Nit Ups Battery 2018

AAI/ASR/CNS/RADAR/BATTERY PROC/2018/ AIRPORTS AUTHORITY OF INDIA
Tender Fees: Rs.1180/-
AIRPORTS AUTHORITY OF INDIA

DEPARTMENT OF CNS
SRI GURU RAM DASS JEE INTERNATIONAL AIRPORT

AMRITSAR – 143101
TENDER DOCUMENT
for
“SITC OF SMF VRLA (12V, 65AH) UPS BATTERIES UNDER BUY BACK SCHEME
FOR RADAR UNIT”
CNS Division at Sri Guru Ram Dass Jee International Airport,
Amritsar-143101”
Tender reference No: AAI/ASR/CNS/RADAR/BATTERY PROC/2018/
{E-Bid No. 2018_AAI_7955 }
Approved By: Recommended By: Checked By: Prepared By:
-sd- -sd- -sd- -sd-

(Shiv Lal) (Vineet Gera) (Alok Verma) (Pankaj Verma)
[Jt. GM/OIC (CNS)] DGM(CNS) SM (CNS) Manager (CNS)
Page 1 of 37
TABLE OF CONTENTS
S No Section Particulars Page No.

1. Section – I Notice Inviting Tender 3-4
2. Section – II Instructions to Bidders 5-10
3. Section – III General Terms and Conditions 11-18
4. Section – IV Special Terms and Conditions 19-20
5. Section – V Scope of Work and Technical Specifications 21
6. Annexure – 1 Details of Vendor / Firm 22
7. Annexure – 2 Unconditional Acceptance Letter 23-24
8. Annexure – 3 Annualized Average Financial Turn Over 25
9. Annexure – 4 Experience Details of works of similar nature 26
10. Annexure – 5 Performa of Performance Bank Guarantee 27-28
11. Annexure – 6 and Schedule of Quantity (Bill of Material), Compliance 29-30
6A. Statement for Technical Specifications
12. Annexure – 7 Technical Bid 31-32
13. Annexure – 8 Financial Bid 33
14. Annexure – 9 Application for Extension of time 34-35
15. Annexure – 10 Performa of Agreement 36
16. Annexure – 11 Declaration for Registered NSIC/MSME 37
Page 2 of 37
AIRPORTS AUTHORITY OF INDIA
SECTION – I
NOTICE INVITING TENDER
1. The Airport Director, Airports Authority of India (AAI), Amritsar invites E-tenders on behalf of the
Chairman, AAI, from the authorized dealers for Supply, Installation, Testing & Commissioning (SITC)
of SMF VRLA (12V, 65AH) UPS Batteries under buyback scheme for RADAR Unit at Amritsar
Airport as per the detail specification and requirement given in Tender document.
2. Estimated cost inclusive of all statutory taxes and charges, Service tax on labour, freight, component of
installation and other details are given below:
Estimated Cost EMD Tender Fee

Name of the Work
(INR) (INR) (INR)
Supply, Installation, Testing &
Commissioning (SITC) of SMF VRLA
6,46,897/- 12,938/- 1180/-
(12V, 65AH) UPS Batteries under
buyback scheme for RADAR Unit
3. Total time allowed for the completion of work is (i.e. Supply, Installation, Testing & Commissioning
(SITC) of UPS Batteries under buyback scheme for RADAR Unit) is 30 days, which shall be reckoned
from 7th day of issue of work order.
4. This tender is called through the electronic tendering process and can be downloaded from the e-tender
portal of The Government of India, Central Public Procurement Portal (CPPP), e-Procurement
portal with URL address https://etenders.gov.in. Please note that the submission of the tender is
only through the e-tender portal and will not be accepted in any other form. Further it may be noted
that tenders, which are duly submitted on e-tender portal, shall only be final and tenders just saved
without submission will not be available to the evaluation committee for further processing.
5. For any technical related queries please call the Helpdesk. The 24 x 7 Help Desk Number 0120-
4200462, 0120-4001002 Note- Bidders are requested to kindly mention the URL of the Portal and
Tender Id in the subject while emailing any issue along with the Contact details. For any issues/
clarifications relating to the tender(s) published kindly contact the respective Tender Inviting Authority.
Tel: 0120-4200462, 0120-4001002. Mobile: 91 8826246593 E-Mail: support-eproc@nic.in
6. For any Policy related matter / Clarifications Please contact Dept of Expenditure, Ministry of Finance. E-
Mail: cppp-doe@nic.in
7. For any Issues / Clarifications relating to the publishing and submission of AAI tender(s), please refer
the following:
a) In order to facilitate the Vendors / Bidders as well as internal users from AAI, Help desk service is
available between 0800-2000 hours for the CPPP under GePNIC http://etenders.gov.in. The help
desk service is available on all working days (Except Sunday and Gazetted Holiday) between 0800-2000
hours and shall assist users on issues related to the use of Central Public Procurement Portal (CPPP).
b) Before submitting queries, bidders are requested to follow the instruction given “Guidelines to
Bidders” and get their computer system configured according to the recommended settings as specified
in the portal at “System Settings for CPPP”.
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8. In case of In case of any issues faced, the escalation matrix is as mentioned below:
SL. Support Escalation E-Mail Address Contact Timings*

No Persons Matrix Numbers
1 Help Desk Instant Support eprochelp@aai.aero 011-24632950, 0800-2000 Hrs.
Team Ext-3512 (Six (MON - SAT)
Lines)
2 Sanjeev After 4 Hours sanjeevkumar@aai.aero 011-24632950, 0930-1800 Hrs.
Kumar of Issue Ext-3505 (MON-FRI)
3 S. Nita After 12 Hours snita@aai.aero 011-24632950, 0930-1800 Hrs.
AGM(IT) Ext-3523 (MON-FRI)
4 Jt.General After 24Hours ykkausik@aai.aero 011-24651507 0930-1800 Hrs.
Manager(IT) (MON-FRI)
5 General After 03 days gmitchq@aai.aero 011-24657900 0930-1800 Hrs.
Manager(IT (MON-FRI)
6 Bid Manager: 0930-1800 Hrs.
Alok Verma, 0183-2214207, (MON-FRI)
For tender
SM (CNS), alokverm@aai.aero 0183-2214208,
Queries
AAI, Amritsar 09650955331
9. The critical dates for this tender are as given below:

No. Activity Date Timings (IST)
a. Download of Tender Document from e-
From 20.02.2018 To 01.03.2018 Up to 1700 Hours
tender portal
b. Submission of queries by bidders Up to 1700 Hours
From 20.02.2018 To 28.02.2018
c. Response to Bidders’ queries by AAI From 20.02.2018 To 01.03.2018 Up to 1700 Hours

d. Online Submission of Bids (All
From 20.02.2018 To 01.03.2018 Up to 15:30 Hours
envelopes) on e-tender portal
e. Submission of (Demand Draft)in
original of
i) Tender fee
ii) EMD
From 20.02.2018 To 05.03.2018 Up to 1600 Hours
OR
Scan copy of NSIC/ MSME
registration documents, if eligible
for exemption.
f. Opening of Technical Bids 06.03.2018 1130 Hours
g. Opening of Price Bids Price/Financial Bid shall be opened after scrutiny of the
documents submitted in Technical Bid. Quotations
qualified in the Technical Bid only will be considered for
the Financial Bid. Opening of Financial bids shall be
intimated through CPP portal only.
9. Worksite for the project will be RADAR site, SGRDJ Intl Airport, Amritsar.
10. Clarification needed, if any, may be sent through e-tendering portal only.
Jt. GM/OIC (CNS)
AAI, Amritsar
Tel: 0183-2214067
E-mail: oic_viar@aai.aero
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SECTION – II
INSTRUCTIONS TO BIDDERS
1. ELIGIBILITY CRITERIA:
Bidders shall have the below mentioned eligibility criteria and shall accordingly upload the following
documents in PDF format in the Technical Bid folder:
S No Eligibility particulars Name of e-file Compliance
(pdf) to be by the
attached Bidder
a. Scan copy of YES/NO
Tender fee
(Demand Draft)
or Scan copy of
Offline payment of Tender Fee of Rs.1180/- NSIC / MSME
registration
documents, if
eligible for
exemption.
b. Scan copy of YES/NO
EMD (Demand
Draft) or Scan
copy of NSIC /
Offline deposit of EMD of Rs. 12,938/- MSME
registration
documents, if
eligible for
exemption.
c. All pages of Tender Document including YES/NO
Tender-Doc
Corrigendum(s), if any, signed and stamped
d. Details of vendor / firm as per Annexure-1 Firm-Details YES/NO
e. Undertaking stating that its firm/partners/directors
have not been blacklisted or any case/complaint is
Undertaking YES/NO
pending against them in India or abroad by any govt.
organization/private firm.
f. Un-conditional Acceptance Letter of all terms &
conditions of tender in the format enclosed as Acceptance-Letter YES/NO
Annexure-2 of the tender document.
g. Proof of GST Registration No. GST No YES/NO
h. Proof of PAN card of firm/proprietor PAN-Card YES/NO
i. Annualized Average Financial Turnover during last
03 financial years ending on 31st March 2017 shall be at
least 30% of estimated cost i.e. Rs.1,94,069.00 (Rupees Annual-Turn-
YES/NO
One Lakh Ninety Four Thousand Sixty Nine only). As a Over
proof, audited abridged Balance Sheet along with Profit
& Loss Account shall be submitted.
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j.
Proof of Experience as per Annexure-4 (including
Completion Certificate issued by the customer) :
Successful execution of orders in last seven years for
similar work in any reputed govt./private organization
meeting any one of the following criteria:
- one order of value more than or equivalent to 80% YES/NO
(Rs. 5,17,517.00) of the estimated cost CC-01
- two orders each of value more than or equivalent to
50% (Rs. 3,23,449.00) of the estimated cost, CC-02
- three orders each of value more than or equivalent
to 40% (Rs. 2,58,759.00) of the estimated cost, CC-03
k. Experience certificate i.r.o. works mentioned above
Experience-
from end user agencies indicating value, scope & YES/NO
Certificate
completion date of the order(s).
l. Customer details i.r.o. work experience claimed {Postal PO-Customer-
YES/NO
address, Office Phone, Email & URL (if any)} Details
m. Schedule of Quantity & Technical Specifications Compliance-
YES/NO
compliance as per Annexure-6 and 6A. Statement
n. Technical data sheet and copy of Test report/ Technical Data
Certification of the offered battery shall be uploaded in Sheet & Test YES/NO
the Technical bid. Certificate
o. Power of Attorney on stamp paper of Rs.100/-
authorizing the designated executive to sign all
documents on behalf of the Company or Firm, if the bid PoA YES/NO
is not signed by the Director of the Company or Partner
/ Proprietor of the Firm.
p.
EMD Exemption in case of NSIC/MSME registered
bidders: YES/NO
NSIC/MSME
a- NSIC/MSME Certificate Certificate
b- Declaration (Ref Format “Annexure-11 (MSME))
Declaration
YES/NO
Page 6 of 37
2. AMENDMENTS TO BID DOCUMENTS :
2.1. Prior to the last date of submission of bids, AAI may amend/modify the bid documents at any time
through corrigendum.
2.2. The amendments shall be communicated to all prospective bidders as corrigendum on the e-tender
portal and these amendments will be binding on them.
3. BID COMPONENTS :
The bid prepared by the bidder shall be in two parts to be submitted and each part to contain the
following components:
3.1. Technical Bid:
- As per Clause 1 mentioned above in this section.
3.2. Financial Bid:
- Financial Bid Form as per Annexure-8 (to be filled up online).

- The bidder shall quote the rates in words and international numerals.
4. BID PRICES:
The bidder shall fill the price schedule as follows:
4.1. The bidders shall use online Financial Bid Form on the e-tender portal for their price offer. The bill
of material for all items with scheduled quantities as indicated in Annexure–6 of the tender will be
reflected in the online Financial Bid. It may be noted that only duly submitted bids shall be evaluated
and bids just saved but not submitted the Financial Bid shall not be part of the evaluation process.
4.2. The bidder shall quote as per price schedule given in Financial Bid for all the items as per
specifications in Annexure–6.
4.3. The rates quoted as per format shall be inclusive of all Govt. Statutory taxes, GST, Octroi, Freight &
insurance, Transportation, Packing, Loading & Unloading, levies and charges etc.
5. VALIDITY OF TENDER (BID):
5.1. The offered Bid shall remain valid for a minimum of 180 days from the date of opening of the
Technical Bid. The bidder shall not be entitled, to revoke or cancel the offer or to vary any term
thereof, during validity period without the consent in writing of AAI. In case of the bidder revoking
or canceling the offer or varying any term in regard thereof, the bidder's earnest money deposit
shall be forfeited.
5.2. If there is any delay in finalization due to unforeseen factors, all the bidders shall be asked to extend
the validity for an appropriate period, specifying a date by which tender is expected to be finalized.
However, the tender process shall not be vitiated if any bidder declines to extend the offer as
requested for.
6. FORMATS & SIGNING OF BID :
The e-Bid shall be digitally signed by the bidder at e-tendering portal to bind the bidder to the
contract. Written power-of-attorney accompanying the bid shall submit the letter of authorization.
The e-bid submitted shall be properly in readable form and encrypted as per e-tendering portal
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requirements. Standard Printed terms and conditions of the company other than the NIT conditions
shall not be considered.
7. SEALING & MARKING OF BIDS :
7.1. The bidders shall digitally sign & encrypt their bid and upload the bid online at e-Tendering portal.
7.2. If all the envelopes are not digitally signed & encrypted, the AAI shall not accept such open bids for
evaluation purpose and treat as non-responsive. Such bid shall be liable to be rejected.
8. SUBMISSION OF BIDS :
8.1. AAI shall receive the bids online through e-portal only, not later than the schedule date and time
specified in the NIT.
8.2. AAI may, at its discretion extend the deadline for the submission of the bids by amending the bid
documents in accordance with Clause 2, Section-II, subject to previous deadline.
8.3. The bidder shall submit his bid offer online at e-tender portal only. Digitally signed tender document
downloaded from e-tender portal only shall be considered. No separate documents shall be valid.
Only relevant attachments, if any, other than the tender document, shall be listed out for reference.
8.4. E-tender portal shall not permit uploading of bids after the scheduled date and time of submission.
9. CORRECTIONS / MODIFICATIONS & WITHDRAWAL OF BIDS :
9.1. The bidder may correct, modify his digitally signed bid after submission and prior to the deadline,
through provisions of e-tendering portal.
9.2. Bids once submitted shall not be modified after deadline.
10. OPENING OF BIDS:
10.1. AAI shall open Bids online through e-portal as per schedule or as per intimation of Bid Opening Date
& Time to bidders. Bidders or their authorized representatives may participate in bid opening and
shall sign the tender opening register.
10.2. Only two representatives of each eligible bidder shall be allowed to participate in the bid opening.
10.3. Representative whose bid is not submitted or is rejected cannot attend the tender opening.
11. CLARIFICATION / CONFIRMATION OF COMPLIANCE OF BIDS
11.1. The eligibility criteria shall be evaluated during preliminary stage and the vendors who have not
submitted requisite documents shall be asked through e-tendering portal to substantiate their
claims with documentary evidence before a given date failing which their bids shall not be
considered for further detailed evaluation.
11.2. It may be noted that enquiries / clarifications shall be responded only through e-tendering Portal.
All such queries shall be entertained which are received on or before last date/time for submission
of queries. AAI response will be uploaded through e-tendering portal only. No written/ verbal/
telephonic enquiry shall be entertained during the tender process.
12. EVALUATION & COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:
12.1. Eligibility cum Technical Evaluation:
12.1.1. The eligibility criteria shall be evaluated after opening of technical bids. Clarifications, if any, shall
be asked from bidders through e-tender portal to substantiate their claims with documentary
evidence before a given date, failing which their bids shall not be considered for further evaluation.
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Bids, meeting eligibility cum technical criteria shall only be considered for financial bid opening.
12.1.2. During this technical evaluation, the vendors may be asked to substantiate their compliance
submitted in the tender by suitable documentation wherever the same is lacking. Technical Bids of
the vendors who fail to substantiate their claim on meeting the technical requirements even after
the above process shall be rejected.
12.1.3. AAI may seek performance/experience report of a vendor from other clients whose references are
given in the tender. An adverse report from a client shall make the vendor technically unfit leading
to his rejection.
12.1.4. A short-list of bidders qualifying technical bid shall be drawn and thereafter these short-listed bids
shall be treated at par for the purpose of financial comparison.
13. OPENING OF FINANCIAL BIDS:
13.1. Financial Bids of those vendors who qualify in technical bid shall be opened electronically at e-
portal. Date and Time of bid opening shall be notified through e-tendering portal.
13.2. The bidder shall issue authority letters to their representatives to attend the opening of financial
bids, if desired to be present at AAI premise.
13.3 The Financial Bids will be compared based upon the Net Amount Quoted by the bidders inclusive of
taxes as per item rate format at Annexure 8. (That is the New Battery cost minus Buy back cost will
be considered for comparison).
13.3. A short list of first three lowest bidders in ascending order shall be drawn and named L1, L2 and L3.
13.4. The Bidder's names, Bid prices, modifications, bid withdrawals and such other details as the AAI, at
its discretion, may consider appropriate; will be announced at the opening.
14. RIGHT TO ACCEPT / REJECT THE TENDERS :
14.1. The right to accept the tender in full or in part/parts will rest with AAI. However, AAI does not bind
itself to accept the lowest tender and reserves to itself the authority to reject any or all the tenders
received without assigning any reason whatsoever.
14.2. Tenders not accompanied with prescribed information or are incomplete in any respect, and/or not
meeting prescribed conditions, shall be considered non-responsive and are liable to be rejected.
14.3. AAI reserves the right to accept or reject any bid or a part of the bid or to annul the bidding process
and reject all bids, at any time prior to award of contract without assigning any reason whatsoever
and without thereby incurring any liability to the affected bidder or bidders on the grounds for the
AAI’s action.
14.4. AAI also reserves the right at its sole discretion not to award any order under the tender called. AAI
shall not pay any costs incurred in the preparation and submission of any tender.
14.5. If the bidder gives wrong information in his Tender, AAI reserves the right to reject such tender at
any stage or to cancel the work order, if awarded, and forfeit the Earnest Money.
14.6. Tenders that are not accompanied with Earnest Money Deposit (EMD) shall be rejected outright,
except for the tenderers those are eligible for exemption under MSME/NSIC clause.
14.7. Bidder shall inform about his relatives employed in AAI (if any) in the capacity of an officer or the
authority inviting tender. In the event of failure to inform and in a situation where it is established
that the relations employed in AAI have tried to influence the tender proceedings then AAI at its sole
discretion may reject the tender or cancel the work order and forfeit the Earnest Money.
14.8. The requirements indicated in this NIT are the minimum and bids of the firms not complying with
these minimum requirements or having deviations from the minimum requirements shall be
rejected. However, specifications higher than the minimum requirements shall be technically
acceptable without any additional financial implication to AAI.
14.9. Any correspondence after the opening of the technical bid, from the bidder, regarding the bid unless
specifically sought by AAI shall not be considered. Such post bid offers / clarifications may be liable
for rejection of their bids.
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14.10. Public procurement policy for Micro, small and medium enterprises registered under MSME shall
be followed as per the directives of Government of India prevailing at the date of acceptance.
15. AWARD OF CONTRACT :
15.1. The acceptance of the tender will be intimated to the successful bidder by AAI, either by fax/e-
mail/letter or by e-portal.
15.2. The issue of a Work Order shall constitute the intention of AAI to enter into the contract with the
bidder.
15.3. Acceptance of the Work order will be deemed as effective from the date of issue of Work Order /
Purchase Order.
15.4. Successful bidder has to enter into an agreement with AAI as per Annexure-10. The tender terms &
conditions, corrigenda (if any), technical queries & responses against them and the work order shall
be part of this agreement.
15.5. The signing of the Contract on non-judicial stamp paper of Rs.100/- shall be completed within 15
working days of the acceptance of the Work Order. Cost of the stamp paper shall be borne by the
bidder.
15.6. AAI shall be the sole judge in the matter of award of contract and the decision of AAI shall be final
and binding.
16. TRANSFER OF TENDER DOCUMENT :

Transfer of Tender Documents by one bidder to another is not permissible. Similarly transfer of
tenders submitted by one bidder in the name of another vendor is not permissible.
-----------------------------------------------
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SECTION - III
GENERAL TERMS & CONDITIONS
1. Discrepancy & Adjustment of Error
1.1. If on scrutiny, difference is found between the rates given by the Bidder in words and figures or in
the amount worked out by him in the Financial Bid, the same shall be adjusted in accordance with the
following rules
1.2. In the event of discrepancy between description in words and figures quoted by Bidder, the
description in words shall prevail.
1.3. In the event of an error occurring in the amount column of Financial Bid as a result of wrong
extension of the unit rate and quantity, the unit rate shall be regarded as firm and extension shall be
amended on the basis of the rate.
1.4. All errors in totaling in the amount column and carrying forward totals shall be corrected.
1.5. If there are varying or confliction provisions made in any document forming part of the contract,
AAI’s decision shall be binding with regard to the intention of the document.
1.6. All annexure except Annexure-8 of this document are part of Technical Bid. There must not be
any insertion/deviation/suppression in the same, if found, such tenders are liable to be
rejected.
2. Earnest Money Deposit (EMD) and Tender fee:
2.1. The Tender fee and EMD amount shall be deposited, only through payment modes as mentioned in e-
tender portal and that shall be in the form of Demand Draft (with a minimum validity of 3 months
from the date of download of tender document from e-tender portal) from a Nationalized or any
scheduled bank (but not from co-operative or gramin bank etc.) drawn in favour of Airports Authority
of India payable at Amritsar. The bidders who want to take exemption under NSIC/MSME should
submit Declaration (Ref Format Annexure-11 (MSME)) along with NSIC / MSME registration
documents otherwise they will not get exemption under the scheme.
2.2. Non-submission of Tender fee and EMD by bidders shall reject the tender outright, except for the
tenderers those are eligible for exemption under MSME/NSIC clause.
2.3. Tender fee and EMD in the form of cash or any other form, not mentioned in e-Tender portal, shall not
be accepted.
2.4. The following documents in original must be delivered to the Bid Manager Airports Authority of
India, SGRDJI Airport, Amritsar(PB)-143101 and should reach before opening of the Technical Bid
(Envelope – A):
i) Tender fee
ii) EMD
OR
iii) Copy of NSIC / MSME registration documents along with declaration in the Annexure-
11 (MSME of firm in suitable category in support of seeking exemption from paying
tender fee and EMD), IF ELIGIBLE.
These original documents must be identical to the uploaded scanned pdf of document in
technical bid, if found any deviation in any documents, tenders of the bidders shall be rejected
outright.
2.6 The following procedure is adopted for the bidders of MSEs registered with NSIC: The MSEs
who intent to claim benefits under MSME act, shall fulfill the following, otherwise they run
the risk of their bid being passed over as “INELIGIBLE” for the benefits applicable to MSEs
and their bid will not be considered for evaluation.
2.6.1 MSEs which are specified by the Ministry of Micro, Small and Medium Enterprises under
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MSME Act 2006 and Public Procurement Policy, 2012 as

Manufacturing/ Service Enterprises should have registered with NSIC under its Single Point
Registration Scheme (SPRS).
2.6.2 NSIC certificate with monetary limit indicated should be valid on the scheduled date
/Extended date of submission of tender. Cert ificates without monetary limit will not be
Considered
2.6.3 The items of Product / Services mentioned under NSIC certificate should be the same or similar
to the tendered items (Schedule of Items of Tendered).
2.6.4 The monetary limit stipulated in the NSIC certifica te of MSEs should be equal or more than the
value of work(s) / Supply(s) / are “In hand (Progress)” awarded under MSME benefits
during the financial year plus estimated cost of this tender for availing EMD exemption.
2.6.5 If monetary limit is less than the value of work(s)/Supply (s)/are “In hand(Progress)” awarded
under MSME benefits during the financial year plus estimated cost of this tender, they should
obtain “Competency Certificate” from NSIC for participating in this tender as well as to avail
MSME benefits . The competency certificate should be uploaded in the PQQ folder. MSEs shall
submit the pro forma attached in Annexure “MSME - A” duly attested by Notary Public.
2.6.6 During the bid evaluation, EMD exemption shall be granted to the NSIC/MSEs registered firm.
In case the NSIC/MSEs registration certificate is found invalid during evaluation, the bid of
such bidder shall be rejected.
3. Refund of EMD:
3.1. EMD of unsuccessful bidders received through offline mode shall be refunded through the same mode
only or Demand Draft that was submitted by the bidders shall be returned to them and cancellation
charges of their Demand Draft shall be borne by the tenders.
3.2. The refund of EMD to bidders who fail to qualify the eligibility/technical stage shall be initiated within
7 days of their rejection.
3.3. For all bidders whose financial bids are opened, the refund of EMD except for L1 bidder shall be
processed within 7 days of opening of the financial bid.
3.4. The EMD of the successful bidder will be returned after the bidder provides the performance Bank
guarantee, as required in Para 4 of this section of the tender document.
3.5. If the successful bidder fails to enter into a contract with AAI within 15 calendar days after the receipt
of the purchase order / work order, as specified under clause 15 of section-II, EMD amount shall be
forfeited.
3.6. If the successful bidder fails to submit the performance bank guarantee as stipulated in Clause 4 of
this section, within 08 calendar days after the receipt of the purchase order / work order, EMD
amount shall be forfeited.
3.7. In the event of not accepting the conditions of the contract after submitting the letter of un-
conditional acceptance of terms & conditions as per letter in Annexure-2, EMD amount shall be
forfeited.
3.8. No interest or any other expenses, whatsoever, will be payable by AAI on the EMD in any manner.
4. Security Deposit or Performance Bank Guarantee:
4.1. The successful bidder shall submit either Security Deposit or an irrevocable and unconditional
Performance Bank Guarantee of the value equivalent to 10% of the total contract value in favour of
“Airports Authority of India” in the form of a crossed Demand Draft payable at “Amritsar”
(Security Deposit) OR Bank Guarantee (PBG) on any scheduled bank as per Annexure-5.
4.2. The security deposit or performance bank guarantee shall be submitted within 30 calendar days of
the issue of work order, and shall be “valid till 3 months beyond the warranty period”.
4.3. In case successful bidder fails to submit the same within stipulated period, interest @ 12% per
annum on Security Deposit/Performance Bank Guarantee amount would be levied (non-refundable)
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for delayed period of submission and shall be deducted along with amount of performance bank
guarantee from the payment to be made to vendor.
4.4. In case successful bidder fails to submit the security deposit or performance bank guarantee, as the
case may be, within 30 days, AAI reserves the right to forfeit EMD and cancel the purchase order.
4.5. The performance guarantee shall be deemed to govern the following guarantees from the successful
bidder, in addition to other provisions of the guarantee:
4.5.1. The items supplied shall be free from all defects and upon written notice from AAI, the successful
bidder shall fully remedy, all such defects as developed under the normal use of the said items
within the period of guarantee/warranty with no expense to AAI.
4.5.2. The performance guarantee is intended to secure the performance of the entire scope of work.
However, it is not to be construed as limiting the damages stipulated in any other clause.
4.6. The security deposit / performance guarantee will be returned to the successful bidder at the end of
the period of liability without interest on successful completion of the contract fulfilling all the terms
and conditions.
4.7. The bidder shall undertake replacement of faulty/damaged items and in case of non-compliance, the
decision of Airport Director, AAI, Amritsar with regard to imposition of the fine shall be final which
may be recovered from the balance amount of bill or PBG.
5. Deviation in Quantity :
5.1. The material/items shall be supplied as per tender schedule of quantities, rating and of reputed make
and should meet the Technical specifications. They should be new, genuine and free from defects.
5.2. The copies of purchase vouchers, test certificates, warranty & guarantee certificates etc shall be
furnished to AAI for processing the bill.
5.3. AAI reserves the right to change the quantity or part thereof to be supplied by ±50% of the tendered
quantity (for site specific measurable length) but within the overall deviation limit of 30% of the
contract value. Deviation beyond 30% will be subject to prior approval of AAI management if mutually
agreeable with contractor.
5.4. AAI also reserves the right to purchase Extra item, Substitute items as per site requirements up to the
overall limit of 30% of the contract value. However beyond 30%, it will be subject to prior approval of
AAI management if mutually agreeable with contractor.
5.5. The overall deviation, Extra item or the substitute items taken together shall not exceed 30% of the
contract value unless until it is mutually agreed by both the parties and a specific order is placed on
the vendor in this regard.
5.6. Suitable recovery, as deemed fit by AAI, shall be made from the Contractor bills in the event of
unsatisfactory performance, sub-standard Supply, Installation, Testing & Commissioning (SITC) of
UPS Batteries under buyback scheme for RADAR unit, incomplete work/not fulfilling the tender
requirements/Specifications, non-submission of required documents (like test certificate, warranty,
guarantee certificates etc). Decision of AAI shall be final in this regard.
6. Taxes and Duties :
6.1. All taxes and duties including packing, freight & insurance, labour cess, loading & unloading and
transportation shall be included in the quoted price. AAI will not issue any concessional sales tax
form/road permit. The material is required to be delivered at AAI, Amritsar Airport in sound condition.
6.2. While submitting Invoice, the Bidder shall clearly indicate the applicable taxes
separately.
7. Standards :
7.1. The material/items (as applicable) shall be supplied along with the original manufacturer’s
guarantee/warranty of minimum two year period.
7.2. All designs, materials, manufacturing techniques and workmanship shall be in accordance with
Page 13 of 37
highest accepted standards.

7.3. Reconditioned/ old/ renewable material/items shall not be accepted and if it found at any stage that
materials are sub-standard the security deposit shall be forfeited, besides debarring the company for a
period of three years.
7.4. The material/items (as applicable) supplied should be latest and manufacturing date of the same
should not be older than three months from the date of supply.
7.5. The Bidder shall also state, where applicable, the National or other International Standard (s) to which
the whole or any specific part, of the material complies.
7.6. In addition to any other information/description, the Bidder may wish to provide, the
features/performance figures specified/indicated with supporting documents/calculation. All figures
indicated by the Bidder must be fully qualified and subject to coordinated performance.
8. Escalation in Prices :
The accepted prices shall be firm and fixed and subject to no escalation whatsoever till the completion
of work.
9. Rejection of Tender :
9.1. Airports Authority of India reserves the right to accept/ reject any or part of tender or complete
Tender without assigning the reason. The documents submitted by Bidder shall not be returned. AAI
also reserves the right at its sole discretion not to place any order under this tender call. This decision
does not commit AAI to pay any costs or damages or loss incurred in the preparation and submission
of any requisite tender or technical proposal or to procure or contract for any of the items described
herein.
9.2. If the Bidder intentionally/unintentionally gives wrong information in his tender, AAI reserves the
right to reject such tender at any stage or to cancel the contract, if awarded and to forfeit the Earnest
Money and/or performance guarantee absolutely besides legal action including blacklisting of such
Bidder.
9.3. Tender in which any of the particulars and prescribed information are missing or are incomplete, in
any respect and/or prescribed conditions are not fulfilled, shall be considered non-responsive and is
liable to be rejected.
10. Execution of work:
10.1. The works shall be carried out under the supervision and approval of the officer nominated by AAI, as
the case may be, according to the tender document to full AAI’s satisfaction which shall form part of
references to the contract.
10.2. All supervision/additional works requirement justifications/ measurements/ performance feedback
and warranty of works shall be supervised by the nominated supervisory officer of AAI for each
works.
10.3. All information’s regarding works at respective sites shall be brought to the notice of Jt.GM (CNS)
Airports Authority of India, SGRDJI Airport, and Amritsar.
11. Time Period For Completion :
TIME IS THE ESSENCE OF THIS CONTRACT.
11.1 EFFECTIVE DATE of Purchase/Work order shall be 07 calendar days from issue by e-mail/FAX by AAI.
The contract shall be considered as having come into force from 07 calendar days of the date of issue
of letter of the award of the contract by the purchaser.
Page 14 of 37
11.2 FOR SUBMISSION OF PERFORMANCE BANK GUARANTEE TO AAI not more than 08 Calendar days
from the effective date.
11.3 FOR SIGNING CONTRACT ON AWARD not more than 08 Calendar days from the effective date on Rs
100/- NON JUDICIAL STAMP PAPER.
11.4 For works Supply, Installation, Testing, Commissioning (SITC) of UPS Batteries not more than 30
Calendar days from the effective date.
11.5 The time and date of completion of the works as contained in this tender and as agreed to
contractually shall be final and binding upon the bidder firm except for Section III Para 17 of this
section and delay in communicating site readiness / requirements.
11.6 The contractor is expected to mobilize and employ sufficient resources as indicated in the agreed
work program to achieve the progress within broad framework of accepted methods of working and
safety. No additional payment shall be made to the contractor for any multiple shift work or other
incentive methods contemplated by him in his work schedule even though the time schedule is
approved by the Site in-charge.
12. Safety of Manpower & Material:
12.1 The contractor shall provide proper and adequate storage facilities to protect all the materials and
equipment against damage from any cause whatsoever.
12.2 Tenderer shall strictly follow the safety guidelines.
12.3 In case of an accident resulting into any rest or disability to the workman the same should be
immediately reported to the site engineer.
12.4 Any person felt under the influence of alcohol or any intoxicating drugs on duty will be declared
unfit for duty and should not be allowed to work. His entry pass would be confiscated and he should
be sent out of the premises of the work / plant.
13. Liquidated Damages:
13.1 In case of delay in completion/carrying out each milestone of the contract liquidated damages (L.D.)
shall be levied @ 1% of the total value of the uncompleted portion of work per week (part of week
to be treated as one week) subject to a maximum of 10% of total contract value.
13.2 AAI, if satisfied, that the works can be completed by the bidder firm within a reasonable time after
the specified time for completion, may allow further extension of time at its discretion with or
without the levy of L.D.
13.3 In the event of extension granted with or without levy of L.D., AAI shall be entitled without prejudice
to any other right or remedy available in that behalf, to recover from the bidder firm an agreed
compensation amount calculated @ 1% of the total value of the uncompleted portion of work per
week or part thereof subject to a maximum of 10% of total contract value.
14. Payment Terms :
14.1. No mobilization advance shall be paid.

14.2. The payments shall be released to the Contractor as per below mentioned terms and conditions.
i) 60% of purchase order price for supply of items from Indian source including documentation,
100% of freight and insurance, taxes and duties against receipt of goods at site in good condition on
submission of following documents in ORIGINAL.
a) Invoice + 2 copies
b) Itemized Packing list with cost of each item + 2 copies.
c) Proof of dispatch of equipment / items
d) Certificate of goods received at site in physically good condition.
ii) 40% of purchase order price for supply of items, 100% successful completion work and Site
acceptance test.
Page 15 of 37
14.3 Contractor shall submit Demand Draft for the amount quoted (inclusive of GST and all other taxes)
for buyback of old batteries separately from a Nationalized or any scheduled bank (but not from Co-
operative or Gramin bank etc.) drawn in favour of Airports Authority of India payable at
Amritsar.
14.4 The DD shall be submitted along with the Invoice as per clause 14.2. AAI will issue a TAX invoice for
the payment received towards buyback of old batteries.
14.3. TDS shall be deducted as per Government of India rules.
14.4. All payments shall be released after adjusting any compensation for delay which firm might have
rendered themselves liable as per provisions of the contract and any applicable deductions.
14.5. While submitting Invoice, the contractor shall clearly indicate the applicable taxes
separately.
15. Guarantee/Warranty & Defects Liability Period:
15.1. The Bidder shall guarantee that the material/items shall be free from any defect due to the defective
material and bad workmanship and that the material/items shall give satisfactory service and that
the performance and efficiencies of the same shall not be less than the guaranteed values.
15.2. The guarantee shall be valid for a period of Twenty Four Months or Manufacturer guarantee
whichever is greater from the date of acceptance of the supply.
15.3. Any parts found defective during guarantee/warranty period shall be replaced within 05 days by
the Bidder without any charges whatsoever. The services of contractor’s personnel is requisitioned
during this period for such work and shall be made available free of any cost to AAI.
15.4. All goods or material shall be supplied strictly in accordance with the specifications. No deviation
from such specifications of these conditions shall be made without AAI approval in writing.
15.5. Any damage/defect in working of UPS Batteries shall be resolved by the contractor up to the
satisfaction of AAI without any additional cost.
16. Patents, Bidder's Liability & Compliance of Regulations:
16.1. Successful Bidder shall protect and fully indemnify AAI from any claims for infringement of patents,
copyright, trademark or the like.
16.2. Successful Bidder shall also protect and fully indemnify AAI from any claims from successful
Bidder's workmen/employees, their heirs, dependents, representatives etc. or from any other
person(s) or bodies/companies etc. for any act of commission or omission while executing the
order.
16.3. Successful Bidder shall be responsible for compliance with all requirements under the laws and
shall protect and completely indemnify AAI from any claims/presents arising out of any
infringement.
16.4. The Successful Bidder shall set right the loss/damage, intentional/unintentional caused to the
premises and/or property of AAI such as equipment/fittings/ fixtures/vehicles etc.
16.5. AAI shall not be responsible for any injury or lapses sustained by agency’s personnel during the
execution of work order at AAI site.
17. Force Majeure:
17.1. AAI may grant an extension of time limit set for the completion of the work in case the timely
completion of the work is delayed by force majeure beyond the contractor’s control, subject to what
is stated in the following sub paragraphs and to the procedures detailed there in being followed.
Force Majeure is defined as an event of effect that cannot reasonably be anticipated such as acts of
God (like earthquakes, flood, storms etc), acts of states, the direct and indirect consequences of wars
(declared or un-declared), hostilities, national emergencies, civil commotion and strikes (only those
which exceed a duration of ten continuous days) at successful Bidder’s factory. The successful
Page 16 of 37
bidder’s right to an extension of the time limit for completion of the work in above-mentioned cases
is subject to the following procedures:
17.2. That within 10 days after the occurrence of a case of Force Majeure but before the expiry of the
stipulated date of completion, the bidder informs the AAI in writing about the occurrence of Force
Majeure Condition (as per Annexure-9 to the tender document) and that the Bidder considers himself
entitled to an extension of the time limit. The contractor shall submit the application for extension of
time as attached in Annexure-9.
17.3. That the contractor produces evidence of the date of occurrence and the duration of the force
majeure in an adequate manner by means of documents drawn up by responsible authorities.
17.4. That the contractor proves that the said conditions have actually been interfered with the carrying
out of the contract.
17.5. That the contractor proves that the delay occurred is not due to his own action or lack of action.
17.6. Apart from the extension of the time limit, force majeure does not entitle the successful bidder to any
relaxation or to any compensation of damage or loss suffered.
18. Settlement of Disputes and Arbitration:
18.1. Except where otherwise provided for in the contract, all questions and disputes relating to the
meeting of the specifications, designs, drawings, and instructions herein before mentioned and as to
the quality of workmanship or materials used on the work or as to any other question, claim, right,
matter or thing what so ever in any way arising out of or relating to the contract, designs, drawings,
specifications, estimates, instructions, orders or these condition or otherwise concerning the works,
or the execution or failure to execute the same whether arising during the progress of the work or
after the cancellation, termination, completion or abandonment there of shall be referred to the sole
arbitrator as may be appointed by the Chairman, Airports Authority of India.
18.2. There will be no objection if the arbitrator so appointed is an employee of AAI and that he had to deal
with the matters to which the contract relates and that in the course of his duties as such he had
expressed views on all or any of the matters in dispute or difference.
18.3. The arbitrator to whom the matter is originally referred being transferred or vacating his office· or
being unable to act for any reason, the appointing authority for arbitrator, as aforesaid at the time of
such transfer, vacation of office or inability to act, shall appoint another person to act as arbitrator in
accordance with the terms of the contract. Such person shall be entitled to proceed with the
reference from the stage at which his predecessor left it. It is also a term of this contract that no
person other than a person appointed by the authority mentioned here-in should act as arbitrator
and if for any reason that is not possible the matter is not to be referred to arbitration at all.
18.4. It is also a term of this contract that if the Bidder does not make any demand for appointment of
arbitrator in respect of any claims in writing as aforesaid within 90 days from the date of issue of
completion certificate by the Airport Director, the claim of the Bidder shall be deemed to have been
waived and absolutely barred and AAI shall be discharged and released of all liabilities under the
contract in respect of these claims.
18.5. The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act,
1996, or any statutory modifications or re-enactment thereof and the rules made there under and
for the time being in force apply to the arbitration proceeding under this clause.
18.6. It is also a term of this contract that the arbitrator shall adjudicate on any such disputes as are
referred to him by the appointing authority and give separate award against each dispute and claim
referred to him and in all cases where the total amount of the claims by any party exceeds Rs.
75000/- the arbitrator shall give reasons for the award.
18.7. It is also a term of contract that if any fees are payable to the arbitrator these shall be shared equally
and be paid by both the parties.
18.8. It is also a term of the contract that the arbitrator shall be deemed to have entered on the reference
on the date he issues notice to both the parties calling them to submit their statement to claims and
counter statement to claims.
Page 17 of 37
18.9. The value of the arbitrator shall be as decided by the arbitrator. The fees, if any, of the arbitrator
shall, if required to be paid before the award is made and published, be paid half and half by each of
the parties.
18.10. The cost of the reference and of the discretion of the arbitrator who may direct to any by whom and
in what manner, such costs or any part thereof shall be paid and fix or settle the amount of costs to
be so paid.
19. Effect and Jurisdiction of Contract:
19.1. The contract shall be considered as having come in to force from the date of issue of AAI’s letter of
acceptance of the offer. All legal and judiciary matters shall be subject to jurisdiction of Amritsar
courts only.
19.2. The law applicable to this contract shall be the law enforced in India.
Page 18 of 37
SECTION-IV
Special Terms and Conditions
1. General
1.1. Special conditions of Contract shall be read in conjunction with General Conditions of Contract,
Technical Specifications, Drawings and any other documents forming part of this contract wherever
the context so requires.
1.2. Notwithstanding the sub-division of the documents into these separate sections and volume every
part of each shall be deemed to be supplementary to and complementary of every other part and
shall be read with and into the CONTRACT so far as it may be practicable to do so.
1.3. Where any portion of the General Condition of Contract is repugnant to or at variance with any
provisions of the Special Conditions of Contract, unless a different intention appears, the provisions
of the Special Conditions of Contract shall be deemed to over-ride the provisions of the General
Conditions of Contract and shall to the extent of such repugnancy, or variations, prevail.
2. Scope of work:
The Scope of work broadly covers (i) The Supply, Installation; Testing & Commissioning (SITC) of
SMF VRLA (12V, 65AH) UPS Batteries and (ii) Buyback of old SMF VRLA (12V, 65AH) UPS
Batteries Make: AMRON QUANTA for RADAR unit, etc as per the specifications guidelines given in
Section-V “Scope of Work & Technical Specifications”. Any other works which are not included in the Bill
of Material or Technical Specifications but are necessary for the successful completion of the work has
also to be carried out by the Contractor.
3. Inspection of Site
The work shall be carried out in the Operational as well as non-operational area. The work shall be
carried out with prior approval/ intimation in the case of facilities which will be affected under said
work. For the purpose of inspection of site and relevant documents, the bidder/ prospective
renderer/contractor is advised to visit the site before quoting for the work. The contractor shall be
deemed to have satisfied himself/herself as to the nature of the site of work, local facilities of access,
availability of materials and all other matters affecting rates for execution and completion of the work.
Contractor is required to make himself fully acquainted with the nature and scope of work. No claim
whatever on account of any deficiencies at site shall be entertained like non-availability of water,
security restrictions, inaccessibility, limited working hours due to operations, local bylaws/ rules etc.
4. Security Pass
The work lies in the restricted area. The Contractor shall apply in writing, in advance, for issue of
necessary entry passes to contractor/workmen engaged by him/her. The submission of applications for
Temporary photo Identification cards (PICs) in advance, as per the prevailing practice and regulations
of BCAS will be the responsibility of contractor. Any financial expenditure involved such as fees for PICs,
Photos, if anything will be borne by the contractor.
The PICs has to be re-validated in advance to ensure that the contractor employees/worker are always
in possession of their entry passes. No contractor employee/worker will be permitted in the terminal
buildings and operational areas without valid PICs.
The contractor and his employees/worker shall abide by security regulation of AAI, BCAS or the Police
Authorities in force. Any worker of the contractor, whose presence is found undesirable in AAI
premises, shall not be allowed to work in operational area of the Airport. The contractor shall be fully
responsible for the working of his staff.
Page 19 of 37
Compliance of the provisions of statutory requirements: The contractor shall comply with all necessary
rules & regulations of central/ local state government related to the contract and the contractor shall be
responsible to maintain all requisite documents for reference to statutory authorities and AAI as &
when asked for.
Any expenditure in compliance with the statutory requirements related to the contract shall be borne
by the contractor.
5. Safety Measure and Responsibilities

It shall be the responsibility of the contractor that all necessary safety measures and precautions are
invariably ensured while performance of the contract work and AAI shall not be responsible for any
injuries / accidents suffered by contract labour.
6. Co-ordination with Other Agencies

The contractor shall co-ordinate with all other agencies involved in the work so that the work is not
hampered due to delay in his work.
7. Care of AAI and other Agency Installation

Care shall be taken by the contractor to avoid damage to the AAI installations during execution work. He
will be responsible for repairing all damages and restoring the same to their original finish at his cost.
8. Damage to Person and Property

The Contractor shall indemnify and keep indemnified AAI against all losses and claims for injuries or
damage to any person or any property whatsoever, which may arise out of or in consequence of the
execution of the works by them and against all claims, demands and proceedings of or in relation
thereof.
9. Third Party Insurance

Before commencing the execution of the works the contractor (But without limiting his obligations and
responsibilities) shall insure against any damage, loss or injury which may occur to any property
(including that of the AAI) or to any person, including any employee of the AAI/ Contractor by or arising
out of the execution of the works or temporary works or in carrying out of the contract.
10. Installation, Acceptance Test & Commissioning
Following test procedure shall be followed for ascertaining the performance and final
acceptance and commissioning of batteries.
a) Individual battery voltage measured in isolation shall not be lower than nominal battery
voltage of 12V.
b) While in operation, Individual battery voltage (when charged) measured shall not be lower
than 12V.
c) While in operation, Individual battery voltage measured after 30 minutes of discharge shall
not be lower than 12V.
Page 20 of 37
SECTION – V
Scope of Work and Technical Specifications

Scope of work includes:
1. Supply, Installation, Testing and Commissioning of SMF VRLA (12V, 65AH) UPS BATTERIES at
RADAR Site, S.G.R.D.J.I. AIRPORT, AMRITSAR as per the schedule of quantity, specified in Annexure
- 6. UPS Batteries shall comply with the technical specifications, given in Annexure – 6A. Work
includes supply of Battery connecting cables/ connectors of standard capacity and quality.
2. Buyback of old SMF VRLA (12V, 65AH) UPS Batteries Make: AMRON QUANTA, including
dismantling and pickup from the RADAR site as per the schedule of quantity, specified in Annexure -
6.
Technical Specifications
1. Technical Specifications of SMF VRLA 12V, 65AH UPS Battery
Sl Technical Parameter Specified Value

No. Description
1 Nominal Voltage of 12V
Battery (Volts)
2 Rated Capacity at 65.0AH
C20 discharge (AH)
3 Material of Container Polypropylene/ABS/ Fibre Reinforced
Plastics (FRP)
4 Type of Lead Acid SMF VRLA conforming to JISC: 8702/1998
Battery (Part 1,2 & 3) with latest amendments
5 Battery Condition Charged
6 Certifications Availability of latest Test Reports from
Central Govt./NABL/ILAC Accrediated Lab
showing conformity to the specifications
7 Compulsory IS 16046
Registration (CRS) of
BIS for safety as per
IS 16046 as
applicable.
8 Date of Manufacture Shall not be older than three months from
the date of supply
9 Warranty 2 Years minimum
10 Preferred Make Exide/Amaron/Panasonic
Page 21 of 37
ANNEXURE-1
Details of Vendor / Firm
(To be uploaded in Tech Bid folder)
(On Company’s Letter Head)
All individual firms applying for tender are requested to complete the information in this form..
1. Name of firm:
2. Head office address:
3. Registered office address:
4. Telephone: | Mobile:
Contact person name & Designation :
5. Fax : | E-mail:
6. Place of incorporation/
Year of incorporation / registration :

Status of Firm: Corporation or Public limited / Private Limited / Partnership firm/
Individual Proprietorship Firm
Registration No.
Signature with date…………

Name & Design ……………
Bidder/Authorized Signatory
Company Stamp / Seal
Page 22 of 37
ANNEXURE-2
UNCONDITIONAL ACCEPTANCE LETTER

Ref No ……………. Date : …………….
To
The Airport Director,

Airports Authority of India,
Sri Guru Ram Dass Jee International Airport,
Amritsar – 143101
Subject: Unconditional Acceptance of terms &conditions
Sir,
Reference may please be made to your tender no. AAI/ASR/CNS/RADAR/BATTERY PROC/2018/
1. I/We have read and examined the Tender documents for SITC OF SMF VRLA 12V, 65AH UPS
BATTERIES UNDER BUY BACK SCHEME FOR RADAR UNIT AT S.G.R.D.J.I. AIRPORT, AMRITSAR. I/We
have thoroughly understood the Tender documents containing terms & conditions and other
instructions of the contract given and hereby agree to abide by it, in its entirety without any
deviations and ambiguity for the above work.
2. I/We have noted that after accepting the Tender terms & conditions including finalized
specifications in its entirety, it is not permissible to put any remarks/conditions (except
unconditional rebate on price if any) in the Tender enclosed and the same has been followed in the
present case. In case, this provision of the Tender is found violated after opening envelope-B
(Financial bid), I/We agree that the Tender shall stand rejected and AAI shall without prejudice to
any other remedy be at liberty to forfeit absolutely the full earnest money.
3. I/We agree to keep Tender validity for 180 days from the date of submission thereof.
4. I/We offer to work at the rate given by me/us as per financial bid enclosed duly signed and it is
confirmed that no other charges would be payable to me/us.
5. I/We understand that in the event of me/us not submitting any one or more documents/information
mentioned in Tender document or with inadequate information, my/our Tender will be liable for
rejection. Also, all the documents submitted by me/us are true to the best of my knowledge, in case it
is discovered at any time that the documents are forged/camouflage/ false the Tenders shall be out
rightly rejected and the firm shall be debarred/ black listed for any business with AAI for minimum
period of three years.
6. Should the Tender be accepted, I/We hereby agree to abide by and fulfill all terms, conditions &
provisions of aforesaid documents and all the rules/ regulation of AAI and any dispute will be settled
first mutually within the AAI rules.
7. I/We declare that I/We have not paid and will not pay any bribe to any officer of AAI for awarding
this contract at any stage during its execution or at the time of payment of bills, and further if any
officer of AAI asks for bribe/gratification, I will immediately report it to the Appropriate Authority in
AAI.
Page 23 of 37
8. Required Earnest Money Deposit and Tender Cost have been paid for this work.
9. While submitting Invoice, I/We will clearly indicate the applicable taxes separately.
10. It is also certified that our firm has never been Debarred/Black listed by C.B.I. or AAI or any
PSUs/Department like Railways, Defence or any other Department of Govt. of India / State
Governments/non-govt. firms.
Yours truly,

Page 24 of 37
ANNEXURE-3
ANNUAL TURN OVER

ASSESSMENT YEAR ANNUAL TURNOVER AS PER AUDITED BALANCE

SHEET (Rs.)
2014-15
2015-16
2016-17
Average Annual Turnover
NOTE: The above data is to be supported by Audited Balance Sheets along with profit & loss account of the
firm.
* If not audited till the date of submission of tender, a certificate from the Charted Accountant may be
submitted, along with un-audited accounts.

Page 25 of 37
ANNEXURE-4
DETAILS OF COMPLETED WORKS OF SIMILAR NATURE

(During last seven years ending on 31st March 2017)
Brief Date of
Name of Date of
Name of Description Date of completion Value
the actual
S. No. the client of the Start as per (Rs.)
contract completion
contract contract
1.
2.
3.
4.
NOTE: Please upload supporting documents for the above information in Tech Bid folder.

Page 26 of 37
ANNEXURE-5
Performa of Performance Bank Guarantee
(To be stamped in accordance with stamp Act)
(The non-judicial stamp paper should be in the name of issuing Bank)
Ref No. : Dated:
Bank Guarantee No. : ........
To
The Airport Director,

Airports Authority of India,
Sri Guru Ram Dass Jee International Airport,
Amritsar – 143101
Dear Sir,
In consideration of the Chairman, AAI (hereinafter called “AAI”) having offered to accept the terms
and conditions of the proposed agreement between…..…………………………… and ……………. [hereinafter
called the said Contractor (s)] for the work………………………. (Hereafter called “the said agreement”)
having agreed to production of irrevocable Bank Guarantee for Rs.………………..
(Rupees…….......................................................................only) as a security / guarantee from the contractor (s)
for compliance of his obligations in accordance with the terms and conditions in the said agreement.
1. We…………………………. (indicate the name of the Bank) (hereinafter referred to as “the Bank”)
hereby undertake to pay to the Chairman, AAI an amount not exceeding
Rs……………………………(Rupees………………......................................................only) on demand by
Department of CNS, AAI, Amritsar.
2. We…………………………(indicate the name of the Bank) do hereby undertake to pay the amounts
due and payable under this Guarantee without any demure, merely on a demand from AAI stating
that the amount claimed is required to meet the recoveries due or likely to be due from the said
contractor (s). Any such demand made on the Bank shall be conclusive as regards the amount due
and payable by the Bank under this Guarantee. However, our liability under this guarantee shall
be restricted to an amount not exceeding Rs………….. (Rupees ………........................ only).
3. We, the said bank further undertake to pay to the Chairman, AAI any money so demanded
notwithstanding any dispute or disputes raised by the contractor (s) in any suit or proceeding
pending before any court or tribunal relating thereto, our liability under this present being
absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge
of our liability for payment there under and the contractor(s) shall have no claim against us for
making such payment.
4. We……………………………(indicate the name of the Bank) further agree that the guarantee herein
contained shall remain in full force and effect during the period that would be taken for the
performance of the said agreement and that it shall continue to be enforceable till all the dues of
AAI under or by virtue of the said agreement have been fully paid and its claims satisfied or
Page 27 of 37
discharged or till Officer-In-Charge (CNS) on behalf of AAI certified that the terms and conditions
of the said agreement have been fully and properly carried out by the said contractor(s) and
accordingly discharges this guarantee.
5. We ………………………(indicate the name of the Bank) further agree with AAI that AAI shall have
the fullest liberty without our consent and without effecting in any manner our obligations
hereunder to vary any of terms and conditions of the said agreement or to extend time of
performance by the said contractor(s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by AAI against the said contractor(s) and to forbear or
enforce any of the terms and conditions relating to the said agreement and we shall not be relived
from our liability by reason of any such variation, or extension being granted to the said
contractor(s) or for any forbearance, act of omission on the part of AAI or any indulgence by the
AAI to the said contractor(s) or by any such matter or thing whatsoever which under the law
relating to sureties would, but for this provision, have effect so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the Bank or
the contractor(s).
7. We……………………. (indicate the name of the Bank) lastly undertake not to revoke this
guarantee except with the previous consent of AAI in writing.
8. This guarantee shall be valid up to …………..unless extended on demand by AAI.
Notwithstanding anything mentioned above, our liability against this guarantee is restricted
to Rs………… (Rupees ……………………..only) and unless a claim in writing is lodged with us within
six months of the date of expiry or the extended date of expiry of this guarantee all our liabilities
under this guarantee shall stand discharged.
Dated the …...….day of ……....….. 2018 for (indicate the name of the Bank).
Authorized Signatory
With date & seal
Page 28 of 37
ANNEXURE – 6
SCHEDULE OF QUANTITY
(To be uploaded in Technical

Tech Bid folder)
Name of Work: SITC OF SMF VRLA (12V, 65AH) UPS BATTERIES UNDER BUY BACK SCHEME FOR RADAR UNIT AT
S.G.R.D.J.I. AIRPORT, AMRITSAR.
S.No. Description Quantity

1 SITC of SMF VRLA (12V, 65AH) UPS Batteries at RADAR site. 108 Nos.
(Work
ork includes supply of Battery
Batt connecting cables/ connectors of
standard capacity and quality.
quality.)
Buyback of old SMF VRLA (12V, 65AH) UPS Batteries Make: AMRON 108 Nos.
2
QUANTA, including dismantling and pickup from the RADAR site.
I/We have carefully read and understoodod the terms and conditions of the arrangements for the supply and
buyback of listed items and the prescribed specifications for which this Tender is submitted and in the event of
my/our Tender being approved we undertake to strictly comply with them.
Signature
Sign with date ....................
Name & Design ..........................
Page 29 of 37
ANNEXURE – 6A
Technical Specifications/ Compliance Statement
(To be uploaded in Technical Bid folder)
Name of Work: SITC OF SMF VRLA (12V, 65AH) UPS BATTERIES UNDER BUY BACK SCHEME FOR RADAR UNIT
AT S.G.R.D.J.I. AIRPORT, AMRITSAR
Sl Technical Parameter Specified Value Complied/
No. Description Not Complied
1 Nominal Voltage of 12V
Battery (Volts)
2 Rated Capacity at 65.0AH
C20 discharge (AH)
3 Material of Container Polypropylene/ABS/ Fibre Reinforced
Plastics (FRP)
4 Type of Lead Acid SMF VRLA conforming to JISC: 8702/1998
Battery (Part 1,2 & 3) with latest amendments
5 Battery Condition Charged
6 Certifications Availability of latest Test Reports from
Central Govt./NABL/ILAC Accrediated Lab
showing conformity to the specifications
7 Compulsory IS 16046
Registration (CRS) of
BIS for safety as per
IS 16046 as
applicable.
8 Date of Manufacture Shall not be older than three months from
the date of supply
9 Warranty 2 Years minimum
10 Preferred Make Exide/Amaron/Panasonic
Note: Technical data sheet and copy of Test report/ Certification of the offered battery shall be uploaded in the
Technical bid.
I/We have carefully read and understood the terms and conditions of the arrangements for the supply and
buyback of listed items and the prescribed specifications for which this Tender is submitted and in the event
of my/our Tender being approved we undertake to strictly comply with them.
Signature with date

Name & Design ..........................
Page 30 of 37
ANNEXURE-7
PART – I : TECHNICAL BID
Tender NIT No. AAI/ASR/CNS/RADAR/BATTERY PROC/2018/
Name of Work: - SITC OF SMF VRLA (12V, 65AH) UPS BATTERIES UNDER BUY BACK SCHEME FOR RADAR UNIT
AT S.G.R.D.J.I. AIRPORT, AMRITSAR.
S No Eligibility particulars Name of e-file Compliance

(pdf) to be by the
attached Bidder
a. Scan copy of YES/NO
Tender fee
(Demand Draft)
or Scan copy of
Offline payment of Tender Fee of Rs.1180/- NSIC / MSME
registration
documents, if
eligible for
exemption.
b. Scan copy of YES/NO
EMD (Demand
Draft) or Scan
copy of NSIC /
Offline deposit of EMD of Rs. 12,938/- MSME
registration
documents, if
eligible for
exemption.
c. All pages of Tender Document including Corrigendum(s), YES/NO
Tender-Doc
if any, signed and stamped
d. Details of vendor / firm as per Annexure-1 Firm-Details YES/NO
e. Undertaking stating that its firm/partners/directors have
not been blacklisted or any case/complaint is pending
Undertaking YES/NO
against them in India or abroad by any govt.
organization/private firm.
f. Un-conditional Acceptance Letter of all terms &
conditions of tender in the format enclosed as Annexure- Acceptance-Letter YES/NO
2 of the tender document.
g. Proof of GST Registration No., GST No YES/NO
h. Proof of PAN card of firm/proprietor PAN-Card YES/NO
i. Annualized Average Financial Turnover during last 03
financial years ending on 31st March 2017 shall be at least
30% of estimated cost i.e. Rs. 1,94,069/- (Rupees One
Annual-Turn-Over YES/NO
Lakh Ninety Four Thousand Sixty Nine only). As a proof,
audited abridged Balance Sheet along with Profit & Loss
Account shall be submitted.
j. Proof of Experience as per Annexure-4 (including YES/NO
Page 31 of 37
Completion Certificate issued by the customer) :

Successful execution of orders in last seven years for
similar work in any reputed govt./private organization
meeting any one of the following criteria:
- one order of value more than or equivalent to 80%
(Rs. 5,17,517/-) of the estimated cost CC-01
- two orders each of value more than or equivalent to
50% (Rs. 3,23,449/-) of the estimated cost, CC-02
- three orders each of value more than or equivalent to
40% (Rs. 2,58,759/-) of the estimated cost, CC-03
k. Experience certificate i.r.o. works mentioned above from Experience-
end user agencies indicating value, scope & completion Certificate YES/NO
date of the order(s).
l. Customer details i.r.o. work experience claimed {Postal PO-Customer-
YES/NO
address, Office Phone, Email & URL (if any)} Details
m. Schedule of Quantity & Technical Specifications Compliance-
YES/NO
compliance as per Annexure-6 and 6A. Statement
n. Technical data sheet and copy of Test report/ Technical Data
Certification of the offered battery shall be uploaded in Sheet & Test YES/NO
the Technical bid. Certificate
o. Power of Attorney on stamp paper of Rs.100/-
authorizing the designated executive to sign all
documents on behalf of the Company or Firm, if the bid is PoA YES/NO
not signed by the Director of the Company or Partner /
Proprietor of the Firm.
p.
EMD Exemption in case of NSIC/MSME registered
bidders: YES/NO
NSIC/MSME
a- NSIC/MSME Certificate
Certificate
b- Declaration (Ref Format “Annexure-11 (MSME))
Declaration
YES/NO

Page 32 of 37
ANNEXURE-8
PART II: FINANCIAL BID
–
(To be uploaded in Price Bid)
Tender NIT No. AAI/ASR/CNS/RADAR/BATTERY PROC/2018/

Name of work: SITC OF SMF VRLA (12V, 65AH) UPS BATTERIES UNDER BUY BACK SCHEME FOR
RADAR UNIT AT S.G.R.D.J.I. AIRPORT, AMRITSAR.
Note:
(i) Column-7 : The basic rate quoted shall be inclusive of all Govt. Statutory taxes, Octroi, Freight &
Insurance, Transportation, Packing, Loading & Unloading, levies and charges etc.
(ii) Column- 8: Shall be total GST amount on 108 no. of batteries.
(iii) The Financial Bids will be compared based upon the Net Amount Quoted by the bidders inclusive of
taxes. (That is the New Battery cost minus Buy back cost will be considered for comparison).
(iv) For item no 1.02 Refer to tender Section-III, Clause no 14.3 & 14.4.
(v) AAI may exclude any item from price comparative statement at any time without notifying and same
shall be binding to bidders
Signature with date
Name & Design……………
Page 33 of 37
ANNEXURE-9
APPLICATION FOR EXTENSION OF TIME
Part-I
1. Name of the Contractor :

2. Name of the work :
3. Work Amount :
4. Date of commencement of work :
5. Period allowed for completion of work :
6. Date of completion of work :
7. Date of actual completion of work :
8. Period for which extension is applied for :
9. Hindrances on account of which extension is applied for with dates on which hindrances occurred
and the period for which these are likely to last:
Date of Date of Net

Name of Period of Overlapping Remarks,
No occurrence over of extension
Hindrance Hindrance Period if any
of Hindrance Hindrance applied for
1 2 3 4 5 6 7 8
Total period for which extension is now applied for on account of hindrances mentioned above:
……………………… Month ……………………….. Days
10. Extension of time required for extra work :

11. Details of extra work and the amount involved:
Proportionate period of extension of time

Total value of extra work based on estimated amount put to tender on
account of extra work
(a) (b)
12. Total extension of time required for 10 & 11 :
Submitted to Officer-In-Charge (CNS), AAI, Amritsar.

Page 34 of 37
Part-II
(For Official Use)
1. Date of receipt of application from _____________________________________ Contractor for the work of

__________________________________ in the office of the Officer-In-Charge (CNS), AAI, Amritsar.
2. Recommendations of the Officer-In-Charge (CNS), AAI, Amritsar as to whether the reasons given by
the contractor are correct and what extension, if any, is recommended by him. If he does not
recommend the extension, reasons for rejection should be given.
Dated: Signature of the Installation In-charge
{To be filled in by the Officer-In-Charge (CNS), AAI, Amritsar)}
1. Date of receipt in the Office :

2. Project Leader’s remarks regarding hindrances mentioned by the contractor:
(i) Serial No :
(ii) Nature of hindrance :
(iii) Date of occurrence of hindrance :
(iv) Period for which hindrance is likely to last :
(v) Extension of time applied for by the contractor :
(vi) Overlapping period, if any, giving reference to items which overlap :
(vii) Net period for which extension is recommended :
(viii) Remarks as to why the hindrance occurred and justification for extension recommended:
3. Recommendations of Officer-In-Charge (CNS): The present progress of the work should be stated
and whether the work is likely to be completed by the date up to which extension has been applied
for. If extension of time is not recommended, what compensation is proposed to be levied as per
terms and conditions of this tender.
Signature of Officer-In-Charge (CNS)
Signature of Accepting Authority
Page 35 of 37
Annexure-10
AGREEMENT
(On Rs.100/- Non Judicial Stamp Paper)
THIS AGREEMENT, entered into this ……………. (Date) day of ……………………….. (Month & Year) by and
between ………………… (Name of Contractor), having its office at …………………………………………………….
(Contractor’s office address) (hereinafter called the “Contractor”) and the Airports Authority of India having
its office at Sri Guru Ram Dass Jee International Airport, Amritsar – 143101 (Punjab) (hereinafter called the
“AAI”), the expressions “Contractor” and “AAI” shall mean their successors, legal representatives or assigns,
for the SITC OF UPS BATTERIES UNDER BUY BACK SCHEME FOR RADAR UNIT AT S.G.R.D.J.I. AIRPORT,
AMRITSAR.
WITNESSETH
WHEREAS, AAI invited offers for the SITC OF UPS BATTERIES UNDER BUY BACK SCHEME FOR RADAR UNIT AT
S.G.R.D.J.I. AIRPORT, AMRITSAR.
WHEREAS, the Contractor has offered SITC OF UPS BATTERIES UNDER BUY BACK SCHEME FOR RADAR UNIT AT
S.G.R.D.J.I. AIRPORT, AMRITSAR in accordance with their Price Bid dated …………. (Date) and AAI has accepted
its offer.
NOW, therefore, in consideration and mutual covenants contained herein, the Contractor and the AAI
(hereinafter referred to as the “parties”) agree that the following document shall be part of this agreement:
Signed this agreement on …………... Day of ……………… Month ………..….. Year.
For and on behalf of AAI For and on behalf of Contractor
Signature Signature
Name of the Executive : …………….. Name of Executive : …………...

Design : ……………………………. Design : …………...
1. Witness on behalf of AAI: 2. Witness on behalf of Contractor:
Signature: …………………………… Signature: ………………….……………

Name : ………………………………... Name : ……………………………………
Design: ………….……………………. Design : …………………………………..
Page 36 of 37
Annexure-11(MSME)
DECLARATION (For MSE Units only)
(On Rs.100/- Non Judicial Stamp Paper)
I, ____________________________________ on behalf of M/s. ____________________________ in the capacity of
_________________________________(Position) hereby declare that
1. Our MSE Unit(s)is/are availing benefits extended by MSME , Government of India to Micro and Small
Enterprises (MSEs) for the work of _____________________________________________________________
invited vide Bid Number ____________________
2. Our MSE Unit(s) has/have not been awarded any work /supply under MSME benefit during the current
financial year.
OR
Our MSE Unit(s) has/have been awarded work /supply for a to tal value of
Rs. ____________________________________(Rupees ___________________________________________________ only) under
MSME benefits as on date and same work(s)/Supply is/are “In hand

(Progress)/Incomplete” during the current financial year. Further We confirm that the value of
work(s)/Supply is/are in hand (awarded under MSME benefits) during the financial year plus estimated
cost of this tender has not crossed the “Monetary Limit” mentioned in NSIC certificate.
3. Our firm is participating in this tender under “MSE unit” or “OPEN BIDDER”.
NOTE: Strike out the conditions in (2) & (3) whichever is not applicable. Decision on any discrepancy in this
“DECLARATION” shall be at the discretion of AAI and shall be final and binding.
SIGNATURE WITH COMPANY SEAL
ATTESTED BY NOTARY PUBLIC
Page 37 of 37

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AAI/ASR/CNS/RADAR/BATTERY PROC/2018/ AIRPORTS AUTHORITY OF INDIA

Tender Fees: Rs.1180/-

AIRPORTS AUTHORITY OF INDIA

SRI GURU RAM DASS JEE INTERNATIONAL AIRPORT

Tender reference No: AAI/ASR/CNS/RADAR/BATTERY PROC/2018/

{E-Bid No. 2018_AAI_7955 }

Approved By: Recommended By: Checked By: Prepared By:

-sd- -sd- -sd- -sd-

S No Section Particulars Page No.

AIRPORTS AUTHORITY OF INDIA

NOTICE INVITING TENDER

Estimated Cost EMD Tender Fee

SL. Support Escalation E-Mail Address Contact Timings*

9. The critical dates for this tender are as given below:

c. Response to Bidders’ queries by AAI From 20.02.2018 To 01.03.2018 Up to 1700 Hours

2. AMENDMENTS TO BID DOCUMENTS :

3.1. Technical Bid:

- As per Clause 1 mentioned above in this section.

3.2. Financial Bid:

- Financial Bid Form as per Annexure-8 (to be filled up online).

The bidder shall fill the price schedule as follows:

5. VALIDITY OF TENDER (BID):

6. FORMATS & SIGNING OF BID :

7. SEALING & MARKING OF BIDS :

9. CORRECTIONS / MODIFICATIONS & WITHDRAWAL OF BIDS :

10. OPENING OF BIDS:

11. CLARIFICATION / CONFIRMATION OF COMPLIANCE OF BIDS

12. EVALUATION & COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:

12.1. Eligibility cum Technical Evaluation:

13. OPENING OF FINANCIAL BIDS:

14. RIGHT TO ACCEPT / REJECT THE TENDERS :

15. AWARD OF CONTRACT :

16. TRANSFER OF TENDER DOCUMENT :

GENERAL TERMS & CONDITIONS

1. Discrepancy & Adjustment of Error

2. Earnest Money Deposit (EMD) and Tender fee:

MSME Act 2006 and Public Procurement Policy, 2012 as

4. Security Deposit or Performance Bank Guarantee:

6. Taxes and Duties :

highest accepted standards.

10. Execution of work:

11. Time Period For Completion :

TIME IS THE ESSENCE OF THIS CONTRACT.

12. Safety of Manpower & Material:

13. Liquidated Damages:

14. Payment Terms :

14.1. No mobilization advance shall be paid.

15. Guarantee/Warranty & Defects Liability Period:

16. Patents, Bidder's Liability & Compliance of Regulations:

17. Force Majeure:

18. Settlement of Disputes and Arbitration:

19. Effect and Jurisdiction of Contract:

Special Terms and Conditions

5. Safety Measure and Responsibilities

6. Co-ordination with Other Agencies

7. Care of AAI and other Agency Installation

8. Damage to Person and Property

9. Third Party Insurance

10. Installation, Acceptance Test & Commissioning

Scope of Work and Technical Specifications

1. Technical Specifications of SMF VRLA 12V, 65AH UPS Battery

Sl Technical Parameter Specified Value

(On Company’s Letter Head)

2. Head office address:

I, ________ on behalf of M/s. in the capacity of