Head As a Pre-Qualification
Criteria

Firm Should have proof of experience of similar type of supply, in Govt. Dept., R&D
Organizations, PSU's or Private companies, especially in field of Chemical,
Pharma, high COD and High TDS Effluent handling, during last 3 years ending last
month of the month previous to the one in which application has been invited.
(Purchase orders / work completion certificates issued on or after 01.04.2010 to till
date will be considered)

Date of
Amount of Commencem Copies of
Sr. No. of
Prequalification Criteria purchase ent / Date of P.O. and Remarks
No. supply
Order completion Certificates
of supply

1
Bidders should have
supplied Cooling Tower
1 2
of same capacity during
last 3 Years.
3

SIGNATURE / STAMP of Authority of Bidder

SIGN AND STAMP OF THE BIDDER Page 8 of 8

TENDER FOR COOLING TOWER FOR MEE, AUGUST - 2013