Republic of the Philippines

Province of Quezon
City of Tayabas

TRAVEL REPORT

Workshop Attended: E-Government Project Management Seminar

Venue: 2nd Floor, Seminar Room NCC Building Quezon City
Date of Travel: August 12 to 16, 2013

BRIEF REPORT:
The E-Government Project Management Seminar is an opportunity for its participants to get educated on
methodologies that can be used for Project Management.

DAY 1
A.M
1. Breakfast – 8AM
2. Getting-to-know: Introducing myself as a Government employee of Tayabas, Quezon Province,
to the other 34 participants.
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
3. Introduction: The relationship of the Government and steps it should take towards project
planning and implementation
4. What a Project Manager must be.
5. Discussions on the definitions and significance of Project Management, Project Manager and
programs.
6. Project Manager vs. Operations Manager
7. The role of technology in Government Projects and Project Development.
8. Examples: Existing organizations that has poor Project management strategies
9. LUNCH BREAK – 12 noon

P.M
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
1. Resumed at 1PM
2. The need to have a Project Management Office in every institutions (PMO)
3. Risks encountered in managing a project
4. Promise vs. Commitment
5. AFTERNOON BREAK
6. The E-Gov Project stages
7. Examples: Existing organizations that has poor Project management strategies
8. 5PM out.
DAY 2
A.M
1. Breakfast – 8AM
2. Review of Day 1 discussed by the lecturer, Mr. John Macasio
3. Movie showing: “Why projects fail?”
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
4. Discussed the importance of momentum in relation to mass and velocity
5. The use of the Planning matrix
6. Examples: Existing organizations that has poor Project management strategies
7. LUNCH BREAK – 12 noon

P.M
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
1. Resumed at 1PM
2. The concept of the Asset Management System
3. The basic technical requirements in setting up an effective Asset Management System
4. AFTERNOON BREAK
5. Discussions on the documents needed to be prepared to justify a project
6. Assignment: Use the Planning matrix in proposing the use of the Asset Management System
7. 5PM out

DAY 3
A.M
1. Breakfast – 8AM
2. Review of Day 2 discussed by the lecturer, Mr. John Macasio
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
3. The 3 main parts of developing a planning matrix
4. Planning matrix clarification in connection to Time, Resource and Cost
5. Usage scenarios
6. LUNCH BREAK – 12 noon

P.M
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
1. Resumed at 1PM
2. Discussions about Risk Management
3. Identification of Risks that may occur to the project and its proper mitigation
4. The introduction of Logical framework and how it is being use to Project Development
5. Making of a Project Input – Cost
6. AFTERNOON BREAK
7. Return Of Investment in every Project development
8. Project timeline discussions
9. Activity – Assignment: Create a Logical framework based on the project proposed – Asset
Management System
10. 5PM out
11. 11PM – submitted the needed documents online
a. Activity 1 (Project planning matrix)
b. Activity 2 (Logical Framework)
c. Added; ROI of the project, Project cost vs. Input, Project timeline
DAY 4
A.M
1. Breakfast – 8AM
2. Review of Day 3 discussed by the lecturer, Mr. John Macasio
3. Movie showing
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
4. The main objective of every project Management – Satisfaction. (Needs & Wants)
5. WBS – Work breakdown Structure on how it is going to be used
6. Key Performance Indicators
7. Making a perfect presentation to stakeholders for the proposed project (What affects the source of
fund?)
8. The role of a Project Manager with the Top Manager, Business User, Technical People and the
Suppliers.
9. Examples: Existing organizations that has poor Project management strategies
10. LUNCH BREAK – 12 noon

P.M
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
1. Resumed at 1PM
2. The three decision points
3. How to secure the stored data – Ideas on how to make a secured database system
4. AFTERNOON BREAK
5. The makings of a perfect Business Proposal Plan
6. Brief Discussions on:
a. Performance Metrics
b. What is VS Benchmark
c. SWOT Analysis
d. Establish Gaps
e. Change goals
f. Action - Solution option
7. What are the initiating documents of every project? (Project TOR and Project Proposal)
8. Activity – Assignment: Make a business proposal corresponding to the Asset Management
System
9. 5PM out

DAY 5
A.M
1. Breakfast – 8AM
2. Review of Day 4 discussed by the lecturer, Mr. John Macasio
3. Movie showing
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
4. The main tasks of a Project Manager (Lead – Direct – Control)
5. Transferred to the Laboratory room for the introduction of useful tools dedicated for Project
management:
a. Libreproject
b. Process Modeler
c. Data Modeler
d. ERD
e. AceProject
6. Short Talk: The beauty of PPP lead by Mr. Andy Te – President of Rotary Club Manila Metro
 7. Further discussions on PPP and how to make it become successful
8. Examples: Existing organizations that has poor Project management strategies
9. LUNCH BREAK – 12 noon

P.M
TOPIC DISCUSSIONS OF MR. JOHN MACASIO:
1. Resumed at 1PM
2. Discussions on the software used, tool for Project Management and Software developing
3. Discussions on the past activities and assignments
4. AFTERNOON BREAK
5. Overall assessment of the seminar
6. Handing of certificates
7. 4PM out.

Submitted by:

Jan Luke Patrick Go

IT Officer I