Republic of the Philippines

Province of Samar
CITY OF CATBALOGAN
City Youth Development Office

OPERATIONS MANUAL

II. PRELIMINARY

II.1 VISION

II.2 MISSION

II.3 GOALS

The City Youth Development Office (CYDO) of Catbalogan City shall:

 Continue being the lead agency in formulating policies, programs, projects and activities on youth participation,
development, and empowerment in collaboration with other sectors and national and local government implementing
agencies;
 Provision of technical assistance and other necessary support such as consultancy to the LYDC and other youth/youth-
serving organization;
 Capacitate youth and youth organizations to enable them to become self-reliant and to enlarge their choices, and
providing them with equal opportunities, with technical assistance and support;
 Collaborate and build network and strategic partnerships with national agencies, non-government organizations,
people’s organizations and other civil society groups to integrate youth perspectives and agenda in their policy agenda
and plans and in the overall development agenda of the City of Catbalogan and Province of Samar;
 Advocate, mobilize and generate resources for youth development which include human, financial, and physical
resources; and;
 Monitor and evaluate the results of youth policies, programs, projects and activities
 II.4 CORE VALUES

Patriotism, Leadership, Advocacy and Youth-empowerment

III. INTRODUCTION

The City Youth Development Office (CYDO) is the lead organization that has been created by virtue of Executive Order No. ____ series of
______ of Hon. Stephany Uy-Tan, in consonance with the Constitutional mandate to recognizes the role of the Filipino Youth in nation building
(Section 13, Article II, 1987 Philippine Constitution) and the Department of Interior and Local Government’s (DILG) . The office further operates
in accordance with the issuances provided by the National Youth Commission being the highest youth policy-making body of the State. Moreover,
It serves as advisory and consultative body of the young people of Catbalogan City on various youth issues and concerns to ensure consistency in
coordinating the Philippine Youth Development Plan.

This manual contains general information about CYDO and its secretariat, including its structure, duties and responsibilities, as well as its
operating procedures.

III. Organizational Structure

III.1 Diagram

YOUTH DEVELOPMENT OFFICER

ADMINISTRATIVE STAFF (5)

-Admin Aide I for Finance
-Admin Aide I
-Admin Aide III
-Support Staff/Job Order (2)

YOUTH DEVELOPMENT DIVISION (1) SPORTS DEVELOPMENT DIVISION (1)

-Youth Developmet Officer I -Admin Aide III
IV. Functions and Services

The City Youth Development Office is tasked to:

 Capacitate youth and youth organizations to enable them to become self-reliant and to enlarge their choices, and providing them with
equal opportunities, with technical assistance and support

 Formulate policies and advocacy for youth development. In addition, it is also duty-bound to supervise youth serving organizations as to
the implementation of these policies in their respective organizations. This responsibility enforced is to ensure that polices, plans and
agenda for the youth are well handled and implemented as to the spirit of the policy.

 Monitor and evaluate youth programs, projects and activities. Youth organizations and the Sangguniang Kabataan shall implement their
programs, activities and projects in accordance with the Philippine Youth Development Plan in the corresponding year.

 Create linkages with the private sector, national agencies, non-government organizations, people’s organizations and other civil society
groups in order to generate a harmonious relationship in the development of the Catbaloganon youth. Furthermore, it shall be transparent
to the public by way of strengthening public and media relations to gain trust and confidence.

 Conduct the following regular programs and activities:

o Youth Leadership Trainings, Leadership Trainings, and other capability building activities
o World Youth Day, Catbalogan Young People’s Day, World AIDS Day
o Information, Education and Communication and Advocacy activities
o Registration and Accreditation of Youth Organization in National Youth Commission and the City
o Trainings and clinics on Sports development and participate in Sports Competitions
o Youth Development Council Meeting
o Establishment of Youth Resource Hubs
o Partnerships and coordination with other youth organizations and youth serving organizations
V. WORKFLOW CHART ON TRANSACTIONS AND SERVICES

A. Request for Trainings

Step 1: Client furnishes

letter request to City Youth
Development Office which
shall include the target
date(s), location of the
training and the concerned
organization or barangay;
and fills up Training Request
Form (TRF1 CYDO s.2018)
Step 2: City Youth
Development Officer Step 5: Conduct of training
Step 3: Conduct of meeting Step 4: Preparation and and activity.
Approves the letter and
and planning. groundwork.
schedules meeting with the
client.

Step 1: Client furnishes letter request to City Youth Development Office which shall include the target date(s), location of the training and
the concerned organization or barangay; and fills up Training Request Form (TRF1 CYDO s.2018)

Step 2: City Youth Development Officer Approves the letter and schedules meeting with the client.

Step 3: Conduct of meeting and planning.

Step 4: Preparation and groundwork.

Step 5: Conduct of training and activity.

B. Youth-related Activities Consultancy

Step 1: Client fills

up the Step 2: Staff Step 3: Conduct
Consultancy receives the CRF of consultancy
Request Form and schedules by CYDO/CYDO
(CRF-CYDO Form for consultancy Staff
s.2018)

Step 1: Client fills up the Consultancy Request Form (CRF-CYDO Form s.2018)

Step 2: Staff receives the CRF and schedules for consultancy

Step 3: Conduct of consultancy by CYDO/CYDO Staff

C. Youth Organization Registration Program (YORP)

Step 2: Staff receives and Step 5: Staff facilitates the

check documents for application for
Step 1: Get, accomplish, completeness and informs Step 4: Staff undertakes
Step 3: Staff reports list of registration in
and submit YORP applicant regarding the validation process and
YORP applications to the coordination with
application forms and validation period submits corresponding
personnel in-charge of National Youth
other required documents reports to the personnel
* Only applicants with YORP Commission Main Office
to the CYDO. in-charge of YORP
complete documents shall and gives update to the
be entertained applicant.

Step 1: Get, accomplish, and submit YORP application forms and other required documents to the CYDO.

Step 2: Staff receives and check documents for completeness and informs applicant regarding the validation period
* Only applicants with complete documents shall be entertained

Step 3: Staff reports list of YORP applications to the personnel in-charge of YORP

Step 4: Staff undertakes validation process and submits corresponding reports to the personnel in-charge of YORP

Step 5: Staff facilitates the application for registration in coordination with National Youth Commission Main Office and gives update to
the applicant.
D. SK Mandatory and Continuing Training

Step 1: DILG furnishes

copy to the CYDO the
Step 2: CYDO plans
letter to which the SK Step 3: Actual conduct
and prepares for the
Mandatory/Continuing of the training.
activity.
Training information
includes.

Step 1: DILG furnishes copy to the CYDO the letter to which the SK Mandatory/Continuing Training information includes.

Step 2: CYDO plans and prepares for the activity.

Step 3: Actual conduct of the training.

VI. POLICIES AND PROCEDURES

VI.1 Legal Basis

Based on the 1987 Constitution: The State recognizes the vital role of the youth in nation-building and shall
promote and protect their physical, moral, spiritual, intellectual, and social well- being.

Based on the Local Government Code: Local Government Units such as Municipalities, Cities and Provinces
pursuant to Section 17 of the said code is mandated to provide social welfare services, which include programs
and projects on youth welfare.

Based on the Sangguniang Kabataan Reform Law of 2015 (RA 10742): The City Youth Development Office through
the City Youth Development Office shall assist in the planning and execution of projects and programs of the
Sangguniang Kabataan, and the Pederasyons in all levels.

Based on the Local Ordinance: The City Youth Development Office (CYDO) in coordination with the City Youth
Development Council (CYDC) shall assist the City Mayor in formulating and implementing programs, projects and
activities on youth development and empowerment.

VI.2 Forms

Form 1 Training Request Form, CYDO s.2018 (TRFs2018)

Form 2 Consultancy Request Form, CYDO s.2018 (CRFs2018)
Form 3 Borrowers Request Form, CYDO s.2018 (BRFs2018)
Form 4 Other Requests Form, CYDO s.2018 (ORFs2018)