Lambda Chi Alpha, Alpha Delta Zeta Chapter

Housing Corporation Meeting

2 October 2010, MS&T Homecoming

I. Reports of Officers: (15 members constitute a quorum; at least 12 must be alumni)

President's Report: Len Kirberg

Welcome and Introductions

Since St. Pat’s many house improvements including paving upper parking lot.
Alumni/Chapter workdays were held on April 21 and August 21, 2010

Vice-President's Report: Larry Thomas

Annual Voluntary Giving Report

1) Remodel Account 2) Rush Account

Balance OCT 2009 $7,098.94 Balance OCT 2009 $570.07
Donations OCT10 $19,246.41 Donations OCT10 $464.00
Expenses -$18,221.28 Expenses -$92.36
Fund Balance $8,124.07 Fund Balance $941.71

Secretary's Report: Scott Preston

Minutes from Homecoming 2009 meeting and 2010 St. Pat’s meeting

Treasurer's Report: Kevin Schwalje

Alpha Delta Zeta House Corporation Budget 2010-2011

Alpha Delta Zeta House Corporation Budget 2010-2011 Alpha Delta Alumni Budgeted for 2009-2010
7/1/09 - 6/30/10 Financials Bank Pmts on Loan\ Total w/out add'l pmts-->
23,645.00
Income (35,000/semester+1pmt) $78,250
Water Care 900.00
Expenses: INCOME Tax Accountant 400.00
Bank Pmts on Loan (mo. pmt) 23,645 RENT 59,750.00 Taxes 4,000.00
Water Care 900 Fire Protection 250.00
INT (Sav+Ck ) 488.35
Tax Accountant 400
Taxes 3,800 DONATIONS 0.00 Insurance 11,000.00
Fire Protection 300 DEBT COLL. 373.93 Repair & Maintanence 18,000.00
Insurance 10,800
$60,612.28 Training 1,500.00
Repair & Maintanence 16,000 Events 750.00
Training 1000
Lock Box 55.00
Events 800 EXPENSES
Safe Deposit Box 30 Other Expenses 0.00
Bank Pmts on Loan (mo. pmt) 23,645.16
Other Expenses 350 Reserve Account 500.00
Reserve Account 2,225 Water Care 936.25 ADD'L PRINCIPAL PMTS 9,000.00
ADD'L PRINCIPAL PMTS 18,000 Tax Accountant 400.00
Total Exp $78,250 $70,000.00
Taxes 3,491.00
Net Inc over Exp $0 Fire Protection 285.96
Insurance 10,496.00
Loan Balance on House as of 8/30/10: $265,572.01 Repair & Maintanence 7,662.12
Total Alumni Debt Collected: $8,252.79
Old Outstanding Debt: $913.36 Training 130.00
New Outstanding Debt: $7,490.12 Events 727.38
Lock Box 28.00
Other Expenses 905.37
Reserve Account 0.00
ADD'L PRINCIPAL PMTS 9,000.00
$57,707.24

High Pi (Executive Vice-President) Report: Tony Siebert

 Academic Advisor's Report: Scott Grasman

SP10-FS09
SP10 Number of SP10 FS09 Number of FS09 SP10-FS09 Rank
GPA members GPA Rank GPA members GPA Rank GPA change Change
Pledge/
Associate
No data 3 x/11 2.83 15 Tied 7/12 ? ?
Active/
Initiated
2.64 46 15/21 2.53 35 18/21 +0.11 +3
All Chapter 2.64 46 14/21 2.63 50 17/21 +0.01 +3
All Men’s
2.99 N/A N/A 2.98 N/A N/A +0.01 N/A
All Student 3.04 N/A N/A 3.03 N/A N/A +0.01 N/A
All
Fraternity
2.88 N/A N/A 2.92 N/A N/A -0.04 N/A

Rush Counselor Report: Len Kirberg

Alpha Delta gained 16 new Associate Members during 2010 Rush including 3 younger
brothers of actives. Out of 32 bid cards 10 – 12 joined by opening week and another 4 or so
joined during opening week or shortly thereafter. 12 who had LXA bid cards joined other
houses. 18 fraternities averaged about 12 new members each. Top 4 (KA, KS, PKA & SPE)
averaged 25 each with next 6 houses including LXA, BSP, DSP, PKT, SN, & SP) averaged
about 13 each. Remaining 6 houses gained a total of 44 new members. 2010 total of 221 versus
204 in 2009, 187 in 2008 and 226 in 2007 as of October of each year.

High Alpha's Report: Anthony Mayer

1) Rush

2) Scholarship

3) Philanthropy

4) Brotherhood

5) Finances

6) Miscellaneous

High Tau's Report: Jake Livergood

High Rho's Report: 7ick Cosentino

House Manager’s Report: Chris Fernandez

II. Reports of Committees:

Executive Committee (President, Vice President, Treasure, Secretary and Hi Pi)

 House Committee (Curt Hertel, Rob Sutton, Scott Green, Jon Vaninger)

Finance Committee (Jake Livergood, Kevin Schwalje & Pete Legsdin)

7ewsletter Committee (Scott Preston)

September 2010 newsletter published. Will incorporate more historical items in future
newsletters including excerpts from old Transits.

Scholarship Committee (Rob Sutton)

Volunteer Giving Committee (Curt Hertel, Gene Faenger)

III. Unfinished Business:

1) Insurance investigator said the house needed emergency evacuation maps and plans.
2) Property line issue; apartment buildings south of chapter house are on ADZ property.

IV. 7ew Business

1) Election of Committee Members
a. House Committee (5 members appointed by the President and approved by the
directors. Three must live in Rolla)
Nominations: Recommend re-elect the current members

b. Finance Committee (3 members; High Tau, House Corp Treasurer and one other
alumni member)
Nominations: Recommend re-elect the current alumni member

c. Scholarship Committee: (No prerequisites)

Nominations: Recommend re-elect the current alumni member

d. Newsletter Committee: (No prerequisites)

Nominations: Recommend re-elect the current alumni member

e. Volunteer Giving Committee: (No prerequisites)

Nominations: Recommend re-elect the current alumni members

V. Election of Directors
17 members (High Pi, High Alpha, High Tau, High Rho automatically members)
Current members:
Term ending 2010: Larry Thomas, Tom Green, Scott Preston, Kevin Schwalje, Len
Kirberg
Term ending 2011: Scott Bertelsmeyer
Term ending 2012: Curt Hertel, Rob Sutton, Scott Green, Jack Bertelsmeyer, Chuck
Toedtman, JonVaninger, Andy Singleton, Jason George, Josh Hemphill, Troy Williams, Ryan
Miller.

1) Election of Board of Directors

Nominations: Based on 2009 Bylaws amendment, we may have up to 21 members.5 slots
open. Larry Thomas, Tom Green, Scott Preston, Kevin Schwalje, Len Kirberg
VI. Discussion

VII. Close Meeting

Board of Directors Meeting

(Must have 9 members to constitute a quorum)

1) Election of officers by the Board of Directors

President: Nominations: Len Kirberg,
Vice-President: Larry Thomas has requested that he not be re-elected as he will be
traveling this year. Nominations:
Treasure: Nominations: Kevin Schwalje
Secretary: Nominations: Jason George

2) Old Business

3) New Business