BRSM Form 009 Qmsems Otc

BRSM
Systems: QMS ISO 9001 (2008) & EMS ISO 14001 (2004)

Assessment Report/Checklist
Form 009
CLIENT‐ORGANIZATION (NAME): Oil Turbo Compressor Company
PHYSICAL LOCATION(s): No. 61, West Vanak St., Tehran – 1994833454,

Islamic Republic of Iran
Stage II Audit Date(s): 9 & 10 &11 July 2016
Stage I Audit Date(s): 8 & 9 Jun 2016
NAICS (or NACE) CODE 28.13
NAICS : North America Industry Classification System (if you operate within the EC you may use NACE)
ISO 9001, ISO 14001 EXCLUSIONS: 7‐3

Assessment objectives: It is to verify adherence to, requirements of ISO
9001:2008, ISO 14001:2004, in the management
system of the company

ASSESSMENT TEAM INFORMATION
Assessment Team Leader, ATL Mojtaba Ramezani
Assessor 2 Khoshgoo

Note: Adjusting the language within this form to the type of activity and nature of the organization is acceptable.
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We pursuit to assure that client‐organization adheres to the protection of communities and consumers. This is to
1 follow the intent to the substitution of the word “identify” to the word “determine” as part of the importance to
the processes being capable of achieving desired outputs (including consumer’s well‐being).
2 Scope of activities Managing the portfolio of Oil Turbo Compressor Group
BRSM requires that the organization’s legal obligations and regulatory

are met as part of granting certification. The companies registration and
legal license observed.
3 Legal status 
Organization DOE certificate is 22/139023/‫ص‬/‫الف‬
Company have grade 1 in “president strategic planning and monitoring
Deputy”
4 Integrate Quality and Environment Management System
General
Requirements – Organizational processes include, strategic planning and integrated management
4.1 What is the system monitoring , contracting, 
implementation /
In accordance the Manual: Design and production and calibration are out
transition date?
sourced.
Quality Manual (MAU-MA-0) has been prepared. Which is include the
Documentation environmental policy, objectives and targets, description of the scope of the
Requirements environmental management system, description of the main elements of the
4.2
(includes records)/ environmental management system and their interaction, and reference to related

4.4.4 documents.
The document and records procedure reviewed, each department follows same
rules for issuing, recording (archiving) and distribution of the documents, all the
records are under controlled and no obsolete documents or records observed in
the process during audit, all documents related to clients and employee were
4.2.2 Quality Manual clearly traceable and well spotted. The method for controlling electronic 
documents must precisely cover issues related to controlling the obsolete
versions of the E-documents. For example the record of subcontractors will be
retained 2 years in paper record and after that will be retained for 3 years as
electronic file.
4.2. Control of The hard copy and softcopy of them were in place.
Documents The method of documents coding work instruction (D-MR-01) and Master List

with determining of documents distribution was observed.
The process chart of each part depicts the interactions with other parts while
showing the processes run within the organization,
Documentation includes procedures, instructions, technical documents, forms
4.2.4 Control of Records and Manual 
Documentation has been checked in Stage I, form 002.
4.3 Environmental planning
FORM‐009_V4_QMS‐EMS Issued: July 9, 2003 Revised: March 2013 Page 2 of 11
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Environmental aspects have been identified in PRC-HSE-02 procedure,

The risk assessment of environmental issues form. The company has done risk
assessment. And appropriate actions were taken to reduce the risks to an
acceptable level. The method of safety risk & environmental aspect evaluation is
based on FMEA concepts.
Example about the environmental aspects:
Is there a -Energy waste: RPN=120 guidelines and work instruction (D-HSE-12) of
efficient use of resources and energy have been developed; Including: purchasing
procedure for
equipment with energy label (Equipment which has desirable level of energy
identifying
consumption. Post RPN=24
environmental -Supplier will not concerns environmental aspects RPN 148, Considering HSE

aspects relevant to requirements in contract, inspection post RPN = 30

4.3.1
the activities, -Energy usage, RPN 96, measuring seasonally energy usage, training Post RPN 
processes, 30
-PM RPN 96, providing service Manual, using competent service men. Post RPN
products, and
48 (needs monitoring)
services of the
-paperwork, RPN 128, developing IMS system (automation), Post RPN= 32
organization, et all (needs monitoring)

considering risk? Criteria
RPN below 30 are acceptable
Between 30-60 needs monitoring
Between 60-120 significant aspect that needs action plan
More than 120 high priority significant aspect that needs high priority action
plan/action
Legal Requirements identification is described in organization’s manual and

records are filled in R-HSE-03 procedure such as labor office regulation for
working at height, nigh-shift working regulations which were available and
observed.
Legal Such as:
4.3.2 Requirements and -Waste managing by doe: organization shall divide waste to dry and not-dry 
Others waste
-Environmental Noise: EN shall not exceed 90 DB, result of measurement in
YAZD site shows conformity with YAZD province requirements (W=15, E=65,
N=60, S=45)
4.4 Environmental implementation and operation
Communication, authority and responsibilities Have been specified. They have
developed a procedure for communication (R-HSE-06). The list of regulatory
related responsible including their address and phone number was prepared and
Communication/ observed.
An organization chart was observed. OCH-HR-01
4.4.1 Internal Representative of management is also technical Manager. 
communication HSE experts , QC, head of the workshop and responsible for project planning
and control are Under the supervision of the Project Manager,
Letter to YAZD (OTCC) has been observed, letter is about audit plan from the
site. For March 2016.
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Operation control written procedure PRC-HSE-06, the operation control has been
established and controls the effect of activities on environment,
The organization ensured that any person performing tasks for it or on its behalf
that have the potential to cause a significant environmental impacts identified by
the organization is competent on the basis of appropriate education, training or
experience, and shall retain associated records.
The organization identified training needs (internal audit, MSDSs) associated
with its environmental aspects and its environmental management system.
EMS internal audit training course: in 94/10, Mr. Ghasemi and Mr. Mohtadi.
Record of effectiveness of training date is Feb 2016 has been observed (one
Competence, month later)
Result: acceptable.
training and
4.4.2
awareness‐
Company asks for conformity deceleration from each main sun contractors such 
as:
Operation control Environmental Noise: EN shall not exceed 90 DB, result of measurement in
N=60, S=45)
Company uses “inspection tool” to validate deceleration of conformity, such as:
Report of inspection of Kala Gaz pars warehouse in “Bandar Abbas port” has
been observed, inspection was done on April 2016 regarding HSE requirement
based on internal agreement between OTC and KGP, result grade is as below:
H=75%
S= 100%
E=83%
Q=100%
4.4. Communication The organization establishes, implement and maintain With regard to its
3 environmental aspects and environmental management system.
There are some way to external and internal communications: email, verbal,
meeting …
Meeting note about elevator technical safety certificate in 94/12/12 observed.
The emergency preparedness procedure (R-HSE-04) has been developed and

observed.
Drill plan in form of F-HSE-08 for current year (Iranian calendar, March 2015
Emergency till march 2016) was observed. They have planned 2 Drills. The record of Drill
4.4.3 Preparedness and conduction on firefighting situation in project site in 94/4/16 (July-15) was 
Response observed. In this drill personnel thwarted the Fire very soon to control
environmental aspects of fire and smoke and consequences aspects such
as cleaning (waste of energy) and (waste of water)
Checking
4.5
The organization measure, on a regular basis, the key characteristics of its

Environmental operations that can have a significant environmental impact by “andaze azma
4.5.1 Monitoring and mohit co” in 95/3 that include the documenting of information to monitor 
Measurement performance, applicable operational controls and conformity with the
organization's environmental objectives and targets.
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The organization ensure that calibrated or verified monitoring and measurement

equipment is used and maintained and shall retain associated records. Device
calibration certificate observed.
All environmental aspects measured are in range because that was official
activates.
Evaluation and e.g.: fan Exhaust, water waste, wastes,
4.5.2
Compliance According to kind of organization scope and services, all monitoring evaluated is 
Administrative affairs, the consumption of paper: RPN = 32
Environmental Noise: EN shall not exceed 90 DB, result of measurement in
N=60, S=45)
5 Management responsibilities
Integrated Management Policy POL-MA-01 observed as well as quality
objectives of Management PRC-MA-03, Objectives are supporting the policy .
we asked staff about the policy, they could mentioned the main points of it.
The objective of the MS were reviewed and compared with the previous
Management
5.1
Commitment
objective plans for the previous year. Monitoring of fulfillment of this year 
objectives will be considered in the surveillance audit next year.
The management has committed to provide resources and to meet legal
requirements in the policy. He has endorsed Quality policy, Quality Objectives
and manual.
Customer Focus – Relate to 7.2.1 and 8.2.1 clauses.

The records of client satisfaction and handling of the complaints were checked,
5.2 (may relate to All complaints are considered for making improvements in the products and 
7.2.1 and 8.2.1) enhancing the satisfaction rate of the clients.
In the policy directly the reduction of environmental pollutions and commitment

by management to quality and meeting environmental criteria is perceptible,
Environmental and Part of Policy :
5.3
Quality Policy -Increasing of Market share 
- Increasing knowledge in staff and subcontractors by conducting educational
events and seminars
One of Objective in line of policy is Reduce consumption of resources: target:
Planning 20% reduction in resource consumption. Also reducing the consumption of 15%
Quality/environme of paper in comparison with the paper consumption in previous year.
5.4
ntal Objectives and Also training of human resources, target: increasing hours of trainings hours 15 
targets to 33. Increasing of participation in tenders 5%

5.5 Responsibility, Authority and Communication
Organization chart OCH-HR-01 job description(JD) are developed by top
management
And have been communicated within organization.
Responsibility and Job Description of Contract Manager has been observed.
5.5.1
Authority Other chart positions include: HSE expert, QC expert were checked. 
For Example Qualification of QC expert: Bachelor of Mechanical or Electrical,
industrial engineering and familiarity with documentation and software dominate
OFFICE and 3 years of work experience.
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Management Mr. Azodi is assigned as Management Representative; the official letter from the
5.5.2
Representative
managing director for her assignment as management representative in May 2015 
was observed. The job description for Management Representative was checked.
5.6 Management Review
The management review procedure (R-MR-05) was observed. Management

review meeting is planned to be conducted annually, Also it can conduct any
time If emergency meeting is needed. The last meeting was on 13 Jun 2016. All
5.6.2 Review Inputs required inputs were considered in the review meeting. Results of previous 
audits, feedback from client, process performance, corrective and preventive
actions, and changes to system were considered in last management meeting.
Next management session will be in September 2016.(annually)
The important outputs of the review meeting were:

5.6.3 Review Output - Investing about using Cloud Computing software 
- Optimization the whole outscoring actives to reduce Cost and time
6 Resources
6.1 Refer to 6.2 ,6.3, 7.4 ,8.2.1
6.2 Human resources
educational calendar with determining 16 courses was reviewed and one of the
units that the education was considered for them and the education program was
accomplished for that particular course, a member of the staff participated in the
course was selected, after that the personal file and the qualifications based on
the defined frame by the company was reviewed the resume, certificates and the
academic and other trainings and skills were all suitably aligned with his job
description and qualifications needed, the issues related to professional safety
and environmental issues were are considered in his employment and through his
Competence, training courses in the company. All matters regarding ISO 14001 were
6.2.1
Awareness and mentioned in his job description appropriately and suitable with his area of the 
6.2.2
Training work.
Plan of First half of 1395 were observed.
3 course has been considered.2 of them were held.
As an example For commercial expert :
Tender requirements in 29 Farvardin 4(April 2016).
she pas exam successfully. Effectiveness were checked in First of Jun ,and her
score was 85, which is acceptable.
workplace and utilities are adequate to processes
Manual
due to outsourcing procedures and actives they have maintain just for server
6.3 Infrastructure AR
room and IT equipment,
The condition of the server room is not appropriate
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The environment of company is according to labor and social welfare

6.4 Work Environment requirements for office were good. Also controlling the work environment is 
executed according to operational control procedure
7 Product Realization
Developments of systems procedure :PRI-SD-01,
Requirements and regulation of contracts procedures PRC-IT-09 and
Planning of Contracting procedure PRC-SD-23 and Identification and access to legal
7.1 Product requirements and other requirements . Were checked 
Realization Plans and related Documents such as tenders or invitation, Resumes, liability and
commitments of oil Pars tender in Jan 2016. Such as tender No. 84643748 for
transition pipe of Bushehr to Pakistan has been observed.
7.2 Customer related processes
Determination of Requirements and regulation of contracts procedures PRC-IT-09 was observed.

Requirements For example the project oil Pars tender in Jan 2016.requirements of the contract -
7.2.1 
Related to the financial planning, Ability of observation on implementation - Payment Terms -
Product Suppliers –Software and hardware supply were checked.
The contracts and Letter with subcontractors Kala Gaz pars and Mahan
Review of Compressor in Feb 2016 were observed.
Requirements
7.2.2 These contracts support the commitments and requirements of oil pars contract 
Related to the
IOP32951387-99223032, Company defined Project with code 23032 in Ms.
Product Project software.
Means for the organization communicating with the customer are as follows:
Telephone calls, emails and official letters, in such communications information
Customer regarding project/service information is transferred and Customer responses,
7.2.3 opinions, and/or comments is registered and conveyed to operational staff. All 
Communication the records of communication with Employee and subcontractor are retained in
the project profile. For example the records of communication for the oil pars
tender were checked.
7.3 Design and Development
Design and
Company manufactures under license of Siemens and product technical data is
7.3.1 Development 
provided by Siemens
Planning
7.3.2 D & D Inputs 
7.3.3 D & D Outputs 
7.3.4 D & D Reviewing 
7.3.5 Verification Excluded 
7.3.6 Validation 
Control of (D & D)
7.3.7 
Changes
7.4 Purchasing
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Since that production process is outsourced.

In OTC office they only Purchase For paper and IT equipment which there list
7.4.1 Purchasing Process for IT equipment. 
there is procedure For Evolution of supplier (services or products)
list of supplier was observed.(FR_MA_22)

Purchasing Evaluation forms for Fannavaran technology with grade A (evaluation date Jan
7.4.2 2016) were observed. 
Information
Bahar Education institute grade A(evaluation date Dec 2015) were observed .
Company evaluate suppliers by factors such as quality, payment, delivery time,
brand, Inspection grade (refer to 6.2.1 and 6.2.2) and 5 more items which are
Verification of Questions weighted regarding the related category, such as:
7.4.3 Kala Gaz pars which grade is B, total grade is 83 
Purchases
Mahan Compressor grade is 80 Grade B
And OTCC grade is 91 grade is C
Siemens grade is C, 61
7.5 Production and Service Provision
Planning and strategic monitoring procedure:MAU-SP-01 were observed.
Developments of systems procedure :PRI-SD-01
Requirements and regulation of contracts procedures PRC-IT-09
Base on contracts with Subcontractors OTC determines times and Requirement
such Germany Siemens design for Subcontractors,
Subcontractors at each phase of production must have sent defined Documents to
OTC.
Control of For tender Oil pars in Jan 2016, company
Company has three main sub-contractors:
7.5.1 Production and Kala Gaz pars (in the field of procurement) and Mahan Compressor 
Service Provision (engineering) and OTCC yazd (manufacturing) where observed. All three have
IMS system from BRS ROWO in their defined scope.
Mother company defined projects “23032” and send inquiries to these three sub-
contractors. Such as inquiry order 23032-001 with Mahan Company for
engineering services of related contract of oil pars.
Also Documents in each phase were checked.
For Example Mahan Compressor based on OTC requirements had send Test
reports (March 2016) and Supplier Evaluation records.
Validation of
Based on produced subcontractor are responsible for Validation processes. All
Processes for
7.5.2
Production and
processes are done based on technical specification and data provided by 
Siemens Company
Service Provision
Identification and traceability are applicable by tracing the project forms and
reports. For example for Pars oil tender project, after wining tender the Code is
defined for Projects, this code shows Which Subcontractors works in this
projects foe specific tender and product.
In accordance Contracts procedure and contracts Subcontractor shall have
Identification and
7.5.3
Traceability
procedure for Traceability. 
It is Contract unique code and serial which is two digit such as:
Project code 4563993 which is related to contract -‫ور‬4563993-0041 for Abadan
Refinery one 25 KW Compressor.
Purchase order of electronic board from Siemens with code 4563993-087 has
been observed.
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Customer property includes technical data, contract and information; a.

7.5.4 Customer Property Organization commits itself to protect the property in contract as a special clause. 
In recent year there was no any complaint from customer regarding this item.
Preservation of
7.5.5 The storage for Office stuff 

Product
Since the production is out sourced .the Subcontractor must Done calibration.
Control of
Contract 4563993-12 with OTCC has been observed, attachment B, contains
7.6 Monitoring and requirements such as HSE requirements and in attachment B, part 2-7 is referred 
Measuring Devices to requirement that OTCC shall use calibrated measurement device
8 Measurement, Analysis and Improvement
8.2 Monitoring and Measuring
Customer satisfaction & feedback procedure (R-MR-02) was observed.

Customer feedback procedure as well as complaints by clients provides a
Customer
8.2.1
Satisfaction
framework to measure the customer satisfaction were checked. The “Oil pars 
Company” score was 84%. South Petrochemical
The average of the customer satisfaction is 83% in year 2015,the defined Criteria
is 80%,and target for next year is 85%.

Internal audit procedure was observed.
Internal audit plan which is done Annually.
Last internal audit is conducted in April 2016, and the internal audit checklist
was observed.
5 non-conformities have been issued which were about incompleteness of
8.2.2 Internal Audits records in management systems. For all non conformities, appropriated actions 
were taken and closed. The effectiveness of corrective actions has been
conducted by management representative.
Internal auditors have ISO 14001 and ISO 9001 internal audit certificate, and
they have not audited they own workers.

monitoring and measurement of Procedure PRC-MA-14
Monitoring and Was observed. Also the results of monitoring processes have been recorded in
the minutes of Management review. Delivery time Devotion index is 3% ,the
8.2.3 Measurement result shows 1.9% 
Process Customer satisfaction index 80%, Result shows 83%.
Quality control Work instructions were observed.

The quality checks and the controls were based.
The final products Checklist is end to OTC from Subcontractor.
Mahan Compressor Checklist in April 2016 was checked.
Monitoring and Also the employee inspector checks the products and sent the repots to OTC and
Siemens Co regarding approve of technical data for Compressor 4563993-02 has
8.2.4 Measurement of
been observed. 
Product The reports of inspector on April 2016 were observed.
Signature of Abadan refinery representative (khatam alanabia Consulting Co.
referring approving pre-commissioning of Turbine 4563993-02 has been
observed on 22 may 2016.
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Control of Non Nonconforming product control procedure R-QC-01 was observed.

According to the procedure, for non- conformities Project manager is responsible
8.3 Conforming to follow non conformities to resolve them. Since the implementation of the 
Product quality management systems there was no conformities.
The analysis of Data is done based on data process table The records of data
analysis (F-MR-14) were integrated to the process monitoring report. Some of
the results are:
8.4 Analysis of Data 

Effectiveness of training 92%, the achievement of the objectives 90% & client
satisfaction 82%.
Customer’s satisfaction was 80 in last period.
8.5 Improvement
Continual Organization concentrates on continual improvement by conducting internal
8.5.1
Improvement audit, process monitoring and data analysis & determining quality objectives. 
Corrective and preventive action procedure R-MR-02 has been developed and
8.5.2 Corrective Action observed. They have issued 7 corrective actions which 5 of them was derived 
from the internal audit, 1 from finding non conforming activity and 1 for the
changing of the supplier of safety helmet in July 2015. All these actions have
been closed and their effectiveness has been approved by management
8.5.3 Preventive Action representative.
Also they have issued one preventive action in October 2015 for purchasing and

installing safety signage in the project site which are visible in night. This action
has been taken in November 2015.

FORM‐009_V4_QMS‐EMS Issued: July 9, 2003 Revised: March 2013 Page 10 of
11
By exception we indicate the specific Strengths and weakness of the organization in light of the management system of the management system, as we
perceive and seen through processes in reference to requirements of the criteria being ascribed as these apply and relate to the assessment plan and
planning of the assessment. This aspect relates to AVA™ as it does to the protection of consumers in the client-organization’s role within their respective
supply – chain.
Disclaimers: (1) herein, we reiterate that any suggestion or opinion that the assessment team expresses does not construe to be a contractual
requirement. (2) The degree of certainty in conclusions increases by the competence of the assessment team as well as the attestation within the
assessment protocol, values, mission and vision under which we operate for the protection of consumers, still remains a certain level of uncertainty.
Strength Weakness

Competent staff

action Request Type I Form-008 – as we indicate and that each of the RA addresses the basic four (4) questions
as seen in Form-008: N/A
action Request Type II Form-008 – as we indicate and that each of the AR addresses the basic four (4) questions
as seen in Form-008: The condition of the server room is not appropriate
Observation Form-018 – with uniquely specific identification: N/A
ATL: Mojtaba Ramezani DATE: 21-Jul- 2016
END of REPORT
FORM-009 – MS Reporting,
FORM-014 – Opening Meeting Checklist
FORM-008 – RA / AR, as requires
FORM-017 – Closing Meeting Checklist
FORM-018 – OBS, as requires
FORM-005 – Participants of opening & closing meetings
FORM-010 – As requires, recommendation for CoR
FORM-004 – Assessment Plan
FORM-026 – Assessment documents check-sheet,
FORM-007 – Planning onto -004, as process determined
for guidance purpose

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CLIENT‐ORGANIZATION (NAME): Oil Turbo Compressor Company

PHYSICAL LOCATION(s): No. 61, West Vanak St., Tehran – 1994833454,

Stage II Audit Date(s): 9 & 10 &11 July 2016

Stage I Audit Date(s): 8 & 9 Jun 2016

2 Scope of activities Managing the portfolio of Oil Turbo Compressor Group

BRSM requires that the organization’s legal obligations and regulatory

Environmental aspects have been identified in PRC-HSE-02 procedure,

Legal Requirements identification is described in organization’s manual and

The emergency preparedness procedure (R-HSE-04) has been developed and

The organization measure, on a regular basis, the key characteristics of its

The organization ensure that calibrated or verified monitoring and measurement

Customer Focus – Relate to 7.2.1 and 8.2.1 clauses.

In the policy directly the reduction of environmental pollutions and commitment

The management review procedure (R-MR-05) was observed. Management

The important outputs of the review meeting were:

The environment of company is according to labor and social welfare

Determination of Requirements and regulation of contracts procedures PRC-IT-09 was observed.

Since that production process is outsourced.

Customer property includes technical data, contract and information; a.

Customer satisfaction & feedback procedure (R-MR-02) was observed.

Quality control Work instructions were observed.

Control of Non Nonconforming product control procedure R-QC-01 was observed.

Observation Form-018 – with uniquely specific identification: N/A

ATL: Mojtaba Ramezani DATE: 21-Jul- 2016

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