Beruflich Dokumente
Kultur Dokumente
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
2. Receipt of Notice of Cash Allocation Cash - National Treasury, MDS 102 4,500
from DBM - P4,500 Subsidy Income from National Government 601 4,500
Payment of Expenses
3. Obligation for PS - P 500 Posting in obligation column of Registry
of Allotments and Obligations - Personal
Services
4. Recording of expenses
Salaries 440 Salaries and Wages - Regular Pay 801 440
PERA 30 PERA 804 30
Additional Compensation 30 Additional Compensation 805 30
Total 500 Due to Officers and Employees 428 400
Less: Salary Deductions. Withholding Tax Payable 410 50
Withholding tax 50 GSIS Payable 411 32
Life & Ret. premiums 30 PAG-IBIG Payable 412 5
PAGIBIG premiums 5 PHILHEALTH Payable 413 3
PHILHEALTH premiums 3 Other Payables 450 10
GSIS-Salary loan 2
Employees' Association 10 100
Net Amount 400
5. Grant of Cash Advance for payroll - P400 Cash - Disbursing Officers 107 400
Cash - National Treasury, MDS 102 400
121
Annex A
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
16. Granting of cash advance for travel of Due from Officers and Employees 128 110
Mr. Alex Cruz Cash - National Treasury, MDS 102 110
17. Liquidation of cash advance for travel of Traveling Expense - Local 831 98
Mr. Alex Cruz Due from Officers and Employees 128 98
18. Refund of excess cash advance for travelling Cash - Collecting Officers 106 12
expense of Mr. Alex Cruz Due from Officers and Employees 128 12
122
Annex A
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
19. Adjustment of obligation by P12 for refund Negative posting in obligation column of
of excess advance for traveling expense Registry of Allotments and Obligations -
Maintenance and Other Operating Expenses
20. Deposit of collection from excess advance Subsidy Income from National Government 601 12
to BTr Cash - Collecting Officers 106 12
22. Establishment of Petty Cash Fund (PCF) Petty Cash Fund 105 35
Cash - National Treasury, MDS 102 35
25. Closing of the Petty Cash Fund within the Cash - Collecting Officers 106 5
year due to retirement of the PCF Custodian Petty Cash Fund 105 5
28. Obligation for Petty Cash Fund for - P35 Posting in obligation column of
for the newly designated PCF Custodian Registry of Allotments and Obligations -
Maintenance and Other Operating Expenses
29. Establishment of Petty Cash Fund for Petty Cash Fund 105 35
the newly designated PCF Custodian Cash - National Treasury, MDS 102 35
Purchase of Equipment
30. Obligation for office equipment per Purchase Posting in obligation column of
Order - P100 Registry of Allotments and Obligations -
Capital Outlay
123
Annex A
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
31. Payment to Procurement Service for office equipment Due from NGAs 130 100
Cash - National Treasury, MDS 102 100
32. Receipt of office equipment based on Invoice/ Office Equipment 222 100
delivery receipt Due from NGAs 130 100
33. Obligation prior to approval of purchase order for Posting in obligation column of
IT Software - P400 Registry of Allotments and Obligations -
Capital Outlay
34. Receipt of IT Software based on invoice/delivery IT Equipment and Software 215 400
receipt from Computer Technologies (corporation) Accounts Payable 421 400
Construction of Building
36. Obligation for building prior to the signing of the Posting in obligation column of
contract - P700 Registry of Allotments and Obligations -
Capital Outlay
37. Receipt of cash from the contractor paid Cash - Collecting Officers 106 50
as performance bond Performance/Bidders/Bail Bonds Payable 414 50
38. Deposit of ( cash) performance bond Due from National Treasury 134 50
to BTr thru AGDB Cash - Collecting Officers 106 50
39. Payment of 15% of contract amount as advances Advances to Contractors 168 105
to contractor - P700 x 15% Cash - National Treasury, MDS 102 105
40. Receipt of 1st progress billing for building Construction in Progress - Agency Assets 230 350
50% of P700 P350 Accounts Payable 401 300
Less: Recoupment 50 Advances to Contractors 168 50
Net Amount P300
41. Payment of 1st progress billing for building Accounts Payable 421 300
Accounts Payable 300 Cash - National Treasury, MDS 102 238
Less: 10% Retention 35 Guaranty Deposits Payable 408 35
Withholding Tax 27 62 Withholding Taxes Payable 410 27
Net Amount 238
124
Annex A
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
42. Receipt of final billing for building Construction in Progress - Agency Assets 230 340
50% of P700 (delayed completion) P350 Accounts Payable 401 285
Less: Liquidated Damages 10 Advances to Contractors 168 55
Net Amount P340
Less: Recoupment 55
Amount Due P285
47. Issuance of check to implementing agency (IA) Due from NGAs 130 250
Cash - National Treasury, MDS 102 250
125
Annex A
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
53. Recording of the bill from educational institution for Grants and Donations 889 70
tuition fees of scholars Accounts Payable 401 70
Public Infrastructures
59. Receipt of cash from contractor paid as performance Cash - Collecting Officers 106 150
bond for the construction of roads Performance/Bidders/Bail Bonds Payable 414 150
60. Deposit of cash (performance bond) to BTr thru AGDB Due from National Treasury 134 150
Cash - Collecting Officers 106 150
61. Obligation for construction of roads prior to signing of Posting in obligation column of
contract - P2,000 Registry of Allotments and Obligations -
Capital Outlay
62. Payment of 15% of contract amount for the Advances to Contractors 168 300
advances to the contractor for the construction of Cash - National Treasury, MDS 102 300
roads P2,000 x 15%
63. Receipt of progress billing for construction of roads Construction in Progress - Roads,
50% of P2,000 1000 Highways and Bridges 232 1,000
Less: Recoupment 150 Accounts Payable 401 850
Net Amount 850 Advances to Contractors 168 150
126
Annex A
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
64. Payment of bill for the construction of roads Accounts Payable 401 850
Accounts Payable (1,000 -150) 850 Cash - National Treasury, MDS 102 660
Less: Withholding Tax 90 Withholding Taxes Payable 410 90
10% Retention 100 190 Guaranty Deposits Payable 408 100
Net Amount 660
66. Adjustment of RAOCO by P50 to reduce original Negative posting in obligation column of
amount of obligation Registry of Allotments and Obligations -
Capital Outlay
67. Payment of final bill for the construction of roads Accounts Payable 401 800
Accounts Payable 800 Cash - National Treasury, MDS 102 619
Less: Withholding Tax 86 Withholding Taxes Payable 410 86
10% Retention 95 181 Guaranty Deposits Payable 408 95
Net Amount 619
Building 50
Roads 150
Total 200
71. Refund of performance bonds to contractors . Performance/Bidders/Bail Bonds Payable 414 200
Cash-National Treasury, MDS 102 200
127
Annex A
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
Adjusting Entries
74. Recording of depreciation for the following: Depreciation - Buildings 904 35
Cost Depn. Depreciation - IT Equipment 915 40
Buildings 690 35 Depreciation - Office Equipment 922 10
IT Equipment 400 40 Acc. Depn. - Buildings 304 35
Office Equipment 100 10 Acc. Depn. - IT Equipment 315 40
Total 1,190 85 Acc. Depn. - Office Equipment 322 10
128
Annex A
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM.
CLOSING ENTRIES
2. Subsidy Income from the National Government Subsidy Income from National Government 601 2,667
and Income Income and Expense Summary 533 2,667
4. Income and Expense Summary Income and Expense Summary 532 1,536
Retained Operating Surplus 534 1,536
129
Annex B
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM and ROs/OUs receiving funding checks from CO/RO.
2. Receipt of Notice of Allocation CO RO OU Cash - National Treasury, MDS 102 2,000 Cash - National Treasury, MDS 102 250 Cash - National Treasury, MDS 102 150
from DBM 2,000 250 150 Subsidy Income from National Government 601 2,000 Subsidy Income from National Government 601 250 Subsidy Income from National Government 601
3. Release of sub-allotment to Regional Offices Negative posting in allotment column of Posting in allotment column of
Allotment Class RO Registry of Allotments and Obligations- Registry of Allotments and Obligations-
MOOE 160 Capital Outlay Capital Outlay
CO 1,500
Total 1,660
4. Release of Letter Advice of Allotment to OU Negative posting in allotment column of Posting in allotment column of
Allotment Class OU Registry of Allotments and Obligations- Registry of Allotments and Obligations-
MOOE 50 Capital Outlay, Maintenance and Capital Outlay, Maintenance and
CO 700 Other Operating Expenses Other Operating Expenses
Total 750
5. Transfer of subsidy to Regional Subsidy to Regional Offices/Staff Bureaus 538 1,400 Cash in Bank-Local Currency, Curr. Acct. 110 1,400
Office thru funding check or fund Cash - National Treasury, MDS 102 1,400 Subsidy from Central Office 602 1,400
transfer 1,400
6. Transfer of subsidy to Operating Subsidy to Operating Units 539 600 Cash in Bank-Local Currency, Curr. Acct. 110 600
Unit thru funding check or fund Cash in Bank-Local Currency, Curr. Acct. 110 600 Subsidy from Regional Office/Staff Bureau 603
transfer 600
Payment of Expenses
7. Obligation for Personal Services CO RO OU Posting in obligation column of Posting in obligation column of Posting in obligation column of
140 250 130 Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-
Personal Services Personal Services Personal Services
130
Annex B
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM and ROs/OUs receiving funding checks from CO/RO.
9. Granting of Cash Advance CO RO OU Cash-Disbursing Officers 107 117 Cash-Disbursing Officers 107 207 Cash-Disbursing Officer 107 109
117 207 109 Cash - National Treasury, MDS 102 117 Cash - National Treasury, MDS 102 207 Cash - National Treasury, MDS 102
10. Liquidation of Cash Advance Due from Officers and Employees 128 117 Due from Officers and Employees 128 207 Due from Officers and Employees 128 109
Cash-Disbursing Officers 107 117 Cash-Disbursing Officers 107 207 Cash-Disbursing Officer 107
Remittance of Salary Deductions
11. Remittance of Salary Deductions GSIS Payable 411 6 GSIS Payable 411 12 GSIS Payable 411 5
PAG-IBIG Payable 412 2 PAG-IBIG Payable 412 4 PAG-IBIG Payable 412 2
PHILHEALTH Payable 413 1 PHILHEALTH Payable 413 2 PHILHEALTH Payable 413 1
Cash - National Treasury, MDS 102 9 Cash - National Treasury, MDS 102 18 Cash - National Treasury, MDS 102
12. Issuance of TRA for Withholding taxes Withholding Taxes Payable 410 14 Withholding Taxes Payable 410 25 Withholding Taxes Payable 410 13
Subsidy Income from National Government 601 14 Subsidy Income from National Government 601 25 Subsidy Income from National Government 601
Receipt of Bills/Claims
13. Receipt of bills from Meralco and PLDT posting in obligation column of posting in obligation column of posting in obligation column of
13.1 Obligation Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-
Maintenance and Other Operating Exp. Maintenance and Other Operating Exp. Maintenance and Other Operating Exp.
14. Payment of bills Accounts Payable 401 40 Accounts Payable 401 55 Accounts Payable 401 13
Cash - National Treasury, MDS 102 40 Cash in Bank-Local Currency, Curr. Acct. 110 55 Cash in Bank-Local Currency, Curr. Acct. 110
131
Annex B
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM and ROs/OUs receiving funding checks from CO/RO.
16. Liquidation of Cash Advance for CO RO OU Travelling Expense - Local 831 5 Travelling Expense - Local 831 8 Travelling Expense - Local 831 7
travel 5 8 7 Due from Officers and Employees 128 5 Due from Officers and Employees 128 8 Due from Officers and Employees 128
17. Collections
17.1. Receipt of collection CO RO OU
Overpayment of salaries 5 3 2 Cash-Collecting Officers 106 8 Cash-Collecting Officers 106 5 Cash-Collecting Officers 106 7
Refund of Cash Advance-travel 3 2 5 Due from Officers and Employees 128 3 Due from Officers and Employees 128 2 Due from Officers and Employees 128
8 5 7 Salaries and Wages-Regular Pay 801 5 Salaries and Wages-Regular Pay 801 3 Salaries and Wages-Regular Pay 801
17.2. Adjustment of obligation Negative posting in obligation column of Negative posting in obligation column of Negative posting in obligation column of
Registry of Allotments and Obligations- Registry of Allotments and Obligations- Registry of Allotments and Obligations-
Maintenance and Other Operating Maintenance and Other Operating Maintenance and Other Operating
Expenses and Personal Services Expenses and Personal Services Expenses and Personal Services
17.3. Deposit of collection Subsidy Income from National Government 601 8 Subsidy Income from National Government 601 3 Subsidy Income from National Government 601 2
Cash-Collecting Officers 106 8 Cash in Bank-Local Currency, Curr. Acct. 110 2 Cash in Bank-Local Currency, Curr. Acct. 110 5
Cash-Collecting Officers 106 5 Cash-Collecting Officers 106
18.2. Payment Prepaid Rent 161 12 Prepaid Rent 161 3 Prepaid Rent 161 2
Cash - National Treasury, MDS 102 12 Cash in Bank-Local Currency, Curr. Acct. 110 3 Cash in Bank-Local Currency, Curr. Acct. 110
19.2. Recording of Payable CO RO OU Office Supplies Inventory 149 30 Office Supplies Inventory 149 35 Office Supplies Inventory 149 20
for Office Supplies received 30 35 20 Accounts Payable 401 30 Accounts Payable 401 35 Accounts Payable 401
21. Payment of Payables for supplies Accounts Payable 401 80 Accounts Payable 401 170 Accounts Payable 401 140
and equipment CO RO OU Cash - National Treasury, MDS 102 72 Cash in Bank-Local Currency, Curr. Acct. 110 154 Cash in Bank-Local Currency, Curr. Acct. 110
Total 80 170 140 Withholding Taxes Payable 401 8 Withholding Taxes Payable 410 16 Withholding Taxes Payable 410
Less: Withholding Taxes 8 16 14
72 154 126
132
Annex B
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM and ROs/OUs receiving funding checks from CO/RO.
22.2. Payment of advances to Contractors Advances to Contractors 168 30 Advances to Contractors 168 90 Advances to Contractors 168 75
Cash - National Treasury, MDS 102 30 Cash in Bank-Local Currency, Curr. Acct. 110 90 Cash in Bank-Local Currency, Curr. Acct. 110
22.3. Receipt of 1st Progress Billing CO RO OU Construction in Progress-Agency Assets 230 150 Construction in Progress-Agency Assets 230 400 Construction in Progress-Agency Assets 230 300
150 400 300 Accounts Payable 401 120 Accounts Payable 401 310 Accounts Payable 401
Advances to Contractors 168 30 Advances to Contractors 168 90 Advances to Contractors 168
22.4. Payment of 1st Progress billing CO RO OU Accounts Payable 401 120 Accounts Payable 401 310 Accounts Payable 421 225
Total 120 310 225 Cash - National Treasury, MDS 102 105 Cash in Bank-Local Currency, Curr. Acct. 110 270 Cash in Bank-Local Currency, Curr. Acct. 102
Less: Withholding Taxes 15 40 30 Withholding Taxes Payable 410 15 Withholding Taxes Payable 410 40 Withholding Taxes Payable 410
105 270 195
22.5. Receipt of final billing for the CO RO OU Construction in Progress-Agency Assets 230 50 Construction in Progress-Agency Assets 230 200 Construction in Progress-Agency Assets 230 200
completion of the building 50 200 200 Accounts Payable 401 50 Accounts Payable 401 200 Accounts Payable 401
22.6. Payment of final billing CO RO OU Accounts Payable 401 50 Accounts Payable 401 200 Accounts Payable 401 200
Total 50 200 200 Cash - National Treasury, MDS 102 45 Cash in Bank-Local Currency, Curr. Acct. 110 180 Cash in Bank-Local Currency, Curr. Acct. 110
Less: Withholding Tax 5 20 20 Withholding Taxes Payable 410 5 Withholding Taxes Payable 410 20 Withholding Taxes Payable 410
Net Amount 45 180 180
23. Remittance of taxes thru TRA CO RO OU Withholding Taxes Payable 410 28 Withholding Taxes Payable 410 76 Withholding Taxes Payable 410 64
28 76 64 Subsidy Income from NG 601 28 Subsidy Income from NG 601 76 Subsidy Income from NG 601
24. Issuance of office supplies CO RO OU Office Supplies Expenses 849 25 Office Supplies Expenses 849 30 Office Supplies Expenses 849 14
per RSMI 25 30 14 Office Supplies Inventory 149 25 Office Supplies Inventory 149 30 Office Supplies Inventory 149
ADJUSTING ENTRIES
1. Recording of actual rent expense CO RO OU Rent Expenses 841 12 Rent Expenses 841 3 Rent Expenses 841 2
12 3 2 Prepaid Rent 161 12 Prepaid Rent 161 3 Prepaid Rent 161
2. Depreciation
CO RO OU
Buildings 10 30 25 Depreciation - Buildings 904 10 Depreciation - Buildings 904 30 Depreciation - Buildings 904 25
Office Equipment 5 12 12 Depreciation - Office Equipment 922 5 Depreciation - Office Equipment 922 12 Depreciation - Office Equipment 922 12
Total 15 42 37 Accum. Depn. - Buildings 304 10 Accum. Depn. - Buildings 304 30 Acc. Depn. - Buildings 304
Accum. Depn. - Office Equipment 322 5 Accum. Depn. - Office Equipment 322 12 Acc. Depn. - Office Equipment 322
133
Annex B
Illustrative Accounting Entries - Typical transactions of Central/Regional Offices and Operating Units
(CO/RO/OU) receiving Notice of Cash Allocation direct from DBM and ROs/OUs receiving funding checks from CO/RO.
2. Setting up of liability of OU for unrefunded cash Due from Operating Units 137 8 Subsidy from Regional Office/Staff Bureau 603 8
equivalent to the unobligated allotment for MOOE Subsidy to Operating Units 539 8 Due to Regional Office/Staff Bureaus 446
3. Setting up of liability of RO for unrefunded cash Due from Regional Offices/Staff Bureaus 136 17 Subsidy from Central Office 602 17
equivalent to the unobligated allotment for MOOE Subsidy to Regl.Offices/Staff Bureaus 538 17 Due to Central Office 435 17
4. Reversion of Unused NCA Subsidy Income from National Government 601 131 Subsidy Income from National Government 601 22 Subsidy Income from National Government 601 32
Cash-National Treasury, MDS 102 131 Cash-National Treasury, MDS 102 22 Cash-National Treasury, MDS 102
5. Subsidy Income from the National Government Subsidy Income from National Government 601 1,903 Subsidy Income from National Government 601 326 Subsidy Income from National Government 601 193
Income and Expense Summary 532 1,903 Subsidy from CO 602 1,383 Subsidy from Regional Office/Staff Bureau 603 592
Income and Expense Summary 532 1,709 Income and Expense Summary 532
6. Expenses Income and Expense Summary 532 1,615 Income and Expense Summary 532 977 Income and Expense Summary 532 201
Salaries and Wages-Regular Payroll 801 120 Salaries and Wages-Regular Payroll 801 223 Salaries and Wages-Regular Payroll 801
PERA 804 10 PERA 804 16 PERA 804
Additional Compensation 805 5 Additional Compensation 805 8 Additional Compensation 805
Traveling Expense, Local 831 5 Traveling Expense, Local 831 8 Traveling Expense, Local 831
Electricity 835 30 Electricity 835 40 Electricity 835
Telephone/Telegraph and Internet 837 10 Telephone/Telephone/Internet 837 15 Telephone/Telephone/Internet 837
Rent Expenses 841 12 Rent Expenses 841 3 Rent Expenses 841
Office Supplies Expenses 849 25 Office Supplies Expenses 849 30 Office Supplies Expenses 849
Subsidy to Regional Offices/Staff Bureaus 538 1,383 Subsidy to Operating Units 539 592 Depreciation - Buildings 904
Depreciation - Buildings 904 10 Depreciation - Buildings 904 30 Depreciation - Office Equipment 922
Depreciation - Office Equipment 922 5 Depreciation - Office Equipment 922 12
7. Income and Expense Summary Income and Expense Summary 533 288 Income and Expense Summary 533 732 Income and Expense Summary 533 584
Retained Operating Surplus 502 288 Retained Operating Surplus 502 732 Retained Operating Surplus 502
8. Retained Operating Surplus Retained Operating Surplus 502 288 Retained Operating Surplus 502 732 Retained Operating Surplus 502 584
Government Equity 501 288 Government Equity 501 732 Government Equity 501
134
Annex B
ITS
Credit
150
600
135
Annex B
ITS
Credit
13
5
2
1
109
109
109
13
13
13
136
Annex B
ITS
Credit
12
5
2
20
120
126
14
137
Annex B
ITS
Credit
75
225
75
195
30
200
180
20
500
64
14
25
12
138
Annex B
ITS
Credit
32
785
116
8
4
7
8
5
2
14
25
12
584
584
139
Annex C
Illustrative Accounting Entries - Typical Transactions of Agencies with Collections/Income
to be recorded in the National Government (NG) Books
Agency - National Government Books
Transactions Account
Account Title Debit Credit
Code
Note: Subsidiary Ledger (SL) accounts shall be provided for "Due to National Treasury" account. The
code of the income accounts under the Chart of Accounts shall be used as SL accounts and shall be
indicated in the List of Collections which shall be submitted to the BTr.
135
Annex C
Illustrative Accounting Entries - Typical Transactions of Agencies with Collections/Income
to be recorded in the National Government (NG) Books
Agency - National Government Books
Transactions Account
Account Title Debit Credit
Code
8. Deposit of income/collections
to BTr thru AGDB
a. Taxes Due to National Treasury 433 2,200
Income Tax -Individuals 400
Income Tax -Partnerships 300
Income Taxes -Corporations 1,200
Capital Gross Tax 100
Value Added Tax 150
Fines and Penalties 50
Cash - Collecting Officers 106 2,200
Note: Subsidiary Ledger (SL) accounts shall be provided for "Due to National Treasury" account. The
code of the income accounts under the Chart of Accounts shall be used as SL accounts and shall be
indicated in the List of Collections which shall be submitted to the BTr.
136