7/26/2018 Catalog in SAP PM

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Catalog in SAP PM
Vaibhav • August 23, 2015 • 4 Comments

Catalog in SAP PM
4.7 (93.75%) 16
Catalog is master data in sap pm module. It is used in various business process votes
to capture information related to maintenance history in the form of codes. We
can store catalog codes and descriptions in a Catalog.

While entering the maintenance history we can use these catalog codes in maintenance
notification and measuring points and measuring documents. Business benefit of using catalog
codes is the data redundancy. Business user is not required to enter same history description
again and again. They can simply use the code.

For example:

If user wants to enter “Leakage in Pipe”. Then user can simply enter the code such as “0001” or
“LKGP” or “MEC1”. User is not required to enter the entire text every time when any leakage
happens. We will have to maintain all such codes in SAP while configuring the system.

We can create catalog codes with reference to catalog. Catalog can be Cause, Damage, Object
etc.

Group of all such codes is known as Catalog in SAP PM.

Let us understand the step by step process to create a catalog and code in SAP PM.

Step 1: Run t code QS41 or go to this path

Logistics->Plant Maintenance->Maintenance Processing->Environment->Catalog->Edit

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Here you will get a selection screen

1. The screen shot above shows the field Catalog. Value of Catalog can be Cause, Damage,
Object as shown in below screen shot.
2. This field is Code Group. This field can be entered manually. Its maximum length is 8
Characters. For example: MECHWRK, ELECWRK or CIVILWRK. Every department can
have its own Code group.
3. If you click on the icon shown in screen shot, the list of all catalogs will appear on the screen.

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Where you can select the relevant Catalog such as 5 – Cause, C – Damage or B – Object part.

Press enter and get into the Code Group overview screen

Step 2: As per the screen shot below enter description, status and go to code section.

1. Enter description of Code group. Length of this short text is 40 Characters.

2. Set the status of code group as “2-Released”. Then only it will be available to use.

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3. Then select the code group row.

4. After selecting the row, click on the code to open new screen to enter codes and their
description.

Step 3: Click on New Entries button as shown in the screen shot below.

Step 4: Enter code and short text for code. This information is the maintenance history which will
be used again and again in maintenance notifications.

1. Enter the Code. This code can be a numeric digit or an alphabet else it can be a combination
of both of them.
2. Enter short description of code. Maximum length is 40 characters.

Step 5: Click on SAVE button.

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Once you click on SAVE button, system will ask you to create a transport request as shown in
below screen shot.

Enter the short text and click o SAVE button.

Usage of Catalog and codes will be explained in maintenance notification processing.

Author: Vaibhav
Vaibhav is an engineer by schooling and an SAP Consultant by training with 12
years of experience. He is certified in SAP PM and SAP MM. His expertise
includes SAP PM, SAP MM, SAP QM, and MS excel. His industry specialties
are Chemical, Automobile, Electronics and Infrastructure. He has lots of
experience in SAP Training and Consulting.

Tagged: master data master data in sap pm sap interview questions sap pm SAP PM Interview questions

««Measuring Points in SAP PM Concatenate function in MS Excel»»

4 Comments

anup basil • January 18, 2018 • Reply

Very helpful sir

Tony • October 12, 2015 • Reply

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I followed your two blogs which to say the least are absolutely awesome and the best there is
so far in explaining catalog profile.

I have have one question though, this is in regards to your first blog where you created the code
group MECHANIC and then four codes under it (In your case you have Leakage in pipe but I
know you want to show there can be different codes under mechanical)

I would like to create two more, ELECTRICAL and INSTRUMENTATION and use the same set
up you used for MECHANIC

From the above, I now would like to go to your second blog illustration and create a catalog
profile that will allow me to See all the the three, MECHANICAL, ELECTRICAL and
INSTRUMENTATION code groups, and be able to open each of the folder as needed to do my
selection when creating a notification.

I will appreciate your feedback

Mishra, Vaibhav • October 15, 2015 • • Author

Hello Tony,

Thanks for bringing this to my attention. You have raised a very logical question.

I am writing another article where I will cover step by step process to add multiple code
groups in catalog profile for a specific catalog. For ex: in Catalog “Cause”, if you want to
see only three Code groups like MECHANIC, ELECTRIC and INSTRUMENTATION.
Then how we can configure it.

Please wait for 3-4 days.

Regards,

Vaibhav Mishra

Mishra, Vaibhav • October 29, 2015 • • Author

Hello Tony,

I have added the desired information on my website.

http://www.saploud.com/sap-pm/multiple-code-groups-in-catalog-profile/

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