Beruflich Dokumente
Kultur Dokumente
6. Signature. The complimentary close will be followed by the All ready, Already-'AII ready' means 'entirely ready' and
signature of the writer. As far as possible, the signature 'Already' means by this time.
should be legible; otherwise the name of the writer should be
typed. In some cases, the name of the firm or the company is Alright, All right-It is always better to use the word 'All
also mentioned immediately after the complimentary close. right' instead of 'Alright'.
But before the signature Designation of the writer may also
be used wherever possible All together, Altogether-'AII together' means 'all things
or persons together' while 'altogether' means 'completely'.
Avoid the Use of Certain Phrases Among, Between-'Among' is always used when the
objects are three or more. Between is used only when the
While writing a business letter, one must not use certain
objects are two.
phrases which make the sense and beauty of the sentence.
Alternative phrases given against each taboophrase
Amount, Number-'Amount' refers to 'Measurable
should be used to enhance the beauty of the sentence.
quantity'. 'Number' refers to the 'Countable quantity'.
Instead of use And, Etc.-'And' should never be used with Etc. Thus,
At all times Always 'table, chair, coat. almirah, etc,' is correct.
As per According to
Anticipating your reply We shall look forward , Anticipating-Always avoid using the word 'Anticipating'.
with interest to your reply '-Thus, 'anticipating your order' and 'anticipating your reply'
Awaiting your esteemed We shall wait for your are not in form.
Instructions reply
At your earliest Please reply as soon as Any place, Anywhere, Anywheres-Always use
convenience possible 'Anywhere' in place of 'any place', or 'anywheres'.
Abovementioned Referred to above
Enclosed herewith Enclosed Appraise, Evaluate, Assess-'Appraise' and 'Evaluate'
Have noted its contents Have gathered full mean to ascertain the value or amount of. 'Assess' means to
information value for tax purposes.
In accordance with your As requested by you
request Approve, Endorse-'Approve' means 'to sanction';
If you will refer to your file Please refer to your file .'Endorse' means 'have favourable opinion.'
Kindly advise Please let us know
The said shipment The shipment Apt, Likely, Liable-'Apt' denotes natural tendency.
We take this opportunity We have the pleasure to 'Likely' means probably. 'Liable' means exposed to
(We are pleased to) disadvantage or danger or legal responsibility.
We wish to thank you We thank you
We would recommend We recommend As per-Use more natural expression. Thus, instead of
We would suggest We suggest writing 'As per your letter of ... ' it is better to write 'As you
We beg to acknowledge We thank you for your state in your letter', or 'As mentioned in your letter',
your letter of letter of
We acknowledge with We thank you for your At, About-Always use about. Thus 'at about 5 p.m.' is
thanks your letter of letter of not correct while 'about 5 p.m.' is correct.
We beg to state We would like to state
We would like to Please let us know Attached herewith-Anything attached is necessarily
be advised herewith. Say 'attached' to this letter, not 'attached herewith'.
We are writing this day We are writing· today Beg-It is too humble (cheap) and as far as possible avoid
You have our permission You may using the same.
Your valued instructions Your instructions
Beside, Besides-'Beside' means 'along the side of';
'Besides' means 'in addition to' or 'with the exception of',
Words Commonly Mis-used Can, May-'Can' means 'capability'; 'May' means witl} ,
A, An-'A' is used before a word which starts with a 'permission' .
consonant sound while 'An' is used before a word which
starts with a vowel sound, e.g-A Cashier, An Indian. Cannot help but-Note that the 'not and the but' make a
double negative. Omit but. Thus say 'cannot help'.
According to, In accordance with-None of the two
gives a direct expression and it is always desirable to write Can't hardly-This is again a double negative. Use either
something natural. Thus, instead of wirting 'In accordance 'Can't' or 'Hardly'. Thus 'I can hardly see anything' or 'I can't
with your request' it is better to write, "We have pleasure in see anything' have got to be written.
sending
Cite, Sight, Site-'Cite' means 'to call attention to' 'Sight' or 'those'.
means 'something seen'. 'Site' is location.
These kind-Since kind is singular, 'these' should not
Data-Data is plural of datum. be used with it. The correct usage, therefore, is 'this kind' or
'these kinds.'
Deal- Avoid using it for representing to mean 'Bargain
or Transaction.' Thusly-It is an irritating word. Use 'thus' .only.
Different than, Different from-The preferred idiom is We, I-The word 'we' is used when it is desired to
'different from' and hence avoid using 'different than'. represent a company or firm in business writing. However,
when it is desired to represent or speak for an individual only,
Due to- 'Due' is a Predicate Adjective meaning 'due use 'I'.
efficiency'. Do not use 'due to' in situations that can take
'because of' or 'owing to'. SAMPLE LETTERS ON VARIOUS TOPICS
Might of, Must of - Never use these words. Instead use Reply to above (Negative)
'Might have', 'Must have'.
Dear Sirs,
This is with further reference to our order No. MFM/27
date 27June, 19 , (duplicate copy enclosed ).
We have not heard anything from you so far and shall be
glad to know as to when we may expect the good of our
order?
Thanking you,
Yours faithfully,
for Carlton Furniture Co.
PARTNER
Encl: Duplicate copy of order No. MFM/27, dated
27th June,19……..