ROLE AND WORK FLOW OF THE HUMAN RESOURCES DEPARTMENT

A. Recruitment and Placement

- Plans for the organization’s short and long term manpower needs
- Gets requests from various HODs of their manpower needs
- Collects the databank from various sources like print media,
consultants and referrals
- Selects the candidates after various recruitment process and
places at a suitable position
- Finalizes the compensation
- Conducts the document verifications
- Conducts induction, training program

B. Performance Evaluation
- Designs procedure for evaluating the employees performance
- Conducts the evaluation program periodically i.e. either quarterly
or half yearly
- Monitors the self-appraisal, supervisor’s appraisal, HR appraisal
and provides the feedback to the appraisee
- Conducts the managerial staff performance evaluation
- Evaluates the technical and general tools of the employer
performance
- Recommends to the management regarding financial/ non-
financial beneficiaries, training needs – technical / non-technical,
employee retention and actions
- Makes employees to work with great satisfaction

C. Training and Development

- Plans and manages the training programs on regular basis for
the employees on technical and interpersonal skills as per the
organization needs
- Conducts the regular follow up of the training program needs
- Plans and manages the in-house and external-house training
programs
- Makes arrangements for knowledge sharing

D. Compensation and benefits

- Manages the balance between the organizations financial
strength and employee expectations, performance and the market
value
- Encourages the employees performance by providing various
financial and non-financial benefits
- Controls the employee attrition rate
- Monitors the employee job satisfaction levels
- Monitors the employee social needs and status
- Preparation of salary statement and salary slips
E. Personal records, attendance and punctuality
- Monitors employees all in and out movements: leaves and
absents
- Maintains all types of employee personal records
- Acts according to the HR policy

F. Working Environment and Welfare measurements

- Making arrangements for team work culture
- Creating good working environment like work place, lighting,
ventilation, A/C, refreshments, software and hardware provisions,
transportations, communication systems, relaxation programs, handling
grievances, personal attention i.e., celebrations and other needs

G. Change Management
- Making arrangements for up-to-date knowledge to the
employees according the industry levels
- Suggesting various changes to the other departments for the
organization development
- Making every employee accountable to the organization
- Making HR department as helping tool for everyone

H. Individual recognition and development

- Having one-to-one discussions, periodically
- Analyzing the expectations of the employee and sharing the
expectations of the organization
- Placing the right person into right place by using various systems
- Maintaining regular rapport with all the employees
- Assuring the employees for their better development

I. Periodical Reports
- Monthly status report of the Department (activities, status, plan of action)
- Monthly budget report – expenditures and fore-cost
- Salaries
- Recruitment
- Career Development
- Welfare (Food, refreshments, relaxation, communication &
transportation)
- Administration (Security, House-keeping, Power & Stationery)
(5th of every month)
- Salary statements – last working day of the month
- Salary slips – day after issuing the salaries