School Management System

Prepared By:
Eximius Infotech Pvt. Ltd.
INTRODUCTION

The School Management System is a business Optimization of school or

Educational Institute and its Processes
SCOPE OF WORK

Project will cover usually all areas related to an Educational Institution especially
School.

 Registration of Students
 Information / Inquiry / Counseling
 Course / Syllabus
 Time Table of Classes (Period wise) Management
 Library Management
 Inventory System
 Transport Management
 Fees Management
 Student Attendance System
 Student Information Management
 Student Transfer / promotion
 System Management
 Chat / Communication Module
 Human Resource Management System
 Certificates Awarded
 Financial Accounting
 Assets Management
 Canteen
Registration of Students

 This Module is optimization of Student’s registration Process to any course

available. In this part, all information related to student’s necessary for
Registration will be fetched. This information included but not limited to –
Student Profile information – Parent Information, Addresses Information,
Sibling Information, and Academic Information.
 Based on above information’s and successful registration, this module will
provide access to Printing of Identity card and Summary or / and Payment slip.
Upon successful completion of registration, Student will be provided User
name and password to system where he will be able to take above printouts
any time. Email system with attachments can be included in the modules if
needed.
 Admin Part will be provided to view information of any student – Course wise,
ID wise / delete (status only) of Student.
Information / Inquiry / Counseling / Course /
Syllabus

 The module covered the Information part regarding Institution – its Profile, Contact
details, History, Facilities provided with images.
 This module will cover the reports to display Previous Years results course wise.
Reports can be view Rank wise.
 This module will also cover to display all Information related to Courses and its
Syllabus.
 Admin Part will be provided to Add and Manipulate any information related to
College Information, Contact Details, Add and Manipulate Courses offered, Add
and manipulate Syllabus of courses and Add and manipulate fees Structure of all
courses individually. Admin Module to add results of different courses will be
provided.
Content Management System
• Main Page layout Text and all pages related to Module Information / Inquiry /
Counseling / Course / Syllabus are fully customizable. Following Tool is
provided to Modify Text / HTML.
Time Table of Classes (Period wise) Management

 This module will covered the information regarding time table of all classes
course wise with theirs time of class and teacher Concerned. This module
will also provide the Time- Table Information to Staff their name wise and /
or Subject wise. Printing will be available for time Table. The above all
information will be issued to any user after login only.

 Admin Part will be provided to Add and Manipulate Time table of all
courses with all inputs needed
 Library Management

This exhaustive Module will be for fully optimization of all Processes related to
Library and its Management part. This module covers all features but limited to
following features in System:
Book issue and return
Library Search Engine
Book Stock
Purchase of books
Catalogue
 This module has also sub modules which will work on following sections.
• Author
• Category
• Publisher Information
• Magazine Information
• Newspaper Information
• Compact Disk Information
• Fine Setting
Information of students/teachers/any Employee with Books issued, Books
earlier issued to them, their limits, Dues, fine, fine discounts if any will be
added.
Inventory System

This Module will be used to manage Inventory. It will manage, mostly, all
inventory related to Institute:

 Related to any Module / Area Developed in Project.

 Any Inventory related to direct involvement of school or institute using the
system.
 It will be integrated with Library module also.
Transport Management

 This Module is optimization of all processes related to transportation.

It will manage
 Student’s data enrolled for using of Transport service of Institute, student’s
fees collected,
 Students dues OR students enrolled date and valid dates.
 Facility to provide Transport pass with printing option can be included in this
module and also in Student Management.
 Admin part of Add and manipulate Transport Vehicle, Add and manipulate
transport charges, view students using Transport Services, their dues and
Enrolled or expired dates. All information related to profile of students will be
available here..
Fees Management

 This Module is Business optimization of Process of Fees.

 It includes Different reports of Fee collections includes but not limited to Total Fees
collection, Fee collection Course wise, Fee Collection Pending, Project fee
collection, refundable fees, Fixed fees, Security Deposits of students, Mode of
collection of fees, student deposit details, Summary reports.
Student Attendance System

 This module is used to maintain the students Attendance.

 Screens will be given for Teachers to mark the attendance of their class students
in their login area.
 Reports for teachers and admin to view the attendance report class wise and
student wise will be given with summary of Attendance Class wise and Subject
wise will be presented.
Student Information Management

 This module is for Student’s – after login they can view all their Profile information,
manipulate their information Subject to restriction of their courses and fees details
and ID.
 This Module will be linked to Library, Transportation, Fees, Student management
to view
 Student related information with any department or dues if any.
Student Transfer / promotion

This module contains information and capabilities for transferring students from
one class to another, as well as promoting students to the next grade. Student in
their areas can view this transfer or promotions.
System Management

It includes manage of adding/manipulating different users and roles and

responsibilities and security to pages. In short, A comprehensive System security
page is given with options for allocation of different rights and privileges to different
users, along with a sub-module for regular automated backup of the data in the
system
Chat / Communication Module

This Module will provide facility for communication across students and other channels
available in system. This module will cover following areas:
A. Students with their credentials and from their Dashboard are allowed to answers
to their necessary questions. Online testing will be available to develop the
students skill.
B. Shopping Cart - Students can shop online for books. After selecting the book, the
student can fill an order form which will ask him for the relevant details. This will
be only from the school Library.
C. Virtual Classroom - This project represents a virtual classroom for students where
the tutor can communicate directly or privately, so students can login in different
rooms according to the schedule of the class and can attend lectures.
D. Discussion Forum – Discussion panel will be provided to all roles of the project to
discuss their issue, reply and read others issues and solutions.
E. Parent - Teacher Communication: Parents will be Provided Separate Login.
Parents can view the remarks of Teachers and / or any information suggestion is
posted by Teacher for the students. There will be both Way communication for
parents and Teachers in way of adding comments and participation in Discussion
forum.
F. Instructor Reports - This part of module is for Roles of Teachers and admin and
students. Teachers will be able to view all students reports where as student will
be able to view his Reports. Reports related to students performance under
respective categories of course, subject, topic, and chapter will be provided.
.
Human Resource Management System

This module is Optimization of Management of all resources related to Institute.

This Module will have two sub sections:
 Faculty Management
 Pay Roll
Faculty Management

This sub section will provide Add and Manipulate Faculty Details and Guest Faculty
Details - which includes their profile information also. It covers Faculty Mobility – which
covers Staff Name, Staff Number, Staff IC number, Staff Attendance (Dates, Time in
and out) and records of staff mobility (On leave, Attending courses). This module will
cover the Faculty Development like their Qualification level, years of service,
institute/university, record of skill development, further study.
Leave Tracking will also be a part of this module. It includes - Type of leave, number of
days, start and end date of leave.
A. Pay Roll - This sub-Section will provide and covers areas like
 New Appointments
 Salary Transfer (this will show the data entered by related admin through the
screens provided in Current Project. It is not in any way related to any financial
Institutions to get the Salary transfer details)
 Attendance
 Salary and Advance Salary
 Calculation of salary as per Leaves

Note: Admin Screens will be provided to enter the information discussed

above to different roles. This module will also provide the reports for all
above screens and areas.
Certificates Awarded

This module contains the list of certificates based on the type of course. It will provide
the list of Certificates awarded with dates to students.

Note: Making of Certificates with Predefined format is not included in the scope.
It is considered that information about awarding the certificates will be entered by
concerned role to the system
Financial Accounting

This module will provide the reports related to financial transactions

Assets Management

This module will provide the Reports related to Assets. It will Covers all reports
included below but not limited to:

All Asset Details, Assets purchase price and current valuation, Assets
Warranty/maintenance dates and costs, Components and attachments
Associated Asset management costs, Cost center and ownership,Maintenence
History.
Canteen

• This module is optimization of all Processes related to Canteen work. It will covers
the areas of - Issue of food coupons to students, consumption of coupons. on-
coupon receipts.
• Screen will be provided for issuing the Coupon code to student – coupon code
numbers and their values will be added from the system. At Consumption level the
coupon code number and its price value will be entered only. Non coupon entries
can be made in system for Receipts. Student can view their Coupons in their login
area.
• Admin area will be provided to enter Coupon code Numbers and their price
values. Reports will be added for admin to view total Coupons added, consumed
coupons, Total non-coupon receipts, all receipts.
Basic navigation System:

The whole project will be a web based project. It’s have multiple roles and Access
to pages are based on roles. Admin, Teachers, Account Person, Student, Library
Admin, Guest will be major roles. Dashboards of all above users will be as per
their roles. Based on roles one or another Part of Dashboard (modules) will be
available. Adding users and assigning them roles will be under rights of Admin and
Functionality of same will be provided. The Project will be implemented with one
set of designing theme.
Questions ?
THANK YOU