POST DESCRIPTION AND PERSON SPECIFICATION

POST: Associate Dean

SALARY: £55,000

HOURS OF WORK: 35 hours per week (flexibility required)

LOCATION: City and Riverside Campus, as required

REPORTING TO: Dean

RESPONSIBLE FOR: Curriculum Head(s)

KEY CHALLENGES

1. To assist the Dean in the successful realisation of the Board’s vision, mission
and plans for the City of Glasgow College in delivering a College that meets
expectations and aspirations for a leading world class learning and teaching
environment.
2. To assist the Dean in the leadership and implementation of the Student
Experience strategy and associated policies and procedures within faculty
area.
3. To lead and operationally manage the development of curriculum team
groupings as Industry Academies, promoting an industry focused tertiary
educational model.
4. To deliver commercial and/or international development/non SFC income
generation for a group of Industry Academies in tandem with key
stakeholders.
5. To lead and inspire staff to be creative and innovative in all aspects of
pedagogy and to embed City Learning 4.0 across Industry Academies.
6. To manage operational planning and delivery of the Faculty Operational Plan
and Outcome Agreement measures.
7. Ensure performance targets (i.e. student early retention, retention, and
achievement, student satisfaction) exceed national benchmarks.
8. Embrace and drive student centred learning and develop a range of
successful partnerships within curriculum areas in order to drive and deliver
dynamic, creative and innovative learning.

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KEY RESPONSIBILITIES

1. To work with the Senior Management Team in achieving the College’s vision
of excellence through the development and implementation of the College’s
Strategic Plans, mission, vision, values and behaviours.
2. Deputise for Dean for delegated matters as required and represent faculty at
relevant external stakeholder meetings.
3. To be responsible and accountable for financial control of budgets within
industry academies and partnership ventures to ensure these do not fall
outside agreed parameters.
4. To be accountable to the Dean for the development and delivery of their
particular leadership responsibilities as directed by the Dean, including but
not limited to:

 Operational Management for curriculum areas/Industry Academies

 Leadership for cross faculty activity e.g. Learning and Teaching,
Schools and Universitiy partnerships, Commercial, Guidance and Skills
for Learning, Life and Work, Health and Safety
 Leadership of curriculum areas/Industry Academies
 Develop a personalised student experience,
 Deliver City Learning 4.0
 Manage international and commercial development opportunities
and increase income against set targets
 Contribute to the Outcome Agreement measures
 Oversee HE provision within academic areas
 Ensure maximisation of positive student outcomes and destinations
 Support curriculum hub activity
 Deliver world-class centres of excellence

5. To develop a high performing team providing inspirational and exemplary

leadership and strategic direction, ensuring all annual performance and
development reviews are completed.
6. To work collegiately with key stakeholders aligning faculty portfolio with the
requirements of College Strategic Priorities,Outcome Agreement and
Government Priorities.
7. To identify opportunities for the strategic development of new courses and
contribute to the development of such ideas.
8. To promote an effective learning experience through the promotion of skills
for Learning, Life and Work; including enterprise and employability.
9. To be a champion of change, communication, continuous improvement and
empowerment, securing motivation, loyalty and the support of direct reports
in particular and staff in general.

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10. To encourage and nurture dynamic, creative and innovative thinking by

leading through example.
11. To ensure compliance with performance activities within specific areas.
12. To ensure regular team meetings with all direct reports.

KEY ROLES

1. To co-ordinate and manage the planning and delivery of the Student

Experience to ensure it is of the highest standard, including, in particular:

 Establishing and maintaining high levels of professional conduct and

be a role model for all staff, exemplifying and championing the
College’s Purpose and Way
 Being accountable for, improvements in the quality of the student
experience delivered in the area of responsibility
 Ensuring that the performance targets for the improvement in quality
of learning and teaching, student satisfaction and attainment for the
area of responsibility are achieved
 Leading and being accountable for sustained improvements in
students’ achievements within the area of responsibility as per the
Outcome Agreement and College KPIs
 Co-ordinating and managing the deployment of faculty resources
using resource management tools; staffing, materials, rooming etc.
 Ensuring that admissions policy and processes are managed rigorously
and fairly and within agreed levels of activity
 Managing the student complaints, disciplinary process and conduct
across the faculty areas.
 Undertake the roles of Investigation Officer or Chair for staff discipline
and grievance allegations

2. To manage an outstanding curriculum offering in agreed Industry Academies

including:
 Manage annual curriculum review activities within curriculum areas
 Manage and support performance reviews and external quality
enhancement reporting within curriculum areas
 Manage curriculum development to respond to stakeholder needs
and market demand within curriculum areas

3. To liaise with the Director of Performance in ensuring quality assurance and

improvement targets and in preparation for internal and external monitoring
and review.
4. To ensure any findings from student complaints or quality concerns are

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actioned and delivered in a timely manner to ensure the productive and

effective improvement to the learning and teaching environment.
5. Accountability for timeous provision of data input with respect to student
results and outcomes within curriculum area/Industry Academy.
6. To support appropriate aspects of the College strategic and annual business
planning and budgeting processes.
7. To maintain effective relationships with local, regional and national agencies;
develop appropriate external relations with other senior professionals and
industry; and represent the College in external discussions regarding
curriculum matters where appropriate.
8. To be responsible for staff temporary hours, ensuring full utilisation of
permanent staff within academic areas.
9. To co-ordinate and monitor staff CPD within academic area including training
to support corporate duties e.g. Health and Safety, Safeguarding, Prevent and
Corporate Parenting.
10. Production and presentation of management reports as required.
11. Ensure direct reports receive regular feedback on their performance.

General
1. Develop, Implement and promote College policies.
2. To lead on ensuring that direct reports are compliant with of their Corporate
Duties in relation to Health and Safety, Safeguarding, Prevent etc.
3. To ensure that all staff are trained in safeguarding and child protection and
are aware of their own responsibilities
4. Implement Health and Safety and security measures in accordance with
statutory and College requirements.
5. Be a role model and operate at all times supporting College values and
corporate management.
6. Undertake cross college operational management duties to support business
continuity needs e.g. AAFM, Duty Manager
7. Champion Diversity and Equality, and the College’s mission, vision, values and
behaviours
8. Champion City Learning 4.0
9. Actively develop yourself through staff development and training activities
and review own performance and the performance of those who are
responsible to them.
10. Deliver a customer-focussed approach towards all stakeholders.

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11. Develop effective working relationships internally and with external partners.
12. Undertake any other duties consistent with the key responsibilities and
duties of the post, as directed.

Every Job Description will be subject to review;

1. Within six months of appointment

2. Thereafter, on an annual basis
3. As a result of agreed staff development / personal development needs
4. As a result of team / operational requirements or strategy changes.

PERSON SPECIFICATION

JOB TITLE FACULTY/ SECTION

Associate Dean

Means of
FACTOR ESSENTIAL DESIRABLE
Assessment
Qualifications A relevant degree or A relevant  Application
and Training equivalent and/or an management/leadership  Interview
appropriate qualification
professional
qualification
A full teaching  Application
qualification  Interview

Evidence of  Application
continuous  Interview
professional
development
Occupational Significant relevant Significant leadership  Application
Experience experience of experience at middle  Interview
operational management level in
management in post compulsory
curriculum delivery education.
including the effective
development,
deployment and
leadership of staff.
Direct relevant Knowledge of the  Application
experience of Further Education  Interview
curriculum planning sector, in particular

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processes particularly policy developments

in relation to the and funding
areas covered by this arrangements in
post, or significant relation to issues which
relevant industrial will impact upon
experience individuals within the
Scottish FE environment

Evidenced recent and  Application

significant proven  Interview
track record of
achieving customer
excellence through
customer focussed
agenda

Recent and significant  Application

proven track record of  Interview
generating new, and
increasing current,
revenue streams
through planning

An ability to build  Application

effective and  Interview
financially beneficial
working relationships
with industry to drive
and deliver dynamic,
creative and
innovative learning.

Evidenced recent and  Application

significant proven  Interview
record of improving
the quality of service
and delivery of staff
through performance
management and
performance
improvement within
own curriculum area.

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POST DESCRIPTION AND PERSON SPECIFICATION

Personal An ability to develop An understanding of  Application

qualities and Job positive working issues relating to  Interview
competencies relationships with safeguarding young
individuals and people and vulnerable
customers at all levels adults
(internal and external)
to promote the
college; highly
developed
communication,
liaison and
networking skills
The ability to manage  Application
budgets, meet  Interview
financial targets and
maximise return on
investment; the ability
to organise and
maintain excellent
electronic records and
to provide high level
management
reportage.
The ability to lead  Application
others through  Interview
dynamic, creative and
inspirational
leadership which
gains respect and
provides an
environment where
others feel motivated;
and work effectively
within a team
The ability to delegate  Application
effectively and  Interview
manage complex
performance
challenges of others in
accordance with good
management practice;
The ability to  Application
exemplify the  Interview
College’s behaviours,
and inspire others to

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succeed
The ability to analyse  Application
and solve complex  Interview
problems with a
successful track
record of leading and
delivering change; a
strong sense of
purpose and the
proven experience of
exceeding agreed
goals and KPIs
The ability to respond  Application
creatively to the  Interview
specific needs of a
diverse community.

MANAGER SIGNATURE

DATE COMPILED

EXECUTIVE AUTHORISATION

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