MODULE - 1 (BASIC EXCEL SKILLS)

Prepared by:
MIRZA M. FERDOUS
RAKIBUL HASAN
M. GOLAM RABBANI
HASAN A. MAMUN
Excel User Interface
Changes in Excel
Tabs and Ribbons
Customizing Ribbons
File Menu
Quick Access Toolbar
Excel Options
File Extensions
Moving and Selecting
Going Home to Cell A1
Splitting the Screen
Selecting a Range with Keys
Selecting a Range by Pointing
Selecting Multiple Ranges
Copying, Cutting, Pasting
Copying and Pasting
Cutting and Pasting
Paste Special Options
Transposing a Range
Other Basic Tools
Undoing Actions
Right-Clicking
Shortcut Keys
Cell Borders
Shapes and Pictures
Manipulating Rows, Columns
Manipulating Worksheets
Sorting
Printing
Working with Formulas
Relative, Absolute Addresses
Calculation Options
AutoSum Button
Range Names
Auditing Formulas
Working with Charts
Intro to Charts
Creating a Chart
Chart Types
Modifying a Chart
Locating a Chart
Working with Excel Functions
Intro to Functions
Function Help
Basic Summarizing Functions
 SUM, AVERAGE, PRODUCT
COUNT, COUNTA, COUNTBLANK
COUNTIF, SUMIF, AVERAGEIF
COUNTIFS, SUMIFS, AVERAGEIFS
SUMPRODUCT
Two Essential Functions
IF
VLOOKUP
Math Functions
INT, ROUND
ABS, SQRT, SUMSQ
LN, EXP
RAND, RANDBETWEEN
Text Functions
Concatenating
Parsing with Text to Columns
Parsing with Text Functions
Flash Fill
Date, Time Functions
Dates and Times in Excel
TODAY, NOW
YEAR, MONTH, DAY, WEEKDAY
DATE, DATEVALUE
Statistical Functions
MIN, MAX
MEDIAN, QUARTILE, PERCENTILE
STDEV, VAR
CORREL, COVAR
New Statistical Functions
Financial Functions
PMT
NPV, XNPV
IRR
Reference Functions
INDEX
MATCH
OFFSET
INDIRECT
Data Analysis Tools
Quick Analysis
Tables
Pivot Tables
Data Tables
Goal Seek
Solver
Power BI
 Intro to Power BI
Data Model
Power Pivot
Power View
Power Map
Power Query
Importing External Data
Intro to Importing Data
Importing Data from a Text File
Importing Data from a Relational Database
Importing Data from the Web
Good Spreadsheet Practices
Documenting Your Work
Conditional Formatting
Professional Touches
Data Validation
Protecting Worksheet, Workbooks
Developer Ribbon
Using Form Controls
Recording a Macro
Return to List of Topics sheet
o List of Topics sheet

Home Ribbon

Insert Ribbon

Page Layout Ribbon

Formulas Ribbon

Data Ribbon

Review Ribbon

View Ribbon
Developer Ribbon
Return to List of Topics sheet

Customize Ribbon dialog

Customize Ribbon dialog box
Return to List of Topics sheet
of Topics sheet

Backstage view in Excel 2016

Return to List of Topics sheet

QAT

QAT Customize list

QAT Customize list QAT Customize dialog box
Return to List of Topics sheet
Return to List of Topics sheet

File types (under Save A

File types (under Save As)
Return to List of Topics sheet
Return to List of Topics sheet

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Return to List of Topics sheet
of Topics sheet

Small data set with missing cells

8 1 1
5 5 7
10 5 3 10
10 10 9
4 3 4
7 4 5 1
2 9 10

Large data set with no missing cells

241 799 854 70 269 189 362 657 640 507
880 463 535 239 380 476 845 146 839 693
353 897 67 869 370 816 712 272 220 191
747 385 52 323 442 595 130 645 745 169
377 241 121 143 412 704 648 289 59 598
872 627 974 784 146 104 765 587 67 461
737 945 148 170 93 455 829 772 671 521
398 731 614 530 421 407 289 484 874 739
483 629 601 517 719 753 261 252 341 354
53 441 517 290 322 313 588 498 541 248
817 848 436 192 299 440 549 446 901 823
147 294 885 689 506 887 570 746 648 296
805 917 276 125 206 913 76 51 639 815
915 702 959 492 781 363 785 153 787 886
892 706 288 271 805 932 868 242 915 297
58 158 91 198 899 370 361 952 518 921
238 107 285 537 346 395 991 415 693 764
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10 7 70
6 9
4 9
5 1
2 8
8 10
10 7
 7 8 56
2 1
10 2
4 1
4 5
3 8
7 8

7 8 56
2 1 2
10 2 20
4 1 4
4 5 20
3 8 24
7 8 56
Return to List of Topics sheet
of Topics sheet

2 3 6
7 4 28
3 6 18
3 9 27
6 7 42
6 6 36
1 4 4
Return to List of Topics sheet
List of Topics sheet

Paste dropdown

Paste Special dialog box

First row, left to right:

Paste
Paste formulas only, not formats
Paste formulas and formats
Keep source formatting

Second row, left to right:

Paste everything except borders
Paste everything and keep same column widths
Paste as transpose
 Third row, left to right:
Paste as values, no formulas
Paste as values with number formatting
Paste as values, keep source formatting

Fourth row, left to right

Paste formatting only
Paste links to copied cells
Paste as picture
Paste as linked picture

$132 $192 $324

$282 $128 $410
$285 $266 $551
$230 $129 $359
$111 $296 $407
$211 $191 $402
$190 $251 $441

$132 $192 $324

$282 $128 $410
$285 $266 $551
$230 $129 $359
$111 $296 $407
$211 $191 $402
$190 $251 $441
 $132 $192 $324
$282 $128 $410
$285 $266 $551
$230 $129 $359
$111 $296 $407
$211 $191 $402
$190 $251 $441

Format painter

$47.65
$44.20
$37.68
$31.34
$89.36
$68.15
$28.57

147
173
217
178
120
203
137
217
153
Return to List of Topics sheet
List of Topics sheet

Transpose icon Paste Special dialog box

Jan Feb Mar Totals

North 2300 3200 4500 $10,000
West 4300 3500 4200 $12,000
East 5500 6500 6000 $18,000
Totals $12,100 $13,200 $14,700 $40,000

Jan Feb Mar Totals

North 2300 3200 4500 $10,000
West 4300 3500 4200 $12,000
East 5500 6500 6000 $18,000
Totals $12,100 $13,200 $14,700 $40,000
Return to List of Topics sheet

Undo and Redo buttons

16
33
1
24
39
3
20
39
24
10
29
5
32
Undo and Redo buttons

16
42
12
9
24
1
9
42
20
28
4
35
6
Return to List of Topics sheet

Sales data

Month
Jan-13
Feb-13
Mar-13
Apr-13
May-13
Jun-13
Jul-13
Aug-13
Sales data

Sales
3108
3993
1644
3078
1830
3279
3413
1197
Return to List of Topics sheet

http://www.shortcutwor
http://www.shortcutwor
http://www.veodin.com
http://www.shortcutworld.com/en/win/Excel_2007.html
http://www.shortcutworld.com/en/win/Excel_2010.html
http://www.veodin.com/excel-2013-shortcuts/
Return to List of Topics sheet

Range 1
Range 2 Range 3
Return to List of Topics sheet

Illustration Group on Inse

Illustration Group on Insert Ribbon Drawing Tools Format Ribbon for modifying a shape

Drawing Tools Format Ribbon for modifying a picture

 Return to List of Topics sheet

Month Price Units sold Revenue

Jan $3.00 100 $300.00
Mar $3.25 50 $162.50
Jun $3.50 200 $700.00
 Hide and Unhide items fro

Person Age
1 36
2 33
3 49
4 25
5 21
6 46
7 27
8 35
9 22
10 27
Hide and Unhide items from Home ribbon
11 37
12 36
13 21
14 35
15 39
16 48
17 35
18 38
19 36
20 44
21 34
22 50
23 44
24 41
25 43
26 48
27 29
28 34
29 22
30 28
Return to List of Topics sheet

New Sheet button

New Sheet button
Move or Copy menu item
Move or Copy menu item Move or Copy dialog box
Return to List of Topics sheet

A-Z and Z-A buttons on Da

Person
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22

Custom Sort button on Da

A-Z and Z-A buttons on Data ribbon

Age Gender State Children Salary

35 Male Ohio 1 $65,400
61 Female Illinois 2 $62,000
35 Male Illinois 0 $63,200
37 Male Indiana 2 $52,000
32 Female Ohio 3 $81,400
33 Female Illinois 3 $46,300
65 Female Illinois 2 $49,600
45 Male Ohio 1 $45,900
40 Male Illinois 3 $47,700
32 Female Ohio 1 $59,900
57 Male Illinois 1 $48,100
38 Female Indiana 0 $58,100
37 Female Indiana 2 $56,000
42 Female Ohio 2 $53,400
38 Female Ohio 2 $39,000
48 Male Ohio 1 $61,500
40 Male Indiana 0 $37,700
57 Female Indiana 2 $36,700
44 Male Illinois 2 $45,200
40 Male Ohio 0 $59,000
21 Female Indiana 2 $54,300
49 Male Ohio 1 $62,100

Custom Sort button on Data ribbon Custom Sort dialog box

Grade
A+
A
A-
B+
B
B-
C+
C
C-
D+
D
D-
F

Order
1
2
3
4
5
6
7
8
9
10
11
 Name
BOB
charlie
CHRIS
doug
FRED
jenny
MARY
sam
TOM

Time Day Custom Lists dialog box

Morning Saturday
Evening Wednesday
Evening Saturday
Afternoon Friday
Evening Tuesday
Morning Tuesday
Afternoon Monday
Afternoon Saturday
Afternoon Monday
Morning Tuesday
Evening Sunday
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Morning Monday
Afternoon Wednesday
Morning Friday
Afternoon Saturday
Morning Tuesday
Afternoon Thursday
Afternoon Friday
Afternoon Friday
Evening Thursday
Morning Sunday
Morning Monday
Morning Sunday
Morning Sunday
Morning Saturday
 Return to List of Topics sheet

Print dialog box

Page tab on Page Setup dialog box Sheet tab on Page Setup d
Print dialog box

Sheet tab on Page Setup dialog box

Return to List of Topics sheet
o List of Topics sheet

Fixed cost $50

Variable cost $2

Month Jan Feb Mar Apr

Units produced 224 194 228 258
Total cost

Table of revenues for various unit prices and units sold

Units sold
50 100 150 200
Unit price $3.25
$3.50
$3.75
$4.00
$4.25
Fixed cost
Variable cost

Month
Units produced
Total cost

Unit price
 $50
$2

Jan Feb Mar Apr

224 194 228 258
$498 $438 $506 $566

Units sold
50 100 150 200
$3.25 $162.50 $325.00 $487.50 $650.00
$3.50 $175.00 $350.00 $525.00 $700.00
$3.75 $187.50 $375.00 $562.50 $750.00
$4.00 $200.00 $400.00 $600.00 $800.00
$4.25 $212.50 $425.00 $637.50 $850.00
Return to List of Topics sheet

Calculation options on Fo
Calculation options on Formulas ribbon
Return to List of Topics sheet

AutoSum button on Home

AutoSum button on Form

51
37
13
73
38

Other "AutoSum" options

AutoSum button on Home ribbon

AutoSum button on Formulas ribbon

94 15 7
6 2 41
83 29 88
64 46 32
11 3 80

Other "AutoSum" options

Return to List of Topics sheet

Defined Names group in F

Name box to left of Form

71
15
14
40
28
41
28

Name Manager dialog bo

Defined Names group in Formulas ribbon

Name box to left of Formula bar

31 9 69 5
74 46 84 27
49 25 38 83
43 20 75 83
72 30 92 75
56 90 89 73
81 43 81 61

Name Manager dialog box

Create Names from Selec

Apply Names option

Create Names from Selection dialog box
Month UnitsSold UnitPrice Revenue
Jan 100 $1.25 $125.00
Feb 150 $1.25 $187.50
Mar 200 $1.40 $280.00
Apr 230 $1.40 $322.00
May 200 $1.50 $300.00
Jun 300 $1.50 $450.00
Totals 1180 $1,664.50

Apply Names option

Paste Names option
Paste Names option Range names used in this workbook:
Return to List of Topics sheet
o List of Topics sheet

Formula Auditing group on Formulas ribbon

Profit model
Unit printing cost $0.10
Unit mailing cost $0.15
Variable cost of printing and mailing $0.25
Number mailed 100000

Average revenue per order $60

Order fulfillment cost (% of revenue) 60%
Variable cost per order fulfillment $36.00

Response rate 3%
Number of responses 3000

Total Revenue $180,000

Fixed cost of printing $20,000
Total variable cost of printing and mailing $25,000
Total variable cost of order fulfillment $108,000
Total cost $153,000
Profit $27,000
Watch Window button in Formula Auditing group

Watch window

Show Formulas button in Formula Auditing group

Return to List of Topics sheet

Charts group on Insert rib

Chart Tools Design ribbon

Chart Tools Format ribbon

Charts group on Insert ribbon in Excel 2016

Chart Tools Design ribbon in Excel 2016

Chart Tools Format ribbon in Excel 2016

Return to List of Topics sheet
List of Topics sheet

Month Sales
Jan-13 $8,627)
Feb-13 $5,343)
Mar-13 $6,244)
Apr-13 $9,451)
May-13 $6,698)
Jun-13 $6,752)
Jul-13 $5,985)
Aug-13 $5,586)
Sep-13 $8,476)
Oct-13 $9,191)
Nov-13 $7,242)
Dec-13 $8,277)

Month Sales1 Sales2

Jan-13 $8,627) $8,452)
Feb-13 $5,343) $6,801)
Mar-13 $6,244) $5,497)
Apr-13 $9,451) $10,329)
May-13 $6,698) $5,995)
Jun-13 $6,752) $8,103)
Jul-13 $5,985) $6,386)
Aug-13 $5,586) $5,047)
Sep-13 $8,476) $8,641)
Oct-13 $9,191) $10,696)
Nov-13 $7,242) $6,914)
Dec-13 $8,277) $9,004)

Month Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13

Sales1 $8,627) $5,343) $6,244) $9,451) $6,698) $6,752) $5,985) $5,586)
Sales2 $8,452) $6,801) $5,497) $10,329) $5,995) $8,103) $6,386) $5,047)
 Sep-13 Oct-13 Nov-13 Dec-13
$8,476) $9,191) $7,242) $8,277)
$8,641) $10,696) $6,914) $9,004)
 Product1 Product2 Product3 Product4
Region1 $4,749 $1,637 $1,002 $4,212
Region2 $1,187 $2,259 $4,236 $2,711
Region3 $2,973 $3,779 $4,419 $1,881
Region4 $4,570 $3,677 $3,682 $3,020
Region5 $3,494 $1,040 $4,637 $1,808
Region6 $2,158 $4,644 $1,296 $3,920

Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13

Product1 $1,191 $2,116 $1,328 $2,136 $2,352 $4,156
Product2 $3,147 $3,751 $3,954 $4,314 $4,194 $2,442
Product3 $2,959 $3,628 $3,628 $4,529 $2,548 $4,415
Product4 $1,740 $2,733 $4,310 $2,228 $1,313 $2,675
Product5 $4,730 $1,058 $4,800 $2,156 $2,518 $2,917
Product6 $4,970 $4,947 $2,707 $1,134 $1,787 $1,927

Month Sales1 Sales2

Jan-13 $8,627) $845,200)
Feb-13 $5,343) $680,100)
Mar-13 $6,244) $549,700)
Apr-13 $9,451) $1,032,900)
May-13 $6,698) $599,500)
Jun-13 $6,752) $810,300)
Jul-13 $5,985) $638,600)
Aug-13 $5,586) $504,700)
Sep-13 $8,476) $864,100)
 Oct-13 $9,191) $1,069,600)
Nov-13 $7,242) $691,400)
Dec-13 $8,277) $900,400)

Month Junk1 Junk2 Sales1 Sales2 Select Data Source dialog box
Jan-13 29 27 $2,625 $4,139
Feb-13 74 23 $1,776 $4,955
Mar-13 78 59 $2,537 $2,379
Apr-13 6 12 $4,360 $4,631
May-13 69 2 $3,636 $2,413
Jun-13 62 3 $2,135 $4,187

Person Height Weight

1 60 155
2 61 162
3 62 162
4 63 162
5 63 164
6 65 168
7 70 175
8 72 199
9 72 215
10 76 241