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To Calc 2.0
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The Visibooks Guide to Calc 2.0
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ISBN 1597060399
Table of Contents
Basic Calculations .......................................... 1
Add ........................................................................................................13
Subtract.................................................................................................21
Multiply..................................................................................................24
Divide ....................................................................................................28
Calculate averages...............................................................................31
Find the maximum value .....................................................................35
TABLE OF CONTENTS i
Manipulating Data .........................................75
Move, copy, and paste......................................................................... 76
Add/delete columns............................................................................. 86
Add/delete rows ................................................................................... 92
Employ multiple worksheets .............................................................. 97
Employ AutoFill ................................................................................. 100
Insert/delete worksheets ................................................................... 106
ii TABLE OF CONTENTS
Basic Calculations
In this section, you’ll learn how to:
• Add
• Subtract
• Multiply
• Divide
• Calculate averages
• Find the maximum value
BASIC CALCULATIONS 1
1. Start Calc.
2 BASIC CALCULATIONS
2. Click in cell A1 to place the cursor there.
3. Type:
Party Palace
BASIC CALCULATIONS 3
4. Click in cell A3.
5. Type:
4 BASIC CALCULATIONS
7. Type:
Material
Elastic
BASIC CALCULATIONS 5
10. Press the ENTER key.
Labor
Total
6 BASIC CALCULATIONS
12. Click in cell B4 to highlight the cell.
Type:
3.09
Type:
0.37
BASIC CALCULATIONS 7
14. Press ENTER to move to cell B6.
Type:
6.92
8 BASIC CALCULATIONS
17. When the Save as window appears, make sure the My
Documents folder appears as the Save in folder.
BASIC CALCULATIONS 9
19. When the New Folder window appears, type:
10 BASIC CALCULATIONS
20. Double-click the Practice Calc Files folder.
The Practice Calc Files folder should now appear as the Save
in folder:
Party Palace
BASIC CALCULATIONS 11
Click the button.
12 BASIC CALCULATIONS
Add
1. Click in cell B7.
2. Type:
BASIC CALCULATIONS 13
4. Type:
6. Type:
14 BASIC CALCULATIONS
7. Click in cell B6.
BASIC CALCULATIONS 15
Look in the Formula Bar.
It should read:
=B4+B5+B6
Tip: You just created a formula that adds up the per costume
costs for the material, elastic, and labor.
16 BASIC CALCULATIONS
12. Type:
Price
A B C D E
1 Party Palace
2
3 Per Costume Costs Price
4 Material 3.09 Costume 17.99
5 Elastic 0.37 Packaging 1.25
6 Labor 6.92 Total
7 Total 10.38
8
BASIC CALCULATIONS 17
15. On the Toolbar, click the icon.
18 BASIC CALCULATIONS
16. Press the ENTER key.
=SUM(E4:E5)
BASIC CALCULATIONS 19
Tip: This is just a different way of adding numbers. By clicking
the icon, you told Calc to SUM the numbers from E4 through
E5.
20 BASIC CALCULATIONS
Subtract
1. Click in cell G3.
Type:
BASIC CALCULATIONS 21
3. Click in cell E6. Type:
22 BASIC CALCULATIONS
5. Press the ENTER key.
BASIC CALCULATIONS 23
Multiply
1. Click in cell A9 and type:
Sales
24 BASIC CALCULATIONS
3. In cell B9, type:
2250
Profits
BASIC CALCULATIONS 25
5. In cell B11, type :
Tip: This is the multiplication symbol. To type it, hold down the
SHIFT key, then press the number 8 key.
26 BASIC CALCULATIONS
7. Click cell G4, then press the ENTER key.
=B9*G4
BASIC CALCULATIONS 27
Divide
1. Click cell I3, then type:
Profit Margin
28 BASIC CALCULATIONS
4. Click cell E6, then press the ENTER key.
=G4/E6
BASIC CALCULATIONS 29
See how the profit margin changes along with the price (cell E4)
used in the formula:
30 BASIC CALCULATIONS
Calculate averages
1. Click in cell A13, then type:
Subsidies
BASIC CALCULATIONS 31
3. In cells A15 through C15, type:
Average
32 BASIC CALCULATIONS
5. In cell F14, type:
=average(
BASIC CALCULATIONS 33
7. Press the ENTER key.
=AVERAGE(A15:C15)
34 BASIC CALCULATIONS
Find the maximum value
1. Click in cell E15, then type :
Maximum
=MAX(A15:C15)
BASIC CALCULATIONS 35
3. Press ENTER.
36 BASIC CALCULATIONS
Practice: Basic Calculations
A B C D E F G
1 Buying an HDTV
2
3 Dream Television LCD Plasma Total Diff Avg Max
4 Price 4000 17000
5 Payments 36 24
6 Interest Rate .11 .12
7 Finance Chg
8 Amt Financed
9 Est Monthly Pmt
4. In cell D5, calculate the total payments made for both televisions.
7. In cell B7, calculate the finance charge for the LCD television.
BASIC CALCULATIONS 37
Tip: Add the price and the finance charge.
9. In cell B9, calculate the estimated monthly payment for the LCD
television.
13. Save the workbook as HDTVs in the Practice Calc Files folder.
38 BASIC CALCULATIONS
Formatting
Worksheets
In this section, you’ll learn how to:
• Format text
• Format cells
• Adjust columns and rows
• Print worksheets
FORMATTING WORKSHEETS 39
Format text
Modify fonts
1. Open the Party Palace workbook from the Practice Calc Files
folder.
40 FORMATTING WORKSHEETS
5. When the menu appears, click 18.
FORMATTING WORKSHEETS 41
The text should look like this:
42 FORMATTING WORKSHEETS
9. Click the icon, then the icon.
Price
Profit Per Costume
Profit Margin
Sales
Profits
Subsidies
FORMATTING WORKSHEETS 43
Format numbers
44 FORMATTING WORKSHEETS
Tip: If the icon isn’t present on the Toolbar, click the arrow at the
end of the Toolbar, then Visible Buttons, then Number Format:
Currency.
FORMATTING WORKSHEETS 45
2. Click the worksheet.
46 FORMATTING WORKSHEETS
5. On the Toolbar, click the icon three times.
FORMATTING WORKSHEETS 47
The number should change to percent:
48 FORMATTING WORKSHEETS
Format cells
Change cell color
FORMATTING WORKSHEETS 49
2. On the Menu Bar, click Format, then Cells.
50 FORMATTING WORKSHEETS
3. When the Format Cells window appears, click the Background
tab.
FORMATTING WORKSHEETS 51
4. In the Color grid, click the light gray square.
52 FORMATTING WORKSHEETS
6. Click the worksheet.
FORMATTING WORKSHEETS 53
Add borders
1. Click and drag from cell E14 to cell F15 to highlight the four cells.
54 FORMATTING WORKSHEETS
3. When the Format Cells window appears, click the Borders tab.
FORMATTING WORKSHEETS 55
4. Click the button.
56 FORMATTING WORKSHEETS
6. Click the worksheet.
FORMATTING WORKSHEETS 57
Shift alignment
58 FORMATTING WORKSHEETS
4. Highlight the same cells again.
FORMATTING WORKSHEETS 59
Adjust columns and rows
Adjust column width
60 FORMATTING WORKSHEETS
Tip: This means the column is too narrow to display the cells’
contents.
3. Drag the divider back to the right until you can see the contents
of the cells in column A:
FORMATTING WORKSHEETS 61
Adjust row height
1. Click the box in the corner at the intersection of the column and
row headings:
62 FORMATTING WORKSHEETS
2. Place the cursor on the divider between rows 4 and 5.
FORMATTING WORKSHEETS 63
4. On the Toolbar, click the icon.
64 FORMATTING WORKSHEETS
Print worksheets
Page preview
This will show how the worksheet will look when printed:
FORMATTING WORKSHEETS 65
2. Click the button.
66 FORMATTING WORKSHEETS
Adjust page breaks
2. Drag the blue line between columns G and H to the right until it
merges with the blue line between columns I and J.
FORMATTING WORKSHEETS 67
3. Drag the bottom blue solid line down until it shows all the page’s
content.
68 FORMATTING WORKSHEETS
The worksheet should return to normal view.
Tip: in the normal view, you can now see a heavier line between
columns I and J. This represents the new page break.
FORMATTING WORKSHEETS 69
Print a region
70 FORMATTING WORKSHEETS
2. On the Menu Bar, click File, then Print.
FORMATTING WORKSHEETS 71
3. When the Print window appears, click the Selection radio
button.
72 FORMATTING WORKSHEETS
Practice: Formatting Worksheets
1. Open the HDTVs workbook from the Practice Calc Files folder.
6. Page preview the worksheet and make sure that all its contents
fit on one printed page.
FORMATTING WORKSHEETS 73
74 FORMATTING WORKSHEETS
Manipulating Data
In this section, you’ll learn how to:
MANIPULATING DATA 75
Move, copy, and paste
Move cell contents
1. Open the Party Palace workbook from the Practice Calc Files
folder.
76 MANIPULATING DATA
4. Click and drag the cells one cell to the left.
MANIPULATING DATA 77
5. Click on the worksheet.
78 MANIPULATING DATA
7. On the Menu Bar, click Edit, then Cut.
MANIPULATING DATA 79
9. On the Menu Bar, click Edit, then Paste.
80 MANIPULATING DATA
When you’re done, the cells should look like this:
MANIPULATING DATA 81
Copy and paste
82 MANIPULATING DATA
2. On the Menu Bar, click Edit, then Copy.
MANIPULATING DATA 83
4. On the Menu Bar, click Edit, then Paste.
84 MANIPULATING DATA
5. Highlight cells I3—J3.
MANIPULATING DATA 85
Add/delete columns
Add a column
86 MANIPULATING DATA
A new column should appear:
MANIPULATING DATA 87
Add multiple columns
88 MANIPULATING DATA
Three new columns should appear:
MANIPULATING DATA 89
Delete columns
90 MANIPULATING DATA
The column should disappear:
MANIPULATING DATA 91
Add/delete rows
Add row
92 MANIPULATING DATA
A new row should appear:
MANIPULATING DATA 93
Delete row
94 MANIPULATING DATA
The row should disappear:
MANIPULATING DATA 95
Practice
1. Click and drag down the row headings for rows 9 through 15.
96 MANIPULATING DATA
Employ multiple worksheets
1. Right-click the Sheet1 tab.
MANIPULATING DATA 97
When the Rename Sheet window appears, the words Sheet1
should be highlighted.
3. Type:
5. Type:
Sales
98 MANIPULATING DATA
6. Click the Numbers Per Costume tab again.
Tip: if you cannot see the Numbers Per Costume tab, click the
icon.
MANIPULATING DATA 99
Employ AutoFill
1. Click the Sales tab.
Costume Sales
January
February
March
10
20
12. Highlight cells A4 and B4, then place the cursor on the Fill
Handle.
Total
16. Place the cursor on the lower right corner of the blue box and
drag one cell to the left.
Now only the cells with numbers in them should be in the blue
box.
Revenue
www. visibooks.com/books/calc2
Tip: Calc spreadsheet files have the .ods extension, but Calc
can also save spreadsheets in Microsoft Excel .xls format.
4. Open StationeryShop.xls.
7. In the Ream Sales sheet, insert a new column for April between
the March and May columns.
9. Using the Fill Handle, drag the formula from Total Reams Sold
in March (cell D6) so the formula applies to April.
Revenue
January
Gross Sales
10. Type:
times
Net Revenue
in cell A5.
2. In cell B5, create a formula that multiplies the profit per costume
by the number of costumes sold in January.
2. Place the cursor on the Fill Handle, then drag it to cell C4.
When the formula in B4 was moved over to cell C4, Calc moved
over the cells used in the formula, too:
6. Press DELETE.
9. Type:
11. Type:
14. Place the cursor on the Fill Handle and drag it to cell C4.
times
16. Click cell C4, then place the cursor on the Fill Handle.
When you’re done, the Revenue sheet should look like this:
2. Type:
Tip: If the Function Wizard window covers the cells, click the
icon to minimize it.
“>200”
Income
in cell A1.
times
times
8. Fill the other cells in the worksheet to show the Gross and Net
revenue for each month.
10. Click cell G7, then use the Function Wizard to get the answer.
• Add notes
• Freeze panes
• Create charts
Freezing panes
Freezing panes is a great help when working with large spreadsheets.
Costume Sales
3. On the Ream Sales sheet, freeze all the rows above row 4.
AutoSum
An icon used to automatically total a column or row.
Cell
The basic unit of Calc, formed by the intersection of a row and column.
Chart
A visual representation of data, such as a pie chart or bar graph.
Column
A vertical line of cells in a worksheet.
Column Header
The identifying label at the top of a column.
Fill Handle
A small solid box in the lower right corner of a selected cell. It is used to
copy the contents of a cell or cells into adjacent cells.
Formula
An equation that tells Calc how to calculate values in a worksheet.
Formula Bar
A box located at the top of an Calc worksheet that displays the formula
within the selected cell.
Freeze
Selecting rows or columns so they remain stationary when scrolling in a
worksheet.
GLOSSARY 155
Range
An array of selected cells. A range is ndicated with a colon between cell
designations. Example: A1:A15 indicates the first 15 cells in column A.
Row
A horizontal line of cells labeled with a number on the left side of a
worksheet.
Row Header
The identifying number for each row.
Tab
A stub the bottom of a worksheet (like on a file folder) that contains the
name of the worksheet.
Workbook
An entire Calc file comprised of worksheets.
Worksheet
A single Calc sheet within a workbook.
156 GLOSSARY
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