You are on page 1of 4

Republic of the Philippines

Brookside Barangay
Baguio City

INSTRUCTION TO BIDDERS
(Per Revised IRR of RA 9184)

Date of Opening: February 13, 2018

I. BIDDING PROCEDURES AND GUIDELINES SHALL CONFORM TO THE


REVISED IRR OF R.A. 9184 which can be downloaded at

II. DOCUMENTS TO BE SUBMITTED FOR BID OPENING – Two (2) envelopes containing the
following:
Envelope A- ELIGIBILITY AND TECHNICAL DOCUMENTS
A. 1 ELIGIBILITY REQUIREMENT
Legal Documents
I- Registration certificate form SEC for corporations and DTI for sole
proprietorship;
II- Mayors permit issued by the city government;
III- Official receipt for the purchased Bid documents;
IV- Tax clearance for executive order no 398 as finality revised and approved
by the BIR submission of receipt for renewal of tax clearance will not be
suffice in lieu of a valid tax clearance requirements since substitution is
not allowed under section No. 34.2 of the IRR of RA 9184

Technical Documents

V- Statement of the prospective bidder of all its on-going and completed


government and private contracts, including contracts awarded but not yet
started.

Financial Documents

VI- The prospective bidder’s audited statements, showing, among others, the
prospective bidder total and current assets and liabilities, stamped
received by the BIR or its duly accredited and authorized institutions, for
the preceding calendar year which should not be earlier than two (2) years
from the date of bid submission;

VII- The prospective bidder’s computation for its Net Financial Contracting
Capacity (NFCC) or a commitment from a universal or commercial bank to
extent a credit line in favor of the prospective bidder if awarded the
contract to be bid and also from other banks certified by the Bangko
Sentral ng Pilipinas (BSP) as authorize to issue Credit Line Certificate
VIII- (CLC).

A.2 BID SECURITY

To deliver effective public service through quality participation and collective action for good
governance

jv
Republic of the Philippines
Brookside Barangay
Baguio City

In the prescribed form, amount and validity period together with official receipt of
premium payment:
FORM OF BID SECURITY AMOUNT OF BID SECURITY
(equal to percentage of the ABC)
A) Cash, cashiers/ managers check bank
draft / guarantee confirmed by a Two percent (2%)
commercial bank.
B) Surety bond callable upon demand
issued by a surety or insurance company Five percent (5%)
duly certified by the insurance Commission
as authorized to issue such security.

A.3 PROJECT REQUIREMENTS


This shall include the following:

I- Organizational Chart for the contract to be bid


II- List of contractors personnel to be assigned to the contract to be
bid, with their complete qualification and experience data;
III- List of contractors equipment units, which ate owned, lease, and/ or
under purchased agreements; supported by certification of
availability of equipment from the equipment vendor/ lessor for the
duration of the project; and proof of ownership for vehicles,
attached certificate(s) of registration (CR) and updated registration.

A.4 SWORN STATEMENT (please use the herein attached affidavit):


By the prospective bidder in the form prescribed by the GPPB as to the following:

I- It is not blacklisted or barred from bidding by the GOP or any of its


agencies, offices, corporations, or LGUs, whose blacklisting rules have
been recognized by the GPPB;
II- Each of all documents submitted in satisfaction of the bidding
requirements is an authentic copy of the original, complete and, and all
statements and information provided there in are true and correct;
III- It is authorizing the head of the procuring entity of his duly authorized
representative/s to verify all documents submitted;
IV- The signatory is the duly authorized representative of the prospective
bidder, and granted full power and authority to do, execute and perform
any and all acts necessary and or to represent the prospective bidder in
the bidding, with the duly notarized Secretary’s Certificate attesting to
such fact, if the prospective bidder is a corporation;
V- It complies with the disclosure provision under 47 of the act in relation to
the other provisions of R.A. 3019;
VI- It complies with the responsibilities of a prospective or eligible bidder.

To deliver effective public service through quality participation and collective action for good
governance

jv
Republic of the Philippines
Brookside Barangay
Baguio City

VII- Official Receipt and Order of Payment for purchase of BID


DOCUMENTS

A.5 Copy of the INSTRUCTION TO BIDDERS

Envelope B- FINANCIAL PROPOSAL DOCUMENTS

B.1 BID PROPOSAL FORM


B.2 DETAILED ESTIMATES
B.3 PLANS AND SPECIFICATIONS OF THE PROJECT TO BE BID
B.4 CASH FLOW BY THE QUARTER AND PAYMENTS SCHEDULES

ADDITIONAL REQIRMENTS
Latest income and business tax returns
Certificate of PhilGEPS REGISTRTION

Each bound documents shall have a TABALE OF CONTENTS


Starting from the first page indicating the total number of pages in each pages and EAR
TAGGED according to the arrangements in the table of contents

All bid forms shall be properly accomplished and non-compliance to any requirement
shall be a ground for disqualification.

Envelopes shall be properly labeled indicating envelope A or B, the name of your firm
and title of the project, date and time of opening of bids.

Please take note of the schedules of bidding as published/posted at the:

PUBLISHED/POSTED DATE OF PUBLICATION/POSTING


G-EPS www.philgeps.net February 13,2018
BAC bulletin located at Barangay February 13,2018
Hall

THE BROOKSIDE BARANGAY, BAGUIO CITY, THRU THE BAC, RESERVES THE
RIGHT TO ACCEPT OR REJECT ANY BID, TO ANNUL THE BIDDING PROCESS,
AND TO REJECT ALL BIDS AT ANY TIME PRIOR TO THE CONTRACT AWARD,
WITHOUT THEREBY INCURRING ANY LIABILITY TO THE AFFECTED BIDDERS.

PLEASE BE GUIDED ACCORDINGLY.

(SGD)

ANSELMO PABLO
BAC CHAIRMAN

To deliver effective public service through quality participation and collective action for good
governance

jv
Republic of the Philippines
Brookside Barangay
Baguio City

Bid Data Sheet


ITB Clause
The PROCURING ENTITY is [BROOKSIDE BARANGAY].
The name of the Contract is [JONATHAN VILLENA / BAC VICE
CHAIRMAN 09175812008]
The Funding Source is:
Invitation to bid for the delivery/installation of 7 CCTV Camera (THIRD phase)

The Procuring Entity’s address is:


[BROOKSIDE BARANGAY ]
[JONATHAN N. VILLNEA BAC VICE CHAIRMAN]
[09175812008]
brooksidebarangay@gmail.com

 7 units DS-2CE16D7T-IT5 HD-TVI 1080P EXIR Bullet Camera,


EXIR, 80m IR,
ICR, 0.1 Lux/F1.2, Smart IR, DNR, OSD Menu (Up the Coax), True
WDR, IP66, 6mm Motorize Lens with

 installation of 7 CCTV Camera

 1 unit 4 terabit Hard Disk


 Other Information
o Cabling, Termination of Cables, Camera Fixing, Power Box
Setup,
DVR/Camera Configuration
o Winning Bidder will take full responsibility of the DVR in
case of defect
o All incidental expenses will be charge to the winning bidder
without cost
o

To deliver effective public service through quality participation and collective action for good
governance

jv