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Mexico Country Specific

Functionality Guide
9.05.700
Disclaimer
This document is for informational purposes only and is subject to change without notice. This document and its
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date of publication. However, Epicor Software Corporation makes no guarantee, representations or warranties with
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The usage of any Epicor software shall be pursuant to an Epicor end user license agreement and the performance of
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9.05.700
Revision: May 04, 2012 12:37 a.m.
Total pages: 35
sys.ditaval
Mexico Country Specific Functionality Guide Contents

Contents
Mexico CSF Guide...................................................................................................................5
Setup...............................................................................................................................................................7
Setup - Mexico Localization......................................................................................................................7
Country Maintenance........................................................................................................................7
Set Up an ISO Code for Mexico..................................................................................................7
Tax Type Maintenance.......................................................................................................................8
Create Tax Type Codes for Reports.............................................................................................8
Tax Liability Maintenance...................................................................................................................9
Create Tax Liability Codes for Reports.........................................................................................9
Product Tax Category Maintenance.................................................................................................10
Create Product Tax Categories for Reports................................................................................10
Setup - IETU............................................................................................................................................10
Income Tax Rate Maintenance.........................................................................................................11
Set Up Income Tax Rate for a Selected Date..............................................................................11
Payment Method Maintenance........................................................................................................11
Set Up Automatic Bank Reconciliation for Payment Methods....................................................11
Income Tax Code Entry....................................................................................................................12
Set Up Income Tax (IETU) Codes...............................................................................................12
Company Configuration..................................................................................................................12
Set Up Income Tax Code Defaults.............................................................................................13
Customer Maintenance...................................................................................................................13
Set Up Income Tax Code Defaults.............................................................................................13
Supplier Maintenance......................................................................................................................14
Set Up Income Tax Code Defaults.............................................................................................14
AR Miscellaneous Charge Maintenance...........................................................................................14
Set Up Income Tax Code Defaults.............................................................................................14
AP Miscellaneous Charge/Credit Maintenance.................................................................................15
Set Up Income Tax Code Defaults.............................................................................................15
Finance/Late Charge Maintenance...................................................................................................15
Set Up Income Tax Code Defaults.............................................................................................15
Service Call Type Maintenance.........................................................................................................15
Set Up Income Tax Code Defaults.............................................................................................16
Service Contract Code Maintenance................................................................................................16
Set Up Income Tax Code Defaults.............................................................................................16
Bank Fee Maintenance....................................................................................................................16
Set Up Income Tax Code Defaults.............................................................................................16
Pay Type Maintenance.....................................................................................................................17
Set Up Income Tax Code Defaults.............................................................................................17
Setup - Digital Tax Receipt......................................................................................................................17
Company Configuration..................................................................................................................17
Document Type Maintenance..........................................................................................................18

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Contents Mexico Country Specific Functionality Guide

Legal Number Maintenance.............................................................................................................18


Set Up Legal Numbers for Digital Tax Receipts..........................................................................19
Electronic Interface Maintenance.....................................................................................................19
Set Up Electronic Interface for Report File.................................................................................19
General Operations........................................................................................................................................20
General Operation - Mexico Localization.................................................................................................20
Asset Maintenance..........................................................................................................................20
Add Tax Information to an Asset Record...................................................................................20
AP Invoice Entry...............................................................................................................................21
Enter Tax Destination Information to an Invoice........................................................................21
VAT Tax Report...............................................................................................................................21
Create and Post a VAT Tax Report............................................................................................21
DIOT Tax Report..............................................................................................................................22
Create a DIOT Tax Report.........................................................................................................22
General Operations - IETU.......................................................................................................................22
AP Invoice Entry...............................................................................................................................23
View or Change the Income Tax Code......................................................................................23
AR Invoice Entry..............................................................................................................................23
Change the Income Tax Code from the Default........................................................................23
Cash Receipts Entry.........................................................................................................................24
View or Change a Deposit Income Tax Code............................................................................24
View or Define a Miscellaneous Payment Income Tax Code......................................................25
AP Payment Entry............................................................................................................................25
View or Change the Income Tax Code......................................................................................25
AR Write Off and Adjustment..........................................................................................................26
View or Change the Income Tax Code......................................................................................26
Income Tax Workbench...................................................................................................................26
Set Up IETU Calculation............................................................................................................27
Set Up IETU Calculation in Manually Update Mode...................................................................28
Create Income Tax Report........................................................................................................28
AP Adjustment Entry.......................................................................................................................29
View or Change the Income Tax Code......................................................................................29
General Operations - Digital Tax Receipt.................................................................................................29
Customer Maintenance...................................................................................................................30
Plant Maintenance...........................................................................................................................30
Lot Number Entry............................................................................................................................30
Payment Method Maintenance........................................................................................................30
AR Invoice Entry..............................................................................................................................31
Create a Digital Tax Receipt AR Invoice.....................................................................................31
AR Invoice Tracker...........................................................................................................................31
View the Status of a Digital Tax Receipt AR Invoice...................................................................31
Error Messages.........................................................................................................................32
Monthly Report of Receipts Issued...................................................................................................33
Create a Monthly Report of Receipts Issued..............................................................................34

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Mexico CSF Guide

Use the Mexico Country Specific Functionality (CSF) Guide to set up digital tax receipts, automatic calculation
of IETU taxes, and localization reports. The localization reports comply with basic regulations to complete taxes
for SAT compliance (Servicio de Administracion Tributaria) in Mexico.
Important Before you complete the steps in this guide, use the Mexico Country Specific Installation
Guide to install the functionality. Installation documentation is available on the Documentation area of
EPICweb (https://epicweb.epicor.com/doc/Pages/Epicor9.aspx). To access this site, you need your Site ID
and an EPICweb account. To create an account, go to http://support.epicor.com
To use the Mexico country specific functionality, Release 9.05.606 or higher must be installed on your
application server. The functions included in the Mexico CSF pack you installed do not work with releases
lower than 9.05.606.

The CSF add-on module performs many necessary calculations to determine the main federal taxes, as well as
IETU taxes, in accordance with regulations, to help your company realize accurate financial planning.

Digital Tax Receipts


Electronic delivery of digital tax receipts to customers is required by the Mexican Tax Agency (SAT). You can use
the Epicor application to create digital tax receipt xml documents for AR invoice or AR credit memos. This process
is initiated using the AR Invoice Posting process or from the AR Invoice Tracker.
There are two types of digital tax receipts, CFD (Comprobante Fiscal Digital) and CFDI, which are digital tax
receipts issued over the internet (Comprobante Fiscal Digital por Internet).
Companies who issued digital tax receipts prior to January 1, 2011 using their own methods may continue issuing
CFDs. However, CFDIs are required to be issued, effective on January 1, 2011.
With the CFDI mechanism, receipts must be issued through an authorized certification supplier or PAC (Proveedor
Autorizado de Certificación), who shall be in charge of assigning the SAT consecutive numbers (folio), certifying
the xml document, and appending the document with the digital fiscal stamp, TFD (TimbreFiscalDigital).
When using CFDIs, there are different services provided by the PAC to choose from. At this time Epicor is
supporting the Stamp service only.
If errors are returned from the PAC or the Web Service, the error is registered for the invoice so that you are
aware the invoice was not certified. You can attempt to re-certify from AR Invoice Tracker. Refer to Error
Messages under the AR Invoice Tracker topic in this document.
Storage of the xml documents is the responsibility of each company, per SAT's requirements. It is the
recommendation of Epicor to have a background process to replicate the certificates in a secure server and define
a naming convention.
Since the files do not reside in the PAC server, the PAC cannot provide a service to electronically deliver the files.
It is a company's responsibility to electronically deliver an xml document file to their customer.
Each company is responsible for modifying the PDF file to include any new attributes, per SAT's requirements.
In addition, if there is a need to print an invoice before certification, it is the responsibility of a company to create
a new Pro-forma layout to do this. Printing a digital tax receipt is optional.
A calculated encrypted Digital Seal (sello) field is included in the digital tax receipt xml document, which includes
an Original String (cadena) calculation. For CFDIs, also included are attributes of TFD, with an TFD Original String
calculation and a two-dimensional bar code image.
The Digital Seal (sello) encryption uses two key files (.key and .cer) for the certificates. The key files are unique
to Mexico and are acquired from SAT, along with a password. The cadena is calculated based on the date entered
in Invoice Entry or Company Configuration.

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With the CFD mechanism, you must assign a legal number provided by SAT to each AR invoice or credit memo.
This can be done by manually assigning it or during invoice printing prior to the invoice being posted. If the legal
number is assigned during invoice printing prior to the invoice being posted, the printed invoice will be a pro-forma.
Voiding a legal number or deleting an invoice is not allowed by SAT.
A monthly report (Monthly Report of Receipts Issued) is required to be sent electronically to SAT when using
CFDs, reporting all the information included in the AR invoice and AR credit memo xml files. This report is not
used for CFDIs.
Installation of Web Services and setup of various Epicor programs is required to generate digital tax receipts with
the Digital Seal (sello) encrypted.

IETU Taxes
The automatic calculation of the IETU tax, (known as Flat Tax), is a mandatory feature for all financial reporting
for individuals and companies residing in Mexico.
The tax rate for the IETU varies depending on the year. The basic formula for calculating the IETU tax is income
subject to tax, minus authorized deductions and credits, applied to the determined tax rate.
The IETU is calculated under a cash flow basis. Only the income actually received by the company in the reporting
period is subject to IETU. The same logic applies to expenses. The nature of the payment method is also considered
in the IETU calculation, as the date cash is received or a check is cleared determines the time period for IETU
calculation.
The IETU is reported and paid in both a monthly (fiscal period) and an annual basis (by fiscal year). Keeping
historical data for the monthly and yearly statements is mandatory.
The IETU calculation process looks for all income transactions (AR Invoice lines, finance/late charges, miscellaneous
and deposit cash receipts, etc.) for the fiscal year or fiscal period and the calculation of the taxable and exempt
income, as well as the deductions and credits, will be done based on the IETU codes associated to those
transactions.
Additional deductions, investment credits, and inventory credit amounts are represented in a calculated value to
which an update rate is applied based on the INPC (Indice Nacional de Precios al Consumidor).

Localization Reports
The localization package contains three main tax reports:
• DIOT (Information Statement of Operations with Third Parties)
The Declaracion Informativa para Operaciones con Terceros report contains the monthly information of the
Informative with Suppliers.
• VAT (Value Added Tax - Annual Payment)
The Impuesto al Valor Agregardo report includes the monthly information of the Accredited VAT Not Paid
and Owed VAT Not Paid. The compilation of these monthly payments constitute the VAT Annual Payment of
a company.
• Income Tax (IETU - Consolidate Rate Business Tax or Flat Tax)
The Income Tax report contains the parameters currently selected in the calculation of IETU taxes to be paid
to the Mexican tax authority. The report also shows the history of IETU calculations that have been reported
in the past.

You can print these reports in Crystal form for revision before uploading reporting information into the SAT web
page.
You must complete the steps in the Setup tasks to finalize the localization process. Refer to the General
Operation topics for instructions to use once installation and setup are complete.

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The procedures that follow only reflect changes specific to Mexico. Refer to the Application and Field Help for
additional program information.

Setup

Use the Setup topics to complete required localization tasks for Mexico .
The Setup tasks are separated by the following functions:
• Mexico Localization
• IETU
• Digital Tax Receipt
Important Refer to the Mexico CSF Installation Guide to install the functionality before completing
the procedures in the Setup topics.
The Mexico CSF requires your base currency to be Mexican Peso so that monthly tax and other reports will
be reported using Mexican Peso.

The procedures that follow only reflect changes specific to Mexico. Refer to the program topics in the Application
and Field Help for additional information.

Setup - Mexico Localization

Use the Setup - Mexico Localization topics to complete necessary tasks to create Mexico localization tax reports.
Use the following programs to set up Mexico localizations:
• Country Maintenance
• Tax Type Maintenance
• Tax Liability Maintenance
• Product Tax Category Maintenance

Country Maintenance

Use the Country Maintenance program to set up the Country ISO code for Mexico.

Set Up an ISO Code for Mexico


To set up a country ISO code for Mexico, complete the following steps.

1. Navigate to Financial Management > Accounts Payable >Setup > Country Maintenance.

2. Click the Country button and select Mexico.


Note Refer to the Country topics in the Application Help for information on setting up a country
code for Mexico, if one does not exist.

3. Enter MX in the ISO field.


Note MX is the official ISO short name code for Mexico.

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4. Click Save.

MX has now been configured as the country ISO code.

Tax Type Maintenance

Use the Tax Type Maintenance program to define the tax types needed for the tax reports.

Create Tax Type Codes for Reports


To create the tax types required for the DIOT and VAT reports, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > Setup > Tax Type Maintenance.

2. From the New menu, select New Tax Type Code for each of the following records, completing the Tax
ID, Description, and Collection Method fields.
Click Save after creating each record.
Note New tax rates of 11% and 16% are effective as of January 1, 2010.

Tax ID... Description Collection Method


IVA0% Iva del 0% Invoicing
IVA11% Iva del 11% Invoicing
IVA16% Iva del 16% Invoicing
IvaRet11% Iva Ret 11% Withholding
IvaRet16% Iva Ret 16% Withholding

The new tax types display in the tree view.

3. From the New menu, select New Rate for each of the following records, completing the Rate Code and
the Description fields, and selecting the Default Rate check box.
Click Save for each record.
Note New tax rates of 11% and 16% are effective as of January 1, 2010.

Rate Code Description


IVA0% Iva del 0%
IVA11% Iva del 11%
IVA16% Iva del 16%
IvaRet11% Iva Ret 11%
IvaRet16% Iva Ret 16%

The new rate codes display in the tree view.

4. To add a GL Code, select a rate code from the tree view, and from the New menu, select New GL Control
and complete the appropriate GL control fields. Repeat for each rate code and click Save for each record.

5. From the New menu, select New Effective Rate for each of the following records, completing the Effective
From and Percentage fields. Use the defaults for the remaining fields.

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Click Save for each record.

Rate Code Effective From Percentage


IVA0% 1/1/2010 0.00
IVA11% 1/1/2010 11.00
IVA16% 1/1/2010 16.00
IvaRet11% 1/1/2010 11.00
IvaRet16% 1/1/2010 16.00

The tax types are saved to your data base.

Tax Liability Maintenance

Use the Tax Liability Maintenance program to define the tax liability codes that represent the taxes needed
for the tax reports.

Create Tax Liability Codes for Reports


To create the tax liability codes required for the DIOT and VAT reports, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > Setup > Tax Liability.

2. From the New menu, select New Liability for each of the following records, completing the Tax Liability
and Description fields. Use the defaults for the remaining fields.
Click Save after creating each record.

Tax Liability... Description


MXNT Iva del 0%
MXBR Iva del 11%
MXTX Iva del 16%
Ret1 Retenido 11%
Ret Retenido 16%

3. From the New menu, select New Tax Type for each of the following records you have created, selecting
the Tax Code from the drop down list. Use the defaults for the remaining fields.
Click Save for each record.

Tax Code
Ivadel1%
Ivadel11%
Ivadel16%
Retenido11%
Retenido16%

The tax liability codes are saved to your data base.

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Product Tax Category Maintenance

Use the Product Tax Category Maintenance program to classify product tax categories for your tax types.

Create Product Tax Categories for Reports


To create the product tax categories required for the DIOT and VAT reports, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > Setup > Product Tax Category Maintenance.

2. From the New menu, select New Tax Category for each of the following records, completing the Category
and Description fields.
Click Save after creating each record.

Category... Description
Ivadel0% Activo Iva del 0%
Ivadel11% Activo Iva del 11%
Ivadel16% Activo Iva del 16%

Each category record displays in the tree view.

3. Highlight each individual category record in the tree view, and from the New menu, select New Tax Rate,
selecting the following entries in the Tax Type and the Rate Codes drop down lists.
Click Save for each record.

Description Tax Type Rate Code


Iva del 0% Ivadel0% Ivadel0%
Iva del 11% Ivadel11% Ivadel11%
Iva del 16% Ivadel16% Ivadel16%

The tax categories are saved to your data base.

Setup - IETU

Use the Setup - IETU topics to complete required localization tasks for setting up the IETU functionality.
Use the following programs for IETU setup:
• Income Tax Rate Maintenance
• Payment Method Maintenance
• Income Tax Entry
• Company Configuration
• Customer Maintenance
• Supplier Maintenance
• AR Miscellaneous Charge Maintenance
• AP Miscellaneous Charge/Credit Maintenance
• Finance/Late Charge Maintenance
• Service Call Type Maintenance

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• Service Contract Code Maintenance


• Bank Fee Maintenance
• Pay Type Maintenance

Income Tax Rate Maintenance

Use Income Tax Rate Maintenance to define the income tax rates from a given date when the rate is effective.

Set Up Income Tax Rate for a Selected Date


To set up an income tax rate for a selected date, complete the following steps.

1. Navigate to Financial Management > General Ledger > Setup > Income Tax Rate Maintenance.

2. Click the Effective Date button and select a date.


The default is the current date.

3. Enter an income tax rate in the Rate field.

4. Click Save.

The tax rate and apply date are saved in your data base.

Payment Method Maintenance

Use the Payment Method program to set up your payment methods to require bank reconciliation, in order to
report accurate income and expenses in an Income Tax (IETU) report.
This step is necessary as income tax is calculated under a cash flow basis and the income tax is based on income
that is actually received, not on the month of a sale or invoice. The same logic applies for expenses that are
deductible for the month they were actually paid.
When receiving a check, income should be reported only once the check is deposited and confirmed in the bank.
Therefore, bank reconciliation is required and the option needs to be set for all payment methods.

Set Up Automatic Bank Reconciliation for Payment Methods


To set up automatic bank reconciliation for your payment methods, complete the following steps:

1. Navigate to Financial Management > Accounts Payable > Setup > Payment Method Maintenance.

2. Click the Payment Method button and select a payment method.

3. Click the Mexico sheet.

4. Select the Require Bank Reconciliation check box.

5. Click Save.

The payment method is flagged to wait for bank reconciliation in order to consider the income or deduction as
effectively received or paid.
Repeat these steps for additional payment methods.

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Income Tax Code Entry

Use the Income Tax Code Entry program to set up income tax codes for transactions (income, deduction, or
credits) and to define whether or not a code is exempt or deductible.
Once you have created the various income tax codes necessary for your company's transactions, you can define
income tax codes to be defaults through various programs throughout the Epicor application.

Set Up Income Tax (IETU) Codes


To set up and maintain income tax (IETU) codes, complete the following steps.

1. Click New.

2. Enter an identifier in the Income Tax Code field and a Description.

3. Select the appropriate component from the Type drop down list. The valid values are:
• Income
• Deduction
• Salaries and Wages Contribution
• Other Creditable Payment
• IETU Payment

4. For Income codes, select the Exempt check box if the income is exempt of the IETU.

5. For Income codes, select the Deductible check box if the expenses or credits are deductible from the IETU.

The income tax code is created in your data base.


Repeat these steps for all the codes that are necessary for your transactions.

Company Configuration

Use the Company Configuration program to define default income tax codes for your company.
You can set the default income tax codes that will be used at AP and AR when creating transactions. For example:
• AR Invoices (codes defined as Income)
• AR Credit Memos (codes defined as Deductions)
• AR Misc. Cash Receipts (codes defined as Income)
• AR Invoice Adjustments (codes defined as Deductions)
• AP Invoices (codes defined as Deductions)
• AP Debit Memos (codes defined as Deductions)
• AP Misc. Payments (codes defined as Deductions, Salaries and Wages Contribution, Other Creditable Payment,
or IETU Payment)
• AP Invoice Adjustments (codes defined as Deductions)
You will also set the option to require bank reconciliation for undefined payment methods in order to ensure
calculating IETU on a cash flow basis.

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Set Up Income Tax Code Defaults


Use the Income Tax Code Entry program to set up income tax codes.
To set up income tax code defaults and set the bank reconciliation requirement for undefined payment types,
complete the following steps.

1. Navigate to System Management > Company Maintenance > Company Configuration.

2. Navigate to Modules > All Modules > Localization > Detail.

3. Select Mexico from the Localization drop down list.

4. Navigate to Modules > All Modules > Localization > Localization Income Tax.

5. Click Fiscal Calendar ID button and select a fiscal calendar.


The fiscal calendar will contain some of the income tax values you entered previously in Income Tax Rate
Maintenance.

6. From the Currency drop down list, select the currency you want used when generating the IETU calculation.

7. Select the Undefined Payment Method Require Bank Reconciliation check box.

8. From the Codes for Transactions drop down lists, select an income tax value as the default for each AR
and AP transaction type.

9. Click Save.

The default income tax codes are now set for your company for AP and AR transactions.

Customer Maintenance

Use the Customer Maintenance program to define default income tax codes for AR transactions for each
customer.
The income tax codes will be used as defaults when creating the following type of transactions:
• AR Invoices (codes defined as Income)
• AR Credit Memos (codes defined as Deductions)
• AR Misc. Cash Receipts (codes defined as Income)
• AR Invoice Adjustments (codes defined as Deductions)

Set Up Income Tax Code Defaults


To set up default income tax codes for AR transactions for a customer, complete the following steps.

1. Navigate to Sales Management > Customer Relationship Management > Customer Maintenance.

2. Click the Customer button and select a customer.

3. Click the Mexico sheet.

4. From the Income Tax Default Transaction Codes drop down lists, select an income tax code to be the
default for each transaction type.

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5. Click Save.

The default income tax codes are now set for the customer for AR transactions.
Repeat these steps for each customer.

Supplier Maintenance

Use Supplier Maintenance to define default income tax codes for AP transactions for each supplier.
The income tax codes will be used as defaults when creating the following type of transactions:
• AP Invoices (codes defined as Deductions)
• AP Debit Memos (codes defined as Deductions)
• AP Misc. Payments (codes defined as Deductions, Salaries and Wages Contribution, Other Creditable Payment,
or IETU Payment)
• AP Invoice Adjustments (codes defined as Deductions)

Set Up Income Tax Code Defaults


To set up default income tax codes for AP transactions for a supplier, complete the following steps.

1. Navigate to Material Management > Supplier Relationship Management > Setup and open the
Supplier Maintenance program.

2. Click Supplier button and select a supplier.

3. Click the Income Tax sheet.

4. From the Default Transaction Codes drop down lists, select an income tax code to be the default for each
transaction type.

5. Click Save from the Standard toolbar.

The default income tax codes are now set for the supplier for AP transactions.
Repeat these steps for each supplier.

AR Miscellaneous Charge Maintenance

Use AR Miscellaneous Charge Maintenance to define the income tax code associated with AR miscellaneous
charges.
The income tax code must be defined as Income.

Set Up Income Tax Code Defaults


To set up the default income tax code for AR miscellaneous charges, complete the following steps.

1. Navigate to Financial Management > Accounts Receivable > Setup > Miscellaneous Charge.

2. Click the Income Tax sheet.

3. Select the appropriate income tax code for AR miscellaneous charges.


The income tax code must be defined as Income.

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4. Click Save.

The default income tax code is now set for AR miscellaneous charges.

AP Miscellaneous Charge/Credit Maintenance

Use AP Miscellaneous Charge/Credit Maintenance to define the income tax code associated with AP
miscellaneous charges or credits.
The income tax code must be defined as a Deduction.

Set Up Income Tax Code Defaults


Use the Income Tax Rate Entry program to set up income tax rate codes.
To set up the default income tax code for AP miscellaneous charges or credits, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > Setup > Miscellaneous Charge/Credit.

2. Click the Income Tax sheet.

3. Click the Income Tax Code button and select the appropriate income tax code for AP miscellaneous charges
or credits.
The income tax code must be defined as a Deduction.

4. Click Save.

The default income tax code is now set for AP miscellaneous charges or credits.

Finance/Late Charge Maintenance

Use Finance/Late Charge Maintenance to define the income tax code associated with finance and late charges
on overdue invoices.
The income tax code must be defined as Income.

Set Up Income Tax Code Defaults


To set up the default income tax code for finance and late charges, complete the following steps.

1. Navigate to Financial Management > Accounts Receivable > Setup > Finance/Late Charge.

2. Click the Income Tax sheet.

3. Select the appropriate income tax code for finance and late charges.
The income tax code must be defined as Income.

4. Click Save.

The default income tax code is now set for finance and late charges.

Service Call Type Maintenance

Use Service Call Type Maintenance to define the income tax code associated with service call charges.
The income tax code must be defined as Income.

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Set Up Income Tax Code Defaults


To set up the default income tax code for service call charges, complete the following steps.

1. Navigate to Service Management > Field Service > Setup > Service Call Type.

2. Click the Income Tax sheet.

3. Select the appropriate income tax code for service call charges.
The income tax code must be defined as Income.

4. Click Save.

The default income tax is now set for service call charges.

Service Contract Code Maintenance

Use Service Contract Code Maintenance to define the income tax code associated with income from service
contracts.
Note The income tax code must be defined as Income to be used for the default.

Set Up Income Tax Code Defaults


To set up the default income tax code for service contract charges, complete the following steps.

1. Navigate to Service Management > Field Service > Setup > Service Contract Codes.

2. Click the Income Tax sheet.

3. Select the appropriate income tax code for service contract charges.
The income tax code must be defined as Income.

4. Click Save.

The default income tax code is now set for service contract charges.

Bank Fee Maintenance

Use Bank Fee Maintenance to define the income tax code associated with bank fees.
The income tax code must be defined as a Deduction.

Set Up Income Tax Code Defaults


To set up the default income tax code for bank fees, complete the following steps.

1. Navigate to Financial Management > Accounts Receivable > Setup > Bank Fee.

2. Click the Income Tax sheet.

3. Select the appropriate income tax code for bank fee charges.
The income tax code must be defined as a Deduction.

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4. Click Save.

The default income tax code is now set for bank fee charges.

Pay Type Maintenance

Use Pay Type Maintenance to define the income tax code associated with salary and wage contributions.

Set Up Income Tax Code Defaults


To set up the default income tax code for salary and wage contributions, complete the following steps.

1. Navigate to Financial Management > Payroll > Setup and open the Pay Type program.

2. Click the Income Tax sheet.

3. Click the Income Tax Code button and select the appropriate income tax code for salary and wage
contributions.

4. Click Save from the Standard toolbar.

The default income tax code is now set for salary and wage contributions.

Setup - Digital Tax Receipt

Use the Setup - Digital Tax Receipt topics to complete required localization tasks for setting up the Digital Tax
Receipt functionality.
Use the following programs for Digital Tax Receipt setup:
• Company Configuration
• Document Type Maintenance
• Legal Number Maintenance
• Electronic Interface Maintenance

Company Configuration

In addition to setting up the Digital Tax Receipts Web Service and installing certificates (explained in the Mexico
CSF Installation Guide), use Company Configuration to select tax codes for the IVA, ISR, and IEPS tax types
and to assign a municipio to a company record.
A Tax Type grid and the Digital Receipts Service and Certificate Setup fields are found under the Modules > All
Modules > Localization > Localization Digital Tax Receipts sheet.
The Tax Type grid of Company Configuration displays all existing tax codes for your company. From the grid
you can assign either an IVA, ISR, or IEPS tax type to each tax code that displays. This allows you to assign IVA,
ISA, or IEPS to more than one tax code.
You can also assign a municipio to a company record through Company Configuration for use with Digital Tax
Receipts. Under the Localization Mexico sheet, make an entry in the required Municipio field.
Important
The Digital Tax Receipt Type field found on the Localization Digital Tax Receipts sheet has the
following options:
• Digital Tax Receipts over Internet (CFDI)

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• Digital Tax Receipts (CFD)


• Disable
You cannot change your selection from Digital Tax Receipts over Internet (CFDI) or Disabled to Digital
Tax Receipts (CFD) if a document has already been generated as a CFDI, or if there are unposted invoices
with legal numbers assigned without Approval Year and Approval Number information. An error
message will display, preventing the change.

Note Refer to the Mexico CSF Installation Guide for instructions on using Company Configuration to
set up the Digital Tax Receipts Web Service and install certificates.
Refer to the Application Help and Field Help for detailed non-country specific information regarding
Company Configuration.

Document Type Maintenance

Use Document Type Maintenance to set up a new document type to deliver Digital Tax Receipts.
This document type is needed prior to loading certificates and instructions are documented in the Mexico Country
Specific Installation Guide.

Legal Number Maintenance

Use Legal Number Maintenance to set up legal number sequence ranges for digital tax receipts. A range of
numbers must be requested from the Mexico Tax Agency (SAT) when using CFDs. For CFDs, the legal numbers
that SAT issues are required to appear on AR invoices and credit memos. They are not required for CFDIs.
Important
When setting up legal numbers that will be used for AR invoices and credit memos, be careful not to use
the same numerical sequence on more than one Legal Number ID. When the .xml file is created for the
Electronic Invoice [ Facturacion Electronica], the .xml file name is created as a concatenation of
'CFD'_CompanyID_LegalNumberFolio (i.e. CFD_EPIC03_00000001). If two legal numbers use the same
sequence, two separate invoices could be created with same file name. One of the .xml files would be lost
when the second invoice overwrites the first file.

When using CFDs, for each range received, the SAT Approval Number and Approval Year fields must be
entered on the Detail sheet and the Alternate Prefix sheet, when alternate sequences by plant are used.
Important The Approval Number and Approval Year fields are not used for CFDIs.

The Approval Number and Approval Year fields are mandatory when you select Digital Tax Receipts (CFD)
from the Digital Tax Receipt Type field in Company Configuration. If you do not make an entry in those fields
when assigning a legal number, an error message will display and the legal number will not be assigned. An error
message will also display if you originally selected the CFDI option (from the Digital Tax Receipt Type field) and
change it back to CFD, or if you have an unposted invoices with legal numbers generated without Approval
Number and Approval Year values.
A legal number can be assigned before an invoice is posted by manually assigning it, or during AR Invoice
Printing. If the legal number is assigned during invoice printing prior to the invoice being posted, the printed
invoice will be a pro-forma. SAT does not allow a legal number to be voided.
Epicor recommends using a Generation Type of Automatic instead of Manual to keep the association with
the numbers provided by the SAT. It is also recommended to not allow changes after printing.
Refer to the Application Help and Field Help for detailed non-country specific information regarding Legal Number
Maintenance.

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Set Up Legal Numbers for Digital Tax Receipts


Setting up legal numbers is required for CFD digital tax receipts. It is optional for CFDIs.

1. Navigate to Financial Management > Accounts Receivable > Setup > Legal Numbers.

2. Click the New button.

3. Enter a Legal Number identifier and a Description.

4. From the Number Type field, select AR Invoice.

5. From the Generation Type field, select Automatic.

6. From the Type field, select User Defined.

7. Select the Display Number After Generation and Use Pre-numbered Formats check boxes.

8. Make sure the Allow change after printed check box is not selected.

9. Enter the appropriate numbers in the Detail Lines in Format and Sequence Length fields.
Detail Lines in Format refers to the number of lines to be printed and Sequence Length is determined by
the length of the numbers received from SAT.

10. Click Save.

11. From the New menu, click New Default Sequence.

12. Enter the appropriate number range in the Start Sequence and End Sequence fields.

13. For CFDs only, enter the appropriate entries in the Approval Number and Approval Year.
Important The Approval Number and Approval Year fields are mandatory when you select Digital
Tax Receipts (CFD) from the Digital Tax Receipt Type field in Company Configuration.
If you do not make an entry in those fields when assigning a legal number, an error message will
display and the legal number will not be assigned. An error message will also display if you originally
selected the CFDI option (from the Digital Tax Receipt Type field) and change it back to CFD, or if you
have an unposted invoices with legal numbers generated without Approval Number and Approval
Year values.

14. Click Save.

Electronic Interface Maintenance

Use Electronic Interface Maintenance to set up an interface for electronic funds transfer (EFT) for the .txt file
created from the Monthly Report of Receipts Issued process.

Set Up Electronic Interface for Report File

1. Navigate to Financial Management > Accounts Payable > Setup > Electronic Interface Maintenance.

2. From the New menu, select New Interface.

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3. Enter an appropriate name (for example, Receipts Report File) in the Interface name field.

4. Select Cash Receipt Import from the Type field.

5. Click the Program button and select the mxrcptsissued.p file from the \server\ei directory.

6. Make an entry in the Description field, such as Receipts Report Import File, and click Save.

General Operations

Use the General Operations topics for additional information specific to the Mexico localization.
Note Refer to the Setup topics to configure the CSF add-on module before completing the procedures
in the General Operations topics.

The General Operation topics are separated by the following functions:


• Mexico Localization
• IETU
• Digital Tax Receipt
The procedures that follow only reflect changes specific to Mexico. Refer to the Epicor Application Help in the
main module for detailed information about the use of the standard programs.

General Operation - Mexico Localization

Use the General Operation - Mexico Localization topics for additional user information specific to Mexico
localization.
Once you have completed the Setup procedures, you will now be able to complete the following tasks related
to Mexico Localization:
• Enter tax information in Asset Management for your assets using the codes you created.
• Record payments to suppliers in AP Invoice Entry, using the tax destinations and categories you created.
• Use VAT Tax Report and DIOT Report to create localization tax reports.

Asset Maintenance

Use the Asset Maintenance program to enter and update records for fixed assets.
After installation and setup of the Mexico CSF pack, a Mexico sheet will display in the Asset Maintenance
program. Use this sheet to enter tax information for your asset.

Add Tax Information to an Asset Record


To add tax information to an asset record, complete the following steps.

1. Navigate to Financial Management > Asset Management > Setup > Asset Management.

2. Click the New button.

3. Make entries in the Asset, Description, and Group fields, and any other fields that open for data entry.

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4. From the References sheet, type or search for the Supplier ID and enter the Invoice Number.

5. Click the Mexico sheet.

6. Make entries in the Annual Depreciation % and Asset Life Year fields.
The other fields are automatically calculated.

7. Click Save.

AP Invoice Entry

Use the AP Invoice Entry program to record payments to suppliers. After installation and setup of the Mexico
CSF pack, you can also enter tax destination information, select a tax category, and define an income tax code
for an invoice line.
Tip CSF Mexico localization changes specific to the AP Invoice Entry interface, can also be found in the
AP Invoice Entry Tracker. (For example, an added Income Tax sheet).

Enter Tax Destination Information to an Invoice


To enter tax destination information to your invoice, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > General Operations > Invoice Entry.

2. Create a new invoice or select an existing one.


Refer to the AP Invoice Entry topics in the Application and Field Help for instructions.

3. If the AP Invoice is for an Inversion asset, click Line > Detail. Select one of the tax categories you created
during the setup process, from the Tax Category drop down list.

4. Navigate to the Header > Mexico sheet.

5. Make one of the following selections from the Tax Destination drop down list:
• Gravable
• No Gravable
• Empty (No Identificado)

VAT Tax Report

Use the VAT Tax Report program to create and post a VAT Tax report specific to Mexico.

Create and Post a VAT Tax Report


To create and post a VAT tax report, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > Reports > Mexico VAT Tax Report.

2. Click New.

3. Make the appropriate entries in the report option fields that open for data entry on the Detail sheet.

4. Click the Filter sheet and select the filters you wish to use for your report.

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5. Click the Mexico sheet.

6. Complete the appropriate entries in the Charge Amount and On Account Amount fields.

7. Click the Process button to generate the values for the Final Values amount fields.

8. Select one of the following options in the Proportion Type field:


• Art. 5 Law I.V.A.
• Art. 5 -Law I.V.A.
Important This information can only be changed every 5 years.

9. If appropriate, select the 100% Proportion check box.


Note The Current Month Using Proportion is generated by the system.

10. Make an entry in the WH Selected field in relation to what is displayed automatically in the WithHolding
fields.

11. Select one of the following options in the Receive Method field:
• Acreditamiento
• Compensacion
• Devolucion

12. Click the Process button when you are finished.

13. Close any fiscal calendar period prior to posting a report for that period.

14. From the Actions menu, select the Post Report command.

DIOT Tax Report

Use DIOT Tax Report to access the DIOT Tax report specific to Mexico. This report is only available after
completing the Setup topics in this guide.

Create a DIOT Tax Report


To create a DIOT tax report, complete the following steps.

1. Navigate to Financial Management > General Ledger > Reports > Mexico DIOT Tax Report.

General Operations - IETU

Use the General Operations - IETU topics for additional information specific to the Mexico localization.
Once you have completed the Setup procedures, you will now be able to complete the following tasks related
to IETU:
• Define income tax codes at the line level of the following entry programs:

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- AP Invoice Entry
- AR Invoice Entry
- Cash Receipt Entry
- AP Payment Entry
- AR Write Off and Adjustment
- AP Adjustment Entry
• Calculate the values of components of the IETU, modify income tax codes, and print a report using the Income
Tax Workbench.

AP Invoice Entry

Use the AP Invoice Entry program to record payments to suppliers. After installation and setup of the Mexico
CSF pack, you can also enter tax destination information, select a tax category, and define an income tax code
for an invoice line.
Tip CSF Mexico localization changes specific to the AP Invoice Entry interface, can also be found in the
AP Invoice Entry Tracker. (For example, an added Income Tax sheet).

View or Change the Income Tax Code


All income tax codes are initially set up using the Income Tax Code Entry program during the setup process.
For AP invoices and debit memos, the Income Tax Code fields are defaulted from the defaults you set in Supplier
Maintenance, or if blank, the defaults you set in Company Configuration, during the setup process.
To view or change the income tax code from the default, complete the following steps. Only a deduction income
tax code will be valid.

1. Navigate to Financial Management > Accounts Payable > General Operations > Invoice Entry.

2. Create a new invoice or select an existing one.


Refer to the AP Invoice Entry Application Help topics for instructions.

3. Navigate to Lines > Income Tax.


The default income tax code displays.

4. To change the code, click the Income Tax Code button and select the deduction income tax code you want
for your invoice line.

5. Click Save.

AR Invoice Entry

Use AR Invoice Entry to create an invoice to bill a customer. After installation and setup of the Mexico CSF
pack, you can also define an income tax code for an AR invoice line.
Tip CSF Mexico localization changes specific to the AR Invoice Entry interface, can also be found in the
AR Invoice Entry Tracker. (For example, an added Income Tax sheet).

Change the Income Tax Code from the Default


All income tax codes are initially set up using the Income Tax Code Entry program during the setup process.

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For shipments, misc invoices, and credit memos, the Income Tax Code fields are defaulted from the defaults you
set in Customer Maintenance, or if blank, the defaults you set in Company Configuration, during the setup
process.
For service call or service contract invoices, the Income Tax Code fields will be defaulted from the income tax
code you set in Service Call Type or Service Contract Code.
For interest invoices, the Income Tax Code field is defaulted from the income tax code you set in Finance/Late
Charge.
To view or change the income tax code from the default, complete the following steps. Only Income and Deduction
tax type codes will be valid.

1. Navigate to Financial Management > Accounts Receivable > General Operations > Invoice Entry.

2. Create a new Group or select an existing one.

3. Create a new invoice or select an existing one.


Refer to the AR Invoice Entry Application Help for instructions.

4. Navigate to Lines > Income Tax.


The default income tax code displays.

5. To change the code, click the Income Tax Code button and select the income tax code you want for your
invoice line. This code must be a type of Income or Deduction.

6. Click Save.

Cash Receipts Entry

Use Cash Receipts Entry to enter and post cash receipts for transactions, such as customer payments, customer
credits, or miscellaneous cash amounts. After installation and setup of the Mexico CSF pack, you can also define
an income tax code for customer deposits and miscellaneous cash receipts.

View or Change a Deposit Income Tax Code


Use the Income Tax Code Entry program to set up income tax codes.
For customer deposits, the Income Tax Code field is defaulted from the default you set in Customer Maintenance,
or if blank, the default you set in Company Configuration, during the setup process.
To view or change the income tax code from the default, complete the following steps. Only an income tax code
with a type of Income will be valid.

1. Navigate to Financial Management > Accounts Receivable > General Operations > Cash Receipts
Entry.
Refer to the Cash Receipts Entry Application Help for non-country specific instructions.

2. Click Group and select your entry group.

3. Click the Deposit sheet to view or change your customer deposit income tax code.

4. Click the Sales Order button and select the sales order for the deposit payment.

5. Click the Income Tax sheet.


The default income tax code displays.

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6. To change the code, click the Income Tax Code button and select the income tax code you want for your
deposit payment.
Only an income tax code with a type of Income will be valid.

7. Click Save.

View or Define a Miscellaneous Payment Income Tax Code


Use the Income Tax Code Entry program to set up income tax codes.
For miscellaneous payments, the Income Tax Code fields are defaulted from the defaults you set in Customer
Maintenance, or if blank, the defaults you set in Company Configuration, during the setup process.
To view or change the income tax codes from the default, complete the following steps. Only an income tax
code with a type of Income will be valid.

1. Navigate to Financial Management > Accounts Receivable > General Operations > Cash Receipts
Entry.
Refer to the Cash Receipts Entry Application Help for non-country specific instructions.

2. Click Group and select your entry group.

3. Click the Misc sheet to view or change your miscellaneous payment income tax code.

4. Click the Income tax sheet.


The default income tax code displays.

5. To change the code, click the Income Tax Code button and select the income tax code you want for your
miscellaneous payment.

6. Click Save.

AP Payment Entry

Use AP Payment Entry to pay an invoice, or to pay miscellaneous payments not linked to an invoice. After
installation and setup of the Mexico CSF pack, you can also define an income tax code for miscellaneous payments.

View or Change the Income Tax Code


Use the Income Tax Code Entry program to set up income tax codes.
For AP payments, the Income Tax Code fields are defaulted from the defaults you set in Supplier Maintenance,
or if blank, the defaults you set in Company Configuration, during the setup process.
To view or change the income tax codes from the default, complete the following steps. Only income tax codes
defined as Deductions, Salaries and Wages Contribution, Other Creditable Payment, or IETU Payment will be
valid.

1. Navigate to Financial Management > Accounts Payable > General Operations > Payment Entry.
Refer to the Payment Entry Application Help for non-country specific instructions.

2. Click Group and select your entry group.

3. To view or change your AP miscellaneous payment income tax code, navigate to the Payment > Misc Detail
sheet.

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4. Click the Income Tax sheet.


The default income tax code displays.

5. To change the code, click the Income Tax Code button and select the income tax code you want for your
AP miscellaneous payment.

6. Click Save.

AR Write Off and Adjustment

Use AR Write Off and Adjustment to adjust an amount against an open invoice or credit memo. After installation
and setup of the Mexico CSF pack, you can also define an income tax code for AR adjustments.

View or Change the Income Tax Code


Use the Income Tax Code Entry program to set up income tax codes.
For adjustments to an open AR invoice or credit memo, the Income Tax Code field is defaulted from the defaults
you set in Customer Maintenance, or if blank, the defaults you set in Company Configuration, during the
setup process.
To view or change the income tax code from the default, complete the following steps. Only a deduction income
tax code will be valid.

1. Navigate to Financial Management > Accounts Receivable > General Operations > AR Write Off
and Adjustment.

2. Create a new invoice or select an existing one.


Refer to the AR Write Off and Adjustment Application Help for instructions.
The default income tax code displays.

3. To change the code, click the Income Tax Code button and select the deduction income tax code you want
for your invoice line.

4. Click Save.

Income Tax Workbench

Use the Income Tax Workbench to calculate and print a report of the IETU to be paid each month (Partial
Calculation), or as a Yearly Calculation. You can also calculate the values of the components of the IETU and
modify the income tax codes for all previously processed transactions, as necessary.
The Income Tax Workbench contains the following four sheets:
• Fiscal Year/Fiscal Period - Specifies the fiscal year and periods for your IETU calculation and report.
• IETU Calculations - Displays the current calculation by line item. If the calculation is set up in Manually
Update mode, you can change the values in some fields. Subsequent fields would then automatically update.
• Transactions - Allows you to view all the transactions used to calculate the amounts displayed on the IETU
Calculation sheet. Sub-sheets titled by income tax code types (for example, Income, Deductions, etc.), display
grids with listings grouped by income tax code, of all the transactions associated with each code.
• Update IETU Codes - Displays and allows you to update, the income tax code for all the transactions included
in the IETU calculation. The income tax code associated to each transaction line is displayed and enabled for
update, under sub-sheets for AR Invoices, Cash Receipts, AP Invoices, Payments, AP Adjustments, AR
Adjustments, and Payroll Checks.

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The Actions menu of the IETU Calculation program contains the following commands:
• Calculate IETU - Executes the IETU calculation procedure for the selected year or fiscal period. The amounts
are displayed on the IETU Calculation sheet.
• Manually Update - Identifies that the IETU calculation is in Manually Update mode, allowing you to modify
the values calculated by the system.
• Mark as Final - Marks the IETU calculation as final. The update rate is then linked to the fiscal year or fiscal
period.
• Unmark Final - Unmarks the IETU calculation to allow further recalculations or updates. This action is only
available if the calculation for the next year/period is not marked as final.
• Print IETU Calculation - Displays a report parameter form to allow you to print an IETU report.

Set Up IETU Calculation


Use the Income Tax Rate Maintenance program to set up income tax rate codes.
To set up partial or yearly IETU calculation, complete the following steps:

1. Navigate to Financial Management > General Ledger > General Operations > Income Tax Workbench.

2. From the New menu, select either New Yearly Calculation or New Partial Calculation (for calculations
for a month or fiscal period).
A highlighted Partial Calculation or Yearly Calculation indicator will display, depending on your choice.

3. Click the Fiscal Year or Fiscal Period button to select the time period for your IETU calculations.
The Update Rate currently linked to the Fiscal Year or Fiscal Period displays.

4. If necessary, enter a different value in the Update Rate field.

5. From the Actions menu, select the Calculate IETU command.


The calculated amounts display in the IETU Calculation, Transaction, and Update IETU Codes sheets.

6. Click the IETU Calculation sheet to review the current values.

7. Click the Transactions sheet to review the transactions used to calculate the amounts on the IETU Calculation
sheet.

8. Click the Update IETU Codes sheet.


The income tax code associated to each transaction will display on the various sub-sheets (for example, AR
Invoices, Cash Receipts, etc.)

9. Update any income tax codes if necessary, and click Save.

10. If you updated any income tax codes, select the Calculate IETU command from the Actions menu to
recalculate.

11. After verifying the IETU calculations, you can finalize your results by selecting Mark as Final from the
Actions menu.
This links the update rate to the selected fiscal year or fiscal period.
Note You can unmark an IETU calculation by selecting the Unmark as Final command from the
Actions menu. This command is only valid if the calculation for the next fiscal year or fiscal period is
not marked as final.

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Set Up IETU Calculation in Manually Update Mode


Use the Income Tax Rate Maintenance program to set up income tax rate codes.
To set up partial or yearly IETU calculation in Manually Update mode, complete the following steps:

1. Navigate to Financial Management > General Ledger > General Operations > Income Tax Workbench.

2. From the New menu, select either New Yearly Calculation or New Partial Calculation (for calculations
for a month or fiscal period).
A highlighted Partial Calculation or Yearly Calculation indicator displays, depending on your choice.

3. Click the Fiscal Year or Fiscal Period button to select the time period for your IETU calculations.
The update rate currently linked to the fiscal year or fiscal period displays.

4. If necessary, enter a different value in the Update Rate field.

5. From the Actions menu, select the Manually Update command.


A highlighted Manually Update indicator displays.

6. From the Actions menu, select the Calculate IETU command.


The calculated amounts display in the IETU Calculation, Transaction, and Update IETU Codes sheets.

7. Click the IETU Calculation sheet to review the current values.

8. Make any necessary changes to the enabled fields on the IETU Calculation sheet.
Subsequent fields automatically update.

9. Click the Transactions sheet to review the transactions used to calculate the amounts on the IETU Calculation
sheet.

10. Click the Update IETU Codes sheet.


The income tax code associated to each transaction will display on the various sub-sheets (for example, AR
Invoices, Cash Receipts, etc.)

11. Update any income tax codes if necessary, and click Save.

12. If you updated any IETU codes, select the Calculate IETU command from the Actions menu to recalculate.

13. After verifying the IETU calculations, you can finalize your results by selecting Mark as Final from the
Actions menu.
This links the update rate to the selected fiscal year or fiscal period.
Note You can unmark an IETU calculation by selecting the Unmark as Final command from the
Actions menu. This command is only valid if the calculation for the next fiscal year or fiscal period is
not marked as final.

Create Income Tax Report


Before running the Income Tax report, execute the IETU calculation using one of the previous Set Up IETU
Calculation procedures under the Income Tax Workbench topic.
To create and print an Income Tax report after executing the IETU calculation, complete the following steps.

1. From the Actions menu, select the Print IETU Calculation command.

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The IETU Report parameter screen displays.

2. Select the appropriate report options and filters you wish to use for the report.

3. Define report parameters, such as Report Style and Schedule, you would like to use for this report.

AP Adjustment Entry

Use AP Adjustment Entry to adjust amounts for any open AP invoice or debit memo. After installation and
setup of the Mexico CSF pack, you can also define an income tax code for AR adjustments.

View or Change the Income Tax Code


Use the Income Tax Code Entry program to set up income tax codes.
For adjustments to an open AP invoices or debit memo, the Income Tax Code field is defaulted from the defaults
you set in Supplier Maintenance, or if blank, the defaults you set in Company Configuration, during the
setup process.
To view or change the income tax code from the default, complete the following steps. Only a deduction income
tax code will be valid.

1. Navigate to Financial Management > Accounts Payable > General Operations > AP Adjustment
Entry.

2. Click the Supplier button and select a supplier.

3. Create a new invoice or select an existing one.


Refer to the AP Adjustment Entry Application Help for instructions.
The default income tax code displays.

4. To change the code, click the Income Tax Code button to select the deduction income tax code you want
for your invoice line.

5. Click Save.

General Operations - Digital Tax Receipt

Use the General Operations - Digital Tax Receipt topics for additional information specific to the Mexico
digital tax receipts.
Note Refer to the Setup topics to configure the CSF add-on module before completing the procedures
in the General Operations topic.

Once you have Setup procedures, you are now able to complete the following tasks related to digital tax receipts:
• Enter information into various programs required for digital tax receipts
• Create a digital tax receipt invoice using AR Invoice Entry
• Regenerate the digital tax receipt of a posted AR invoice using AR Invoice Tracker
• Review the status, including error code details, of a digital tax receipt invoice using AR Invoice Tracker
• Create the Monthly Report of Receipts Issued for CFDs
• Send an .xml digital tax receipt file to a customer

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Customer Maintenance

Use Customer Maintenance to assign a Municipio and Tax ID to a customer record for use with Digital Tax
Receipts.
Under the Localization Mexico sheet, make an entry in the required Municipio field.
Under the Detail sheet, make an entry in the Tax ID field (if you have not already done so during the installation
process). The Tax ID should match the Tax ID of the certificate. Refer to the Set Up Certificates for Epicor
Application topic in the Mexico CSF Install Guide.
Important The Mexican Tax Agency (SAT) recommends using a Tax ID of XEXX010101000 for foreign
customers.

Refer to the Application Help and Field Help for detailed non-country specific information regarding Customer
Maintenance.

Plant Maintenance

Use Plant Maintenance to assign a municipio to a plant record for use with Digital Tax Receipts.
Under the Mexico sheet, make an entry in the required Municipio field.
Refer to the Application Help and Field Help for detailed non-country specific information regarding Plant
Maintenance.

Lot Number Entry

Use Lot Number Entry to add custom import information to lot tracked inventory parts.
For a lot tracked part, enter information in the following fields under the Mexico sheet of Lot Number Entry.
• Import Date - date of import
• Import Location- port of entrance
• Import Number - customs number
This will control which customs number, date, and port of entrance that will be referenced for the customer
shipment on the digital tax receipt.
Refer to the Application Help and Field Help for detailed non-country specific information regarding Lot Number
Entry.

Payment Method Maintenance

Use Payment Method Maintenance to specify the method of payment to apply to a Digital Tax Receipt.
From the Mexico sheet, select one of the following options from the Form of Payment field:
• Paid in a Single Exhibition (default)
• Multiple Payments
If you select Multiple Payments you must enter numbers in the Payment and of fields (for example 2 of 5).
Refer to the Application Help and Field Help for detailed non-country specific information regarding Payment
Method Maintenance.

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AR Invoice Entry

Use AR Invoice Entry to create an invoice to bill a customer. After installation and setup of the Mexico CSF
pack, you can provide a printed invoice that includes required Digital Tax Receipt information.
You must select the method of payment that applies to a Digital Tax Receipt. From the Mexico sheet, select one
of the following options from the Form of Payment field:
• Paid in a Single Exhibition (default)
• Multiple Payments
If you select Multiple Payments you must enter numbers in the Payment and of fields (for example 1 of 5
payments).
Important Once a CFDI AR invoice has been posted and certified by the PAC, you are unable to create a
cancellation invoice and an error message will display. A cancellation invoice can be created for a CFD AR
invoice.

Refer to the Application Help and Field Help for detailed non-country specific information regarding AR Invoice
Entry.

Create a Digital Tax Receipt AR Invoice

1. Navigate to Financial Management > Accounts Receivable > General Operations > Invoice Entry.

2. Create a new Group or select an existing one.

3. Create a new invoice or select an existing one.


Refer to the AR Invoice Entry Application Help for instructions.

4. Navigate to Header > Mexico.

5. From the Form of Payment field, select one of these options:


• Paid in a Single Exhibition (default)
• Multiple Payments
If you select Multiple Payments you must enter numbers in the Payment and of fields (for example 1 of 5
payments).

6. Click Save.

AR Invoice Tracker

Use AR Invoice Tracker to retrieve and review AR invoice records. After installation and setup of the Mexico
CSF pack, you can also regenerate a digital tax receipt for a posted invoice.
Once an invoice has been posted, you can use the Actions menu of the AR Invoice Tracker to regenerate the
xml file of a Digital Tax Receipt.

View the Status of a Digital Tax Receipt AR Invoice

1. Navigate to Financial Management > Accounts Receivable > General Operations > Invoice Tracker.

2. Enter the invoice number in the Invoice field.

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3. Navigate to Digital Tax Receipts > Results.


The digital tax receipt results display, along with either CFD or CFDI certification information, whichever
applies.
For CFDs the following information displays:
• Legal Number
• Approval Year
• Approval Number
For CFDIs the following information displays:
• Folio (UUID)
• Certification Date (FechaTimbrado)
• Digital Seal of PAC
• SAT's certificate Number
• Digital Seal of SAT

4. Click the Error sheet to review error code details for any errors that occurred during the XML generation
or certification process.
Refer to the Error Messages topic for a list of possible error messages.

5. Click Regenerate Digital Receipt from the Actions menu to attempt to re-certify a CFDI or recreate the
XML document (of either a CFD or CFDI).

Error Messages
It is possible that either the PAC or the Web Service returns an error during certification. Errors will be registered
for the invoice so you will be aware that the invoice was not certified. You can re-certify an invoice from AR
Invoice Tracker.
Important These tables only apply when using CFDIs.

The following table shows possible errors returned by the Web Service.

Code Description (Spanish) Translation


M301 Esquema no válido XSD Schema is not valid
M302 El Sello del Comprobante no es válido Digital Sea lis not valid
M303 El Rfc del Emisor no corresponde al Rfc del RFC of seller does not match RFC in
Certificado certificate
M304 El Certificado se encuentra en la lista de Certificate is in SAT's "blacklist"
revocación del SAT
M304B El Certificado aún no se encuentra en la lista de Certificate is not yet in SAT's certificate list
certificados del SAT
M305 Certificado de sello no válido Certificate is not valid
M306 El Comprobante fue firmado con una FIEL The document was signed with a FIEL
M307 El comprobante ya contiene un timbre The document already has a stamp
M308 Emitido por una AC no válida Issued by an invalid AC

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Code Description (Spanish) Translation


M401 La fecha de expedición del comprobante es mayor Document was issued more than 72 hours
a 72 horas ago
M402 EL RFC del emisor no existe conforme al régimen RFC of seller does not exist with this
autorizado (Lista de validación de régimen) LCO scheme
M403 El CFD fue emitido antes del 01 Enero de 2011 Document was issued before January 1st,
2011

The following table shows possible errors returned by a PAC.

Code Description (Spanish) Translation


401 Fecha fuera de rango para Date outside range for certification
timbrado
Note The cause of this error is that the date and time of
the invoice is more than 72 hours old or there is a time
difference between the invoice and the PAC server.

Important Synchronize your server date and time with


the PAC's server date and time to prevent this error from
occurring in the future. As a workaround, use the
Regenerate Digital Tax Receipt action menu item from
AR Invoice Tracker to re-certify the document if your local
date/time is ahead of the PAC's date/time.

G101 El PAC no está configurado PAC is not correctly configured


correctamente
G404 No se pudo establecer la Could not establish connection with PAC
conexión con el PAC
G999 Error interno Internal error

Monthly Report of Receipts Issued

Use the Monthly Report of Receipts Issued process to create a monthly report of receipts issued, listing AR
invoices and AR credit memos.
Important This report is only required if you are using CFDs. It is not used for CFDIs.

When you create the report, a .txt file will be created for electronic delivery. It is the responsibility of the company
to send this report to SAT within the following month after it is processed.
Each record of the report will include the following required fields:
• Customer tax registration number (RFC)
• Invoice number (tax receipt) series (Series)
• Folio tax receipt number (Folio)
• Approval number for invoice (tax receipt) received from SAT (ApprovalNum)
• Date and time of invoice (tax receipt) issue (PostedDate)
• Amount of operation (Amount)
• Tax amount (TaxAmount)

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• State of receipt (0 - for cancelled invoices or credit memos, 1 - for valid invoices or credit memos) (RecptState)
• Effect of evidence (I=Ingreso, E=Egreso, T=Traslado) (EffectEvidence)
• Number of motion custom (if goods were imported) (Motion)
• Motion date (Motiondate)
• Customs name (Customs)

Create a Monthly Report of Receipts Issued


Important This report is only required if you are using CFDs. It is not used for CFDIs.

1. Navigate to Financial Management > Accounts Receivable > Reports > Monthly Report of Receipts
Issued.

2. Select the Month and Year for the report.

3. Enter or select the correct information for the required fields that display.
Note Be sure to select the identifier for the Electronic Interface you created earlier for this report.

4. Click the Export button.


A Save dialog box displays.

5. Enter a path where the .txt file will be saved.


Important Do not include a file name. The file name will be created by the process. The file name
is a combination of "1" + RFC "Period Number" + "Year" (for example, 1ODM950324V2A120100).

6. Click the Submit button.

7. Exit Monthly Report of Receipts Issued.

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