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Forms Description

List of Forms

1. frmBackupRestore
2. frmChallan
3. frmChallanAuto
4. frmChallanItemDistribution
5. frmChallanListing
6. frmCounterSale
7. frmImportedData
8. frmInvoice
9. frmLogin
10. frmOrder
11. frmOrderListing
12. frmOrderSendToDepot
13. frmRepresentative
14. frmStockAdjustment
15. frmStockReceive
16. frmStockTransfer
17. frmSupplyDecisionCustomer
18. frmSupplyDecisionDepot
19. frmSupplyDecisionTool
20. frmWebMessagesNews
21. frmWebSynchronization
22. mdiDSM
23. mnufrmInventory
24. mnufrmSales
25. mnufrmWebAdmin
26. repfrmChallan
27. repfrmInvoice
28. repfrmOrderBook
29. repfrmStock
30. repfrmStockAdjustment
31. repfrmStockReceive
32. repfrmSupplyDecisionTool

List of Modules
1. modGlobalFunctions
2. modGlobalVariables
3. modMain
4. modSynchronize
5. modZipCode

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List of DLLs

1. DSMDllAccountMaster
2. DSMDllItemMaster
3. DSMDllMiscMaster
4. DSMDllSalesTaxMaster
5. DSMDllSearchEngine
6. DSMDllStdLib

List of OCX s

1. ButtonPanel
2. BoolCommonControls
3. ControlPrint

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LOGIN FORM

This is a user authentication form, User can enter into the system only with valid user
name and password.

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ORDER LISTING FORM

This is the form in which user can see all the orders based on categories. The order
categories are:

 Pending
 Cancelled
 Rejected
 Approved
 All Orders

For each category there is a checkbox on form.

View the order details

On double clicking in the grid over any order, that order will be displayed in detail in
another order detail form.

Check & Approve Automatically

On clicking on this option, the system will automatically approve all the pending orders
after checking that the customer of that order is not blocked or blacklisted.

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Options in Toolbar

The options available are

 New Order
 Send Orders
 Reports
 Close

New Order
Order entry form will be displayed when clicked on this form. User can enter a new
order.

Send Orders
This option is used to send orders to depots. A form will be displayed user can then
select depots to whom user want to send orders.

Reports
User can view and take print out of the reports from here.

Close
To close this form

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ORDER ENTRY FORM

When a new order is entered, Order No is auto generated.

Choose - Customer, Depot and enter the other details.

Select Items and enter the quantity and unit.

Click on save button to save the data

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SEND ORDER FORM (Export Data)

This form is used to send the data to the respective depots. All the depots will be
displayed in the list.

User can select the depots or can select all depots to send the data.

Temporary files will be created for each depot selected.

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IMPORT DATA

This form is used to import the data.

User can select the files from which they want to import the data.

The data in files will be imported and synchronized.

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COUNTER SALE FORM

User can use this form to modify the counter sale quantities which are automatically
calculated by the simulation tool.

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ORDER SIMULATION TOOL

User can simulate the depot requirements.

User can select the date range and all the requirements of the depots will be calculated.

The following criteria will be taken into consideration


 Order quantities
 Counter sale quantities
 Minimum stock level
 Depot stock

Available quantities in the godown of company are also displayed on this form.

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SIMULATION TOOL – DEPOT DISTRIBUTION FORM

The system automatically distributes the quantities between depots using the priorities of
depots.

User can modify and distribute the available stock of the item between depots.

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SIMULATION TOOL – CUSTOMER DISTRIBUTION FORM

The system will automatically distribute the allotted quantity of depot to its customer as
per their requirements and priority.

User can also modify the distribution quantities.

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AUTOMATIC CHALLAN CREATION

Automatic challan can be generated using the allotted quantities to depot from
simulation.

The system distributed the item and takes care of batch numbers.

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CHALLAN LISTING FORM

This is the form in which user can see all the challan based on categories. The challan
categories are:

 Pending
 Cancelled
 Rejected
 Approved
 All

For each category there is a checkbox on form.

View the challan details

On double clicking in the grid over any challan, that challan will be displayed in detail in
another challan detail form.

Check & Approve Automatically

On clicking on this option, the system will automatically approve all the pending challan
after checking that the customer of that challan is not blocked or blacklisted.

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Options in Toolbar

The options available are

 New challan
 Reports
 Close

New Challan
Challan entry form will be displayed when clicked on this form. User can enter a new
challan.

Reports
User can view and take print out of the reports from here.

Close
To close this form

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CHALLAN ENTRY FORM

When a new challan is entered, Challan No is auto generated.

Choose - Customer, Depot/Customer and enter the other details.

Select Items and enter the quantity and unit.

Click on save button to save the data

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INVOICE FORM

User can create, modify and approve the invoices.

 Select a customer
 Select the challan(s)
 Change the rates if required
 Save the data

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STOCK RECEIVE FORM

User can create, modify and approve the stock receive note.

 Select a section
 Select a godown
 Select the item(s)
 Enter quantity and unit
 Save the data

The stock of the godown will be increased when the document is approved.

No further modifications will be allowed once document is approved.

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ITEM OPENING BALANCE FORM

User can enter and modify the item opening balance.

 Select a godown
 Select an item
 Enter the batch no., expiry date, unit, quantity etc.
 Save the data

The stock of the godown will be increased (or updated when modified).

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SEARCH ENGINE FORM

Search engine form (help) will be displayed by double clicking or by pressing the return
key or F9 key.

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UNIT CONVERTION ENTRY FORM

Using this form user can enter the unit conversion formulas.

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MESSAGE AND NEWS SETTING FORM

User can set the messages and news for the representatives.

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