Beruflich Dokumente
Kultur Dokumente
INFORMATION TECHNOLOGY
UNIVERSITI MALAYSIA SABAH
Full Name :
Matric No :
IC No. :
Program :
Contact No. :
E-Mail :
Perm. Address :
_____________________
Company Information
Company Name :
______________
Supervisor :
______________
Post : Phone/ HP :
Comp. Address :
1. INTRODUCTION ..................................................................................................................................................... 1
2. INDUSTRIAL TRAINING COURSE OBJECTIVES ......................................................................................................... 1
3. INDUSTRIAL TRAINING COURSE OUTCOMES ......................................................................................................... 1
4. STATUS AND NUMBER OF CREDIT HOUR ............................................................................................................... 1
5. DURATION ............................................................................................................................................................ 2
6. INDUSTRIAL TRAINING PROCEDURE ...................................................................................................................... 2
7. DUTIES OF THE INDUSTRIAL SUPERVISOR ............................................................................................................. 5
8. DUTIES OF THE VISITING LECTURER ....................................................................................................................... 5
9. DUTIES OF THE ACADEMIC SUPERVISOR ............................................................................................................... 6
10. DUTIES OF THE STUDENT....................................................................................................................................... 7
11. EVALUATION SYSTEM ............................................................................................................................................ 8
12. CQI SECTION ......................................................................................................................................................... 9
13. FAQS ................................................................................................................................................................... 10
14. APPENDICES .......................................................................................................................................................... 1
APPENDIX A – INDUSTRIAL TRAINING TECHNICAL REPORT FORMAT GUIDELINE .................................................................................. 1
APPENDIX B - INSTRUCTIONS ON WRITING INDUSTRIAL TRAINING LOG BOOK ..................................................................................... 1
APPENDIX C - FORMS.............................................................................................................................................................. 1
Preface
The Industrial Training Guidelines Handbook 2009, aims to provide the students of the School of
Engineering and Information Technology with a guideline of what they would need to do for their
industrial training placements in the industry. The students should understand that it is a
compulsory subject stated in both MQA and EAC. This handbook had been revised from the original
which was produced in 2004 to fit in with the MQA and EAC requirements. Students should be
aware that the present handbook has had several changes made in the course objectives, course
outcomes, assessment methods, industrial training procedures and forms. The changes are parallel
with the feedback given by students, lecturers, and industry.
The industrial training program involves four main people. They are the industrial supervisor, the
visiting lecturers, the academic supervisor and the student. This guidebook gives an explanation of
the duties of each person.
On behalf of the university, we wish to thank you all the parties who are directly involved in the
preparation of this guidebook.
Chief Editor
Engr Dr Rachel F. Mansa
Editorial board
Contact details:
i
1. Introduction
Industrial Training is a required course for all the students in the School of Engineering and
Information Technology (SEIT). It is compulsory for students who have completed their 6
semesters of study to undergo their industry training. This industrial training is a full time
attachment with the industry or any government body. It is 3-credit hour course for Engineering
and Information Technology students. At the completion of their industrial training, students will be
awarded an A, B, C, D or E grade. This grade will contribute to the cumulative grade point average
(CGPA).
i. To provide opportunities for students to apply their knowledge in a real world environment;
ii. To expose students to an industrial working environment.
The course is compulsory for all the full time registered students at the School of Engineering and
Information Technology and it carries a total amount of 3-credit hour for Engineering and
Information Technology programs.
1
5. Duration
Engineering Program
The Industrial training procedures are divided into three stages; before the industrial training, during
the industrial training and after the industrial training. These procedures are elaborated in details in
the next section.
The Industrial Training subject is mainly handled by 5 important people. They are:
1) SEIT Chief Industrial training coordinator;
2) SEIT Programs Industrial training coordinator;
3) Industrial training administrator;
4) Visiting lecturer; and
5) Industrial supervisor.
Figure 1 shows the Flowchart for Industrial Training procedure for engineering and information
technology programs.
2
Figure 1: Industrial Training Flowchart for HC00,HC05, HK01, HK02, HK03, HK08 &
HK20
3
A. Before the Industrial Training
i. The Industrial Training Coordinator should make sure all students taking Industrial Training
course should fulfill the prerequisite stated in the course syllabus.
ii. Students must collect and fill in the Student Registration Form (LI - 1) and return the
completed form to the Industrial Training Administrator.
iii. Students must undergo placement at locations specified by the school. The SElT Industrial
Training Committee will manage all applications for placement. All correspondence will be
dealt with by the SEIT office.
iv. The Industrial Training placement is determined by the Industrial Training Committee with
cooperation from students and the school.
v. Students are not allowed to change placements unless approved by the Industrial Training
Committee.
vi. Students must attend the two Industrial Training briefings, at dates specified by the school.
The purpose of these briefings is to:
This briefing is conducted by the Industrial Training Committee. Students must also get a copy of
the Industrial Training Guideline Handbook 2009 which is downloadable from the SElT Industrial
Training LMS Website. (http://lms.ums.edu.my/).
i. Students must complete the Industrial Training Commencement Form (LI – 2 can be found in
this Industrial Training Guideline Handbook 2009) when reporting for duty. Following that,
the Industrial Supervisor is to complete his section of the LI-2 form to certify that the student
has reported for duty. After the form is completed it should be faxed/mailed to S.E.I.T (the
contact details are on page 1). Contact the Industrial Training Administrator for any
clarification. This should be done within 7 days from the date of the Industrial Training
commencement.
ii. Students must prepare a Daily Work Log Book in an A4 hardcover log book in the format
provided. The Industrial Supervisor must certify this work log, daily.
• If industrial visit is not possible, a telephone interview can be arranged between the
student, the academic supervisor and the industrial supervisor.
• The students are to prepare the logbook, schedule and Forms LI-3A – D for this visit.
i. The students must prepare the Industrial Training Technical Report (LI – 4A & LI – 4B) and
submit it to SElT Industrial Training Administrator on the first Monday after the last day of
the 10 weeks Industrial Training. This report must be accompanied with the Receipt of
Industrial Training Report Form (LI -5) and the Daily Work Log Book.
ii. The Industrial Training Evaluation Form by the Industrial Supervisor must be submitted to
the school within 7 days after the training is completed. The Industrial Training Evaluation
Form by the Academic Supervisor must be submitted to the school within 7 days after
receiving the report.
iii. Students must make sure that all these documents be submitted. If any of these documents
are missing marks can be deducted from the final grade.
An Industrial Supervisor is an officer in the organization where the student is attached and
person who will be supervising the work of the student during the attachment. He is appointed
based on mutual agreement between SElT and the organization. The appointment of an
industrial supervisor is based on his experience or his academic qualification. The proposed
duties include;
5
The Visiting Lecturer appointed by the SEIT to visit the student during the industrial training period.
The appointment is based on the expertise and the experience of the lecturer related to the industry.
The duties of the Visiting Lecturer include:
i. To attend briefing given by the industrial coordinator regarding the visit to the industries.
ii. To visit the student to study the suitability of the working environment.
iii. To discuss with the Industrial Supervisor on the student performance and any other matters
related to Industrial Training.
vi. To collect the 3B and 3D forms form the industrial supervisor and student respectively.
vii. To submit all the forms to Industrial Training Administration within 7 days upon returning to
UMS.
The Academic Supervisor is a lecturer from SElT and is appointed by the school. The
appointment is based on the expertise and the experience of the lecturer and it should be
related to the industry. The duties of an Academic Supervisor is to evaluate the student's
performance based on the Technical report and Daily Work Log Book
6
10. Duties of the Student
i. Students must make sure that they know which organization to report to before starting their
Industrial Training.
ii. Students should report for duty to the Industrial Supervisor assigned by the organization and
agreed by the school.
iii. Students must complete 10 weeks of industrial training and submit the Industrial Training
Technical Report (LI – 4A & LI – 4B), Receipt of Industrial Training Report Form (LI -5) and
the Daily Work Log Book to SElT Industrial Training Administrator on the first Monday after
the completion of the 10 weeks Industrial Training.
iv. Students must understand and adhere to the rules and regulations of the organization they
are placed in.
v. Students must always wear appropriate attire during the Industrial Training according to the
dress code of the organization.
vi. Students must know how to manage their time efficiently and follow the working hours set
by the organization.
vii. Students must put on their best behavior in line with the university's guidelines at all times
while undergoing the Industrial Training.
viii. Students must apply for leave if they are not able to come to work.
7
11. Evaluation System
8
12. CQI Section
Start
Implementation of
industrial training
programme
Assessment
and
evaluation
Analysis of
feedback
forms
No
Stop
9
13. FAQs
• Firstly students need to fill and submit the LI-1 form and 3 company
addresses to the Industrial Training Administrator.
• Secondly the industrial training committee will apply for industrial training
places for the students.
• Thirdly the company will reply to the School.
• Finally the industrial training committee will inform the student.
• Refer to flowchart for the flow of industrial training procedure.
Usually the students do not receive industrial training allowance. However some
companies choose give allowance to the students.
3) Are industrial training students insured? If yes, who is the point of contact?
Yes. The point of contact is the penolong pendaftar HEP. Please call ++6 088
320000 ext: 1317 and ask to be connected to the penolong pendaftar kanan
HEP (En. Roslan Gimba).
No.
5) Can industrial training students take leave from industrial training to attend the
Palapes/Suksis program?
Yes. But the student needs to apply leave from the company and inform the
school with the attached letter from the Palapes/Suksis program. The
students are advised to replace the two weeks spent on the Palapes/Suksis
program. The two weeks can be replaced by working extra hours for the rest
of the 8 weeks of their industrial training period. The students are not allowed
replace the two weeks with semester time.
10
6) What is the format of the technical report?
The format for the technical report can be found in the Industrial Training
Guidelines Handbook 2009.
You should immediately contact your industrial supervisor and spend some time
with him designing your industrial training activities. Be creative and propose
projects that you might be able to continue as FYP titles on your return to
SEIT. You are also reminded to dress professionally, be on time, follow
instructions and represent the Universiti Malaysia Sabah with your best
behaviour.
11
14. Appendices
Title
Acknowledgement
Table of Contents
Chapter 1 : Introduction (Minimum 4 pages)
• Brief Background of the Organisation
o Organizational History, Structure and Organization Chart, Product/Service,
Type of Business, and Human Resources
• Workflow
o Activities or workflow within the department/unit/section where the student is
undergoing Industrial Training
• Objectives of the Student Activities
o Job scope and objectives of the Industrial Training in that organization in the
specified area
References/Bibliography
Appendix
Attachment
A log book is one of the written reports required for Industrial Training assessment. By
nature, it should be HANDWRITTEN in a LEDGER BOOK. The log book should comprise the
following item:
i. Student and Industrial Training Information (Typed on A4 paper and pasted into
the first page of the ledger book)
ii. Industrial training plan - Outline of training and proposals (Handwritten)
iii. Daily report – Date, time, activity and tasks (Handwritten)
iv. Weekly Report (Handwritten)
v. Supervisor’s and student signatures
Student Information
Full Name :
Matrix No : IC No. :
Program :
Contact No. : E-Mail :
Perm. Address :
Curr. Address:
Company Information
Company :
Supervisor :
Post : Phone/ HP :
Comp. Address :
Training Coordinator :
Contact Number :
Training Coordinator :
Program :
Contact Number :
Task\Week 1 2 3 4 5 6 7 8 9 10
Department A
Department B
Department C
Mini Project
Sample for Daily and Weekly Report
On page 3 of ledger book
DAY ACTIVITIES / TASK
At 9 a.m. Reported for duty at company and assigned to an
MONDAY engineer who will be my industrial supervisor throughout my
17th May2010 training in the company. A quick tour was given around the
company showing departments and its functions. This lasted until
lunch time.
By 2 p.m. An introduction of the company was also given which
lasted up to the end of the day.
Student’s Signature :
Date : __________________
Supervisor’s Signature :
Date : __________________
Date : __________________
On page 5 of ledger book
DAY ACTIVITIES / TASK
WEDNESDAY 9 a.m. Still at the first tier department, I’ve continue to look at
19th May2010 documents and works procedures that are currently applied. This
lasted the whole day.
Student’s Signature :
Date : __________________
Supervisor’s Signature :
Date : __________________
On page 7 of ledger book
DAY ACTIVITIES / TASK
FRIDAY
9 a.m. I’ve continued my work in the department I was assigned
21th May2010
to. In the afternoon, I gave a short presentation to my supervisor.
He thought that I was now ready for my next task in the second
tier department.
4 pm to 5 pm – I spent the last hour prepping myself for the next
department.
Student’s Signature :
Date : __________________
Supervisor’s Signature :
Date : __________________
Suppervisor’s Comment:
____
_________________
FORMS ITEMS
NO.
LI – 1 Student Registration Form
LI – 2 Industrial Training commencement Form
LI – 3A Industrial Training Visit Form (SEIT Lecturer Report)
LI – 3B Industrial Training visit Form (Industrial Supervisor Report)
LI – 3C Industrial Linkage & collaboration Questionaire (Industry Feedback)
LI – 3D Industrial Training Visit Form (Student Feedback)
LI – 4A Industrial Training Evaluation Form (Academic Supervisor Report)
LI – 4B Industrial Training Evaluation Form (Industrial Supervisor Report)
LI – 4C Industrial Training Evaluation Form (Industrial Coordinator Report)
LI – 5 Receipt of Industrial Training Report
LI - 6 Leave application form
LI – 1: Student Registration Form
This form is to be completed by the student when registering for industrial training. The completed form is to be handed to the Industrial
Training Administration.
Full Name :
Matric No. : _ IC No: _________________
Program : CGPA:
Permanent Address :
Additional Skills/Knowledge
Please write down any skills or knowledge that you think are relevant to your industrial training such as
elective courses or co-curriculum activities
_______________________________________________________________________________
(For SEIT Office use only)
Received:
Official Stamp :
Date :
LI – 2: Industrial Training Commencement Form
Section A of this form is to be completed by the student when reporting for industrial training, Section B of this form is to be
completed by the Industrial Supervisor. The student should then post it to the Industrial Training Coordinator within 7 days from the
date of industrial training commencement.
Section A (Student)
Full Name :
Matric No. : IC No: _______
Program : ___________________________
Current Address :
Signature : Date :
I certify that the above named student has reported for duty on .
Name : _______
Position : ____
Organization : ____
Company’s Website : ______________________________________________________________
Signature : Date:
This form is to be completed by the SEIT Lecturer after having interviewed the student and Industrial Supervisor during the industrial
training visit. The completed form should be given to the Industrial Training Administration within 15 days from the date of the industrial
visit.
General
Person(s) met,
Name : _____________________
Post : ______________
Name : _______
Post : ______________
Organization Review
No. Facility Availability Comment
(Yes/No)
1 Training Schedule
2 Tools
3 Reference (Library)
4 Allowance Amount
5 Accommodation
6 Workspace
Suitable : Yes/No
Signature :
Date :
LI - 3B: Industrial Training Visit Form (Industrial Supervisor Report)
This form is to be completed by the Industrial Supervisor during the industrial training visit. The completed form should be given to the
SEIT Lecturer. This form is to be submitted to the Industrial Training Administrator within 15 days from the date of the industrial visit.
General
General Comments
Please give us your comments regarding the followings:
Trainees Performance
Please give us your comments regarding the followings:
Signature :
Date :
LI – 3C: Industrial Linkage and Collaboration Questionaire (Industry Feedback)
This form is to be completed by the SEIT Lecturer during the industrial training visit. The completed form should be forwarded to the ERC
Committee within 15 days from the date of the industrial visit.
Company Profiles
Yes No
If no, is the organization willing to have any type of collaboration/linkages with UMS?
Yes No
This form is to be completed by the trainee during the industrial training visit. The completed form should be given to the visiting Lecturer
who should hand it to the Industrial Training Administrator within 15 days from the date of the industrial visit.
Full Name :
Matric No. : ______IC No. : ______________
Program :
Evaluation of the organization
Industrial Supervisor name:
Company Name :
Signature: Date :
LI – 4A: Industrial Training Evaluation Form (Academic Supervisor Report)
This form is to be completed by the Academic Supervisor after receiving the Industrial Training Technical Report from the student. The
completed form should then be handed to the Industrial Training Administration within 7 days after receiving the report.
Total Marks
Name :
Program :
Signature : Date :
LI-4B: Industrial Training Evaluation Form (Industrial Supervisor Report)
This form is to be completed by the Industrial Supervisor at the completion of the industrial training. The industrial Supervisor is
requested to post the completed form to the address below within 7 days after the training is completed. Industrial Training Coordinator.
School of Engineering and Information Technology, Universiti Malaysia Sabah, Locked Bag 2073, 88999, Kota Kinabalu, Sabah.
Full Name :
Matric No. :_______________________
Program : ____________________________
Evaluation of student
Name :
Post :
Signature : ___________
Date : ___
Organization Stamp
LI – 4C: Industrial Training Evaluation Form (Industrial Coordinator Report)
This form is to be completed by the Industrial coordinator at the end of the Industrial training program as a measure of the student’s
initiative and responsibility to submit all the forms required and to follow procedure.
Full Name :
Matric No :
Program :
Name :
Program :
Signature :
Date :
LI-5: Receipt of Industrial Training Technical Report
This form is to be completed by the student after completing the industrial training. The completed form is to be included with the training
report and posted or sent by hand to the address below. The student should have a stamped “received” copy of this. Industrial Training
Coordinator, School of engineering and Information Technology, Universiti Malaysia Sabah, Locked Bag 2073, 88999 Kota Kinabalu,
Sabah.
Full Name :
Matric No :
IC No. :
Program : _______
Address :
The School of Engineering and Information Technology certifies that the Industrial Training report of the
above mentioned student has been received by the school on
____.
Received by;
Staff Name :
Signature :
Company Profile
Name of Organization :
Address :
Leave Information
Date (From):________________until:____________________ Bilangan Hari:_______________
Reason : _________________________________________ _______
___________________________________________________________________________________
____________________________________________________________________________________
Date:______________________