Create Login Application In Excel Macro

Using Visual Basic

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 Karthikeyan K
 Aug 06 2015
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This article is mainly focused on creating applications using the Visual Basic for Applications (VBA)
programming language. With Excel VBA you can automate tasks in Excel using what is called a
macro. Create a simple macro that will be executed after clicking on a command button.

Chapter 1

In this chapter, learn how to turn on the Developer tab. The Developer tab is not visible by default in
Excel, we must configure it to show that tab. This tab contains a variety of tools that allows
development and customization of Excel macro applications.

This guidance applies to Excel 2010.

1. Start the Excel application.

2. On the File tab, click the Options button.

The following figure shows the File tab and Options button in Excel 2010.

3. Choose the Customize Ribbon button in the Excel Options dialog box.

4. Check the Developer check box.

The following figure shows the Customize Ribbon in Excel 2010.

 5. Click OK to save the selection changes.

Chapter 2

This chapter teaches you how to create a simple login form in Excel VBA. The User form we will
create looks as follows.

The following figure shows the simple login form in Excel VBA.
Step 1

To place a command button on your worksheet and assign a macro:

1. On the Developer tab click Insert.

2. In the ActiveX Controls group click the Command Button.

3. Drag a Command Button onto your worksheet.

4. Right-click CommandButton1 and click View code.

(Hint: be sure Design Mode is selected.)
 5. On the Insert tab click New User Form.

6. Right-click Sheet1 and click View code to write the code between Private Sub
CommandButton1_Click () and End Sub.

7. Add the code line shown below.

1. Private Sub CommandButton1_Click ()
2. UserForm1.Show
3. End Sub

Step 2

Add Controls.

1. Add the controls listed in the table below. Clicking on control from the Toolbox next you can
drag a control on a User Form:

Command Button 1
I modified some of the properties for that control

TextBox 1

I modified some of the properties for that control

TextBox 2

I modified some of the properties for that control

Image 1(Login)

I modified some of the properties for that control

Image 2(Username)

I modified some of the properties for that control

 Image 3 (Password)

I modified some of the properties for that control

2. In the Project Explorer, right-click on UserForm1 and then click View Code.

3. Add the following code lines.

1. Public Username As String
2. Public Password As String
3. Public i As Integer
4. Public j As Integer
5. Public u As String
6. Public p As String
7.
8. Private Sub CommandButton1_Click ()
9. Application.ScreenUpdating = False
10. If Trim (TextBox1.Text) = "" And Trim (TextBox2.Text) = "" Then
11. MsgBox "Enter username and password.", vbOKOnly
12. Else If Trim (TextBox1.Text) = "" Then
13. MsgBox "Enter the username ", vbOKOnly
14. Else If Trim(TextBox2.Text) = "" Then
15. MsgBox "Enter the Password ", vbOKOnly
16. Else
17. Username = Trim (TextBox1.Text)
18. Password = Trim (TextBox2.Text)
19. i = 1
20. Do While Cells (1, 1).Value <> ""
21. j = 1
22. u = Cells (i, j).Value
23. j = j + 1
24. p = Cells (i, j).Value
25. If Username = u And Password = p And Cells (i, 3).Value = "fail" Then

26. MsgBox "Your Account temporarily locked", vbCritical

27. Exit Do
28. Else If Username = u And Password = p Then
29. Call clear
30. UserForm1.Hide
31. UserForm2.Label1.Caption = u
32. UserForm2.Label1.ForeColor = &H8000000D
33. UserForm2.Show
34. Exit Do
35. Else If Username <> u And Password = p Then
36. MsgBox "Username not matched", vbCritical + vbOKCancel
37. Exit Do
38. Else If Username = u And Password <> p Then
39. If Cells (i, 3).Value = "fail" Then
40. MsgBox "Your account is blocked", vbCritical + vbOKCancel
41. Exit Do
42. Else If Cells (i, 4).Value < 2 Then
43. MsgBox "Invalid password", vbCritical
44. Cells (i, 4).Value = Cells (i, 4) + 1
45. Exit Do
46. Else
47. Cells (i, 4).Value = Cells (i, 4) + 1
48. Cells (i, 3).Value = "fail"
49. Cells (i, 2).Interior.ColorIndex = 3
50. Exit Do
51. End If
52. Else
53. i = i + 1
54. End If
55. Loop
56. End If
57. Application.ScreenUpdating = True
58. End Sub
59. Sub clear ()
60. TextBox1.Value = ""
61. TextBox2.Value = ""
62. End Sub
63. Private Sub TextBox1_Enter ()
64. With TextBox1
65. .Back Color = &H8000000E
66. .Fore Color = &H80000001
67. .Border Color = &H8000000D
68. End With
69. TextBox1.Text = ""
70. End Sub
71. Private Sub TextBox1_AfterUpdate ()
72. If TextBox1.Value = "" Then
73. TextBox1.BorderColor = RGB (255, 102, 0)
74. End If
75. i = 1
76. Do Until Is Empty (Cells (i, 1).Value)
77. If TextBox1.Value = Cells (i, 1).Value Then
78. With TextBox1
79. .Border Color = RGB (186, 214, 150)
80. .Back Color = RGB (216, 241, 211)
81. .Fore Color = RGB (81, 99, 51)
82. End With
83. End If
84. i = i + 1
85. Loop
86. End Sub
87. Private Sub TextBox2_Enter ()
88. With TextBox2
89. .Back Color = &H8000000E
90. .Fore Color = &H80000001
91. .Border Color = &H8000000D
92. End With
 93. TextBox2.Text = ""
94. End Sub
95. Private Sub TextBox2_AfterUpdate ()
96. i = 1
97. Username = TextBox1.Value
98. Password = TextBox2.Value
99. If TextBox2.Text = "" Then
100. TextBox2.BorderColor = RGB (255, 102, 0)
101. End If
102. Do Until Is Empty (Cells (i, 1).Value)
103. j = 1
104. u = Cells (i, j).Value
105. j = j + 1
106. p = Cells (i, j).Value
107. If Username = u and Password = p Then
108. With TextBox2
109. .Border Color = RGB (186, 214, 150)
110. .Back Color = RGB (216, 241, 211)
111. .Fore Color = RGB (81, 99, 51)
112. End With
113. Exit Do
114. Else If Username = u and Password <> p Then
115. TextBox2.BorderColor = RGB (255, 102, 0)
116. Exit Do
117. Else
118. i = i + 1
119. End If
120. Loop
121. End Sub
122. Sub settings ()
123. With UserForm1
124. TextBox1.ForeColor = &H8000000C
125. TextBox2.ForeColor = &H8000000C
126. TextBox1.BackColor = &H80000004
127. TextBox2.BackColor = &H80000004
128. TextBox1.Text = "Username"
129. TextBox2.Text = "Password"
130. TextBox1.BorderColor = RGB (0, 191, 255)
131. TextBox2.BorderColor = RGB (0, 191, 255)
132. CommandButton1.SetFocus
133. End With
134. End Sub
135. Private Sub UserForm_Initialize ()
136. Call settings
137. End Sub

Step 3

Test the user form using the following.

1. Exit the Visual Basic Editor, enter the labels and data shown below into rows.
 2. Deselect the Design mode selection then click Command Button 1 on the sheet.

Demos

The following figure shows the Welcome page after successful login.
The following figure shows entering an invalid password.
The following figure shows login status and login attempt.

The following figure shows an account blocked after trying the wrong password 3 times.
 Thanks for reading. I hope this article useful for VBA beginners.

(Hint: Excel source password -> 123987)

 Excel
 Excel VBA
 Macro
 VBA

Karthikeyan K
Hi this is Karthik working as Software Engineer on Microsoft Technologies with BFSI Domain.
https://www.c-sharpcorner.com/Authors/88d8c0/karthikeyan-k.aspx