HR Renewal Best Practices For en Suksessfull Opprulling

HR
Renewal – content and experience

SDN event Sande6ord, October 22
Hanne Holm Hjortshøj, Gavdi A/S

In This Session
§  Learn what HR Renewal delivers in terms of UX improvements
§  Get an overview of which func:onal improvements for HR
Professionals HR Renewal brings
§  Get an understanding of the implementa:on tasks involved in an
HR Professionals project implementa:on
§  Get input to best prac/ce approach for mul/ country rollout setup
§  Get input to your business dialogue regarding HR Professional
benefits
§  Get validated input to local solu/on evalua/on
What We’ll Cover
§  What does HR Renewal cover and the focus of this session 5
»  Feature pack deliverables and planned roadmap
§  Content presentaNon for the HR Professional role 10

§  ImplementaNon acNviNes in an HR Renewal project 10
§  Implementa/on considera/on – what are the parameters at hand
»  Tips and tricks on implementa/on and func/onality
§  Business value

»  Customer gains – mapping solu/on features and customer characteris/cs
§  Wrap-‐up 5
What Does HR Renewal Cover and the
Focus of this Session
§  HR Renewal is the term for overall SAP on-‐premise UX iniNaNves
»  Managers
»  Employees
»  HR Professionals
§  Focus of this session will

be on HR Professionals
»  Landing page
»  OM processes
»  PA processes
»  PresentaNon alternaNves
»  ImplementaNon findings
SoluNon Brief
§  Prepackaged delivery of:
»  Usability enhancements
•  FuncNons (WD ApplicaNons and UI5) can be delivered via:
§  Portal (integrated in current layout)
§  SAP NetWeaver® Business Client (NWBC or HTML BC)
»  Most recent version is HR Renewal 2.0, released March 2014
•  HR renewal shipment based on SAP enhancement package 7 for SAP ERP 6.0
HR Renewal Product PosiNoning
§  HR Renewal bridges UX towards Talent Management soluNons so
they can beder co-‐exist
§  On-‐premise HR content is well elaborated, so it is all about how to
assist key users solving business tasks
•  HR Renewal 2.0 •  Future direc:ons
s  Time approval s  Analy:cs for Managers and
s  Team Calendar – automa:cally Administrators
fill in the leave request form s  HANA Live apps
from calendar s  Addi:onal lanes & apps for
s  Payroll lanes Managers, Employees, Recruiters
s  Roadmap Forms enhancements s  UX Integra:on with
s  Performance improvements for SuccessFactors
lanes s  Enhanced payroll lanes
s  Time entry
s  Processes & Forms and Roadmap
Forms enhancements, including
“dynamic ac:ons” equivalent
What We’ll Cover
§  What does HR Renewal cover and the focus of this session
§  Content presentaNon for the HR Professional role

§  ImplementaNon acNviNes in an HR Renewal project

§  Wrap-‐up
HR Professional Role – What HR Renewal
Provides
Feature Description
Quick navigation •  Embedded Organizational chart and Organizational Tree view
•  Integrated Search features
•  Single application – access from landing page and from within
application
Insight •  Object profile page – snapshot overview of objects and
relationships
•  View all pages – access to all past, present, and future records
for objects and relationships
Action •  In place editing – single access point to several applications
•  Save as draft – retrieveability for later completion
Adaptability •  SAP Theme Designer for corporate branding
HCM Landing Pages
§  Landing page can be personalized
»  Content, sequence, and background
Powerful Search functionality

Employee Profile
§  Configurable profile which can be starNng point for PA acNons or
simple data maintenance
PA AcNon – Two Approaches
§  “Select who and then what” or “Select what and then who”

PA AcNons – AlternaNve One Manager Tabascot welcome
§  FPM form setup

»  Send budon reveals the process is configured with workflow
PA AcNons – AlternaNve Two Manager Tabascot welcome
§  Roadmap form setup

OM Profile
§  Configurable profile which can be starNng point for OM acNons or
simple data maintenance
PosiNon Profile
§  Configurable profile which can be starNng point for PosiNon-‐related
acNons or simple data maintenance
»  The acNon setup allows for several parNcipants
Create New PosiNon
16 HR Renewal
Task Management
§  Direct access to workflow tasks
»  Replacing legacy Task (UWL) lists
Workforce Viewer
§  Graphical display of the organizaNon structure with extensive drill-‐
down possibiliNes
»  HTML5-‐based organizaNonal visualizaNon component
AnalyNcs
§  Links to report and report tools
»  InfoSet queries
»  BW reports
»  Standard reports
»  ODP reports
»  Ad hoc query tool
Mass Processing
§  Currently supporNng Mass Hiring
»  Excel template-‐based upload in validated import processing
»  Excel file is upload in online environment – error handling included
HR Professional – Delivery Methods
§  Portal
»  Look and feel integraNon to exisNng HR soluNon
»  HR Renewal role decomposed in order to accommodate to Portal role setup
§  NWBC
»  Local installaNon to accommodate for larger data exchange
»  Full HR Specialist role implementaNon
§  HTML BC

»  Full HR Specialist role implementaNon
»  Lean launch without further installaNon
Portal PresentaNon – OM AcNon

Cecilie Aaserød Eckhardt
Director Gavdi Norway AS
Hoffsveien 17
M:+47 9822 4918 N-‐0275 Oslo
E: cae@gavdi.com T: +47 9702 8947
www.gavdi.com
22 HR
Renewal
Portal PresentaNon – PA AcNon

Hoffsveien 17
M:+47 9822 4918 N-‐0275 Oslo
E: cae@gavdi.com T: +47 9702 8947
www.gavdi.com
23 HR
Renewal
What We’ll Cover


§  Wrap-‐up
Technical Setup and SAP Resources
§  service.sap.com *
»  Basis implementaNon lists
•  Business funcNons
•  Gateway setup
•  Services
•  Notes (Central Note 1701634 and SAP Note 1850312 )
»  ConfiguraNon guidelines
»  Mass-‐hire Cookbook
»  SAP has announced the complete implementaNon guide to be launched
•  So far Basis cookbook is available on service.sap.com (links on later slide)
* Requires login credentials to the SAP Service Marketplace

Basic ImplementaNon AcNviNes
§  Basis tasks
»  Business FuncNons
»  Services
»  Notes
»  Gateway setup
§  AcNvate decoupled infotype framework per infotype

»  RPPAD_GENERATE_HRPAD_MODEL
ConfiguraNon AcNviNes
§  HR Renewal configuraNon is on top of HCM configuraNon
»  Business logic must be reevaluated and reimplemented in decoupled framework
§  ConfiguraNon tasks are grouped under Personnel Management ª

Personnel & OrganizaNon
»  From Role and down through the list
Main ConfiguraNon Tasks
Area Configuration item
Role Copy standard composite role – in the number of country versions required
Landing page Create RFC connection

Lanes Activate SAP Gateway OData Services for each lane
SAP System Aliases for each lane
PA Processes (Actions) HRASR_DT – Design Time; Roadmap or FDM configuraNon of each
acNon (single – or mulNstep)
•  Copy SAP standard process
•  Assign Action type
•  Assign infotypes (check VC_T77PAOMDCF)
a.  Customizing for the component Personnel & Organiza/on,
under Infotypes ª UI Configura/ons of Infotypes for Master
Data Applica/on ª Define Customer-‐Specific UI
Configura/ons/Display Standard
•  For each infotype, FPM configuraNon will replace T588M sevngs
28 HR
Renewal
Main ConfiguraNon Tasks (cont.)
PA Processes (Actions) LPD_CUST configuraNon to make new processes available in
role menu
OM Processes HRASR_DT – Design Time; Roadmap or FDM configuraNon of
each acNon (single – or mulNstep)
•  Copy standard delivered OM process
•  Copy Component ConfiguraNon assigned to OM process
•  FPM configuraNon to adjust to requirements regarding

field display
LPD_CUST configuraNon to make new processes available in
role menu
PA + OM processes Multistep configuration by assigning Workflow template to the
Process
•  Standard workflows and tasks are delivered. Ready for copy and
usage.
•  Save button is replaced with Send button in the UI
29 HR
Renewal
Main ConfiguraNon Tasks (cont.)
Analytics LPD_CUST configuraNon to assign the required reports
•  BW, ODP, Query, or Standard reports
Mass Hire Form scenario of type Mass form created

Import file template configured via field selection
•  Default value and data element assignment per file field
FPM configuration produces the import list UI

LPD_CUST configuration to assign to the role menu
30 HR
Renewal
Development AcNviNes
§  Infotype control is moved to Classes and Methods
»  Decoupled framework leaves the Module Pool approach behind
»  BAdIs are easy to implement
•  ReplicaNng PAI, PBO, Dynamic acNons, and Features
§  Dynamic acNon replicaNon feature on future development list
»  Search helps are more cumbersome to support in the decoupled set-‐up
§  UI enhancements
»  SAPUI5 is emerging as UI framework
•  Developer skillset will be adjusted accordingly
What We’ll Cover


§  Wrap-‐up
Tips and Tricks in Setup
§  Roll-‐out effort depends on the number of countries being supported
by target group
»  “Service center approach” supported if relevant for target group
»  Countries with molga configuraNon
•  PA process maintenance aligned with back-‐end acNon setup
§  Infogroup alignment for each country version
•  Infotype access list aligned with task group acNviNes
•  Infotype configuraNon aligned with sevngs for relevant molga
»  Countries without molga configuraNon
•  Mutual “99” PA process and infotype view configuraNon
•  Limited infotype access list
Roll-‐Out Tasks – Based on Global Template
§  Current state analysis
»  SAP back-‐end configuraNon for each country in scope must be analysed and
specified
•  Dynamic acNon code
•  PBO and PAI logic implemented
•  Infotype setup
»  Business validaNon of the idenNfied country coding in current SAP back-‐end
setup
•  What is required for the HR Renewal role
•  Possible clean up in SAP back end
(cont.)
§  Current state analysis (cont.)
»  Roll-‐out workbook filled with all country-‐specific requirements
•  Infotype view requirements
•  Dynamic acNons
•  Features
•  Business logic
•  Workflow specifics
•  Reports
§  HR Renewal configuraNon specificaNon

»  Template role idenNficaNon
•  Validate content in the current context
(cont.)
§  HR Renewal configuraNon specificaNon (cont.)
»  Make WDA configuraNon for new countries
•  Infotype view setup
•  Implement country-‐specific business logic
»  Configure single view menus
»  Configure AcNons for new countries
•  Infotype
•  Implement Dynamic acNons
•  MulN-‐step (workflow) setup reflecNng local requirements
»  OM process setup
•  MulN-‐step setup reflecNng local requirements
§  Role configuraNon and assignment
»  ConfiguraNon only relevant where template role does not miNgate
specific requirements
What We’ll Cover

§  ImplementaNon consideraNon – what are the parameters at hand
»  Tips and tricks on implementaNon and funcNonality

»  Customer gains – mapping soluNon features and customer characterisNcs
§  Wrap-‐up
Role Setup Example Based on Overall Support
Setup
§  Local HR professionals are self-‐supported to a large extent, leading
to a large number of data errors
§  HRIT support provide support in rare and specific cases. Many
manual and upload acNviNes are used.
S
u Global SAP HR support team
p
p Role SAP HR Tasks
o Local HR Professional
HR Professional lite PA acNons – Hire, TerminaNon,
Reassignments, etc.
r HR masterdata updates –
including cerNficaNons
t Managers Employees OM processes – maintain
posiNons
ReporNng
What We’ll Cover


§  Wrap-‐up
ImplementaNon ConsideraNons
§  ConfiguraNon effort for each country/molga is required
§  Back-‐end configuraNon is not just or automaNcally reused, but is
relaNvely quickly done
»  Customer infotypes
»  Infogroup setup
»  T588M sevngs for each infotype for each Molga
»  Dynamic acNons (on its way!)
»  Customer BAdIs
»  Features
»  Search helps – this was rather cumbersome even for PosiNon field
§  ValidaNon step to consider if what was once implemented is sNll
relevant!
ImplementaNon ConsideraNons (cont.)
§  Possibility of copying delivered content for countries in scope
»  You do not need to wait for SAP to deliver
§  Configurable soluNon

»  Delivery method flexibility
»  Infotype representaNon in decoupled versions
»  HR Renewal is a headline for a soluNon-‐map available for copy and paste
§  Key implementaNon recommendaNon

»  Target group selecNon depending on full back-‐end replacement
»  Dual maintenance requirement sets focus of business value on implemented
logic
Overall Business Value
§  Overall value proposiNon
»  OpNmize key processes by combining funcNons in screens, workflow support,
and general ease of use
»  Facilitate onboarding of new HR employees
•  Steeper learning curve compared to back-‐end tool intro
»  Introduce new funcNonaliNes aimed at making HR contribuNons more cost-‐
effecNve
»  Supports structured involvement of managers and employees online in their
part of HR Admin flows
»  UI integraNon aimed at also supporNng Talent Management applicaNon access is
an interesNng possible future benefit
•  SAPUI5 opens for addiNonal UI alignments?
Where to Find More InformaNon
§  SDN blogs – keep an eye on the HCM blog
»  hdp://scn.sap.com/community/erp/hcm/blog/2014/03/11/hr-‐renewal-‐20-‐
available
»  hdp://scn.sap.com/community/erp/hcm/blog/2014/01/09/new-‐blogs-‐on-‐hr-‐
renewal-‐-‐acNon-‐menus-‐acNon-‐lanes-‐launchpad-‐and-‐other-‐topics
»  hdp://scn.sap.com/community/erp/hcm/blog/2013/05/07/hr-‐renewal-‐10-‐hcm-‐
pf-‐a-‐basic-‐fpm-‐form-‐in-‐fi|een-‐minutes
§  hdp://help.sap.com
»  SAP Business Suite ª SAP ERP Add-‐Ons ª HR Renewal
»  hdp://help.sap.com/hr_renewal_1 – from here, you have access to a number of
resources
•  Some require SAP Service Marketplace user logins
7 Key Points to Take Home
§  You have seen how the HR Renewal is both new UI and funcNonality
– and technology
§  The HR Professional role in version 2.0 combines and presents a
much nicer toolset for HR administraNve personnel
§  Main configuraNon tasks included in an HR Professional
implementaNon are easy to master
§  Customer-‐specific coding and configuraNon must be analyzed during
the iniNal planning of the HR Renewal implementaNon
§  Business value proposiNon needs to be centrally posiNoned in each
business dialogue
§  HR Renewal must be firmly posiNoned in the new and cloudy world
§  HR Renewal is what SAP provides for HR on-‐premise
Your Turn!

Hoffsveien 17
M:+47 9822 4918 N-‐0275 Oslo
E: cae@gavdi.com T: +47 9702 8947
www.gavdi.com
45 HR
Renewal
Disclaimer
SAP, R/3, mySAP, mySAP.com, SAP NetWeaver®, Duet®, PartnerEdge, and other SAP products and services menNoned herein as well as
their respecNve logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All
other product and service names menNoned are the trademarks of their respecNve companies. Wellesley InformaNon Services is neither
owned nor controlled by SAP.

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HR

Renewal – content and experience

Hanne Holm Hjortshøj, Gavdi A/S

§ Content presentaNon for the HR Professional role 10

§ Business value

§ Focus of this session will

§ Content presentaNon for the HR Professional role

§ Business value

Powerful Search functionality

§ FPM form setup

§ Roadmap form setup

§ HTML BC

§ Content presentaNon for the HR Professional role

§ Business value

* Requires login credentials to the SAP Service Marketplace

§ AcNvate decoupled infotype framework per infotype

§ ConﬁguraNon tasks are grouped under Personnel Management ª

Landing page Create RFC connection

• Copy Component ConﬁguraNon assigned to OM process

• FPM conﬁguraNon to adjust to requirements regarding

Mass Hire Form scenario of type Mass form created

FPM configuration produces the import list UI

§ Content presentaNon for the HR Professional role

§ Business value

§ HR Renewal conﬁguraNon speciﬁcaNon

§ Content presentaNon for the HR Professional role

§ Business value

§ Content presentaNon for the HR Professional role

§ Business value

§ Conﬁgurable soluNon

§ Key implementaNon recommendaNon

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