Chart of accounts

A chart of accounts provides a framework for the recording of

values to ensure an orderly rendering of accounting data. The
G/L accounts it contains are used by one or more company
codes.

For each G/L account, the chart of accounts contains the

account number, the account name, and technical information.

A chart of accounts must be assigned to each company code.

This chart of accounts is the operative chart of accounts and is
used in both financial accounting and cost accounting.

Automatic Postings

Postings are made to G/L accounts automatically in the case of

Invoice Verification and Inventory Management transactions
relevant to Financial and Cost Accounting.

Example:
Posting lines are created in the following accounts in the case
of a goods issue for a cost center:

 Stock account
 Consumption account

Valuation grouping code OR Valuation Modification

The valuation grouping code determines the G/L accounts to

which a goods movement is posted (automatic account
determination).

Account determination

An automatic function that determines the accounts for posting

amounts is Financial Accounting.

Value String

Indicates the posting rule that always contains the same

account assignment characteristics for a certain transaction or
event (for example a goods movement or an invoice receipt).
The posting string is needed for the purposes of automatic
account determination.

Movement Indicator

Specifies the type of document (such as purchase order or

delivery note) that constitutes the basis for the movement.

This indicator is necessary, for example, to enable a distinction

to be made between a goods receipt for a purchase order and a
goods receipt for a production order. These two goods
movements result in different data and account updates in the
system.

Consumption posting

Specifies that the consumption is to be posted to a

consumption account (V) or an asset account (A).

Account Modification

The final subdivision of Transaction/Event Key in which G/L

account is linked during the process of automatic account
determination.

Transaction Key

Internal processing key facilitating automatic account

determination for the various material and invoice postings.

The transaction keys are used to determine accounts or posting

keys for line items which are created automatically by the
system.

The transaction keys are defined in the system and cannot be

changed by the user. Account grouping for offsetting entries to
stock accounts.

Under Define account grouping for movement types ,

determine for which movement types an account grouping
is defined for the transaction/event keys GGB (offsetting
entry to stock posting), KON (consignment liabilities) and
PRD (price differences).
Transaction Keys

Supplementary entry for stock (BSD)

Stock posting (BSX)
Purchase account (EIN)
Purchase offsetting account (EKG)
Freight purchase account (FRE)
Freight clearing (FR1)
Provision for freight charges (FR2)
Customs duty clearing (FR3)
Provision for customs duty (FR4)
External service (FRL)
External service, delivery costs (FRN)
Offsetting entry for stock posting (GBB)
BSA: for initial entry of stock balances
INV: for expenditure/income from inventory differences
VBO: for consumption from stock of material provided to
vendor
VBR: for internal goods issues (for example, for cost center)
VKP: for project account assignment (for example, for
individual PO)
VNG: for scrapping/destruction
VQP: for sample withdrawals without account assignment
VQY: for sample withdrawals with account assignment
ZOB: for goods receipts without purchase orders (mvt type
501)
ZOF: for goods receipts without production orders (mvt types
521 and 531)
Purchase order with account assignment (KBS)
Consignment liabilities (KON)
Price differences (PRD)
Invoice reductions in Logistics Invoice Verification (RKA)
Expenditure/income from revaluation (UMD)
Revenue/expense from revaluation (UMB)
Unplanned delivery costs (UPF)
Input tax, Purchasing (VST)
Goods issue, revaluation (inflation) (WGI)
Goods receipt, revaluation (inflation) (WGR)
GR/IR clearing (WRX)