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January 2016
Implementation Guide
Oracle Accounting Hub Reporting Cloud Service for E-Business Suite Customers
Table of Contents
Overview ........................................................................................... 3
Integration Diagram ........................................................................... 5
Summary Flow – Functional .............................................................. 6
Summary Flow – Technical ............................................................... 7
Before you Get Started ...................................................................... 9
Pre-Validation Procedures/Scripts in EBS environment ................... 11
Configuration Steps ......................................................................... 12
Accounting Hub Reporting Cloud Service Configurations ............ 12
E-Business Suite Prerequisite Steps ........................................... 16
E-Business Suite Configurations ................................................. 21
Using Accounting Hub Reporting Cloud Service .............................. 26
Configure Data Security for Cloud Reporting Users ..................... 26
View Sample Financial Reports and Verify Balances ................... 26
Configure Additional Reporting Cloud Users................................ 33
Scheduling Balances Streaming Process .................................... 33
Configure Additional Hierarchies ................................................. 33
Configure Additional Financial Reports ........................................ 42
Configure Ad hoc Analysis Reports using Smart View ................. 44
Configure Account Groups .......................................................... 44
Configure Additional Data Security .............................................. 45
Load Budgets .............................................................................. 45
Configure Oracle Social Network ................................................. 45
Frequently Asked Questions............................................................ 46
Basic Prerequisite Setups to Add an Employee ............................... 49
Create a Business Unit ................................................................ 49
Create the Legal Address ............................................................ 49
Create a Legal Entity ................................................................... 49
Manage Legislative Data Groups................................................. 51
Manage Legal Entity HCM Information ........................................ 52
Other Implementation Considerations.............................................. 55
Known Restrictions and Other Business Scenarios ......................... 56
Known Issues .................................................................................. 58
Other Known Issues and Considerations ..................................... 58
Oracle Accounting Hub Reporting Cloud Service for E-Business Suite Customers
This white paper discusses implementation steps and considerations for Oracle E-Business Suite
customers who are implementing the Oracle Accounting Hub Reporting Cloud Service.
NOTE: This white paper is also posted to the support Note 2034564.1 on My Oracle
Support. The support note should also be reviewed frequently for Latest Recommended
Patches and other current Known Issues that may not be in this white paper.
Oracle Accounting Hub Reporting Cloud Service provides E-Business Suite customers
exceptional reporting and analytics capabilities with minimal disruption to their current financial
management processes.
The predefined integration between the Accounting Hub Reporting Cloud Service and E-
Business Suite Release 12 (R12) allows E-Business Suite customers to gain real-time access to
information and improve business decisions with minimal costs and reduced risk. Customers can
continue to use their current financial processes for day-to-day operational accounting, and then
use the Accounting Hub Reporting Cloud Service for their reporting and analysis.
The tight integration streams balances from the E-Business Suite R12 General Ledger to the
Accounting Hub Reporting Cloud Service, ensuring reports are always based on the latest
numbers with complete drill down support to the E-Business Suite detail balances, journal lines,
and subledger transactions.
Together, these products deliver rapid decision-making with real-time access to financial data.
These capabilities could previously only be achieved by using multiple systems and custom
integrations. Now customers can avoid extra processing, resources, maintenance, data
duplication, data reconciliation, and lag time with the Accounting Hub Reporting Cloud Service.
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Integration Diagram
Setup data from the Oracle E-Business Suite (EBS) is automatically replicated to the Accounting
Hub Reporting Cloud Service, eliminating the need for you to perform additional setup,
configuration, or costly integrations. Enterprise structures setup, such as charts of accounts,
hierarchies, ledgers, and balances from the EBS General Ledger are automatically loaded to the
Accounting Hub Reporting Cloud Service. Balances are continuously streamed from EBS to the
Accounting Hub.
The Accounting Hub Reporting Cloud Service comes with sample financial reports,
autogenerated with your metadata and balances from your EBS so you can get the benefit of the
reporting service immediately.
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Summary Flow – Functional
6
Summary Flow – Technical
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Before you Get Started
You should have received an email from Cloud Operations. See the following Oracle
ERP Cloud Welcome Note (Doc ID 1499539.1) on My Oracle Support.
You may need to submit a sizing questionnaire before go live so that their production pod
is sized appropriately for the number of users you will have. Resizing is covered as part
of Oracle Enterprise Resource Planning Cloud Service Implementation Leading
Practices whitepaper available on cloud portal. It is also part of the ERP Cloud Service
checklist available on MOS.
Title: Oracle ERP Cloud Operations – Get Familiarized With Your Service
If you are new to Oracle ERP Cloud (or if you need a refresher),
please review useful information available for our customers related
with your service:
Oracle ERP Cloud: Welcome Videos (four short videos introducing you to
your new service)
Oracle Cloud-SaaS Enterprise Hosting and Delivery Policies (detailed
explanation of Oracle Cloud services you are entitled such as Security,
Service Levels, Support, Change management, Resiliency, etc.)
Service Administrator Action List (step-by-step actions required from
Service Administrators once they receive environment access emails for
newly provisioned environments)
Update Policy (explains standard update policies and practices that apply to
Oracle Applications Cloud customers)
Get Started with your Implementation
Announcement: Upgrade related resources:
o Oracle Cloud Applications ERP Release Readiness Content
o Oracle Applications Cloud – Release 10 Upgrade Planning (Doc ID
2016981.1)
o Oracle ERP Cloud: Performing Your Release 10 Upgrade (Doc ID
2031753.1)
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Enable or disable e-mail notifications
Single Sign-On (SSO)
Language Packs
Service Termination Extract
Service Exception Reporting (SER)
IP Address Whitelisting
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Pre-Validation Procedures/Scripts in EBS environment
EBS Data Issue 1: Your EBS accounting calendar may have validation issues
with Accounting Hub calendar validations. on the My Oracle Support Doc id
2034564.1
EBS Data Issue 2: Essbase in Accounting Hub cannot have certain characters
in segment values, period names, and ledger names. See the following
documentation:
http://docs.oracle.com/cloud/latest/financialscs_gs/FAIGL/
Note: Specifically for the accounting calendar period names: You can
have '-' or '_' 'in the middle of an accounting calendar period name.
Examples are Jan-15 or Adj_Dec-15. There are no issues with these
examples.
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Configuration Steps
1. You need to do the basic steps to create an employee record that will be assigned to the
cloud reporting user for the Accounting Hub Reporting Cloud Service. See the separate
section for Basic Pre-Requisite Setups to Hire an Employee for detailed procedures.
2. After the basic pre-requisite setup steps to create an employee, configure the Accounting
Hub user who will be initializing and running the integration.
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It is highly recommended that the 'user from Cloud Operations'
should not be used in the EBS ui to run all the integration
programs. It is highly recommended to setup the 'Cloud Reporting
User (and employee), and to use that in the EBS cloud ui to run all
the integration.
The customer should consider the number of licenses that they have
purchased.
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You receive an email of the username and password. If you do not, then sign back into
OIM, query your cloud reporting user, and reset the password.
Once you know your password, you must sign into the Accounting Hub as your cloud
reporting user. The first time you sign in, the Accounting Hub user interface appears
asking you to Change the Password and answer security questions.
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o Note: This step is absolutely necessary before you begin the integration
because EBS securely stores this Accounting Hub password.
3. Additionally, you need to assign the BI Author role to the General Accountant,
General Accounting Manager, and Financial Analyst roles to access BI Catalog
folders.
Go to Authorization Policy Management (APM).
o See the following link on how to access OIM and APM
Search for Application Roles in obi for BI Author.
Open the role.
Go to External Role Mapping tab.
Assign the General Accounting Manager role, General Accountant role and
Financial Analyst role
Wait for a few minutes for the changes to be effective.
4. Lastly, you need to assign the Cloud reporting user to the BI Author role. Go to
Authorization Policy Management (APM)
See the following link on how to access OIM and APM
Search for Application Roles in obi for BI Author.
Open the role.
Go to External User Mapping tab.
Assign the user.
Wait for awhile. (About 30 minutes.)
Now sign back into the Accounting Hub one more time with the Cloud reporting
user for role changes to be effective.
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E-Business Suite Prerequisite Steps
1. Verify the patch level on your EBS environment. Patches are different for 12.1.3 versus
12.2.4. You must see this note on My Oracle Support 2034564.1 for Latest
Recommended Patches for both 12.1.x and 12.2.x.
2. Configure your EBS instance access to the Accounting Hub Reporting Cloud Service.
All communication from EBS to the Accounting Hub Reporting Cloud Service is through
a web service call using the https protocol. All communication is initiated from your EBS
instance. There is no communication initiated from the Accounting Hub Reporting Cloud
Service to the EBS instance.
There are 2 methods to allow your EBS instance to communicate with the Cloud Service.
Both methods have separate instructions for 12.1.x and 12.2.x
Method 1: Setting Up SSL Proxy Host and Port.
Method 2: Connecting without a Proxy.
The following setup tasks are required in all appropriate tiers to use SSL proxy.
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Instructions for 12.1.3
Back up oc4j.properties ($INST_TOP/ora/10.1.3/j2ee/oacore/config/oc4j.properties).
The oc4j.properties ($INST_TOP/ora/10.1.3/j2ee/oacore/config/oc4j.properties) should
have the following properties in order for it to work:
https.proxyHost=<proxyhost>
https.proxyPort=<sslproxyport>
Note: The default https port is 443. Many networks also use 80.
Values for the above parameters are purely customer instance specific, so check with
your network team.
http.proxyHost=<proxyhost>
http.proxyPort=<sslproxyport>
http.nonProxyHosts=
https.proxyHost=<proxyhost>
https.proxyPort=<sslproxyport>
Note: The default https port is 443. Many networks also use 80.
Values for the above parameters are purely customer instance specific, so check with
your network team.
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3. Make sure when you edit the file. There are no extra blank spaces before the line
breaks.
4. Restart the oacore managed server.
If you require a direct connection (i.e. not going through a proxy), you need to ensure
your firewall is configured to allow outbound connections to the Accounting Hub
Reporting Cloud Service. By default the IP addresses of your Accounting Hub Reporting
Cloud Service will be dynamic, if you require fixed IP in order to whitelist them in your
firewall, you must file an service request with Oracle Support and specifically request to
be moved to a static IP cloud service.
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Instructions for 12.2.x
SIF can work with a valid proxy but doesn't work with a blank or null proxy values.
1. Backup $INST_TOP/appl/admin/oacore_wls.properties file.
2. Comment out following properties in the original file.
http.proxyHost=
http.proxyPort=
http.nonProxyHosts=
https.proxyHost=
https.proxyPort=
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Dhttps.proxyHost=<Proxy Host value> -Dhttps.proxyPort=<Proxy Port
value>
Note: Make sure to leave space between each parameter
eg
-Dhttp.proxyHost=proxy.company.com -Dhttp.proxyPort=80 -
Dhttp.nonProxyHosts=*.company.com -
Dhttps.proxyHost=proxy.company.com -Dhttps.proxyPort=80
8. Save the changes.
9. No bounce is required. Log out.
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6. This will now take you to the financial server with eg URL being: https://efops-
rel8st6-cdrm-external-fin.us.oracle.com/
7. In the address bar, click on the LOCK icon.
8. Select Connection tab and click on Certificate Information link.
9. Select Details tab and click on Copy to File.
10. Click Next, select default radio button (DER encoded binary X.509(.CER))
11. Click Next.
12. Save the certificate (with fusion server name) and it will be saved with a .cer
extension. Ex: slc05yll.us.oracle.com.cer
Note: When you are prompted for the keystore password. Enter the Keystore
Password.
After the cloud reporting user has been created in the Accounting Hub, the following steps need
to be completed by an administrative user in EBS.
1. Ensure that your EBS responsibility has the ability to run the programs related
to this integration.
Sign into the EBS with the correct responsibility to run the integration to
Accounting Hub: Go to the Concurrent Manager.
Click the Submit new request button. (Do not submit the request. The
EBS Cloud user interface submits the programs the first time.)
Verify that you have the request called Transfer Setups and Balances to
Accounting Hub Reporting Cloud Service.
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If you have that concurrent request, then the current responsibility
should have no issues submitting all of the integration programs when
you initialize from the EBS Setup UI called Setup Accounting Hub
Reporting Cloud Service.
Otherwise, if the concurrent manager does not have that request, then
you need a responsibility that has the seeded menu GL_SUPERUSER
and the other options shown below.
Then re-verify again that you have the concurrent program in the
concurrent manager with the new responsibility.
2. From EBS General Ledger, configure the connection to the Accounting Hub
Reporting Cloud Service.
Navigate: Setup -> Other -> Accounting Hub Reporting Cloud Service
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Complete the following fields:
Field Value
Cloud URL The login url received from Cloud Services needs to be
modified with this methodology:
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the ‘/’.
Username Use the ‘Cloud Reporting User’ that was created in the
previous section.
*Note:
We highly recommend that you perform your user acceptance testing in the following
order:
1. Configure your EBS test instance to connect to the Cloud test instance.
For the test instance we recommend testing with a small test ledger first, just to
make sure there are no network connectivity or similar issues.
After the initial ledger, you can process additional ledgers in the test instance.
2. Perform User Acceptance testing. Verify that the chart of accounts and hierarchy data
are loaded correctly in Accounting Hub.
3. Only after the User Acceptance testing has been completed in the test instance, then
you can configure your EBS production instance to connect to the Cloud production
instance.(See note at the beginning of this document on sizing for your production
instance.
Also, before you perform any refreshes of your E-Business Suite instances or
Accounting Hub instances, you must review the issues on Environment Strategy on My
Oracle Support Doc id 2034564.1(under the ‘Known Issues Section’ at the bottom of
that MOS page).
a. A separate hierarchy is created in the Accounting Hub for each implicit EBS top
hierarchy nodes in every segment.
An implicit top node in EBS will include ‘one off parents’ without any
other parents above them
b. Consider creating another top EBS node to consolidate within a single
Accounting Hub hierarchy the top revenue account, top operating expenses
account, and top cost of sales account.
c. For your pre-existing EBS parent child relationships, consider creating additional
EBS top root nodes to consolidate the number of Accounting Hub account
hierarchies.
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d. Accounting Hub account hierarchies cannot contain the same child or parent
under a single top node.
e. Another strategy if you do not adjust/consolidate EBS hierarchies before
initialization:
You will get ‘many’ mini trees in Accounting Hub (for each implicit EBS
top node)
After the initialization is completed, all maintenance for hierarchies is
done in Accounting Hub.
This includes creating new hierarchies in Rapid Implementation
Spreadsheet.
Any EBS trees created in Accounting Hub can be unpublished and deleted
if you prefer.
6. Click on Apply.
The process transfers the chart of accounts values, hierarchies, and balances from EBS to
Accounting Hub. This will launch an EBS concurrent program called ‘Transfer Setups
and Balances to Accounting Hub Reporting Cloud Service’. This process may take
some time and should be monitored. When it is finished, financial reports are
automatically generated based on the setup and data from EBS. Note that the financial
reports cannot be re-generated from EBS once initialization is run. You can make
changes to the reports manually in the Accounting Hub.
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Using Accounting Hub Reporting Cloud Service
Before the cloud reporting user can view reports in the Accounting Hub, you need to grant data
security to the cloud reporting user for the newly created ledgers in the Accounting Hub.
1. Sign in as the cloud reporting user you setup and navigate to Oracle Identity Management
(OIM).
2. For each ledger that has been replicated to the Accounting Hub, general ledger data roles
are generated with the following naming pattern: Financial Analyst Ledger Name.
3. Provision the Financial Analyst role for the ledger to the user.
Note: Data roles should be created automatically for each ledger based on a seeded
data role template in Accounting Hub. If they are not available to assign to the user,
then see support Doc Id 1377101.1. You only have to perform the procedures in Step
5 of the support note.
As soon as the initialization process described in the previous section completes, the cloud
reporting username specified in the EBS configuration page receives an email with links to the
autogenerated financial reports.
You can view the reports that have been automatically-generated for your ledger and balances,
and immediately verify the balances in the Accounting Hub Reporting Cloud Service. You can
drill from Accounting Hub back to the original transaction in EBS.
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The financial reports will be generated for the accounting period equal to ‘System Date minus
30 days’.
See the following print screens on how to run reports, drill to ebs and verify balances.
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From Smart View income statement query:
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There are known issue with receiving the email. You should log a service request with Oracle
Support.
In addition, it is also possible that the email would get removed by SPAM filters, etc.
The financial reports will still be generated. You can still view the reports by signing into
Accounting Hub, and navigating to Financial Reporting Center (See print screens below. This is
not the ‘Mobile Financial Reporting Center’). Reports are found in Shared
Folders\Custom\Financials folder. If you can not locate the financial reports, please log an
additional separate service request with Oracle Support.
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Configure Additional Reporting Cloud Users
1. Sign in to Oracle Accounting Hub Cloud Reporting Service as the Cloud Reporting
User.
2. Create more users in the Accounting Hub similar to how you created the cloud reporting
user.
3. Lastly, navigate to OIM as before, and assign the general ledger data role: Financial
Analyst for the ledger to the Accounting Hub Reporting Cloud Service users.
Schedule the EBS program Transfer Setups and Balances to Accounting Hub Reporting
Cloud Service using the Concurrent Manager to stream balances at the desired frequency. Run
the process regularly to get the most up-to-date balances. Running the process too frequently
causes performance issue as the balances streaming process is incompatible with other processes,
such as the posting process. These other processes have to wait until the balances streaming
process is completed. You can also run the process on demand in addition to the scheduled
process.
Hierarchies are the foundations of reporting. Once you determine your reporting requirements,
you might need to modify hierarchies converted from EBS and/or create additional hierarchies in
Accounting Hub to meet these requirements.
Before you create new or modify autogenerated financial reports, it is recommended to first have
your hierarchies finalized and published to the general ledger balances cubes.
See white paper for best practices for account here: Account Hierarchy Best
Practices White Paper for Accounting Hub. Doc ID 1520970.1
The best place to review all your hierarchies quickly in 1 place is from Smart View using the
member selector window. This is only to review hierarchies, not update them.
You also can go to Manage Account Hierarchies page and review the hierarchies that are
transferred over from EBS, and modify them. A separate hierarchy is created in the Accounting
Hub for each EBS top node. This applies to every segment. Before you run the initialization
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from EBS, consider creating additional EBS top nodes to reduce the number of Accounting Hub
account hierarchies.
Note: The Accounting Hub account hierarchies cannot contain the same child or parent values
under a single top node. Therefore if you have such hierarchies in Accounting Hub, the
Accounting Hub process completes with a warning for that particular value set, where all the
hierarchies are created, but they are left in draft status. All other processes for all other value sets
and hierarchies will complete successfully.
Out of the box, there are two hierarchy versions created for you for each hierarchy: Current and
Base. The base version is just a duplicate or a copy of the current version. We recommend that
you keep both versions in synch. More information on these two hierarchy versions are detailed
in the same white paper: Account Hierarchy Best Practices White Paper for Accounting Hub.
Doc ID 1520970.1
In Setup and Maintenance work area (Functional Setup Manager), search on Task (in bottom left
hand corner) called ‘Manage Account Hierarchies’.
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Search on task called ‘Publish Account Hierarchies’
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Search on task (in bottom left hand corner) called 'Create Chart of Accounts, Ledger,
Legal Entities, and Business Units in Spreadsheet'
Download the spreadsheet
The first sheet of the Excel workbook has further instructions
Go to section (in the instructions on the first sheet of the workbook) called 'Section B -
Creating additional Hierarchies after Initial Setup: Tree and Tree Versions, and follow
those instructions completely.
NOTE:
o Any value put onto the Rapid Implementation spreadsheet that does not already exist in
Accounting Hub (both detail and parent) will be created automatically
o Rapid Implementation hierarchy spreadsheets can use 'existing values' (both parent and
detail) that exist in Accounting Hub.
To get started, you should also download existing hierarchies converted from EBS to your
spreadsheet
You can also download (to Excel) your existing hierarchies from ‘Manage Account
Hierarchies’ page in Accounting Hub. This format can be copied and pasted into the Rapid
Implementation Spreadsheet
Open the .csv file in Excel. This format can be copied and pasted into the Rapid
Implementation Spreadsheet
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Navigate to Setup and Maintenance work area
Search on task (in bottom left hand corner) called 'Create Chart of Accounts, Ledger,
Legal Entities, and Business Units in Spreadsheet'
Download the spreadsheet
The first sheet of the Excel workbook has further instructions
Go to section (in the instructions on the first sheet of the workbook) called 'Section B - Creating
additional Hierarchies after Initial Setup: Tree and Tree Versions, and follow those instructions
completely.
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Further information on Creating Hierarchies in a Spreadsheet can be found here:
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Refer to the following topic: Getting Started with Your Oracle Financials Cloud Implementation
guide: Create Hierarchies in a Spreadsheet: Example.
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Configure Additional Financial Reports
To create additional financial reports or to modify the sample reports that are already included,
you need the report authoring tool called Financial Reporting Studio.
Financial Reporting Studio is a client install that is downloaded to the user’s machine. For
instruction on how to download the Financial Reporting Studio, refer to: Configure Financial
Reporting Studio Client for Users.
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3. Select: Configure Financial Reporting Studio Client for Users topic.
Once you have the Financial Reporting Studio tool installed, you can duplicate and modify the
sample reports or create additional reports. You can find step-by-step instructions on how to
create reports using Financial Reporting Studio on the following Create Financial Statements
topic:
To leverage the powerful reporting capabilities of Accounting Hub to its maximum extent, you
may want to create ad hoc analysis reports in Microsoft excel spreadsheet using Smart View.
You can perform multidimensional analysis, pivoting, and drill down in Excel. You can also
save reports and queries offline, then reconnect to live data by opening the spreadsheet.
Smart View is an Excel add-in tool that needs to be downloaded to the user’s machine. Refer to:
Configure Smart View Client for Users
Once you have Smart View tool installed, you can create your own ad hoc analysis spreadsheet.
You can find steps by steps instructions on how to create ad hoc analysis report using Smart
View on the following webinar on Customer Connect.
You can configure account groups to monitor the key accounts that you are responsible for.
Account groups are configured for each user. You can monitor the accounts using either the
Account Monitor or Sunburst tool in the Mobile Financial Reporting Center.
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Configure Additional Data Security
If you need to configure additional data security to partition the data that users can access, you
can define additional data security using either data access set security or segment value security.
More information on data access security and segment value security can be found here: Getting
Started with Your Oracle Financials Cloud Implementation guide: Defining Financial Data
Security chapter.
Load Budgets
Budget balances are not synchronized from EBS to the Accounting Hub. You can manually load
budget balances to the Accounting Hub to perform budget reporting.
More information on how to load budgets can be found here: Getting Started with Your
Financials Cloud Implementation guide: Budget Uploads section.
Budget Uploads
1. Click on: https://docs.oracle.com/cloud/latest/financialscs_gs/FACSF/
You can enable Oracle Social Network to initiate conversations on reports, discuss the reports,
and annotate the reports. Oracle Social Network is available on the web and mobile devices, so
you can always be on top of any conversations even when you are on the go.
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Frequently Asked Questions
1. Are new segment values or new hierarchy changes in EBS propagated to the
Accounting Hub after the Accounting Hub Cloud Reporting Service is live?
New segment values are automatically added to Accounting Hub when balances are
posted to the new segment values. However hierarchy changes in EBS are not propagated
to Accounting Hub as multiple hierarchy versions are supported in Accounting Hub. You
should consider redesigning the hierarchies in the Accounting Hub to get the benefit of
the multiple hierarchy versions.
2. Can I change the top revenue account, the top cost of sales account, or the top
operating expense accounts after the reports have been autogenerated?
The reports can only be autogenerated once from EBS at the time of initialization.
You may require adjustments to your hierarchies in Accounting Hub. Make those
changes (and publish) before modifying financial reports.
If you require modifications to the autogenerated financial reports, you have 2 options
in Accounting Hub:
1. Manually modify the reports in the Financial Reporting Studio.
2. Or submit the ESS process called ‘Create Autogenerated Financial Reports’ to
autogenerate the reports in the Accounting Hub
o This only works if you backup then remove (per ledger) any existing
‘AHRCS’ autogenerated reports in the folder ‘Shared/Custom/Financials’
3. Can I stream multiple EBS instances to the Accounting Hub Reporting Cloud
Service?
Currently we only support a single EBS instance to a single Accounting Hub Reporting
Cloud Service.
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For the Accounting Hub Reporting Cloud Service, dependant value sets are converted to
an independent value set in the Accounting Hub. The value in Accounting Hub uses one
of the descriptions from a value in EBS. New values in EBS are maintained at all times.
6. Can I stream reporting currencies and secondary ledgers from the EBS to the
Accounting Hub Reporting Cloud Service?
Yes, you can. Reporting currencies (with the exception of balance level reporting
currencies) and secondary ledgers in EBS are transferred to the Accounting Hub as
primary ledgers.
10. Why is the ledger options from EBS not preserved in Accounting Hub?
The ledgers from EBS are brought over to Accounting Hub as reporting ledgers. The
following features are disabled for the ledgers when the features are brought over to the
Accounting Hub:
Subledger accounting method
Journal approval
Intercompany balancing
Suspense account
Journal reversal criteria set
Default period end and average rate types
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Sequencing options
Journal reconciliation options
Average daily balancing option
Budgetary control options
11. Are legal entities and balancing segment value assignments replicated to the
Accounting Hub?
No, legal entities and balancing segment value assignments are not replicated to the
Accounting Hub.
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Basic Prerequisite Setups to Add an Employee
Navigate to the Setup and Maintenance work area in the Functional Setup Manager (FSM) in
the Accounting Hub.
Create a business unit that is assigned to the employee. Search for the task called Manage
Business Unit. You only need to fill in business unit name and select the Default Set:
COMMON.
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4. Select the New icon.
5. Enter a Name.
6. Select Save and Open Project.
7. Select the Green icon and Add Tasklist called Financials.
8. Select Apply.
9. Wait until the task list appears in the background, then select Done.
Now, within the implementation project, create the legal entity as follows:
1. Expand Financials > Define Common Applications Configuration for Financials >
Define Enterprise Structures for Financials> Define Legal Entities for Financials.
2. Click Go to Task for Manage Legal Entity. The following window appears:
Note: If your legal entity is registered to report payroll tax and social insurance, then
select this check box.
9. Check the Legal Employer check box to indicate you have employees in this legal
entity.
10. Select the Legal Address you just created.
11. Enter EIN or TIN: (Your own numbering convention) XX123456.
12. Enter Legal Reporting Unit Registration Number: (Your own numbering convention)
XX-123456.
13. Click Save and Close.
14. For the task, Manage Legal Entity, click the Select link in the Selected Scope column.
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15. In the Select Scope pop up, select the Select and Add option and then Apply and Go to
Task button.
Select the Legal Entity you just defined and click Save and Close at the bottom of the
popup.
16. In the Edit Legal Entity page, select Save and Close > Save and Go to Task > Manage
Legal Entity Registrations.
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1. In the Setup and Maintenance work area from Accounting Hub Navigator, search for
the task called Manage Legislative Data Groups > Go to Task.
2. Click Create
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3. Click on the Legal Entity Name.
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In Payroll Statutory Unit, select the Associated Legislative Data Group created in previous
step. You must enter the Fiscal Year Start (a date before any data will be entered).
6. Click Submit. You can now see the legal entity when you create an employee.
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Other Implementation Considerations
All applicable ledgers that you intend to transfer once in production should be
transferred in your test instance before you initialize any ledgers in production.
To perform translation in the Accounting Hub, you have to manually enter your
Cumulative Translation Adjustment account on the accounting configuration in the
Accounting Hub for that ledger Specify Ledger Options page.
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Known Restrictions and Other Business Scenarios
The ledgers sourced from EBS are for the purpose of reporting on the balances
coming from EBS and no activity should be present apart from the automated
balances coming from EBS.
o You can NOT do the following in Accounting Hub:
For Ledgers (sourced from EBS)
Post any manual journal entries to any ledger (manually, copy,
FBDI, spreadsheet)
o You must use an adjustments only ledger in Accounting
Hub for this (and consolidate with a Ledger Set)
Perform revaluations to any ledger
Reverse any journal entries
Perform any intercompany transactions on ledgers
Add a Journal or Subledger RC or SL to the Accounting Hub
ledger (sourced from EBS). (if you have done this, you must
disable conversion in Accounting Hub)
o You can manually add a balance level RC, and balance
level/adjustments level SL
Budgetary Control and Encumbrances are not supported for any
ledgers in Accounting Hub (both sourced from EBS or manually
entered in Accounting Hub)
You should not change any setups in the Accounting Hub integrated from EBS.
o This includes calendars, value sets, values, chart of accounts, and ledgers.
o The only exception is account hierarchies. You will perform all maintenance
on the account hierarchies in the Accounting Hub. There is no automated
maintenance of account hierarchies from EBS.
As a best practice, you should add new values to EBS first and transfer those values
from EBS to Accounting Hub. The transfer occurs the next time the following EBS
concurrent request is run: Transfer Setups and Balances to Accounting Hub
Reporting Cloud Service.
o The values will be created in Accounting Hub, and available for posting.
However, if you have not posted to these values in EBS, then the values may
not be in the Accounting Hub balances cubes.
You should still be able to create account hierarchies from these values
(both parent and detail) in Accounting Hub.
However, if you want to upload budgets to those new values, then you
must run 'Maintain Chart of Account Segment Values and
Hierarchies' with parameter called Publish Detail Values only = Yes.
o You can create parent values that only exist in Accounting Hub
You can do the following:
o Define new Accounting Hub only ledgers to the same chart of accounts that
was transferred from the EBS.
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o Define a different chart of accounts in the Accounting Hub to the same value
sets transferred from EBS. Then you can define new Accounting Hub ledgers
to that chart of accounts.
o Allocations in Accounting Hub can use ledgers sourced from EBS but the
target ledger must be an Accounting Hub only ledger.
Contact Oracle support for additional business scenarios.
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Known Issues
E-Business Suite User Interface for Accounting Hub Reporting Cloud Service (to be fixed in
patch TBD)
The instruction text is no longer applicable. You must now select only the ledgers you
want, and you must fill in Period to Initialize Balances.
You must fill in the Period to Initialize Balances for each ledger and this cannot be
changed after initialization.
You must use list of values, type full value in, and then Search button. Otherwise the
user interface is returning multiple like values from different value sets.
Similarly on the Period to Initialize Balances, use the list of values, type in the full
Accounting Period, then click the Search button.
The sort on the user interface is not consistent for the ledgers table.
If you decide to provide the three top parents accounts, then Top Revenue parent and Top
Operating Expenses are required for that chart of accounts. However, Top Cost of Sales
is an optional field. There is a current issue that this is also a required field in the
database. In a later patch level, it will properly be an optional account.
Also, before you perform any refreshes of your E-Business Suite instances or Accounting
Hub instances, you must review the issue on Environment Strategy Document on My
Oracle Support Doc id 2034564.1 (in the ‘Known Issues’ section at the bottom of that
MOS page).
For a new calendar year in EBS, there is a manual workaround procedure that
must be performed in Accounting Hub.
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However, you must run the following ESS program in Accounting Hub to the new
calendar into the General Ledger balances cubes. Otherwise, posting will fail.
Posting will be successful the next time the EBS program ‘Transfer Setups and
Balances to Accounting Hub Reporting Cloud Service’ is run.
Chart of account segment number ordering in E-Business can not be ‘10, 20, 30, 40…..’.
The initialization will fail. These must be adjusted in EBS accounting flexfield definition
to ‘1, 2, 3, 4….’
Issues that have Pre-Validation Scripts before you perform any procedures in your EBS
or Accounting Hub environments. Pre-validation scripts can be found in a separate
section on the main My Oracle Support page Doc id 2034564.1 (or direct link Doc Id
2079075.1 here)
Your EBS accounting calendar may have validation issues with Accounting Hub
calendar validations. Essbase in Accounting Hub cannot have certain characters in
segment values, period names, and ledger names. See the following
documentation:
http://docs.oracle.com/cloud/latest/financialscs_gs/FAIGL/
Note: Specifically for the accounting calendar period names: You can have '-' or
'_' 'in the middle of an accounting calendar period name. Examples are Jan-15 or
Adj_Dec-15. There are no issues with these examples.
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Examples of Sample Autogenerated Financial Reports
Income Statement:
60
Rolling Quarterly Income Statement:
61
Rolling Monthly Income Statement:
62
Consolidated Monthly Income:
63
Profit and Loss Statement by Cost Center:
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Trial Balance by Ledger Currency:
65
Trial Balance by Entered Currency:
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Oracle Accounting Hub Reporting Cloud Copyright © 2014, Oracle and/or its affiliates. All rights reserved.
Service for E-Business Suite Customers
This document is provided for information purposes only, and the contents hereof are subject to change without notice. This
document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or implied in
law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically disclaim any
November 2014 liability with respect to this document, and no contractual obligations are formed either directly or indirectly by this document. This
document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our
prior written permission.
Author: Mei Siauw, Gregory Roth
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