Model Questions and Answer (TU, BBA 1st Semester Model Questions-2016)

1. Brief Answer Questions:

i. Differentiate between data and information.
Answer:
Data:
Data is raw, unorganized facts that need to be processed.
Example:
Biran,Limbu,Dharan-9,980705609812

Information:
When data is processed, organized, structured or presented in a given context so as to
make it useful, it is called information.
Example:
First Name: Biran
Last Name: Limbu
Address:Dharan-9
Phone: 980705609812
ii. Define mouse.
Answer:
A mouse is a small handheld input device that controls a computer using pointer to
manage, handle or execute specific task or program.
iii. What is IT?
Answer:
Information Technology (IT) refers to anything related to computing technology, such as
networking, hardware, software, the Internet, or the people that work with these
technologies.
iv. Why RAM is called volatile memory?
Answer:
Random Access Memory(RAM) is called volatile memory because if the computer loses
power, all the data stored in RAM is lost or evaporates.
v. What is Bus?
Answer:
In computing, a bus is a communication system that transfers data between
components inside a computer or between computers network. This covers all related
hardware components such as wire, circuit etc. and software, including communication
protocols.
vi. Write the importance of OS.
Answer:
An operating system performs interpreter between human operator and computer
machines. It is the lowest level of software and manages all basic operations of the
computer. It handles hardware resources, secondary storage, primary memory, and
allocates resources on the CPU. It provides a user interface and handles system security.
Without an operating system it is not possible to operate computer.

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 vii. List out the advantages of computer network.
Answer:
 Advantages of networking:
 Connectivity and Communication
 Data Sharing
 Hardware Sharing
 Internet Access
 Internet Access Sharing
 Data Security and Management
 Entertainment
viii. What is antivirus?
Answer:
Antivirus software is designed to prevent, search, detect, and remove viruses from
computer and other malicious software like worms, Trojans, adware, and more.
ix. What is the difference between header and footer?
Answer:
The header is a section of the document that appears in the top margin, while the footer
is a section of the document that appears in the bottom margin. Headers and footers
generally contain additional information such as page numbers, dates, an author's
name, and footnotes. Text entered in the header or footer will appear on each page of
the document.
x. List the uses of MS-PowerPoint.
Answer:
 E-Brochures
 Storyboard Tool
 Product Promotions
 Corporate Policies on the Intranet
 Customer Education
 Project Prototypes
 Personal Portfolio

Short Answer Questions:

2. What is personal MKIS? Explain the features of MKIS.

Answer:
A marketing information system (MKIS) is a management information system designed to
support marketing decision making. It brings together many different kinds of data, people,
equipment and procedures to help an organization make better decisions.
marketing information systems are designed specifically for managing the marketing aspects of
the business. marketing information system (MKIS) not only indicates how things are going, but
also why and where performance is failing to meet the plan in business.
A marketing information system(MKIS) is a continuing and interacting structure of people,
equipment and procedures to gather, sort, analyze, evaluate, and distribute pertinent, timely
and accurate information for use by marketing decision makers to improve their marketing
planning, implementation, and control.

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 MKIS include four main constituent parts:
:
The internal records that are of immediate value to marketing decisions are: orders received,
stockholdings and sales invoices.

Marketing research is a proactive search for information.

A marketing intelligence system is a set of procedures and data sources used by marketing
managers to sift information from the environment that they can use in their decision making.

Mathematical, statistical, econometric and financial models are the analytical subsystem of the
MKIS.

Features of MKIS:
1. MKIS is permanent and continuous System.
2. Its basic objective is to provide right information.
3. it is a computer based system.
4. It is future oriented.
5. it is used by all levels of management.
6. It collects information from internal and external sources.
7. It collect all types of marketing information.
8. It helps marketing management in decision making.

3. What is CPU? Describe the component of CPU.

Answer:
The Central Processing Unit (CPU) is the part of a computer system that is commonly referred to
as the "brains" of a computer. The CPU is also known as the processor or microprocessor. The
CPU is responsible for executing a sequence of stored instructions called a program or data.
Other word CPU is the electronic circuitry within a computer that carries out the instructions of
a computer program by performing the basic arithmetic, logical, control and input/output
operations specified by the instructions.
Components of CPU are:
1. Control unit (CU)
There is circuitry in the control unit which uses electrical signals to instruct the whole computer
system for carrying out or executing, already stored program instructions. It controls and co-
ordinates computer components. It extracts instructions from memory and executes them. It
regulates the flow of information through the processor. The control unit communicates with
both the ALU and memory.

2. Arithmetic logic unit (ALU)

There is electronic circuitry in arithmetic logic unit which executes all arithmetic and logical
operations. It performs arithmetic calculations like as addition, subtraction, multiplication and
division as well as comparisons. The unit can compare numbers, letters, or special characters.
There can be more than one Arithmetic logic unit in a CPU, and these ALUs can also be used for
the purpose of maintaining timers that help run the computer.

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 3. The Memory Unit or Registers (MU)
Memory Unit or Registers are temporary storage areas which are responsible for holding the
data that is to be processed. They store the instructions and data in a processor. This data is
further used by Control Unit.

4. Differentiate between LAN and WAN.

Answer:
Local Area Network (LAN):
LAN is a computer network that connects computers in small areas such as home, office, school,
corporation, etc. using a network media. It is useful for sharing resources such as printers, files,
games, etc. A LAN network includes a couple of computer systems connected to each other,
with one system connected to a router, modem or an outlet for internet access. The LAN
network is built using inexpensive technologies such as Ethernet cables, network adapters and
hubs. However, other wireless technologies are also available to connect the computer through
a wireless access.
Wide Area Network (WAN):
WAN is a network that covers a broad area using private or public network transports. The best
example of WAN would be the Internet, which can help connect anyone from any area of the
world, that’s why internet is called network of networks. Many businesses and government use
WAN in order to conduct business from anywhere in the world. The basic definition of WAN
includes a network that can span regions, countries, or even the world. However, in practicality,
WAN can be viewed as a network that is used to transmit data over long distances between
different other networking architectures.
5. What is language translator? Different between compiler and interpreter.
Answer:
Computer program that performs the translation of a program written in a given programming
language into a functionally equivalent program in a different computer language, without
losing the functional or logical structure of the original source code. These include translations
between high-level and human-readable computer languages such as C, C++, Java etc.

The difference between an interpreter and a compiler is given below:

Compiler
Compiler Takes Entire program as input
Intermediate Object Code is Generated
Conditional Control Statements are
Executes faster
Memory Requirement : More
Program need not be compiled every time
Errors are displayed after entire program is
checked
Example : C Compiler
Interpreter
Interpreter Takes Single instruction as input .
No Intermediate Object Code is Generated
Conditional Control Statements are Executes slower
Memory Requirement is Less
Every time higher level program is converted into lower
level program
Errors are displayed for every instruction interpreted
Example : BASIC

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 Fig: Compiler

Fig: Interpreter

6. Define the terms formula, worksheet and workbook in MS-Excel.

Answer:
Formula:
In Excel a formula performs calculations or other actions on the data in worksheet. A formula
always starts with an equal sign (=), which can be followed by numbers, math operators (such as
a plus or minus sign), and functions, which can really expand the power of a formula. An Excel
formula is any equation entered into a cell on a Microsoft Excel spreadsheet. These formulas are
what make Excel so powerful.
Worksheet
An Excel worksheet is a single spreadsheet that contains cells organized by rows and columns. A
worksheet begins with row number 1,2,3 so on and column A,B,C vice versa. Each cell can
contain a number, text or formula. A cell can also reference another cell in the same worksheet,
the same workbook or a different workbook.
Workbook:
A workbook is the MS Excel file in which store related data.
In Excel workbook that contains one or more worksheets that we can use to organize various
kinds of related information. Other word, document in Microsoft Excel is called a workbook.

Comprehensive Answer Questions:

7. What is FIS? What are the major features of FIS? Explain.
Answer:
Financial Management Information Systems accumulate and analyze financial data in order to
make good financial management decisions in running the business. This is type of business
software used to input, accumulate and analyze financial and accounting data.
It produces reports such as accounting reports, cash flow statements and financial statement.
The output produced helps in making good financial management decisions thus helping the
managers run the business effectively. The financial management system is a process and
procedures that is used by an organization's management to exercise financial control and
accountability.
The major features of FIS:
 Keeping all payments and receivables transparent.
 Amortizing prepaid expenses.
 Depreciating assets according to accepted schedules.
 Keeping track of liabilities.
 Coordinating income statements, expense statements, and balance sheets.
 Balancing multiple bank accounts.
 Ensuring data integrity and security.
 Keeping all records up to date.
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  Maintaining a complete and accurate audit trail.
 Minimizing overall paperwork.
8. List out different types of memory available in computer. Differentiate between primary and
secondary storage.
Answer:
In computing, memory refers to the physical devices used to store programs or
data on a temporary or permanent basis for use in a computer or other digital electronic device.
List of different types of memory:
 processor register
 Cache-Memory

Primary memory:
 RAM(Random Access Memory)
-DRAM (Dynamic Random Access Memory)
-SRAM (Static Random Access Memory)
 ROM (Read-Only Memory)
-Programmable ROM (PROM)
-Erasable Programmable ROM (EPROM)
-Electrically Erasable Programmable ROM (EEPROM)

Secondary memory:
 Magnetic Tape
 Magnetic Disk (HDD)
 Floppy Disk
 Optical Disk:
-Compact Disk/Read Only Memory (CD-ROM)
-DVD(digital versatile disc or digital video disc)
-Erasable Optical Disk (CD R/W)
- DVD R/W
 Flash memory
 External Storage Device or auxiliary Storage device

Differentiate between Primary Memory and Secondary storage:

Primary Memory:
Primary memory is a volatile memory, often referred to simply as memory, is the only one directly
accessible to the CPU. The CPU continuously reads instructions stored there and executes them as
required.
It can be divided into two essential types: RAM and ROM.
However, the data in RAM stays there only as long as computer is running. When turn the computer
off, RAM loses its data. ROM is a type of memory that normally can only be read, as opposed to
RAM which can be both read and written.
Secondary storage:
Secondary memory is computer memory that is non-volatile and persistent in nature and is not
directly accessed by a CPU. It allows a user to store data that may be instantly and easily retrieved,
transported and used by applications and services. Secondary memory is slower than primary
memory but can store and retain data, even if the computer is not connected to electrical power. It

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also has substantial storage capacities, ranging from some MBs to several TBs of storage space
within single memory.
9. What are output devices? Describe different types of monitor.
Answer:
An output device is any piece of computer hardware equipment used to communicate the
results of data processing carried out by an information processing system (such as a computer)
to the outside world. In computing, input/output or I/O, refers to the communication between
an information processing system and the outside world. Inputs are the signals or data sent to
the system, and outputs are the signals or data sent by the system to the outside.
Examples of output devices are: Printer, monitor, speaker, plotter etc.
Different types of monitor are:
1. CRT (cathode ray tube) monitors:
This monitor uses a Cathode Ray Tube (CRT). CRT tube creates an image on the screen using a
beam of electrons. CRT consists of one or more guns that fire a beam of electrons inside the
screen. The screen is coated with very tiny Phosphor dots from inside. The beam of electrons
repeatedly falls on the surface of screen. CRT in color monitors consists of three guns. These
guns generate red, green and blue (RGB) colors. The other colors are generated with a
combination of these three colors.

2. Touch Screen Monitors:

Touch screen monitors are used for input as well as output. A touch screen is a special type of
visual display unit. It has a grid of light beams or fine wires on the screen. It lets the user to
interact with a computer by the touch of a finger. Most touch screen computers use sensors to
detect touch of a finger. There are different types of touch screen technology:
 Resistive Touch Screen
 Surface acoustic wave (SAW) touch panels
 Surface capacitive touch panels
 Projected capacitive touch panels
 Optical touch panels (infrared optical imaging touch panels)

3. Flat Panel Monitors:

Flat panel display is made up of two plates of glass. These plates contain a substance between
them. Flat Panel Monitors take less space and are lightweight. These monitors use much less
power than CRTs. It does not produce harmful radiations. It is much expensive than CRT.
Notebook computers, PDA and cellular phones use flat panel monitors.
There are 3 types of technologies used in flat panel display screens:
 LCD (Liquid Crystal Display)
Liquid crystal display screen contains a substance called liquid crystal. The molecules of this
substance line up in such a way that the light behind the screens blocked or allowed to create an
image.
 LED (light-emitting diodes)
These are flat panel, or slightly curved displays which make use of light-emitting diodes for back-
lighting. LED monitors are that they produce images with higher contrast, have less negative
environmental impact when disposed, are more durable than CRT or LCD monitors, and features
a very thin design.
 Gas plasma Display

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Gas plasma display uses gas plasma technology. This technology uses a layer of gas between two
glass plates. The gas release ultraviolet light when voltage is applied. The pixels on the screen
glow due to this ultraviolet light and form an image.

Compiled by: Biran Limbu, Mahendra Multiple Campus, Dharan, Nepal