Gorakhpur Tender PDF

NUCLEAR POWER CORPORATION OF INDIA LIMITED
(A Government of India Enterprise)

CENTRALISED TENDERING CELL
GORAKHPUR HARYANA ANU VIDYUT PARIYOJANA
TENDER DOCUMENT
of
Tender no. : NPCIL/GHAVP/CTC/2017/PT-60A
Name of work : "Service Contract for Supervisory assistance,

Computerisation work, Dispensary assistance & Office
assistance task in day-to-day function at GHAVP site and
its associated infrastructures/offices at other locations for
18-months".
“गो.ह.अ. व.प .तथा इससे संब ध अ य थान के बु नयाद ढ़ाँच
काय का नाम :
कायालय के रोजमरा के काम म पयवे ी सहायता ,
क यू टर करण काय ,औषधालय सहायता व कायालय सहायता
के काय हे तु 18 मह न के लए सेवा अनु बंध”
NPCIL/GHAVP/CTC/2017/PT-60A Page 1 of 93
(A Government of India Enterprise)
Centralized Tendering Cell
TENDER NO. – NPCIL/GHAVP/CTC/2017/PT-60A
CONTENTS / INDEX
Sr. Section Contents Pages
PART – I - TECHNICAL BID
1. Section-I Notice Inviting Tender (NIT) 4-34
Memorandum of Agreement and General Rules

2. Section – II 35-46
& Directions
3 Section – III Special Conditions of Contract 47-62
4. Section – IV General Conditions of Contract 63-63
5 Section – V Technical Specifications 64-68
6 Section – VI Schedule of Drawings 69-70
Format of various Contractual documents as

applicable VIZ: Security deposit, Lump sum
7 Section – VII Advance, Hypothecation Deed, Disputes 71-88
Resolution Board Agreement, Completion
Certificate
PART – II - COMMERCIAL BID
8 Section – VIII Schedule of Quantities 89-93
PART – I
TECHNICAL BID
NPCIL/GHAVP/CTC/2017/PT-60A
TO BE SUBMITTED ONLINE
SECTION-I
NOTICE INVITING E-TENDER
TENDER NO. – NPCIL/GHAVP/CTC/2017/PT-60A
NIT OPERATING PART

(A Govt. of India Enterprise)
CENTRALIZED TENDERING CELL
Online tender is invited through e-tendering mode by Competent Authority, for and on behalf of GHAVP
(NPCIL) from eligible contractors for the work and details given below:
GENERAL DETAILS
1. Tender No. NPCIL/GHAVP/CTC/2017/PT-60A
2. Competent Authority for Notice
Project Director
Inviting Tender
3. Name of work and place of service Gorakhpur Haryana Anu Vidyut Pariyojana Site
4. Similar Nature of Work “Experience of carrying out activities or task of Supervisory

assistance/Computerisation work/Dispensary assistance/Office assistance
task.”
5. Estimated cost of the work
₹ 2,65,75,920/-
inclusive of all taxes
6. Bid security @2% of estimated
cost subject to maximum of ten ₹ 5,31,518/-
(10) lakhs
7. Mode of tender Public tender
Type of tender Two Part bid
8. Mode of bid security submission 1) Online payment
2) Credit / Debit Card
3) RTGS / NEFT
9. Completion period ‘18’ Calendar Months i.e. ‘Eighteen’ Calendar Months (including monsoon
period) after award of work.
10. Availability of tender documents The links of website www.tenderwizard.com/DAE
for free view only also available on websites www.npcil.nic.in
& http://e-procure.gov.in
11. Important information Bidders should note that Digital Signature Certificate of
http://e-procure.gov.in is not compatible to purchase
E-tender through www.tenderwizard.com/DAEwebsite.
12. Tender processing fee inclusive of Bidders should note that class -3 Digital Signature Certificate registered
all taxes with www.tenderwizard.com/DAE is required for purchasing this
tender. Prevailing tender fee shall displayed online to M/s ITI Ltd. by
e-payment, Debit, Credit Card.
13. Sale Period of e-tender From 04/09/2017 (10:00 Hrs.)
(Downloading of e-tender for
uploading on Tender Wizard is Up to 11/09/2017 (17:00 Hrs.)
possible after paying processing On website www.tenderwizard.com/DAE
fee within these dates only)
14. Last date and time of submitting
online clarification, queries,
12/09/2017 (up to 11:00 Hrs.)
questions whether pre-bid
meeting is envisaged or not
15. Pre-bid meeting
12/09/2017 (15:00 Hrs.) at GHAVP Project Site Office.
Due Date of uploading Pre-bid
12/09/2017 (16:30 Hrs.)
MOM on web Portal
16. Last date and time of closing of
online submission of tenders: 19/09/2017 (17:00 Hrs.)
17. Date and time of online opening of

20/09/2017 (11:00 Hrs.)
technical bid.
18. Date and time of online opening of
To be intimated later, after Part-I evaluation work
financial bids
19. Authority & place for seeking On working days and during office hours
clarification on tender conditions, (10:00 Hrs. to 17:00 Hrs.)
pre- bid meeting, opening of
tender
20. Contact person(s) for seeking Shri Sudhir Kumar
clarification on tender conditions Phone No. 01667-268084, Mobile- 9992334868
& address for pre-bid meeting, e-mail : sudhirk@npcil.co.in
opening of tender Shri Sumit Thakur
(on working days and during office Phone No. 01667-268081, Mobile- 8266826666
hours only) e-mail : sumitthakur@npcil.co.in
Centralized Tendering Cell
e-mail : ctc.ghavp@npcil.co.in
GHAVP, NPCIL, Gorakhpur, Haryana, PIN-125047
21. Expected Time Required for Bidders may approach M/s ITI Ltd. with requisite documents Seven (07)
purchasing New Digital Signature Working Days in advance to get class -3 Digital Signature Certificate.
Certificate for e-tendering through website: www.tenderwizard.com/DAE
ITI Ltd.
Help Desk for e-tendering Help desk for e-tendering registration,

registration on Tender Wizard Tender Wizard website of M/s ITI Ltd.:
website Tender Wizard, B-1/5A, 2nd Floor,
Main Najafgarh Road, Near Amarleela Hospital &
East Janakpuri Metro Station,
New Delhi: 110058
Fax No: 91-11-25618721
1. Delhi help desk - Shri Sanjeet Kumar Jha,
Mobile- 08800991841
2. Mumbai help desk - Shri Rudresh Kumar,
Mobile- 09969395522, Phone No. 022-25487363
E-mail :daehelpdesk@tenderwizard.co.in,
twhelpdesk231@gmail.com
Phone no. 022-41852124
(On working days from 10 am to 6 pm)
22. Project location by road on google For the best route in current traffic just click on this
map link- https://goo.gl/maps/zCcYcsboWtk
INFORMATION & GENERAL INSTRUCTION FOR BIDDERS:
1. Steps for downloading, uploading and free view-

1.1Free view –Prospective bidders or general public can see and download free of cost PDF format
of the tender documents from website www.npcil.nic.in & www.tenderwizard.com/DAE>Tender of
DAE> Nuclear Power Corporation of India Limited .This document i s for information purpose only
and the same cannot be used for bid submission.
Note: - Downloaded tender document for study purpose from above website in PDF format cannot be
uploaded on www.npcil.nic.in & www.tenderwizard.com/DAE website for bid submission purpose.
Those bidders who are not conversant to e-tendering should purchase Digital Signature Certificate for
participating in online tendering process through the website of www.tenderwizard.com/DAE valid User id
/ Password with Class III Digital Signature Certificate.
Helpdesk information are available at Sr. No. 21 of NIT.
1.2Downloading and uploading of bid - To participate in the tender, prospective bidder is requested to
download the excel formats, after login in the home page of the website www.tenderwizard.com/DAE with
User ID /Password / Class-III Digital Signature Certificate.
Steps to Download the excel formats of particular tender:
Note: - All the bidders have to pay tender processing fee to M/s. ITI.
a) Click on UNAPPLIED button
b) Click on REQUEST button
c) Pay tender processing fee online via any VISA/MASTER card or Net banking
d) Click on SUBMIT button,
e) Click on INPROGRESS button (In status column bidder will find the tender as RECEIVED)
f) Bidder will be able to download required tender documents by clicking EDIT
Attachment button for any number of times till last date of submission.
g) Prospective bidder has to fill excel documents and upload the same without renaming
it.
The bidders are requested to refer help manual to understand the portal and contact ITI helpdesk in case
of any doubt. The corporation will not entertain any claim if the bidder fails to download and upload the
bids as desired in time schedule.
2. The intending bidder must read the terms and conditions in the notice inviting tender & Pre-qualification
criteria carefully. He should only submit his bid if he considers himself eligible and he is in possession
of all the documents required.
3. Submission of bid shall mean acceptance of undertaking to be furnished online by Bidder as
per format enclosed as annexure-9.
4. Information and Instructions for bidders posted on website shall form part of tender document. The
tender is to be downloaded and uploaded only on www.tenderwizard.com/DAE after paying requisite
processing fee.
5. The bid can only be submitted after uploading the mandatory scanned documents, payment of
processing fee in favour of “ITI LIMITED, NEW DELHI”, bid security in favor of NPCIL and other
documents as specified. Processing fee shall not be refunded in any case.
6. After submitting bids the contractor can re-submit revised bid any number of times but before stipulated
closing time and date of online submission of bid as notified. The bidder can withdraw the bid before
stipulated closing date and time of online Submission. But, once the bidder withdraws the bid, it
cannot be resubmitted and processing fee shall not be refunded in any case.
7. The contractors, who are not enrolled on www.tenderwizard.com/DAE website, are required to get
enrolled.
8. The intending bidder must have valid class-III digital signature to purchase and submit the bid.
9. Contractor must ensure to quote rate of each item. The column meant for quoting rate in figures
appears in YELLOW colour and the moment rate is entered, it turns SKY BLUE. In addition to this,
while selecting any of the cells a warning appears that if any cell is left blank the same shall be treated
as “0” (ZERO). Therefore, if any cell is left blank and no rate is quoted by the bidder, rate of such item
shall be treated as “0” (ZERO). The bidder shall be required to execute such items at his quoted rate
of zero as per specifications, bill of quantity and GCC provisions.
10. In case of bids in three stage system and if it is desired to submit revised financial bid then it shall be
mandatory to submit revised financial bid. If not submitted then the bid submitted earlier shall become
invalid.
11. The bidders are solely responsible to keep their email and bank account active and to update their
profile in case of change. This is essential as communication shall preferably be done by e- mail by
corporation. Moreover, all the auto generated mail by e-tendering portal shall be sent on this e-mail
address.
12. Contractor can upload documents in the form of JPG format and PDF format.
13. Bidders are advised to open bank account with core banking solution branch (with NEFT / RTGS)
in order to facilitate online payment of tender processing fee and bid security for their own benefit.
IFSC is an 11 digit code with the first 4 alpha characters representing the bank, and the last 6
characters representing the branch. The 5th character is 0 (zero).The bidder shall fill IFSC code
correctly i.e. Upper case of alphabets, spacing and all eleven alpha-numeric. The bid security shall be
refunded online to the bank as per the details submitted. In case of erroneous details it will not be
possible to refund the bid security online and bidder shall be responsible for consequent delays.
14. Bidder shall read the GCC and NIT before submission of bid. Submission of bid shall imply that the
bidder has seen and understood the GCC & NIT and shall abide by the same without any
deviations/conditions. The detailed NIT and GCC shall be part of agreement. If the bidder at any stage
refuses to accept the same, the bid shall be rejected and bid security shall be forfeited. Further
disciplinary action is liable to be taken including debarring from participation in retendering of the same
work or other works as deemed appropriate by the Competent Authority.
LIST OF MANDATORY DOCUMENTS AS PER NOTES BELOW AND PRE-QUALIFICATION CRITERIA

TO BE SCANNED AND UPLOADED ON THE LINK WITHIN PERIOD OF BID SUBMISSION
SR.NO. DESCRIPTION
1. Power of Attorney of the signatory of bid as per relevant clause of NIT
2. PAN card
3. GST registration certificate (GSTIN) / ARN
4. Tax Information: As per Annexure– 7.
5.
Registration of EPF
6. Registration of ESIC, if available
7. Certificate of annual turnover of last 3 years stamped & signed by chartered
accountant as per Annexure– 2 of NIT
8. Statement of value of work executed during last five financial years stamped
and signed by chartered accountant as per Annexure– 3A of NIT
9. Statement of existing commitments and on-going works and value of bid capacity
certified by chartered accountant with signature and stamp as per Annexure –
3B of NIT- (for tender estimated cost of 100 lakhs and above) .
10. Work experiences - As per Annexure –1 of NIT Along with Documentary proof as
per P.Q. Criteria Clause No.1.1
11. Certificate of registration with MSME; uploading is mandatory if bidder wishes to
avail benefit of clause- 25
12. Memorandum of Agreement Section-II
NOTES-
1. The bidder shall upload scanned copy of originals in JPG format or PDF format. The submission
of documents is deemed as undertaking by bidder that all the documents are true and genuine.
If it is found, at any time during bidding or execution of work, that the information/ documents
submitted by the bidder are in variance/ forged/bogus, they shall be legally held responsible for
the same. Their offer shall be summarily rejected or termination of contract, if awarded, forfeiting
of the bid security, performance guarantees, security deposit, if any. The bidder / contractor shall
be blacklisted/ debarred for further works in NPCIL for a period of five years.
2. By submission, the bidder undertakes and confirms that eligible similar works have been executed
as prime contractor and the same have not been got executed through another contractor on back to
back basis or as a subcontractor. Any violation of this shall result in panel action as per point-1 above.
3. It is essential to upload all the mandatory documents. If some document is not applicable/ available the
status shall be printed on a paper and same shall be uploaded. Uploading of any blank/irrelevant
documents in connection to mandatory documents will lead to rejection of the offer.
4. At the time of submission of bid, contractor shall upload certificate from CA mentioning financial turnover
of last 3 years ,value of work done during last five audited financial year (A) and existing commitments
(B) for calculation of bid capacity. The bidders are requested to submit details of all existing commitments.
Concealment of information in this regard shall result in rejection of bid and forfeiture of bid security along
with debarring for a year from participation in any of the tender of corporation. Further financial details and
related supporting documents, if required may be asked from contractor after opening of technical bid.
There is no need to upload entire voluminous balance sheet.
5. It is binding on the bidder to fill the data required for assessment of prequalification criteria in the excel
sheet uploaded for the purpose. The technical evaluation shall be done based on the data provided in excel
sheet and the relevant document uploaded to support the same. In case where the relevant information is
not filled in the uploaded excel sheets while commensurate supporting documents are uploaded, the
supporting documents shall not be considered in evaluation as the technical evaluation sheet is auto
generated by system. Therefore the bidders in their own interest shall fill all the relevant information in excel
sheets and upload commensurate supporting documents. The bidders shall not write in the excel sheet
that information is as per enclosure, as it will be treated as no information is submitted. In order to
facilitate proper pre-qualification, evaluation the tender approving authority may ask bidders
to submit additional documents. Corporation may ask for clarification and submission of documents
in support of documents already submitted.
6. In case of Single/ Nomination/ Limited tenders the bidders are not required to upload information and
documents for prequalification.
PRE-QUALIFICATION CRITERIA
1. MINIMUM REQUIREMENT:-
1.1 Work Experience:
The intending bidder must have in its name as prime contractor experience of having successfully
completed similar works during last 5 years ending last day of month previous to the one in which
NIT has been published on e-tendering portal should be either of the following:
a) Three similar completed works, each costing not less than the amount equal to 40% of
the estimated cost or
b) Two similar completed works, each costing not less the amount equal to 50% of the estimated
cost or
c) One similar completed work costing not less than the amount equal to 80% of the estimated
cost.
Definition of Similar W ork for this contract is “Experience of carrying out activities or task of
Supervisory assistance/ Computerisation work/ Dispensary assistance/ Office assistance
task.”
1. The cost of completed work shall mean gross value of the completed work including all the taxes
and levies, cost of material supplied by the client on chargeable basis, but excluding those
supplied free of cost. The cost of chargeable material shall be the fixed value at which the
client had supplied the material.
2. The work experience of the bidder for those works only shall be considered for evaluation purposes,
which are completed before the last date of month previous to one in which NIT has been
published on e -tendering portal. Hence, the works which are incomplete / ongoing, as on the last date
of month previous to one in which NIT has been published on e- tendering portal, shall not be
considered against eligibility.
3. In case the work is started prior to the eligibility period of 5 years (counted backwards starting
from the last day of month previous to the e- publication date of NIT) and completed within the said
eligibility period of 5 years, then the full value of work shall be considered against eligibility.
4. In case the experience has been earned by the bidder as an individual or proprietorship firm or partner
of a partnership firm, then 100% value of experience will be considered against eligibility. But if the
experience has been earned by the bidder as a partner in a Joint Venture / Consortium, then the
proportionate value of experience in proportion to the actual share of bidder in the joint venture/
consortium will be considered against eligibility. The bidder shall furnish information regarding the
actual percentage of share and value of experience accordingly. In case of joint venture / consortia,
full value of work, if done by the same joint venture shall be considered.
5. The bidder shall submit details of work executed by them in the Performa of Annexure-1 of NIT for the
works to be considered for qualification of work experience criteria. Documentary proof such as work
order/purchase order/agreement, completion certificate from client clearly indicating the name of work,
actual completion cost and actual date of completion for such work should be submitted. The offers
submitted without the documentary proof shall not be evaluated. The work done for all companies
except Government/Government bodies/public sector units, which has been completed after
extension, will not be accepted without documentary proof of extension.
a) Work order with bill of quantities and rates
b) Extension letter, if the work has been completed beyond stipulated completion date in work
order/agreement
c) Completion certificate issued by client with final / last bill mentioning the gross value of work
done. The completion certificate shall be for individual work order. The completion certificate
clubbing two or more work orders shall be rejected.
d) Stamped and signed certificate by chartered accountant giving details of bill wise payment
received, TDS amount & TDS certificate number for works executed for all companies except
government / government bodies / public sector units.
6. The value of work done meeting prequalification criteria shall be brought to current costing level by
enhancing the actual value of work at simple rate of 7% per annum, calculated from the date of
completion to the last day of month previous to the one in which NIT has been published on e- tendering
portal. Both the date of completion and last date of month previous to the one in which NIT has
been published on e-tendering portal shall be excluded for the purpose of calculating escalation.
7. The bidders if required may be asked to produce original and photocopy of all the documents attested
by notary submitted for qualification purpose for verification at any stage at corporation’s discretion. If
the same are not produced in stipulated time, the bid shall be rejected.
1.2 Annual Turnover:
The average annual financial turnover during the last three years ending 31 st March of the
previous financial year should be at least 30% of the estimated cost.
Notes:
1. Financial data for latest last three audited financial years has to be submitted b y the bidder
in Annexure-2 of NIT. The same shall be certified by chartered accountant (CA) with his
stamp and signature.
In case balance sheet of the last financial year is not audited, the bidder has to submit a
certificate by a CA certifying that “the balance sheet has actually not been audited so far”. In
such case the financial data of previous three audited financial shall be taken into
consideration for evaluation. If the audited turnover of any year as per above is not submitted,
the turnover for that year shall be considered as zero and average annual turnover for three
years will accordingly be calculated. If the CA certificate is not submitted along with the
bid, the bid will be considered as non-responsive and rejected.
2. In case of joint venture / consortia, the financial standing criteria will be evaluated based on weighted
average of the financial data of the members as per their percentage participation.
1.3 For tenders of estimated cost put to tender of 100.0 lakhs and above, bidders who meet
minimum criteria will be qualified only if their available bid capacity is more than the bid
value. The bid capacity of the contractor shall be determined by the following formula:
Bid Capacity = (A x N x 2) – B
Where,
‘A’ = maximum value of works executed in any one year during last five financial years.
‘B’ = Value of existing commitments and ongoing works calculated from last date of month
previous to one in which NIT has been published to be completed in the next ‘N’ years.
‘N’ = Number of years prescribed for completion of the subject contract.
Financial data for latest last five financial years has to be submitted by the bidder in
Annexure-3A of NIT. The above financial data will be brought to current costing level by
enhancing the actual value of work at simple rate of 7% per annum or part thereof calculated
from the last date of that financial year the same shall be certified by the chartered accountant
with his stamp, signature and membership number.
Value of existing commitments for on-going works has to be submitted by the bidder in
Annexure-3B of NIT. The same shall be certified by the chartered accountant with his stamp
and signature.
a) In the case of joint venture / consortia, bid capacity of each member will be computed
applying above formula and combined bid capacity of the joint venture / consortia will
be weighted average of the individual bid capacity of the members as per their
percentage share in the joint venture / consortia.
b) If it is found at any stage that the bidder has submitted incorrect data for assessment of
bid capacity the bid or if the work is awarded the work order shall be rejected/cancelled
and other penal action as per NIT and GCC shall be taken.
1.4 Registration No. of EPF
2. GENERAL ELIGIBILITY CRITERIA
2.1 A Bidder may be a natural person, private entity, government-owned entity, or any combination
of such entities supported by a letter of intent to enter into an agreement or under an existing
agreement in the form of a Joint Venture of Association (JVA) or Consortium. Bids from JVA
or Consortium shall not be accepted for works with estimated cost below Rs. 100 crores.
JVA are not permitted for service & maintenance contract of all values.
In the case of a joint venture or consortium:
a) Joint venture/consortium should not have more than three partners who are specialized
in their respective field.
b) The JVA or consortium agreement shall nominate a lead partner who shall have the authority
to conduct all business for and on behalf of any and all the partners of the JVA / Consortium
during the bidding process and, in the event the JVA / Consortium are awarded the
contract, during contract execution.
c) In such case, generally the lead partner shall take full responsibility of successful completion
/ fulfilment of all the contract conditions. Unless otherwise specified, all partners shall be
jointly and severally liable.
d) A non-Indian firm is permitted to tender only in a consortium arrangement or joint venture
with their wholly owned Indian subsidiary registered in India under companies act-1956 or
any other Indian firm having minimum participation interest of 26%.
e) In case of joint venture/consortium PAN number, GST registration number of each partner
shall be submitted.
2.2 A bidder shall not have a conflict of interest. In case of JV/consortium none of the partner shall
have a conflict of interest. All bidders found to have a conflict of interest shall be disqualified.
A bidder may be considered to have a conflict of interest with one or more parties in this bidding
process, if:
a) A bidder participated as a consultant in the preparation of the design or technical
specifications of the works that are the subject of the bid; or
b) A bidder was affiliated with a firm or entity that has been hired (or is proposed to be hired) by
the corporation or as engineer-in-charge for the contract.
c) One firm applies for tender both as an individual firm and in a group.
d) If bidders in two different applications have controlling shareholders in common.
e) Submit more than one application of the tender.
2.3 Government-owned entities in the corporation’s country shall be eligible only if they can establish
that they are legally and financially autonomous and operate under commercial law. Also, they shall
not be dependent agencies of the corporation.
2.4 Bidders shall provide such evidence of their continued eligibility, satisfactory to the corporation, as
the corporation shall reasonably request any time within the currency of the contract (including defect
liability period).
2.5 Firms shall be excluded if:
a) as a matter of law or official regulation, the corporation ’s country prohibits commercial
relations with that country, provided that such exclusion does not preclude effective
competition for the supply of goods or related services required; or
b) by an act of compliance with a decision of the United Nations Security Council taken under
Chapter VII of the Charter of the United Nations, the borrower’s country prohibits any import of
goods or contracting of works or services from that country or any payments to persons or entities
in that country.
3. CONTRACT ELIGIBILITY CRITERIA
Further, the contract eligibility may include the following, if specified in prequalification criteria:
3.1 Documentary evidence of adequate financial standing, certified by bankers, audited profit & loss
a/c and balance sheet, access to adequate working capital.
3.2 Construction equipment proposed to be deployed for the project and proof of its availability;
equipment proposed to be purchased or leased.
3.3 Key personnel available and proposed to be engaged for management and supervision of the Project,
their qualifications and experience. Valid certificates by a recognized University, technical Board, or
Ministry of Government of India would only be taken cognizance of.
3.4 Project planning and quality control procedures to be adopted.
3.5 The bidder has to obtain ESIC registrations after award of work in the areas covered by ESIC
NOTICE INVITING TENDER
1.0 Scope of bid
1.1 The Nuclear Power Corporation of India Limited (referred to as Corporation or NPCIL in these
documents) invites bids for the work. The successful bidder should provide the services during
the period of work as per the terms and conditions specified in the NIT, general condition of
contract, technical specifications, special conditions of contract and schedules.
2.0 Eligible bidders
2.1 Bidding is open to all eligible bidders meeting the eligibility criteria as defined in prequalification
criteria. Bidders are advised to note the prequalification criteria specified in the notice inviting
tender.
2.2 Incomplete bids and bidders not meeting the minimum qualification criteria shall be summarily
rejected. It may be noted that mere submission of bid does not imply that your offer shall be
considered. Tenders are considered only after NPCIL themselves assess the document submitted
along with the bid by the bidder meets the pre-qualification criteria as specified in notice inviting e-
tender during evaluation of bid.
2.3 The bidder who has been blacklisted / de-registered / holiday at any of the sites of NPCIL, DAE,
any other government department or PSU shall not be eligible for participation in tenders of NPCIL
for that period.
3.0 One bid per bidder
3.1 Each bidder shall submit only one bid. A bidder who submits or participates in more than one
bid will cause the bidder’s participation to be disqualified for all the proposals.
4.0 Cost of bidding
4.1 The bidder shall bear all costs associated with the preparation and submission of his bid and the
corporation will in no case be responsible and liable for these costs.
5.0 Site visit
5.1 The bidder and any of his authorized personnel or agents will be granted permission by the
corporation to enter upon its premises and lands for the purpose of site visit. However, the bidder, his
personnel and agents will be responsible against all liability in respect thereof, including death or
personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses
incurred as a result of the inspection.
5.2 The bidder should inform the Corporation at least three days in advance about the proposed site visit.
5.3 The bidder, at his own responsibility and risk is encouraged to visit, inspect and survey the site and
its surroundings and satisfy himself before submitting his bid as to the form and nature of the site,
the means of access to the site, the accommodation he may require, etc.
5.4 In general, bidders shall themselves obtain all necessary information as to risks, contingencies and
other circumstances which may influence or affect their bid. A bidder shall be deemed to have full
knowledge of the site, whether he inspects it or not and no extra claims due to any misunderstanding
or otherwise shall be allowed.
5.5 The costs of visiting the site shall be at the bidders’ own expense. Any report shared at the site, by
the corporation is subject to verification by the contractor. Any deviations of information in the report
and the actual site will not be the responsibility of the corporation.
5.6 The bidders are requested to bring photo identification like passport, voters’ identity card, and driving
license, PAN card, identity card issued by employer etc. for security regulations. Any electronic
devices like mobiles, radio, transistors camera etc. are not allowed inside NPCIL premises and the
same shall be left at security gate at the risk of bidders. The bidders are requested to e- mail the
details of authorized representative in the prescribed format (Annexure-10).
5.7 The bidder shall forward any query / question by e -mail within the stipulated date and time given in
NIT. The clarification given by the corporation shall be visible to all the bidders without disclosing the
identity of the bidder raising the query. The questions / query received after stipulated date and time
shall not be entertained and no response shall be forwarded. The submission of bid shall mean that
the bidder has seen the response and accepts the content.
6.0 Content of bidding documents
6.1 Submission of a bid by a bidder implies that he has read this notice and all other contract
documents, clarification, addendum, corrigendum and has made himself aware of the scope
and specifications of the work to be executed and of conditions and rates at which stores, tools
and plant, etc., will be issued to him by the corporation and local conditions and other factors
having a bearing on the execution of the works.
6.2 The bidder shall submit the bid, which satisfies each and every condition laid down in the bid
documents, failing which, the bid is liable to be rejected.
6.3 The documents listed below comprise one set of bid document:
a) Notice Inviting tender ( Including Pre-qualification criteria), e-tender notice
b) Memorandum of Agreement
c) Special Conditions of Contract
d) General Conditions of Contract
e) Technical Specifications / Datasheets
f) Drawings, if any
g) Schedule of Material to be supplied by the Corporation
&
Formats of various contractual documents as applicable viz: Security Deposit,
Memorandum of Understanding / Consortium Agreement, Lump sum Advance, Form of
Hypothecation Deed, Disputes Resolution Board, agreement, format of completion
certificate, and format of Performance Guarantee.
h) Bill of Quantities
7.0 Pre-bid meeting
7.1 The bidder or his officially authorized representative is invited to attend pre- bid meeting, which
will take place as referred in instructions to the bidders. The bidder shall intimate the details of
his authorized representative in prescribed format (Annexure-10) to the CTC office to facilitate
his attending the meeting.
7.2 The purpose of the pre-bid meeting is to clarify issues and to answer questions on
matters that may be raised at that stage. The bidder is requested to submit their
questions/queries preferably by email so as to reach the corporation before stipulated date
and time for submitting the same. The queries which are received after stipulated date and
time as per NIT shall be summarily rejected and no response shall be made.
7.3 Attending the pre-bid meetings is in the interest of bidders to understand the scope of work of the
tender. It is insisted upon that bidders shall attend the pre-bid meetings. However, in case the
bidders do not attend the pre - bid meetings, it would be presumed that they have understood the
scope of work. NPCIL has to finalize the award within a limited time schedule. Therefore, NPCIL will
not seek any clarification in respect of incomplete offers. Any doubt, may be cleared, if required by
the bidder before filling the bid. No request for extension of bid submission dates shall be
entertained.
7.4 Minutes of the meeting, including the text of the questions (without identifying the source of
enquiry) and the responses given will be displayed on web site. Any modifications of the
bidding documents which may become necessary as a result of the pre-bid meeting shall be
made by the corporation exclusively through the issue of an addendum only and not through
the minutes of the pre-bid meeting. The addendum s h a ll be binding on all the bidders.
Submission of bid shall imply the acceptance of addendum by the bidder.
8.0 Amendment of bid documents
8.1 Before the deadline for submission of bids, the corporation may modify the bidding documents
by issuing addenda on web site.
8.2 Any addendum so issued shall be part of the bid documents as well as contract document.
8.3 To give prospective bidders reasonable time to take an addendum into account in preparing
their bids, the corporation may extend the date for submission of bids, if necessary.
8.4 Corrigendum, addendum or any other information regarding tender shall be uploaded only on web
site. Hence, the bidders are requested to visit the web site (www.tenderwizard.com/DAE) regularly.
The above documents shall become part of bid and agreement. Submission of bid shall imply that
bidder has noted and accepted content of all the corrigendum / addendum / clarifications and effect
of same has been included in price bid.
9.0 Language of the bid
9.1 All documents relating to the bid shall be in the English language, unless stated otherwise. Hindi
version of general conditions of contract (GCC) uploaded on web site is for information purpose only.
The English version of GCC is the legal document.
10.0 Bid security
10.1 The bid security amount may be paid in the modes described below. The corporation shall not pay
interest on the same in any case. The bidder is responsible for timely payment of bid security, so
that corporation receives the same before stipulated date and time. Even if the payment made by
the bidder within the stipulated date and time is not received by the corporation due to reasons
beyond control of the bidder, bid will be considered as non-responsive and rejected. If the bid
security amount paid by bidder is less than stipulated, the bid shall be rejected.
a) Online payment
b) Credit / debit card
c) RTGS / NEFT-
The bidder shall note that banks as per standard working practice require a certain time
period for completion of transaction. The bidder shall ensure timely submission in order to
complete transaction as per bid condition. If the transaction is not completed in favour of
NPCIL the bid will not be accepted. The bidder shall note that the RTGS / NEFT require minimum
two banking day to get posted. Hence, in his own interest the bidder should make NEFT / RTGS
payments minimum two day prior to last date of submission. The bidder shall preferably use the print
out of challan as generated from the e-tendering portal for RTGS / NEFT payment, in order to avoid
discrepancies. The bidder shall note that if the bid security is deposited to account other than the 16
digit dynamic code as generated through the e-tendering portal and mentioned on system generated
challan, the bid shall be rejected on account of non-submission of bid security. The bidder is solely
responsible for timely deposition of bid security in the correct account. The bidder shall submit
the stipulated amount of bid security through one transaction only to the dynamic account
number mentioned on system generated challan slip. Multiple transactions shall not b e
accepted and bid shall be rejected if the amount of security deposit is less than stipulated
amount.
10.2 MSEs (and not their dealers/distributors) registered with District Industry Centers or Khadi and
Village Industries Commission or Khadi and Village Industries Board or Coir board or National Small
Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified
by Ministry of MSME are exempted from payment of bid security for the items/services they are
registered with District Industry Centers or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of
Handicrafts and Handloom or any other body specified by Ministry of MSME. But, all the bidders
have to pay tender processing fee to M/s. ITI. The bidders are requested to ensure that they are
registered for relevant service as stipulated in similar nature of work .In case of mismatch between
the service registered with MSME and service for which bid is called, the bid shall be treated as
without bid security and hence rejected.
10.3 (a) In case of two part bid, the bid security of technically unqualified bidders after
technical evaluation shall be returned.
(b) Bid security of qualified unsuccessful bidders will be returned to them within a month (30
days) from the date of acceptance of bid of the successful bidder.
(c) Bid security of successful bidder will be returned after submission of the performance
guarantee amount.
(d) Bid security of the bidder who has withdrawn the bid shall be returned after
opening of the bid.
10.4 The bid security shall be forfeited, if;
a) The bidder withdraws / modifies his bid or any item thereof after opening of bid.
b) The successful bidder fails within the specified time limit to submit the performance
guarantee and commence the work.
c) The bidders who are exempted from paying bid security being registered with MSE, if
default for reasons mentioned in clause 10.4 a and b, shall be debarred from participation
in any of the tender of the corporation for two years.
10.5 The corporation at its discretion shall refund the bid security by online/RTGS/NEFT or through
any other electronic mode to the account number as registered by the bidder himself on e –
tendering portal.
11.0 Bid prices, rates & taxes
11.1 The bidders shall quote bid price / rates / total bid price in Indian rupees only unless otherwise
specified in the special conditions of contract (SCC).
11.2 The bid price / rates / total bid price quoted shall be inclusive of all statutory liabilities,
taxes, cess, duties, levies as applicable under the prevailing statutes or levy by the
statuary authorities/State/Central Government and payable by the bidder under the contract.
All the GST benefits and credits on inputs as available to the bidder shall be taken into
consideration in the quoted price and pass on the benefits/credits t o the Corporation. Bidder
shall also comply with the provision of Anti-Profiteering under GST act. A declaration to this
effect is to be affirmed by the bidder in annexure-7 of NIT.
11.3 The bid price / rates / total bid price shall be quoted in the prescribed format with the required
break-up as specified therein.
11.4 The statutory deductions of income tax, GST or other taxes/dues (wherever applicable) shall
be made from the payments due to the Contractor. For details on taxes, the bidders are
advised to refer to relevant clause of General Conditions of Contract (GCC) forming part
of this tender.
11.5 Conditional Bids / offers will be liable to be rejected.
11.6 The bidder has to compulsorily submit Annexure – 7 along with BOQ during submission of Bid.
Annexure – 8 is to be submitted along with regular tax invoice during execution of work after
award. Bidder shall substantiate the information provided herein if called for to do so.
11.7 The security deposit and insurance shall be on contract price.
12.0 Currencies of bid and payment
12.1 The unit rates and the prices shall be quoted by the bidder in Indian rupees, unless otherwise
specified in the special conditions of contract.
13.0 Bid validity
13.1 The bids submitted shall remain valid for acceptance for a period of 120 days from the date of
opening of the bid. The bidder shall not be entitled during the period of validity, to revoke
or cancel his bid or vary / modify the bid given or any item thereof. In case of bidder
revoking or canceling his bid, varying any terms in regard thereof, the full amount of bid
security paid by the bidder along with the bid shall be forfeited by NPCIL.
13.2 In exceptional circumstances, prior to expiry of the original bid validity period, NPCIL
may request the bidders to extend the period of validity for a specified additional period. The
request and the responses thereto shall be made in writing. A bidder may refuse the request
without forfeiting its bid security but his bid will not be considered. A bidder agreeing to the
request will not be required or permitted to modify its bid, but will be required to extend the
validity of its bid security for the period of the extension.
14.0 Alternative proposals by bidders
14.1 Bidders shall submit offers that comply with the requirements of the bidding documents, including
the basic technical design as indicated in the drawing and specifications. Alternatives will not
be considered.
15.0 Submission of Bids
15.1 The date and time of on-line bid submission shall remain unaltered even if the specified date for
the submission of the bid is declared as holiday for the office inviting tender.
15.2 The corporation may extend the deadline for submission of bids by issuing an amendment, in which
case, all rights and obligations of the corporation and the bidders previously subject to the original
deadline will then be subject to the new deadline.
15.3 Any bid received by the corporation after the deadline prescribed above will be rejected.
15.4 The bidders shall note the following before submission of bid
a) If the digital signature certificate (DSC) holder is sole proprietor of the firm, power of
attorney need not be submitted.
b) In case DSC holder is bidding on behalf of partnership firm, joint venture, consortium
etc. power of attorney or any other legally acceptable document viz. partnership deed,
board resolution etc. authorizing DSC holder to bid on behalf of the bidder is to be
uploaded. In case of non-submission the bid shall be summarily rejected.
16.0 Bid opening
16.1 Tender opening shall be done on-line only. If the date of opening is declared as holiday then
bid will be opened on next working day. In exceptional cases opening of tenders can be done
on any day or time after scheduled date and time of opening. Corrigendum issued for opening
of tender shall be uploaded on website.
16.2 The bids without stipulated bid security amount and other mandatory documents as per NIT
shall be summarily rejected.
16.3 In two part tenders financial bid of only qualified bidder shall be opened.
17.0 Clarification of bids
17.1 To assist in the examination and comparison of bids, the corporation may, at its discretion, ask
any bidder for clarification of his bid, including breakdown of unit rates. The request for
clarification a n d the response shall be in writing or by email / fax, but no change in the
price or substance of the bid shall be sought, offered, or permitted. If the bidder does not
respond within the stipulated time, then the bid of the bidder will be evaluated on its own merit.
17.2 Bidder shall not contact the corporation on any matter relating to his bid from the time of the bid
opening to the time the contract is awarded.
17.3 Any effort by the bidder to influence the corporation’s bid evaluation, bid comparison or contract
award decisions, may result in the rejection of his bid.
18.0 Examination of bids and determination of responsiveness
18.1 Prior to detailed evaluation of bids, the corporation will determine whether each bid(s) meets
a) The minimum requirements as per prequalification criteria.
b) Is accompanied by the required bid security.
c) Is responsive to the requirements of the bidding documents.
d) Has been properly signed by authorized signatory as per clause-15.4.
18.2 A responsive bid is one which conforms to all the terms, conditions and specification of the bidding
documents, without material deviation or reservation. A material deviation or reservation is one
(a) which affects in any substantial change in scope, quality or performance of the works;
(b) which limits in any substantial way, the corporation’s rights or the bidder’s obligations under
the contract; or (c) whose rectification would affect unfairly the competitive position of other
bidders presenting responsive bids.
19.0 Evaluation and comparison of bids
19.1 The corporation reserves the right to accept or reject any offer. Corporation also reserves
the right to award only part of the work.
19.2 The estimated effect of the price adjustment conditions under variations and deviations of
the conditions of contract, during the period of implementation of the contract, will not be
taken into account in bid evaluation.
19.3 If the bid of the successful bidder is seriously unbalanced in relation to the engineer-in-charge
or his representative’s estimate of the cost of work to be executed under the contract, the
corporation may require the bidder to produce detailed rate analyses for any or all items of
the bill of quantities, demonstrate the internal consistency of those rates with the
implementation /construction methods and schedule proposed. The unbalanced bids are
liable to be rejected.
19.4 Any deviation in the commercial terms shall be suitably loaded before evaluation.
19.5 In case of unregistered dealers who are not required to register under GST and for notified
supply of Goods or Services where Reverse Charge Mechanism (RCM) is applicable, the
GST liability on the Corporation under RCM shall be loaded on the quoted price for evaluation
purpose.
20.0 Award criteria
20.1 The corporation shall award the contract to the bidder whose evaluated offer / bid has been
determined to be the technically suitable and financially lowest (L1) and is substantially
responsive to the bidding document, provided further that the bidder is determined to be qualified
to execute the contract satisfactorily. The technically and financially suitable bids in other
types of bids shall be decided as per criteria given in pre-qualification requirement. In case
of tie between two lowest bidders, both the bidders shall be given a chance to offer rebate to
decide the lowest b id . If the situation s t i l l remains same the lottery shall be adopted to decide
the award.
20.2 L-1 bidder will be required to produce the original documents in support of the information furnished
by him on line for verification and submit photo copy of documents attested by notary as specified in
NIT/e-tender notice. The bidder shall submit the same on any working day within specified period
after issue of letter to this effect. In case the L-1 bidder fails to produce the documents within the
specified period or if any of the information furnished by L-1 bidder on-line is found to be false during
verification of original document, which changes the eligibility status of the bidder, then the bid shall
be disqualified with forfeiture of bid security and banning of the concerned bidder for
participation in future tenders for five years. The next financial lowest qualified bidder shall be
awarded the work subject to producing original document and photocopies attested by notary.
20.3 Submission of illegible or blank document may render the bid non-responsive and liable for rejection.
Submission of bid will be recognized and accepted as a certificate regarding authentication of all
information provided in the bid and acceptance of all terms & conditions, general condition of
contract, notice inviting tender etc., since such acceptance by bidder with digital signature is legally
tenable.
20.4 The corporation reserves the right not to award the whole or part of work without assigning reason
and without incurring any liability to the bidder or bidders.
21.0 Notification of award and signing of agreement
21.1 The bidder whose bid has been accepted will be notified of the award by the corporation prior
to expiration of the bid validity period by issue of work order. The notification may also be
made through letter of intent, wherein the work order shall follow.
21.2 The details of award can be seen on web site. The bidders can request for de-briefing in writing
within fifteen days of award. They shall be informed about suitable days to visit the office of the
concerned officer. Requests beyond deadline shall not be entertained.
21.3 The work order will constitute the formation of the contract subject only to the furnishing of a
performance guarantee within 30 days of issue of work order.
21.4 An agreement shall be made and signed by both the parties. The agreement will incorporate all
correspondence between the corporation and the successful bidder, bid documents etc. The bid
document as uploaded on website www.tenderwizard.com/DAE shall be forming part of agreement.
The successful bidder shall be responsible for compliance at his own cost with the stamp duty act of
the state where the agreement is being executed. The non-judicial stamp paper of appropriate value
after adjudication shall be submitted by the successful bidder at his own cost.
22.0 Corrupt or fraudulent practices
22.1 The corporation requires that bidders / suppliers / contractors under this contract, observe
the highest standard of ethics during the procurement and execution of this contract. In
pursuance of this policy, the corporation:
(a) Defines, for the purpose of these provisions, the terms set forth below as follows:
(i) “corrupt practice” means the offering, giving, receiving or soliciting of anything of value
to influence the action of a public official in the procurement process or in contract
execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement
process or the execution of a contract to the detriment of the corporation, and includes
collusive practice among bidders (prior to or after bid submission) designed to establish bid
prices at artificial non-competitive levels and to deprive the corporation of the benefits of free
and open competition.
(b) Will reject a proposal for award of work if it determines that the bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in question.
(c) Will declare a bidder ineligible, either indefinitely or for a stated period of time, to be awarded
a contract / contracts if at any time it determines that the bidder has engaged in corrupt or
fraudulent practices in competing for, or in executing, the contract.
22.2 The bidder may make representation in connection with processing of tender directly and only to the
Competent Au throaty (calling tender) as mentioned in the tender document. However, if such
representation is found to be un-sustentative and/ or frivolous and if the tender has to be closed
because of the delays / disruptions caused by such representations and the job has to be re-
tendered, then such bidder will not be allowed to participate in the re-invited tender.
In case, any bidder while making such representation to Competent Authority also involves
other officials of corporation and / or solicits/ invokes external intervention other than as may be
permitted under the law and if the tender has to be closed because of the delays / disruptions caused
by such interventions and has to be re-tendered, then the particular bidder will not be
allowed to participate in the re-invited tender.
23.0 Disclosures
23.1 Any change in the constitution of the contractor’s firm, where it is a partnership firm, joint
venture or consortium partnerships as declared in the bid should be disclosed to the
corporation, at any time between the submission of bids and the signing of the contract.
The same shall be disclosed during the currency as per the relevant clause of GCC (Changes
in constitution).
24.0 Fiscal Concessions for Nuclear Power Projects (NPPs)
24.1 Nuclear Power Project of capacity 440 MW or more have been notified as Nuclear Power
Project (NPPs). Accordingly the project is notified by GOI for eligibility towards fiscal
concessions. As such the goods required for setting up these projects are subject to ‘NIL’
Customs duty as per the extant policy of Government of India (vide Customs Notification
No. 50/2017 dated 30-6-2017 at Sr. No. 602). In consideration of the aforesaid Fiscal
Benefits, no customs duty on goods shall, therefore, b e payable/ reimbursable b y the
purchaser to the Contractor. Similarly, as per the paragraph 7.02 (h) of Foreign Trade Policy
2015-2020 of Government of India, Domestic Contractors supplying goods for these projects
under the procedures of National competitive bidding or International Competitive bidding shall
be eligible for benefits of ‘Deemed Export’ under paragraph 7.03 (a) relating to advance
authorization and 7.03 (b) relating to deemed export draw back and of the Policy and
paragraphs 7.02 (d), 7.03 (g) and 7.05 (b) of Hand Book of Procedures) issued by the Director
General of Foreign Trade, Department of Commerce, Ministry of Commerce and Industry,
Government of India. In consideration of the aforesaid Fiscal Benefits, no customs duty
on goods shall, therefore, be payable/ reimbursable by the Purchaser to the
Contractor.
24.2.1 The bidders are solely responsible for adherence and compliance with the necessary processes,
procedures and documentation as may be stipulated by the concerned Statutory Authorities
connected in respect of availing such fiscal benefits. The Purchaser, shall, however, make
available only the requisite documents or certifications as per the extant rules and procedures for
availing the above exemptions/concessions by the Contractor.
24.2.2 In the event of denial of the above benefits prevailing as on the date of bid, by the designated
authorities to the Contractor, either on the basis of interpretation of the provisions of such benefits
or due to change in law, such indirect taxes will be reimbursable by the Purchaser at actual rates
for the supplies made within the Contractual Delivery Dates. And for the supplies that are made
beyond the Contractual Delivery Date, the reimbursement of taxes shall be made by the Purchaser
limiting to the rates prevailing on the Contractual Delivery Date.
25.0 Purchase Preference for supply of goods or services as per new Public Procurement
Policy for Micro & Small Enterprises (MSEs) under Micro, Small and Medium Enterprises
Development Act, 2006.
25.1 Preference and exemptions to MSE Units:
(a) As per the provision of MSEs Policy, the participating bidder registered under MSEs Act
in a tender for supply of goods or services, quoting price within the band of L1+15%
would be allowed to supply a portion of the requirement by bringing down their price to the
L1 price, in a situation where L1 price is from someone other than an MSE. Such MSEs
would be allowed to supply up to 20% of the total tendered value. In case of more than
one such eligible MSE, the supply will be shared proportionately. Further, out of 20%
allocation, a sub-target of 4% (i.e. 20% out of 20%) will be earmarked for procurement
from MSEs owned by SC/ST entrepreneurs. However, in the event of failure of such MSEs
to participate in the tender process or meet the tender requirements a n d the L1 price,
the 4% sub-target for procurement earmarked for MSEs owned by SC/ST entrepreneurs
will be met from other MSEs proportionately.
(b) Tender sets shall be provided free of cost to MSEs for the item/ services tendered. In case
of e-tendering the bidder has to pay the online processing fee to M/s ITI as per NIT conditions.
(c) MSEs registered for the item / services tendered will be exempted from payment of bid security.
25.2 “MSEs” who are interested in availing themselves of these benefits shall l enclose with
their offer the proof of their being MSE registered with any of the agencies mentioned in
the notification of Ministry of MSME indicated below:
(i) District Industries Centers.
(ii) Khadi and Village Industries Commission.
(iii) Khadi and Village Industries Board.
(iv) Coir Board.
(v) National Small Industries Corporation.
(vi) Directorate of Handicraft and Handloom.
(vii) Any other body specified by Ministry of MSME.
(viii) Udyog Aadhar memorandum.
(ix) The MSE must also indicate the terminal validity date of their registration. Failing of
these requirements, such offers will be considered non-responsive and will not be eligible
for consideration of benefit detailed in MSE notification of Government of India dated
23.03.2012.
25.3 The operational part of this clause shall be as defined in Schedule –A.
25.4 The MSEs registered with district industries centers must submit the “Acknowledgement of
Entrepreneur Memorandum (EM) Part-II” along with their bid. The MSEs registered with National
Small Industries Corporation (NSIC) must submit the valid NSIC registration certificate along with their
bid.
25.5 The Micro and Small Enterprises not registered for the particular trade/ item/services, for which the
tender is relevant, would not be eligible for exemption/ preference.
25.6 The registration certificate issued from any one of the above agencies must be valid as on last date
of submission of the tender. The successful bidder should ensure that the same is valid till the end of
the contract period.
25.7 The MSEs, who have applied for registration or renewal of registration with any of the above
agencies / bodies, but have not obtained the valid certificate as on last date of submission of the
tender, are not eligible for exemption / preference.
Sd/-
Project Director
Gorakhpur Haryana Anu Vidyut Pariyojana
For and on and behalf of NPCIL
ANNEXURE – 1
WORK EXPERIENCE
1. Name of Work
2. Agreement / Contract No. / Work Order No.
3. Name and address of client
4. Whether the client in public / private entity
5. Date of Start
6. Stipulated date of completion
7. Actual date of completion
8. Extension letter (mandatory if the work done
for privately owned companies is completed
9. Final value of work done on completion
10. Ref. to client’s completion certificate
11. If work is done with private entity, the details

of CA certificate.
12. Value of penalty / LD levied,
NOTE:
1. Separate Performa shall be used for each work. Details of only similar works as defined in the
minimum eligibility criteria shall be submitted. Clubbing of works in completion certificate shall be
avoided. If done same shall be rejected.
2. Only the value of contract as executed by the bidder /member of the JV/ Consortium in his own
name should be indicated. Where a work is undertaken by a group, the portion of the contract
which is undertaken by the bidder / member of JV / Consortium should be indicated and
the remaining done by the other members of the group be excluded while filling the item No. 9.
ANNEXURE – 2
FINANCIAL DATA
(ANNUAL TURNOVER)
This is to certify that the financial turnover of M/s --------------- is as under
Annual Turn Over of the Bidder during the last three financial years (Attach copy of
Annual Report/Audited Profit & Loss A/c)
Financial year Annual Turnover Profit/Loss Remarks (if any)

(`) (+/-)
NOTES:-
1. Separate Performa shall be used for each member in case of JV/Consortium. All such documents
reflect the financial data of the bidder or member in case of JV/Consortium, and not that of
sister of parent company.
2. The financial data in above format shall be certified by Chartered Accountant/Company

Auditor under his signature and seal having membership no. and firm no.
3. In case audited turnover of the last financial year is not made available by the bidder, he has to submit
a certificate by a CA certifying that “the balance sheet has actually not been audited so far”. The
certificate shall be signed by bidder also. In such case the financial data of pervious three audited
financial shall be taken into consideration for evaluation.
We have obtained all the information which to best of our knowledge and belief was necessary for the
purpose of certification. The certification process involves examining the supporting documents.
(Seal, membership no. and signature of CA)
ANNEXURE – 3A
FINANCIAL DATA
(Value of work done during the latest last five audited financial years)
SR. DESCRIPTION FINANCIAL DATA FOR LAST 5 AUDITED FINANCIAL YEARS

NO. Year Year Year Year Year
I. II. III. IV. V.

Total value of work
done as per audited
financial statements
NOTES :
1. Separate Performa shall be used for each member in case of JV / Consortium.
2. All such documents reflect the financial data of the bidder or member in case of JV / Consortium,
and not that of sister or parent company.
3. The financial data in above format shall be certified by Chartered Accountant / Company auditor under his
signature & stamp, membership number.
(Signature, membership no. and seal of Chartered Accountant)
ANNEXURE – 3B
FINANCIAL DATA
(EXISTING COMMITMENTS & ONGOING WORKS FOR CALCULATING BID CAPACITY)
Description Place & Contract Name & Value of Stipulated Value of Anticipated Remarks
of Work state No. & Address of Contract period of work date of
Date Client (Rs. In completion remaining to completion
lacs) be done
TOTAL (FOR ALL ONGOING WORKS)

NOTE:
1. Separate Performa shall be used for each member in case of JV / Consortium.
2. Bidder or member in case of JV / Consortium should provide information on their current commitments
for all contracts that have been awarded or for which a letter of intent or acceptance has been
received or for contracts approaching completion but for which a completion certificate is yet to be
issued even if completion of such works spills over beyond completion period of this contract.
(Signature, membership no. and seal of

Chartered Accountant)
ANNEXURE – 4
THE DETAILS OF BLACK LISTING / DE-REGISTRATION / HOLIDAY IN CENTRAL STATE

G0VERNMENT, P S U & PUBLIC BODIES
Sr. No. Name of Work Order/ Value of Blacklisting Reasons Letter no.
Client Agreement work in period informing
No. lakhs of black
listing
NOTES:
1. The bidder shall submit the details of black listing /de-registration / holiday by any Central /
S tate Government Department or P ublic sector undertaking. The relevant letter shall be scanned
and uploaded,
2. In case of JV / Consortium, the undertaking shall be submitted by each member of JV /
Consortium.
3. The undertaking shall be signed by authorized signatory of the bidder or constituent
member in case of JV / Consortium.
NPCI L/ G HA VP/ CTC/ 2017/ PT- 60A Page 26 of 94
ANNEXURE – 5
Information of litigation/arbitration history (Present/Past) in which the bidder is involved
Client & Work Order Name of Work Cause of Amount Remarks

Address No. dispute and the
present
status
ANNEXURE – 6
REGISTRATION WITH MSME
Name & Address of Class of Registration Name of Service Valid up to

Registering Authority
Note-
1. The MSE registered with district industries Centre must submit the acknowledgement of entrepreneur (EM)
part – 1 and “Acknowledgement of Entrepreneur Memorandum (EM) Part-II” with full description along with
their bid.
2. The MSEs registered with National Small Industries Corporation (NSIC) must submit the valid NSIC
registration certificate with full descriptions along with their bid.
Annexure - 7
Tax information to be provided by the bidders
Sr. no Nature of tax Response by bidder
1 Bidder’s Name
Address (as per registration with GST

2
with Postal Code)
3 Whether Registered under GST? YES / NO
4 If YES, mention the GSTIN

In case Unregistered, mention the reason for not
registering. (Please tick). a) Not required as per
Section 22 (1) of CGST Act.
5 In case of (b) please give full details.
b) Any other provision under
GST act, please specify
CGST:
GST
Applicable G S T rate in c lu d e d i n the quoted SGST:
6
price.
IGST:
Mention whether Reverse Charge Mechanism

7 YES / NO
(RCM) is applicable for the tendered supply.
In case of “Unregistered bidder” / “Supplier of notified goods or

service” where RCM is applicable, the bid rate/price shall be
8 submitted excluding applicable GST. Please confirm bid price is
excluding GST.
All the benefits and credits on inputs as available under GST

acts/Rules, to the bidder shall be availed and passed on the
9 benefits to Corporation. Please confirm bid price is after considering
all such benefits/credits.
10 Service Accounting Code/HSN code

Note: Bidders shall substantiate the Information provided herein whenever called for to do so.
ANNEXURE - 8
Declaration Form for GST
(To be submitted by the Contractor along with running account bill)
(a) Certified that the goods and services on which GST has been charged are not exempted under
the GST Act or the rules made there under and the amount charged on account of GST on
these goods and services are not more than what is payable under the relevant act or the
rules there under.
(b) Certified that we have taken into account all input tax credits available under GST and have
not loaded the same in the basic price while furnishing their bids.
(c) Certified that in respect of amount of taxes claimed in the bill no claim is pending for refund/or
is admissible for refund from any other agency and
/or no other tax credit is available in respect of the same. In the event of getting refund in
whole or in part of the element of GST claimed from Government, the same shall be
passed on the benefit to the Purchaser by remitting the amount equivalent to the amount of
refund obtained.
(d) Certified that the GST charged herein the invoices and other details have been populated in
GSTR1 of the GSTN portal facilitating input credit to the Purchaser.
(e) Certified that we have complied with the Anti-profiteering measure provisions under
CGST/ SGST/UTGST Acts and passed on commensurate reduction of price to the purchaser.
(Signature of Contractor or their Authorized Representative

with company seal)
ANNEXURE – 9
UNDERTAKING BY THE BIDDER
I DO HEREBY UNDERTAKE –
1. That all the information being submitted by me is genuine, authentic, true and valid on the
date of submission of tender and if any information is found to be false at any stage of
tendering or contract period I will be liable to the penal actions as prescribed in NIT.
2. That in the preparation and submission of the bid, we have not acted in concert or in collusion with
any bidder or other persons and not done any act, deed or thing which is or could be regarded as
anti-competitive.
3. That I accept all terms and conditions of NIT, including general terms and condition, special /
additional terms and conditions, addendum, corrigendum, clarifications as stated there in the
tender document as available on the website.
4. That I am giving my consent for e-payment.
5. That I do authorize Corporation for seeking information / clarification from by bankers, clients having
reference in this bid.
6. That I have uploaded photo copies of all relevant documents as prescribed in the tender document
in support of the information and data furnished by me online.
7. That I accept all the undertakings as specified elsewhere in the tender document.
8. That this online agreement will be a part of my bid and if the work is awarded to me / us, this will be
a part of our agreement with Corporation.
9. The submission of bid shall be acceptance of the undertaking by bidder.

with company seal)
ANNEXURE –10
APPLICATION FORM FOR BIDDERS / CONTRACTORS FOR ENTERING

SITE IN CONNECTION WITH TENDER FOR CONTRACT WORKS
1. Name of the person :

2. Name of the firm /company :
3. Age :
4. Details of identification proof* :
5. Designation :
6. Address :
Contact No. – :
7.
Landline/ Mobile No.
8. E-mail ID :
9. Purpose of visit :
10. Person whom you want to meet :
11. Date of visit :
12. Time of visit :
13. Vehicle No. :
14. Driver’s name & age :
Additional persons, if any *
Name :
15.
Age :
Designation :
16. Remarks :
*Photo ID Proof in any form of PAN Card, Voters ID, Bank Pass Book, Ration Card, Driving License,
any other ID card issued by Government etc. shall be produced at CISF Main gate for entry. Mobile
phones, laptop and any other electronic device are not permitted.
The information given above is true to the best of my knowledge.

with company seal)
SECTION – II
MEMORANDUM OF AGREEMENT
TENDER NO. NPCIL/GHAVP/CTC/2017/PT-60A
SECTION - II
MEMORANDUM OF AGREEMENT
I/We hereby tender for the execution for the Nuclear Power Corporation of India Limited of the work specified in the
underwritten memorandum within the time specified in such memorandum at the rate specified therein, and in
accordance in all respects with the specifications, design, drawings and instructions in writing referred to in Rule 1
hereof and general conditions of contract and with materials as per provided for by and in all respects in accordance
with, such conditions as far as possible.
a) General description
of work : "Service Contract for Supervisory assistance, Computerisation work, Dispensary assistance
& Office assistance task in day-to-day function at GHAVP site and its associated
infrastructures/offices at other locations for 18-months".
b) Estimated cost : ₹ 2,65,75,920/-

c) Bid Security : ₹ 5,31,518/-
d) Security Deposit : As per clause No. 4.2 of General Conditions of Contract.
e) Time of completion : As per Notice Inviting Tender.
RULE: 1
Should this tender be accepted, in whole or in part, I/We hereby agrees (i) to abide and fulfill all terms and provisions
of the said conditions annexed hereto and all the terms and provisions contained in the notice inviting t
enders so far as applicable, and/or in default thereof to forfeit and pay to Nuclear Power Corporation of India Limited
or his successors in office, the sum of money mentioned in the said conditions as bid security.
If I/We fail to furnish the prescribed performance guarantee within prescribed period, I/We agree that the said NPCIL
or his successors in office shall without prejudice to any other right or remedy, be at liberty to forfeit the said bid
security absolutely, Further, if I/We fail to commence the work specified in the above memorandum, I/We agree that
the said NPCIL or his successors in office shall without prejudice to any other right or remedy, be at liberty to forfeit
the said bid security absolutely and cancel the award of work.
I/We agree to execute all the works referred to in the tender document upon the terms and conditions contained or
referred to therein and to carry out such deviations as may be ordered, upto maximum of the percentage mentioned
in Clause 11.2.1 of General Conditions of Contract and those in excess of that limit at the rates to be determined in
accordance with the provisions contained in General Conditions of Contract. I/We hereby declare that I/We have
been debarred/not debarred and/or delisted/ not delisted by any Govt./PSU.+
Dated the_________________________ day of _________ 20____________
++ M/s._________________________ Signature______________________
Witness+++ _______________________Signature_________________________________
Address _____________________________________________
_____________________________________________
Occupation ________________________________________________
The above tender is hereby accepted by me for and on behalf of Nuclear Power Corporation of India Limited.
Dated the _______________________day of __________ 20 ________________
Signature _________________________________________________________
_________________________________________________________
+ Bidder is advised to read carefully and strike out whichever is not applicable and furnish details wherever
applicable.
++ Signature of contractor before submission of tender
+++ Signature of witness to contractor’s signature
++++ Signature of the Officer by whom accepted
TENDER FORM
(TO BE FILLED AND SIGNED BY THE CONTRACTOR)
To,
Nuclear Power Corporation of India Ltd.,
(Hereinafter referred to as the Corporation)
I/We have read and examined the following documents relating to "Service Contract for Supervisory assistance,
Computerisation work, Dispensary assistance & Office assistance task in day-to-day function at GHAVP site
and its associated infrastructures/offices at other locations for 18-months".
a) Notice Inviting tender.
b) Memorandum of Agreement and General Rules & Directions & schedule A, B & C.
c) Special Conditions of contracts
d) General Conditions of Contract including Contractors Labour Regulations, Model Rules for Labour
Welfare and Safety guide appended to these conditions together with the amendments thereto if
any.
e) Technical Specifications
f) Drawings
g) Format of Various Contractual Documents As Applicable
h) Schedule of quantities and Rates (referred to in the General Conditions of Contract as Schedule of
Rates) together with Amendment if any.
I/We hereby tender for execution of the works referred to in the aforesaid documents upon the terms and conditions
contained or referred to therein and in accordance in all respects with the specifications, designs, drawings and
other relevant details at the rates contained in Schedule of Quantities and Rates and within the period(s) of
completion as stipulated in NIT.
In consideration of I/We being invited to tender. I/We agree to keep the tender open for acceptance for 120 days
from the due date of submission thereof and not to make any modifications in its terms and conditions which are not
acceptable to the Corporation.
If I/We fail to keep the tender open as aforesaid or make any modifications in the terms and conditions of the tender
which are not acceptable to the Corporation, I/We agree that the Corporation shall without prejudice to any other
right or remedy, be at liberty to forfeit the said bid security absolutely. Should this tender be accepted, I/We hereby
agree to abide by and fulfill all the terms, conditions and provisions of the aforesaid Documents.
If, after the tender is accepted, I/We fail to commence the execution of the works as provided in the conditions, I/we
agree that the Corporation shall without prejudice to any other right or remedy be at liberty forfeit the said bid security
absolutely.
Signature of the capacity of ____________________________
Duly authorized to sign the tender on behalf of the
(In Block Capitals)____________________________________
___________________________________________________
Dated ______________________________________________
Postal Address _______________________________________
Telegraph Address ____________________________________
Telephone No./Fax/Telex No ____________________________
Seal of the Company/Firm
Witness ___________________________
Date______________________________
Address ___________________________
AGREEMENT
Agreement for the Work of "Service Contract for Supervisory assistance, Computerisation work, Dispensary
assistance & Office assistance task in day-to-day function at GHAVP site and its associated
Agreement made this day __________ of __________20__ between the Nuclear Power Corporation of India
Limited, (A Government of India Enterprise), acting through the
____________________________________________________
(Hereinafter called the CORPORATION) of the one part and
M/s. _____________________________________________________
(Herein after referred to as the Contractor) of the other part.
WHEREAS the aforesaid ______________________, on behalf of the Corporation invited tenders for the work of
"Service Contract for Supervisory assistance, Computerisation work, Dispensary assistance & Office
assistance task in day-to-day function at GHAVP site and its associated infrastructures/offices at other
locations for 18-months".
And whereas the tender of the Contractor was accepted and work awarded to the Contractor by the Corporation
under this letter No. (i. e. W.O. No.___________________ dtd.______________.
And whereas “the Tenderer” has accepted the work order for the work aforesaid in their letter No.
___________________________dtd. _________________
Now the agreement, witness and it is hereby agreed by and between the parties hereto as follows:
1. This agreement, inter alias, consisting of (section I to VIII inclusive) hereto annexed contains the entire
agreement between the parties. All other previous and collateral arrangement, representations, promises and
conditions are superseded by the contract and shall not be binding on either party. All the work executed by
the Contractor under the work order and undertaking given under the terms and conditions of the agreement.
2. In consideration of the payments to be made by the Nuclear Power Corporation of India Limited to the
Contractor as mentioned in the Contract the Contractor hereby covenants with the Corporation to carry out
the work of "Service Contract for Supervisory assistance, Computerisation work, Dispensary
infrastructures/offices at other locations for 18-months". on the terms and conditions as mentioned in
this contract.
3. The “Corporation” hereby covenants to pay to “the contractor” in consideration of the aforesaid work, in the
manner mentioned in this contract.
In witness whereof Shri. ________________________, the contractor and Shri ___________________
(work order signing authority) for and on behalf of the Corporation, have hereunto affixed their seals and
signature the day, month and year here in above written.
Signature of the Contractor

For & on behalf of
M/s. _______________________________________
Witness:
Signature ___________________________________
Name ___________________________________
Address ___________________________________
___________________________________
___________ (GHAVP)
For & on behalf of the Nuclear Power Corporation of India Limited
Witness:
Signature ___________________________________
Name ___________________________________
Address ___________________________________
___________________________________
SCHEDULES ‘A, B & C’ OF SECTION-IV
SCHEDULE ‘A’
Clause no.
SN Description Stipulation
of GCC
1 NIT 24.0 Applicability of Mega Power Project Concession No
2 1.1.1 Accepting authority PD
3 2.1.3 Time by which possession of site will be given Immediate
4 4.14.1 Availability of electricity Yes
5 4.14.1 The rate at which electricity will be charged As per SCC clause no. 3.10
6 4.19.2 Minimum Number of trees to be planted by the contractor Nil
7 4.22.1 Number apprentices to be trained by the Contractor Nil
8 4.23.2 Availability of departmental water supply Yes
9 4.23.2(i) Water charges Nil

10 4.24.2 Land availability for contractor’s colony. NA
Penalty, for not providing arrangements and facilities as As per SCC clause number
11 5.6.3
per safety guidelines. 3.22.1
12 5.6.4 Industrial safety training to be provided by corporation. Yes
Minimum number of safety professionals to be deployed by
13 5.6.14 Nil
contractor.
Penalty, for not deploying the minimum number of safety
14 5.6.15 Nil
professionals.
15 7.8.1 Applicability of the incentive clause No
Maximum percentage of the contract value, which shall be
16 7.8.2 NA
paid as incentive.
17 ---------------Deleted------------------ -
Defect Liability Period: NA
for the contracts other than maintenance Contracts
NA
18 9.1.1 mentioned below
For contracts such as housekeeping, annual repairs,
NA
dismantling roads, horticulture, service contracts etc.
19 9.1.6 Applicability of liability towards latent defect. No
20 11 Price Adjustment / Escalation Yes
Various components expressed as a percentage of contract
value.
21 11.3.4 Unskilled labour component (lu) NA
Semiskilled labour component (lss) 22.73 %
Skilled labour component (ls) 43.89 %
Highly Skilled labour component (lhs) 18.38 %
Clause no.
of GCC
Material component NA
__________ (m) NA
__________ (n) NA
__________ (o) NA
__________ (p) NA
All other materials (q) NA
P.O.L component (d) NA
Nearest Petrol pump to be considered for petrol prices
NA
(P.O.L)
22 12.1.4 The rate of interest to be charged for mobilization advance. NA
Applicability to submit the bills and measurement in
23 12.2.1 YES
Computerized form.
24 12.5.1 Simple interest for delayed payment. 12.25%
Purchase preference to MSE registered bidders NA
25 NIT 25.0 a ) Waivel of submitting bid security YES
b ) Splitting of quantity for award to MSE NA
(a) Workman Compensation Policy NA
26
(b) Third Party liability @ 10 % of the contract value
15.1.1 Yes
subjected to maximum of rupees 50.00 lakhs
(c) CAR policy/EAR policy for the whole contract value NA

(a) ESIC YES
27 NIT
(b) EPF registration Yes
Minimum number of labours to be deployed or Tasks to be
performed per day
a) Unskilled NA
b) Semi- Skilled Ref. clause No. 5.2.5 of
c) Skilled Technical specification
d) Highly skilled
28
e) Highly Skilled Technician / Operator – Gr. I NA
f) Highly Skilled Technician / Operator – Gr. II NA

g) Supervisor- Gr. I NA
h) Supervisor- Gr. II NA
i) Supervisor Gr. III NA
Penalty for shortfall of minimum number of Labours to be
deployed or Tasks to be performed per day as per special
29
condition of contract.
a) Unskilled NA
Clause no.
of GCC
b) Semi- Skilled
c) Skilled Ref. SCC clause no. 3.22.3
d) Highly skilled
e) Highly skilled Technician / Operator - Gr.- I NA
f) Highly Skilled Technician / Operator – Gr. II NA
g) Supervisor- Gr. I NA
h) Supervisor- Gr. II NA
i) Supervisor Gr. III NA
SCHEDULE ‘B’
MATERIAL ISSUED TO THE CONTRACTOR BY THE CORPORATION
(The Officer in-Charge to indicate permissible wastage before issue of tender duly approved by the Competent
Authority)
Sl. Particulars Unit Rate at Maximum Maximum Quantity to be

No. which invisible wastage Permissible issued (approx.)
material will (Non- wastage
be issued Returnable) (%) (Returnable) (%)
1 2 3 4 5 6 7
- NIL-
Signature of the Issuing Officer Signature of Contractor
Date.............. Date..............
SCHEDULE 'C'
TOOLS AND PLANT TO BE HIRED TO THE CONTRACTOR
Sr.No Particulars Number Hire charges Frequency of Value Per Place Number
available per Unit per Maintenance Unit of Issue Reqd. by the
working day Contractor
Rs.
1 2 3 4 5 6 7 8
- NIL -
Tools and Plants are not expected to be hired out to the Contractor. If, however, any tools and plants are available
at the time of performing the work the same may be hired out at rates to be decided by the Engineer-In-Charge. The
Corporation reserves the right not to hire out any T&P and to withdraw at any time such T&P hired out.
The Contractor shall ask the Engineer-In-Charge the value of tools & Plants for which these have to be insured and
carry out the insurance accordingly in case insurance not available with NPCIL.
Signature of the Issuing Officer Signature of Contractor
Date.............. Date..............
SECTION – III
SPECIAL CONDITIONS OF CONTRACT
SPECIAL CONDITIONS OF CONTRACT
SECTION – III
3.1. GENERAL:
The special instructions/conditions under this Section supplement the General Conditions of Contract
(Section-IV) and shall be considered as part of the contract document. Where these special instructions
are at variance with the corresponding general conditions, stipulation, specifications etc. elsewhere in the
tender documents, these special conditions shall prevail. Unless mentioned otherwise, the rates quoted
by the contractor shall include the cost likely to be incurred by him to comply with the requirements
stipulated in this section.
3.2. PROJECT DATA/ INFORMATION:
The site is located at about 37 KM by Road on North West of Hisar, Haryana and 20 KM by road on north
east of Fatehabad near Gorakhpur Village in Bhuna Tehsil of Fatehabad District. Refer annexure-I of SCC
for other information about project location.
3.3. SCOPE OF WORK :
The scope of work will be as per the detailed items given in the Schedule of Quantities & Technical
Specifications (Section-V) and the same has to be read in conjunction with various provisions given in
relevant sections of this tender document.
3.4. LABOUR LICENCE:
The Contractor shall comply with various provisions of the Contract labour (Regulation and Abolition)Act–
1970 and Rules framed there under especially to obtain license before commencing work, payment of
wages, display notice board, date of payment of wages, payment of wages in the presence of
Management representative, display of name and complete address of the Labour Enforcement Officer
/ Inspector, abstract of the Act and Rules in English, Hindi providing amenities to the contract employees
etc. The Contractor shall send copies of the same to the labour Enforcement Officer/ Inspector (Central)
and the Engineer-In-charge of the work. The contractor should also intimate the maximum number of
workmen employed / likely to be employed, to the Engineer-In-charge of this work before commencing
the work. In case the Contract labour Act does not apply to his Organization he should intimate the same
before commencing the work.
3.5. PAYMENT OF WAGES:
3.5.1. The contractor shall comply with all labour laws including Bonus clause as applicable as per Clause no.
5.4 of General Condition of Contract.
3.5.2. The contractor shall ensure payment to all its contract labour in all categories deployed for this work and
the wages paid to the workers shall not be less than the applicable Notified Daily minimum wages. Daily
wages to be taken as per minimum wages notified from time to time for construction of roads and building
by the state/central government whichever is higher. Any increases in the wages with arrear due to any
statutory act or by rules framed there under by the Central/State Government or whichever is higher during
the currency of the contract or during any valid period of extension of contract shall also to be paid to the
workers.
The following are the prevailing minimum wages per day for various categories of contract labours with
effect from 01.04.2017, which is likely to be revised.
(a) Unskilled - ₹ 359.00/-

(b) Semi-skilled/ Unskilled supervisory - ₹ 420.00/-
(c) Skilled/ Clerical - ₹ 506.00/-
(d) Highly skilled - ₹ 593.00/-
3.5.3. The payment of wages to the deployed contract-workers to fulfill the requirement of the contract / certain
items of the contract for accomplishing the task, shall be regulated as follows:
a) Contractor shall also ensure during the currency of the contract or during any valid period of extension
of contract that all above mentioned contract-workers are paid at the latest notified Daily Minimum
Wages as applicable through individual’s Bank account only. Every worker selected for deployment
in this contract should have saving Bank Account in any Bank for transfer of his/her monthly wages
in the respective Account. It will be the responsibility of the contractor to manage for opening of Saving
Bank Account of each of its employees including labourer. Disbursement of labour payment in cash
shall be allowed in exceptional cases.
3.5.4. The contractor shall record a certificate on every bill that minimum wages as applicable have been paid
to all workmen. All Government / Departmental notification procedure issued in this regard shall be
applicable to this contract.
3.5.5. Payment to the workers shall be made as per sample wage slip enclosed at Annexure-III of SCC.
3.5.6. Bonus @ 8.33% of the wages shall be paid to the workers (wage eligibility is Rs. 21000/- and the
calculation ceiling is Rs.7,000 or the minimum wage notified by the appropriate Government for that
category of employment, whichever is higher for calculation of bonus).
3.5.7. The contractor shall make the payment of minimum wages to all its labour on or before 7th of succeeding
month through Bank only, otherwise penalty will be imposed as per clause no.-3.22.2 (a).
3.5.8. The contractor shall ensue to provide the required manpower asked by the Engineer-in-charge within the
one week.
3.6. INSURANCE :
3.6.1. Contractor shall provide Insurance cover in the joint name of corporation and the contractor, from the
date of commencement of work to the end of defect liability period. Though the contractor’s all risk policy
along with third party insurance and workman compensation policy (ESIC) are essential as per clause
no. 15.1.1 of GCC, but in certain cases like small value contracts (work costing less than Rs.10Lakhs),
Service & Maintenance Contract, Development Contracts and Horticultural contracts, the CAR policy is
not required.
3.6.2. However contractor in that case shall take Insurance policy to cover third party liability for 10% of contract
value subject to maximum of Rs. 50 lakhs. In addition to this the contractor shall also take ESIC to cover
all workmen/ employees engaged in the contract. Contractor has to submit the copies of Insurance policy
to Engineer-in-charge before commencement of work. Noncompliance in this regard may call for
imposing a penalty as per clause no.-3.22.2 (c).
3.6.3. The successful bidder shall take up at his own cost the following policies immediately after receipt of the
work order.
a. ESIC to cover all workmen/ employees engaged in the contract.
b. Public liability policy/ third party liability.
3.6.4. Contractor shall cover its workmen under the Employee State Insurance Act to all eligible workmen
/employees deployed in the contract. (For deciding eligibility notification of Govt. of India under the ESI
Act may be referred). If all deployed workmen/employees are not covered under the Employees State
Insurance Act, contractor has to also submit workmen compensation policy for such workmen /
employees who are not covered under the ESI Act.
3.7. PROVIDENT FUND AND ESIC FOR CONTRACTOR’S WORKERS:
3.7.1. Contractor should mandatorily have EPF registration, irrespective of No. of workers to be engaged by
him. The contractor should have EPF Code number from concerned EPF office.
3.7.2. Contractor has to submit EPF Returns details of all workers employed in this Contract in the EPF form
3A - Individual contribution card annually, EPF Form 6A - Annual Statement of Contribution of firm /
Contractor, EPF Form 12A – Monthly statement of firm / Contractor from EPF Office to Engineer in
charge of work before final bill. Contractor will assist & complete all formalities in transferring the EPF
Account or Refund of EPF amount of worker as per will of worker.
3.7.3. Contractor shall open the EPF accounts for all its employees and workers including labour deployed for
this work before submission of 1st R.A Bill.
3.7.4. The contractor shall comply with all the existing provisions of the employee’s provident funds and
miscellaneous provisions Acts, 1952. The contractor should be registered with EPF Office and have EPF
registration no, so that contractor can allot EPF No. to their workers deployed in the contract. The
contractor should maintain record of EPF amount deposited in the respective EPF accounts of their
workers.
3.7.5. There are certain provisions in EPF Schemes where certain categories of employee/contractor are
exempted from EPF. However, it shall be ensured that all the contract employees should be covered
under EPF even if they are exempted from EPF scheme.
3.7.6. COMPLIANCE OF ESI ACT:
The Contractor shall have own ESI Code No as against his Firm and submit the same to NPCIL. The
Contractor shall cover all the workman /employees engaged by him, under ESI Act/Scheme and deposit
the monthly contributions (both employer and employee) and shall furnish all necessary particulars to
ESI Corporation as required by the said Act under their own ESI Code and also to the NPCIL.
3.8. TERMS OF PAYMENT:
MODE OF MEASUREMENT AND PAYMENT OF BILLS
3.8.1. Mode of measurement when not specified in the tender shall be in accordance with relevant Indian
Standard (IS) Specifications and in case the same is not spelt out in IS, Engineer’s decision shall be final
and binding on the contractor.
3.8.2. Progressive monthly payment for the work completed & accepted by the Engineer-in-charge shall be
made through running account Bills once in a Month as per clause no.12.2 of GCC.
3.8.3. Contractor, on written request and on submission of detailed measurement bills along with all supporting
documents for the works executed during the previous month will be eligible for one payment per month.
The detailed measurement bills shall be submitted in soft and hard copy as per approved formats.
However, the first Running Account bill will be paid only on production of labour license / labour license
receipt, if applicable, Insurance Policies in original and all other requisite documents.
3.8.4. The contractor shall submit his bill along with invoice with GST number as per Annexure-II in the first
week of every month, so as to process the same for payment in time.
3.8.5. Income tax or any other statutory Government levies as applicable in the work from time to time along
with any other deduction / penalty as per Tender condition shall be recovered from R.A. Bill.
3.8.6. TAXES :
The following Special Conditions of Contract (SCC) shall supplement / amend General Conditions of
Contract (GCC) – for Works and maintenance contracts. Wherever there is a conflict between the two,
the provisions in SCC shall prevail over those in the GCC. GCC Clause Reference no.: - 6.10 Clause
Description Content: - Octroi, cess, taxes, Royalties, etc. Special Conditions:-
Taxes and Duties:
(i) Indirect Taxes and Duties
The Bid prices shall be inclusive of Goods and Services Tax (GST) and any other Indian Indirect Taxes
payable in India for the final product /services.
The Contractor shall bear all non-Indian taxes, duties, levies etc. payable upto FOB in respect of
sourcing items from abroad.
Contractor shall be responsible for payment of all Indian Taxes, Duties including IGST on imports and
all other statutory levies as applicable in connection with supply of the Stores. The prices for shall be
inclusive of all Taxes, Duties and other Statutory levies payable under the law of the Land. The
Contractor shall however take into account Fiscal Concessions available to the subject contract as
detailed in the below mentioned paras and pass on the benefit to the Corporation. GST and all other
indirect taxes, duties are also not reimbursable separately on Price Adjustment for price portion, as
base price is inclusive of all Taxes and Duties as applicable
In case of increase in existing taxes/ duties and any other new indirect taxes / cess, if levied by
Government during the contractual delivery period, the same shall be reimbursed/paid by the
Corporation, as the case may be, at actual against documentary evidence. This provision shall not apply
to changes in Personal Income tax or Corporate Income tax or to changes in non-Indian Taxes.
For extension in the contractual delivery period for the reasons attributable to the Corporation and/or
Force Majeure, increase in existing taxes & duties, if any, and new tax component introduced in the
extended period shall be reimbursed to the Contractor subject to the submissions of necessary
documentary evidence. No increase / new tax shall be payable during the delay period due to reasons
attributable to the Contractor.
GST on Liquidated Damages (LD), as applicable, shall be to the account of the Contractor and shall be
recovered from payments due to the Contractor.
The bidders are required to examine the provisions of The Central Goods and Services Tax Act
2017(CGST), The Integrated Goods and Services Tax Act 2017(IGST), The Union Territories Goods
and Services Tax Act 2017(UTGST) and The Goods and Services Compensation to States Tax Act
2017 and their Rules as being enacted and amended from time to time. The bidders are required to
take into account the input tax credits and the exemptions available therein while furnishing their bids.
GST as quoted will be reimbursable by Corporation limiting to the rate prevailing within the contractual
delivery schedule.
Towards invoicing for the GST, Bidders are required to take note of the following & comply accordingly
Bidders are required to provide their GST Registration numbers, the HSN code of the goods/SA Code
for services and the applicable rate of GST in the Commercial Terms and Conditions of the E-bid
submitted in Part-I (Technical and Commercial E-bid except price).
While claiming the GST the Tenderers are required to adhere to the provisions available therein. The
Contractors are required to populate the details of GST paid by them in the GST portal, only upon which
reimbursement of GST would be considered.
Please note that in case any refund/credit to GST if granted to Tenderers by GST Authorities in respect
of stores supplied under the contract, Tenderers will pass on the credit to the Corporation immediately
along with a certificate from bidder’s n Director/ Manager/ Proprietor/ Accountant that the credit so
passed on relates to the GST originally paid for the stores supplied under the contract.
When GST is claimed by the Contractor in general the certificate as per Annexure-7 should be submitted
to the paying authority with their invoices.
(ii) Direct Tax: - Tax Deduction at Source:
The Corporation shall have the right to withhold taxes on income, excess profits, royalty and other taxes
from payments due to Contractor under this Contract to the extent that such withholding may be required
by the government of India or any relevant authority thereof or by the government of any other country,
and payment by the Corporation to the respective governmental office of the amount of money so
withheld will relieve the Corporation from any further obligation to Contractor with respect to the amount
so withheld.
The Corporation shall, at the time of its payments due to the Contractor, withhold the necessary taxes
at such rate as is required by any Government Authority, unless and to the extent that the Contractor
shall produce to the Corporation any certificate issued by a Government Authority (having authority to
issue such certificate) entitling the Contractor to receive the payments under the Contract for a
prescribed period without deduction of any tax or deduction at a lower rate.
The Corporation shall provide the necessary withholding tax certificates to the Contractor within the time
stipulated by the relevant law to enable the Contractor to file the same with the Government Authority
as a proof of payment of such taxes.
All taxes levied on Contractor’s corporate income or profits shall be for the account of Contractor and
shall not be reimbursed by the Corporation. Contractor shall also be responsible for payment of income
taxes of its personnel levied in India or elsewhere.
(iii) Indirect Tax-Tax deduction at source
The Corporation shall, at the time of its payments due to the Contractor, withhold the necessary tax at
source at such rate if required under the legislation unless and to the extent that the Contractor shall
produce to the Corporation any certificate issued by a Government Authority (having authority to issue
such certificate) entitling the Contractor to receive the payments under the Contract for a prescribed
period without deduction of any tax or deduction at a lower rate.
In case of such deductions as mentioned above, the Corporation shall provide the necessary
withholding tax certificates to the Contractor within the time stipulated by the relevant law to enable the
Contractor to file the same with the Government Authority as a proof of payment of such taxes.
The Contractor shall be responsible for filing all necessary Tax returns (including, without limitation,
returns for Corporate Income tax, Personal Income tax and GST) with the relevant Government
Authorities in accordance with all applicable statutory requirements and shall be responsible for
providing all information requested by such Government Authorities.
3.9. DETAILS REQUIRED FOR RA / FINAL BILL PAYMENTS:
3.9.1. For the purpose of Electronic Fund transfer system, contractor should provide bank A/C type, A/C No.,
Name of bank & branch, branch code, MICR code & customer ID, e-receipt and cancelled blank cheque
for verification of the above details before submission of 1st R.A. Bill.
3.9.2. Contractor shall submit Insurance policy, labour license (if applicable), Contract agreement, GST
registration No., Employee State Insurance registration (ESI), PF registration no. & Power of attorney
along with 1st RA Bill. If your firm is registered in small-scale industry (SSI), then submit the registration
certificate of the same also, to Engineer-In-Charge of the work along with 1st RA Bill.
3.9.3. Every RA bill shall be paid only on production of invoice with GST registration number, certificate as per
annexure and labour payment certificate, bank statement for wage payment of workmen & EPF Challan
from EPF office to Engineer-In-Charge of the work.
3.9.4. For making payment against Final Bill, the contractor shall furnish an affidavit stating that all the liabilities
on account of Provident Fund for the employees deployed by the contractor for the work, has already been
liquidated and indemnifying NPCIL of any future liabilities on this account and NPCIL will have no
responsibility on this account.
3.10. POWER SUPPLY:
Electricity charges – Not applicable as all the equipment like Computers, Printers etc. shall be provided
along with the required power supply by NPCIL at each locations Free of Cost.
3.11. EXECUTION OF JOB :
3.11.1. The Tenderer are advised to inspect the site and acquaint themselves about the site conditions, availability
of materials, labour, roads, weather and geological conditions etc. before submitting their tenders. It will
be deemed that the tenderer have taken into consideration these factors while quoting their rates and no
claim on account of any ambiguity will be entertained.
3.11.2. In the execution of the work a person other than contractor or his duly appointed representative and their
workmen, Consultant and their representatives and other authorized officials and statutory public
authorities shall be allowed to do work at site only by the special permission in writing of Engineer in
Charge, but access to site at all times shall be accorded to Competent authority within NPCIL.
Nevertheless contractor shall not object to the execution of the work by other contractors or tradesmen
whose names shall have been previously communicated in writing to contractor by Engineer in charge and
afford them every facility for the execution of their several functions simultaneously with his own.
3.11.3. In respect of observation of local rules, administrative orders, working hours etc. and like contractor
and his personnel shall co-operate with NPCIL.
3.12. SECURITY :
3.12.1. The contractor shall follow security rules as per GCC Clause no. 4.20. The contractor should issue the
gate passes of their workers.
Procedure of issue of gate pass is as detailed below:

(i) Temporary passes will be issued for an initial period of 15 days on the basis photo identity on
recommendation of Engineer-In-Charge based on request & certification of contractor.
Following forms of photo identity shall be acceptable for issue of initial gate passes to contract
personnel and workmen.
(a) Voter ID card / Diving License / Passport / Photo bearing Ration Card / Pan Card / Aadhar
Card / Bank Passbook with photo duly certified by Bank Manager.
(b) Any other valid ID proof having address with duly certified photograph issued by
Government body.
(c) Letter issued by MP / MLA / Local bodies EO / Village Administrative officer may be
considered for extending the temporary gate pass beyond 15 days period in case of non -
availability of photo identity card by the worker.
(ii) Thereafter, renewal of above gate passes will be done for a period of further two months after
having completed safety induction training and submission of police verification (PVC) documents.
(iii) On receipt of complete verification (PVC) or in absence of any adverse information about the
individual, gate passes shall be further renewed up to a period of one year or remaining contract
period, whichever is less. In between, each of contractor’s employee has to undergo safety training
after every 6 months, which shall be coordinated by respective ENCs & NPCIL Head (IS&F).
(iv) In case of receipt of any adverse information against an individual, the issued gate pass shall be
immediately cancelled and same person will be remove by the contractor.
(v) Separate permission will have to be obtained by Contractor for entry of personnel, equipment’s &
material in night shift and also for Sunday / Holidays.
(vi) Permission for vehicles will be given for a minimum period of six months or expiry of contract,
whichever is earlier based on the recommendation of Engineer-In-Charge, after verification of
relevant documents.
a. In case contract workers leave in between i.e. before the expiry of contract completion date,
the contactor must inform the same to ENC, so that suitable remark can be added in the
computer record for future checking. The contractor has to also ensure deposition of gate pass
issued to such worker to Issuing authority through Engineer-In-Charge at the earliest.
b. ENC will thoroughly check few cases on random basis pertaining to contactor’s gate pass.
(vii) On completion of work, contractor has to surrender all identity cards issued under the contract for
their labour / staff to Issuing authority and a No Dues Certificate has to be submitted to Engineer-
in-Charge of work before final bill payment.
3.12.2. The Contractor shall exercise all reasonable skill, care and diligence in discharge of his duties in the
contract.
3.13 INDUSTRIAL SAFETY REQUIREMENTS:
Head (IS&F) working for the NPCIL is stationed at site and contractor shall comply with instructions given
by the Safety Officer or his authorized representative regarding safety precautions, protective measures,
clean up and good housekeeping practices. Penalty can be imposed by NPCIL if instructions are not
followed.
3.13.1 The contractor shall at all-time take Precautions for the safety of his employees in performance of the
contract and NPCIL will not take any responsibility or liability in case of accident/death of contractual
employees.
3.13.2 The Contractor shall be fully responsible for all risks arising from negligence, errors, omission, willful or
otherwise, by him or his personnel, which occur in connection with rendering services as laid out in the
Contract. The Contractor shall be liable to compensate NPCIL for losses arising out of such negligence,
errors and omissions.
3.13.3 Training Requirements:
Safety Training for contract persons shall be provided as referred S.No.12 of Schedule-A.
Contractor must note that in case the industrial safety induction training is not conducted, his workmen
shall not get plant entry pass. If any worker is found working without safety training, penalty as per Sr. No.
2.0 of Clause no. 3.22.1 shall be imposed.
3.13.4 Work Practices:
Contractor shall ensure Safe movement of manpower and materials and vehicles within site premises as
per rules / regulation. In case of violation, penalty shall be imposed as per Sr. No. 5.0 of Clause no. 3.22.1
3.14 CONTRACT PRICE ADJUSTMENT:
Contract price adjustment will be governed as per Clause No. 11.3 of GCC for this contract. Base index
for contracts more than 12 months and less than or for 12 months, will be determined as per Clause
No.11.3.1. & Clause No. 11.3.2 of GCC respectively. Components of labour, material, POL are defined in
schedule ‘A’. Accordingly bidder should quote their unit rates for various items of work covered under this
contract, considering the revision in labour wages, material cost and POL rates etc.
3.15 NOTICES:
Any notice, order, direction or any other communication to be given to the contractor under any of the
provisions of the work order shall without limitation be conclusively deemed to have been received by the
contractor if delivered or mailed to the contractor at the address mentioned in the work order or to the
Contractor’s last known place of Business or residence or to his superintendent / Engineer or Foreman /
Supervisor.
3.16 CONTRACT PERIOD:
The bidder should note that the entire work has to be completed within the stipulated time period of 18
(Eighteen) months including Sundays and Holidays. Further contractor has to ensure at all the time during
execution of the contract that the entire scheduled plan for the completion of the SOQR items/jobs are
implemented as per the instruction of Engineer-in-charge.
3.17 CONTRACTOR’S FUNCTIONS & PERSONNEL:
Contractor shall function as an organization and arrange various category of Manpower for the
duration of the work to maintain the rate of timings of maintenance work in accordance with the
requirement of schedule completion of work. The worker employed by the contractor shall be skilled
in their profession of similar works. Contractor shall possess the necessary license as may be required by
the statutory rules governing the execution of work included in the specifications and schedule of quantities
of the contract. The worker employed by the contractor should be medically fit and possess medical fitness
certificate.
 It is important that the contractor shall employ known reliable and competent persons for the works.
Worker employed on special works shall be competent, well trained and trusted employees.
 The contractor/his authorized representative should preferably reside in Gorakhpur/Fatehabad and

provide Contact no. like Telephone, Fax, Mobile phone, E-mail details etc. to the Engineer-in-Charge
of work.
 The contractor shall not withdraw any of the contractor's personal from the work without due notice to
NPCIL. Further no such withdrawal shall be allowed, if in the opinion of NPCIL it will jeopardize
required pace of progress and / or the successful completion of the work. The contractor has to ensure
that his staff is available during working hours on all working days and in case of holidays and
Sundays, the team should be available as and when required by NPCIL
 Contractor shall as far as possible essentially use locally available resources namely materials,
equipments and workmen.
 Contractor shall employ their workmen, preferably from amongst the project affected eligible/suitable
to NPCIL requirement. Contractor, if asked by Engineer-In-Charge shall submit regularly in a
prescribed performa, a list of such project affected persons employed by him throughout the contract
period.
 Contractor shall provide all reasonable facilities including tools, personal etc. and ensure co-ordination
with Engineer in charge to enable him for carrying out supervision & measurements checks etc. in a
satisfactory manner.
 Contractor shall proceed with the work to be performed under this contract and each and every part
and detail thereof, in the best workman like manner by engaging qualified, experienced and efficient
workers to complete the work.
3.18 SUPERVISION OF WORK / MANPOWR & CO-ORDINATION: -
Contractor shall function as an organization & employ following minimum supervision manpower on regular
basis for all working days on this work at their own cost.
 Qualified Supervisor has to be employed by the contractor at his own cost for supervision of work,
obtaining instructions and implementation at site. Contractor shall make alternate arrangement for his
absence period.
 Supervisor shall be responsible for carry out the work as per instructions given from time to time and
execution of work etc. The attested specimen signatures along with all educational
qualification/experience documents of your authorized representative(s) may be forwarded to the
Engineer-in-Charge of work. You shall also augment the resources as per instructions of the
Engineer-in-Charge of work from time to time as per actual job requirement.
3.19 TRANSPORT: -
3.19.1. Contractor shall make his own arrangement for transportation of his personnel to work place and back.
3.19.2. Contractor shall ensure that manpower/worker including persons working in round the clock shifts shall
reach to their respective working place and attend their scheduled duty in time. No unsafe mode of
transport such as truck, truck trolley etc will be allowed in plant premises. Contractor’s person will not be
allowed in departmental transport without proper pass / authorization.
3.20 NATIONAL HOLIDAYS: -
Contractor must consider National holidays (i.e. 26th January, 15th August, and 02nd October) as paid
holidays to his personnel deployed in the contract while quoting the rates in the tender. Nothing extra shall
be paid by the NPCIL on this account.
3.21 UNIFORM:
3.21.1. In order to have the belongingness & discipline among the contract workmen towards NPCIL, the
contractor has to provide two sets of uniform including stitching charges and one pair of Safety shoes to
all the workmen deployed in this contract.
3.21.2. The general uniform dress colour is white shirt & black trouser and black shoes for male personnel and
pink suit with dupatta and ladies shoes/sandals for female personnel.
3.21.3. In case contractor manpower is not found in dress, they will not be taken on duty and a penalty as per
Clause No.3.22.2 (b) will be imposed. Penalty will be effective after one month from the award of work or
after 1st RA bill whichever is earlier.
3.22 PENALTIES:
3.22.1. Penalty structure for non-compliance of industrial safety requirement
S. Safety Parameters GCC Clause No. / Penalty for Non- compliance

No. S.No. of Sch.-A of safety requirement
1.0 Safety Professional 5.6.15 / S.No.14 Not Applicable

Penalty for not deploying minimum nos. of
safety professional.
2.0 Safety Training 5.6.3
S. Safety Parameters GCC Clause No. / Penalty for Non- compliance
No. S.No. of Sch.-A of safety requirement
Worker found without safety Training 5.6.3 / S.No.11 Rs. 1000/- per violation
3.0 Use of proper PPEs & Tools 5.6.3 / S.No.11
Use of Proper PPEs & tools, safe working Not Applicable

condition / practices
4.0 Work Practices 5.6.3 / S.No.11

4.1. Adherence to Pre job Briefing JHA, Not Applicable
safety Work Permit & Safe Working
Procedure for Hazardous
4.2 All employees working at height have Not Applicable

height pass
5.0 Safe movement of man and materials as 5.6.3 / S.No.11 Rs. 1000/- per violation
per rule and regulation applicable at the
site.
3.22.2. Penalty on General Violation:
a) In case payment of minimum wages to all labour is not made on or before 7th of succeeding month,
then a penalty @ Rs.500/- per day of default will be imposed.
b) Contract manpower if found without uniform for more than two occasions in a month (by any person),
then a penalty @ Rs.25/- per head per day will be imposed.
c) In case of Non-submission of Insurance Policy as per condition of the Contract, then the same shall
result in levy of non-returnable penalty calculated for the lapsed period @ policy premium
amount(during that time) plus interest@18% of the same or Rs. 1000/- whichever is higher.
3.22.3. Penalty on Non-execution of Requisite task:
a) In case of failure of contractor to execute the required number of Tasks per day (as required by NPCIL)
on beyond two (02) occasions during the month, then the contractor shall be liable to pay the penalty
@ Rs.100/- for such failures per day.
This penalty is in addition to the No payment (In case of individual Task / activity under respective SOQR
items) / recovery (In case of task consisting of group) for that absence in proportion of Non Deployment of
Manpower.
Recovery of penalties against any violation as referred herein vide Para #3.20, do not relieve contractor
of their responsibility / liabilities under the scope of tender.
Annexure - I
PROJECT DATA/ INFORMATION
1 Project Gorakhpur Haryana Anu Vidyut Pariyojana
2 Location of Project and Work site The work site is situated at Gorakhpur Village (Distt-
Fatehabad) near distance of 5 KM (approx) from the
NPCIL project GHAVP. The GHAVP Project is situated
on the upstream of the Kajalhadi head regulator on the
left bank of the Fatehabad branch of Bhakra canal, near
reduced distance of 48159m (from Tohana Headwork),
in Fatehabad district of Haryana State and situated
about 218 Km by road from State capital Chandigarh.
NH No. 10 passes through Badopal village which is
about 6 km from site. From Delhi, the road to site via
NH-10 passes through Rohtak, Hansi, Hisar, Agroha
and is about 215 Km. The entire route from Delhi to
Hisar and further up to Khara kheri is a black topped
national highway and considered good enough to pass
Over Dimensional Consignments (ODC).
Latitude 29o 26’ 30” N, Longitude 75o 37’ 56” E
3 Elevation Avg.214.6 meters above mean sea level
4 Average rainfall 512 mm
5 Relative Humidity Maximum 100%, Minimum 5%
6 Ambient air Temperature
a) Minimum °C -3.0°C
b) Maximum °C 48.7°C
7 Rail head Nearest Railway station is UklanaMandi about 23 km
from site on Hisar- Dhuri section of Northern Railways.
Annexure-II (To be reviewed later stage)
TAX INVOICE
As per GST act/ NPCIL notification
Annexure-III
WAGE SLIP
Name of the contractor/ Firm: M/s……………………………………………

PF Registration No. of the Employer:
Work order No:
Date of payment:
Name of the worker’s with Father’s/Husband Name:
Category of Employee:
Wage Period:
Mode of payment: Through Bank:
Bank Name:
Employee’s PF Account No:……………………..
Branch:
Employee’s ESIC Account No._____________
Bank Account No:
Particulars Rate Per Day Present No. of days Amount (Rs)
(Rs)
Payments
Basic Wages
Transport Allowance ( if transport is
not provided free)
Overtime
Any Other payment
Total
Deduction
EPF
ESIC
Any other Deduction
Total Deduction
Net Wages
Contractor’s Signature Worker’s Signature or Thumb impression
Annexure-IV
OBLIGATIONS OF CONTRACTOR (S)
Contract Labour (Regulation & Abolition) Act 1970 (Refer clause 3.4 of special condition)
Application/Notices/R Register’s Records to be Notices to be Other Required
eturns to be sent to maintained displayed
the Authorizes
1. Form VI-A to the 1.Contractor must hold valid 1. Notice showing 1. Send to the Principal
Inspector with licensed in Form No. VI the wage period Employer a copy of notice
regard to the actual (Rule 25(1)) and the place and showing wage period and the
date of 2. Register of persons time of place and time of
commencement / employed in for No. XIII
completion of each (Rule 75) disbursement of disbursement of wages,
contract work 3. Muster Roll* in form XVI wages at the place which the contractor is
within 15 days. 4. Register of wages* in of work (Rule 71) required to display at the
(Rule 25 (2)(Viii) form XVII 2. Abstract of the Act place of work.
2. Half yearly Return in 5. Register of deductions and the Rule in 2. Wage slips to be issued to the
Form No. XXIV (in English and Hindi workmen in Form XIX at least
duplicate) latest by for damages or Loss in
Form XX and in the a day prior to the
30th July and 30th
January of each 6. –do- fines in form XXI language spoken disbursement of wages
year to be sent to 7. –do- Advances in form by the majority of where the wage period in one
the Licensing XXVII workmen in such week or more (Rule 78(1) (b))
Officer (Refer Rule 8. –Do- O.T. in form XXVIII. form as may be 3. Employment card to be
82) approved by the issued in Form XIV to every
(Rule 78 (1) (G) (I) (II) (III)
All registers shall be Contract Labour workmen within three days of
preserved for 3 calendar Commissioner the employment (Rule 76)
years from the date of last (Rule – 73). 4. Disbursement of wages in
entry (Rule 80(3)) 3. Display of similar the presence of authorized
* Shall be a combined one in
notices, which are representative of Principal
Form XVII where the
wage period is fortnights required to the Employer (Sec. 2 (3))
or less. displayed by the Entries in the register of wages
Principal to be authenticated by the initials
Employer under of the contractor or his
representative and duly certified
Rule 81.
by the authorized representative
of the Principal Employer (Rule
73(1)(C))
Date: Signature of Contractor

With Seal
SECTION-IV
GENERAL CONDITIONS OF CONTRACT
To be downloaded directly from website www.tenderwizard.com/DAE
SECTION - V
TECHNICAL SPECIFICATIONS
SECTION-V
TECHNICAL SPECIFICATIONS
Name of the work:- "Service Contract for Supervisory assistance, Computerisation work, Dispensary
5.1 SPECIFIC CONDITION OF WORK

5.1.1. The contracted manpower will function under overall control of Site Electrical Section and
manpower shall be deployed in various sections of GHAVP- 1&2.
5.1.2. This contract shall be in force for a period of 18-months(including Sundays and holidays)
effective from the date of award of contract, however, the Competent Authority shall be entitled
to terminate the contract at any time giving thirty days’ notice in writing without assigning any
reason whatsoever. In case the Contractor intends to discontinue the contract, he shall give a
notice of 90 days to the Corporation (NPCIL, GHAVP) before actual date of closure of contract.
However, he has to extend the services till finalization of new contract.
5.1.3. The NPCIL shall not be held responsible for any loss or damage occurring due to any reasons
whatsoever to any goods or articles.
5.2 SCOPE OF WORK

Scope of work shall be as given below, schedule of quantities to be read in conjunction with
provision in other relevant sections of this tender.
The scope of the work mainly involves following services to be rendered on daily basis at GHAVP
site and its associated infrastructures/offices at other locations. Services may also be required on
Sundays or holidays or in shifts based on project requirement.
5.2.1. Supervisory assistance Task (for Type-I and Type-II task of SOQ):
The scope of work involved under Supervisory assistance task shall be as below:
a. Collection of working documents/drawings, check for availability of complete list of
drawings related to respective section and keeping track record of shipment status/receipt at
site.
b. Inspection of equipment at store and intimation of material arrival at site, any short
coming/incompleteness to be conveyed to superiors for remedial actions.
c. Identification, ensure/check for availability of equipments pertaining to respective location
and maintaining the register for the equipment.
d. Carrying out the assistance in supervising the erection/testing/commissioning activities as
per the requirements mentioned in the tender documents and maintaining the
equipment/system wise report.
e. Apart from above, the other official job assigned by respective section head/officer/engineer
time to time.
5.2.2. Computerisation work Task (for Type-I and Type-II task of SOQ):-
The scope of work involved under Computerisation work Task shall be as below:
a. Each computerization job shall include word processing or editing of documents, preparation
of records/ database, Internet/Intranet surfing and preparation of agendas, covering
documents for drawings, FCN etc. on PC as per office requirement at each office.
b. Arranging & storing of various types of documents related to various section in the folders/
files / cabinets.
c. Person responsible for the jobs should be able to retrieve the drawings / documents /
procedures from the cabinets / folders/ file as per requirement of engineer and should re-keep
at same place
d. Preparation of day to day correspondence associated with respected section including timely
dispatch of information/letter/couriers/fax messages, Assistance job for filing, Photocopying,
making sets of reports and other general office documents.
e. Maintenance of up to date filling system for Dispatch records and general record keeping
various work related to respected section.
f. Maintenance of inward & outward correspondence Register and delivery book.
g. Maintenance of computer system and accessories in association & outside, movement of
papers and records.
h. Dispatch and delivery of official letters by messenger, ordinary post and registered post.
i. Apart from above, the other official job/ miscellaneous work assigned by respective section
head/officer/engineer time to time.
5.2.3. Dispensary assistance Task (for Type-I and Type-II task of SOQ):-
The scope of work involved under Dispensary assistance Task shall be as below:
a. To assist medical staff in their daily activities.
b. Dressing to patients.
c. Taking vital signs, collecting information about conditions and treatment plans from
caregivers, nurses and doctors
d. Answering patient calls
e. Examining patients for bruises and other injuries/wounds
f. Lifting patients into beds, wheelchairs or exam tables
g. Cleaning and sanitizing patient areas
h. Provide and empty bedpans
i. Changing sheets and restocking rooms with necessary supplies
j. Serve as a conduit between nurses, doctors and patients and record and communicate all
issues to medical staff.
k. Setting up equipment at a nurse or doctor’s request and shift patients to treatment units and
operating rooms.
l. Apart from above, the other official job/ miscellaneous work assigned by respective section
5.2.4. Office assistance Task (for Type-I and Type-II task of SOQ):-
The scope of work involved under Office assistance Task shall be as below:
a) Making arrangements for tea, coffee, water etc. during the meetings and routinely to the
officers of NPCIL and other official visitors/ representatives.
b) Job assistance in movement of Dak for different section of GHAVP.
c) Job assistance for Dispatch records and General record keeping etc.
d) Apart from above, the other official job/ miscellaneous work assigned by respective section
Note- All the consumables and equipment for above like PC, Printer, Paper etc. & sitting space,
furniture shall be provided by NPCIL at each location, free of cost.
5.2.5. (a) Tentative tasks per day requirement for Type-I task:
S No. Type-I Task Envisaged quantities to be

executed in a day
1. Supervisory assistance 10
2. Computerisation work task 30
3. Dispensary assistance task 2
4. Office assistance task 20
The quantities of tasks per day for each category mentioned above is not fixed. These may be
increased or decreased as per actual requirements, which shall be intimated 1 week in advance.
(b) Tentative tasks per day requirement for Type-II task:

Shall be executed as per the project requirement.
5.2.6. Notes:-
a) Contractor shall deploy required manpower to perform the tasks of each category on a normal
working days for NINE hours (incl. intervals for lunch, tea and breakfast). Measurement for
such services performed will be done as per the Type-I task of SOQ.
b) When a manpower is made to work for more than NINE hours on any day, it will be called as
beyond normal working hours (BNW hrs.). Measurement for such services performed will be
done as per the Type-II task of SOQR
c) Payments in respect of BNW hrs. shall be made to that manpower by the contractor on the per
hour basis and shall be at the double rate of ordinary rates of the minimum wages.
5.3 QUALIFICATION CRITERIA AND SKILLS for the deployed manpower to perform the tasks
as per SOQR shall as follows:
S Task Performe Educational qualification Minimum

No. (For both Type-I d by (minimum) relevant
and Type-II.) experience in
years
1. Supervisory Highly Diploma engineer in ONE year
assistance skilled Civil/Electrical/Mechanical/
Industrial safety or
equivalent.
2. Computerisation Skilled Should be 12th pass + 6 ONE year
work task months course in computer
applications
3. Dispensary Skilled 10th or equivalent with TWO year
assistance task experience of assistance in
hospital/clinic.
4. Office assistance Semi- Should be 10th pass ONE year
task Skilled
Note:-
a) Deployment of one personnel of respective category shall be required to accomplish the one
task.
b) Contractor shall furnish details of the qualifications and experience of his manpower deployed
to the work including their experience, qualification and skill & same shall be checked before
deploying the manpower on job.
c) Contractor has to submit the list of sufficient number of persons with their credentials &
documents to Engineer in charge for finalization, before commencement of the work.
d) Contractor has to make alternate arrangement if any workman performing a particular tasks
remains absent.
5.4 GENERAL POINTS ARE AS FOLLOWS:
5.4.1. The contractor shall display the details of staff engaged by him, including Names, Ages,
Permanent Address, PF, schedule of payment, date of disbursement of wages etc., in the premises
with a copy to Officer-in-charge of the work.
5.4.2. Skill test is to be conducted by contractor to ascertain the capabilities or to find the suitability of
the workman and EIC may witness the same. During the execution of jobs also, they may be
continuously evaluated and may have to be changed if the skill or capabilities is found not suitable
at any stage.
5.4.3. All man power supplied shall be covered by suitable insurance policies and NPCIL will not
entertain any claim towards this at any stages.
5.4.4. During the currency of contract, if anyone is found not suitable for any specific job, EIC reserves
the right to reject the persons.
SECTION VI
SCHEDULE OF DRAWINGS
TENDER NO.- NPCIL/GHAVP/CTC/2017/PT-60A
SECTION VI
SCHEDULE OF DRAWINGS
Sl.
Description Drawing/ Document No.
No
1
Signature of Issuing Officer

Signature of Bidder
Date: _________________ Date: ______________
SECTION VII
FORMAT FOR VARIOUS CONTRACTUAL DOCUMENTS AS APPLICABLE
FORMAT OF
VARIOUS CONTRACTUAL DOCUMENTS AS APPLICABLE
1. SECURITY DEPOSIT,
2. LUMP SUM ADVANCE,
3. HYPOTHECATION DEED,
4. DISPUTES RESOLUTION BOARD AGREEMENT,
5. COMPLETION CERTIFICATE,
1. FORMAT FOR BANK GUARANTEE IN LIEU OF SECURITY DEPOSIT
(Performance Guarantee / Retention money)
IN INDIVIDUAL CONTRACT
(ON NON JUDICIAL STAMP PAPER)
To
Nuclear Power Corporation of India Ltd.
_________________________________________
________________________________________
In consideration of the Nuclear Power Corporation of India Ltd, having its registered Office
at........................................ (Hereinafter called the "Corporation" which expression shall unless repugnant to
the subject or context include its administrators, successors and assigns) having agreed under the terms
and conditions of the Award Letter bearing No......... Dated...... issued by the Corporation, which has been
unequivocally accepted by the Contractor M/s...*...................................................... work of........................
(Hereinafter called the said Contract) to accept a Deed of Guarantee as herein provided for Rs.......
(Rupees..........................only) from a Scheduled commercial bank in lieu of the…………………..
(Performance guarantee to be submitted by the Contractor /retention money deducted from the Contractor's
bills) for the due fulfillment by the said Contractor of the terms and conditions contained in the said Contract.
1. We, the........ Bank (hereinafter referred to as "the said Bank" and having our registered office at....... do
hereby undertake and agree to indemnify and keep indemnified the Corporation from time to time to the
extent of Rs..........(Rupees ................Only) against any loss or damage, costs, charges and expenses
caused to or suffered by or that may be caused to or suffered by the Corporation by reason of any breach or
breaches by the said Contractor of any of the terms and conditions contained in the said Contract and to
unconditionally pay the amount claimed by the Corporation on demand and without demur to the extent
aforesaid.
2. We.................... Bank, further agree that the Corporation shall be the sole judge of and as to whether the
said Contractor has committed any breach or breaches of any of the terms and conditions of the said Contract
and the extent of loss, damage, costs, charges and expenses caused to or suffered by or that may because
to or suffered by the Corporation on account thereof and the decision of the corporation that the said
Contractor has committed such breach or breaches and as to the amount or amounts of loss, damage, costs
charges and expenses caused to or suffered by or that may be caused to or suffered by the Corporation
from time to time shall be final and binding on us.
*Refer note at the end of the preforma.
3. We, the said Bank further agree that the Guarantee herein contained shall remain in full force and effect
during the period that would be taken for the performance of the said Contract and till all the dues of the
Corporation under the said Contract or by virtue of any of the terms and conditions governing the said
Contract have been fully paid and its claims satisfied or discharged and till the owner certifies that the terms
and conditions of the said Contract have been fully and properly carried out by the said Contractor and
accordingly discharges this Guarantee subject, however, that the Corporation shall have no claim under the
Guarantee after 90 (Ninety) days from the date of expiry of the Defects Liability Period as provided in the
said Contract, i.e. ...........(date) or from the date of cancellation of the said contract as the case may be,
unless a notice of the claim under this Guarantee has been served on the Bank before the expiry of the said
period in which case the same shall be enforceable against the Bank notwithstanding the fact, that the same
is enforced after the expiry of the said period. The Corporation shall have the fullest liberty without affecting
in any way the liability of the Bank under this Guarantee or Indemnity, from time to time, to vary any of the
terms and conditions of the said Contract or to extend time of performance by the said Contractor or to
postpone for any time from time to time any of the powers exercisable by it against the said Contractor and
either to enforce or forbear from enforcing any of the terms and conditions governing the said Contract or
securities available to the Corporation and the said bank shall not be released from its liability under these
presents by any exercise by the Corporation of the liberty with reference to the matters aforesaid or by reason
of time being given to the said Contractor or any other forbearance act or omission on the part of the
Corporation or any indulgence by the Corporation to the said Contractor or any other matter or thing
whatsoever which under the law relating to sureties would, but for this provision, have the effect of so
releasing the Bank from its such liability.
4. It shall not be necessary for the Corporation to proceed against the Contractor before proceeding against
the Bank and the Guarantee herein contained shall be enforceable against the Bank, notwithstanding any
security which the Corporation may have obtained or obtain from the Contractor shall at the time when
proceedings are taken against the Bank hereunder, be outstanding or unrealized.
5. We, the said Bank, lastly undertake not to revoke this Guarantee during its currency except with the previous
consent of the Corporation in writing and agree that any change in the Constitution of the said Contractor or
the said Bank shall not discharge our liability hereunder. If any further extension of this Guarantee is required
the same shall be extended to such required periods on receiving instructions from M/s.......................on
whose behalf this guarantee is issued.
In the presence of for and on behalf of (the Bank)

WITNESS
1.________________ Signature__________________________
2.________________ Name & Designation _________________
______________________________________________
Authorization No: _________________________________
Date and Place: ___________________________________
Bank's Seal ______________________________________
Accepted
(Signature of the Officer)

For and on behalf of the
(Nuclear Power Corporation of India Ltd)
NOTES
*For Proprietary Concerns

Shri _______________________________________ son of__________________ resident of
_____________________________________carrying on business under the name and style of _________
at_____________ (herein after called “the said Contractor" which expression shall unless the context requires
otherwise include his heirs, executors, administrators and legal representatives.
*For Partnership Concerns
M/s. _____________________ a partnership firm with its office ___________________(hereinafter called " the said
Contractor" which expression shall unless the context requires otherwise include their heirs, executors,
administrators and legal representative); the names of their partners being
(i) Shri _________________S/o.______________________________

(ii) Shri ________________ S/o._______________________________
*For Companies
M/s................ a company registered under the Companies Act, 1956 and having its registered office at .........in the
State of............... (Hereinafter called "the said contractor" which expression shall unless the context requires
otherwise include its administrators, successors and assigns).
2. FORMAT FOR BANK GUARANTEE TO SECURE A LUMPSUM ADVANCE
(On Non-Judicial Stamp Paper of Appropriate Value)
To
Nuclear Power Corporation of India Ltd.
.........................
.........................
1. In consideration of the Nuclear Power Corporation of India Ltd., having its registered Office
at................................... (Hereinafter called "the Owner" which expression shall unless repugnant to the
subject or context include its successors and assigns) having agreed under the terms and conditions of
Award Letter No. ........... Dated ....... issued by Owner which has been unequivocally accepted
by.*...............……...in connection with the work of ".……..................................." Tender No..................
(Hereinafter called "the said Contract") to make at the request of the Contractor a lump sum advance of
Rs...... (Rupees..................... only) for utilizing it for the purpose of the Contract on his furnishing a guarantee
acceptable to the Owner. We,.....................................................Bank incorporated under .......................and
having one of our branches at ............................................ (hereinafter referred to as " the said Bank") do
hereby guarantee the due recovery by the Owner of this said advance with interest thereon as provided
according to the terms and conditions of the Contract. If the said Contractor fails to utilize the said advance
for the purpose of the Contract and/ or the said advance together with interest thereon as aforesaid is not
fully recovered by the Owner, We, ......... Bank hereby unconditionally and irrevocably undertake to pay to
the Owner on demand and without demur to the extent of the said sum of Rs.........
(Rupees.......................only) on any claim made by the Owner on us for the loss or damage caused to or
suffered by the Owner by reason of the Owner not being able to recover in full the said sum of Rs...........
(Rupees................only) with interest as aforesaid.
2. We,.................... Bank, further agree that the Owner shall be the sole judge of and as to whether the said
Contractor has not utilized the said advance or any part thereof for the purpose of the contract and the
extent of loss or damage caused to or suffered by the Owner on account of the said advance together with
interest not being recovered in full and the decision of the Owner that the said Contractor has not utilized the
said advance or *Refer note at the end of the preforma any part thereof for the purpose of the Contract and
as to the amount or amounts of loss or damage caused to or suffered by the Owner shall be final and binding
on us.
3. We, the said Bank further agree that the Guarantee herein contained shall remain in full force and effect
during the period that would be taken for the performance of the said Contract and till all the said advance
with interest has been fully recovered and its claims satisfied or discharged and till Owner certifies that the
said advance with interest has been fully recovered from the said Contractor, and accordingly shall have no
claim under this guarantee after 30 (thirty) days from the date of satisfactory completion of the said Contract
( as per the mutually agreed work schedule) i.e. upto and inclusive of ........(date) unless a notice of the claim
under this Guarantee has been served on the Bank before the expiry of the said period i.e................... (Date)
in which case the same shall be enforceable against the Bank notwithstanding the fact, that the same is
enforced after the expiry of the said period.
4. The Owner shall have the fullest liberty without effecting in any way the liability of the Bank under this
Guarantee or Indemnity, from time to time, to vary any of the terms and conditions of the said Contract or
the advance or to extend time of performance by the said Contractor or to postpone for any time from time
to time any of the powers exercisable by it against the said Contractor and either to enforce or forbear from
enforcing any of the terms and conditions governing the said contract or the advance available to the owner
and this said bank shall not be released from its liability under these presents by any exercise by the Owner
of the liberty with reference to the matters aforesaid or by reasons of time being given to the said Contractor
or any other forbearance act or omission on the part of the Owner or any indulgence by the Owner to the
said Contractor on of any other matter or thing whatsoever which under the law relating to sureties would,
but for this provision, have the effect of so releasing the Bank from its such liability.
5. It shall not be necessary for the Owner to proceed against the Contractor before proceeding against the
Bank and the Guarantee herein contained shall be enforceable against the Bank notwithstanding any
security, which the Owner may have obtained or obtain from the Contractor shall at the time when
proceedings are taken against the Bank hereunder, be outstanding or unrealized.
6. We, the said Bank, lastly undertake not to revoke this Guarantee during its currency except with the previous
consent of the Owner in writing and agree that any change in the Constitution of the said Contractor or the
said Bank shall not discharge our liability hereunder.
If any further extension of this Guarantee is required the same shall be extended to such required periods
on receiving instructions from M/s........................................ on whose behalf this Guarantee is issued.
Notwithstanding anything contained herein before our liability under this Guarantee is restricted to Rs.........
(Rupees ..............Only) together with interest. Our undertaking shall commence from the date of execution
and shall remain in force upto..........
Dated this ………................day of......………...20…
In presence of for and on behalf of (the Bank)
WITNESS
1________________________ Signature _________________________________
2________________________ Name & Designation_________________________
Authorization No___________________________
Seal of the Bank___________________________
Accepted
(Signature of the Officer)
For and On behalf of the
NOTES
Shri ………………..................... son of..……………………….............. resident of....................................carrying on

business under the name and Style of...........at...........(herein after called " the said Contractor" which expression
shall unless the context requires otherwise include his heirs, executors, administrators and legal representatives).
M/s..................……………………………………... a partnership firm with its office.........................(hereinafter called "

the said Contractor" which expression shall unless the context requires otherwise include their heirs, executors,
administrators and legal representative); the names of their partners being
(i) Shri ...........……………………………………….....S/o........……….......................
(i) Shri ...........……………………………………….....S/o........……….......................
*For Companies
M/s. ________________ a company under the Companies Act, 1956 and having its registered office
at______________ in the State of_________________(hereinafter called "the said Contractor" which expression
shall unless the context requires otherwise include its administrators, successors and assigns).
3. FORMAT FOR HYPOTHECATION DEED
(ON NON-JUDICIAL STAMP PAPER ON APPROPRIATE VALUE)
THE INDENTURE made this .................day of .........20....................... BETWEEN ............ of the one part (herein
after called `Contractor') and Nuclear Power Corporation of India Ltd., hereinafter called " the Corporation" which
expression shall unless the context requires otherwise include his successors and assigns of the other part:
WHEREAS under sub-clause12.1 of the General Conditions of Contract relating to the terms and conditions of its
Award letter No....................dated .............which have been unequivocally accepted by the Contractor, the
Contractor has applied to the Corporation for a loan of Rs.............. (Rupees) ...............................................Only) for
plant and equipment described in the Schedule here to specifically acquired by the Contractor for the works and
brought to site.
AND WHEREAS one of the conditions on which the said loan of Rs........./- granted by the Corporation to the
Contractor is that the Contractor shall hypothecate the plant and equipment described in the Schedule hereto in
favour of the Corporation as security for the due repayment of the said loan.
AND WHEREAS the Contractor has represented that he is the Owner of the plant and equipment described in the
Schedule hereto and the same is free from encumbrances.
NOW THIS INDENTURE WITNESSTH THAT in pursuance of the said agreement and in consideration of the
premises the Contractor doth hereby hypothecate, assign and transfer to the Corporation the Plant and equipment
described in the Schedule hereto the intent that the same shall remain and form security for repayment to the
Corporation of the said loan of Rs........... together with the interest thereon at........ % per annum.
1. The Contractor hereby agrees, declares and covenants with the Corporation as follows:-
(a) The Contractor shall repay to the Corporation the said loan of Rs........ (Rupees....................... Only)
together with interest thereon as aforesaid by and agrees that the said loan be recovered by the
Corporation by making deductions in the manner provided in sub-clause12.1 of the General
Conditions of Contract and other conditions of the Award letter from the claims made by the
Contractor against the Corporation of "on account payment".
(b) The Contractor has paid in full the purchase price of the Plant & Equipment described in the
Schedule hereto and each and every one of them and that the same are the absolute property of
the Contractor and that the same have not been sold, pledged, mortgaged or transferred or in any
way dealt with by the Contractor.
(c) So long as any amount remains payable to the Corporation by the Contractor in respect of the said
loan of Rs.__________ the Contractor shall not sell, pledge, hypothecate, and transfer, part with or
in any way deal with the Plant and Equipment described in the Schedule hereto.
(d) If the said loan of Rs.___________shall not be repaid by the Contractor or recovered in the manner
described above by the said ..........day of.... due to any reasons whatsoever or the said Contract
has been determined earlier or cancelled or if the Contractor shall sell, pledge, mortgage, transfer,
part with or in any way deal with the said plant and equipment or any part thereof or the Contractor
or any of the partners is adjudged insolvent or the Contractor is to be would up or makes any
composition or arrangement with its creditors or the Contractor shall commit breach of any of the
terms and conditions or covenants as herein contained or if any of the said plant and equipment or
if any other property whatsoever belonging to the Contractor has been sold or attached for a period
of not less than 21 days in execution of the decree of any court for payment of money, the whole of
the said loan of Rs....... or such part thereof as may remained unpaid or unrecovered together with
interest thereon shall forthwith become due and payable.
(e) The Corporation may on the happening of any of the events mentioned in the preceding clause (d)
or in the event of the said loan or any part thereof becoming due and payable and has not been paid
or recovered or cannot be recovered as provided in the said conditions, seize and take possession
of the said plant and equipment (and either remain in possession thereof without removing the same
or else may remove the same) and sell the said plant and equipment or any of them either by public
auction or private contract and may out of the sale proceeds retain the balance of the said loan and
interest thereon remaining unpaid and unrecovered and all costs, charges and expenses and
payments incurred or made in maintaining, defending or protecting the rights of the Corporation
hereunder and shall pay over the surplus, if any, to the Contractor.
(f) The Contractor shall at all times during the continuance of the security and at the expense of the
Contractor insure and keep insured and plant and equipment described in the Schedule hereto for
the value thereof in the joint names of the Contractor and the Corporation with an insurance company
to be approved by the Engineer-in-charge against the risk of loss or damage from whatever cause
arising other than the Excepted Risks not covered under the insurance. During the continuance of
the security the Contractor shall pay all pre-mia and sums of money necessary for keeping such
insurance on foot and the insurance policy and receipts in original for pre-mia paid shall be deposited
with the Engineer-in-charge. The Contractor shall assign all his rights, title and interest in the policy
to the Corporation.
(g) The Contractor shall not permit or suffer the said plant and equipment or any part thereof to be
destroyed or damaged or used or to be used or to deteriorate in a greater degree than it would
deteriorate by reasonable wear and tear thereof in the performance of the Contract.
(h) In the event of any damage or loss happening to the said plant and equipment or any part thereof
from whatever cause other than the Excepted Risk [not covered under insurance] the Contractor
shall forthwith have the same repaired or replaced as the case may be or arrange for payment of
the entire amount recovered or to be recovered from the insurance company to the Corporation
towards the payment of the said loan of Rs............
2 Upon repayment or recovery in full of the amount secured on account of this hypothecation deed the said
plant and equipment secured hereunder shall stand released from hypothecation but this is without prejudice
to the right of the Corporation under any other conditions of the Contract.
SCHEDULE ABOVE REFERRED TO
Sr. Particulars of Nos. Purchase price/ Total price Advance

No. Plant and considered (75%of Col.5)
Equipment reasonable by
Engineer-in-Charge
______________________________________________________________________________
1 2 3 4 5 6
______________________________________________________________________________
IN WITNESS WHEREOF the parties hereto have executed these presents on the day and you’re first above written
Signed and delivered
Signed by Shri __________________ by the within named............
(Name and Designation)
In the presence of:
(1)__________________________ (1) ______________________________

(2)__________________________ (2) ______________________________
*NOTES
Shri __________________________________ son of______________________ resident of

________________________________________carrying on business under the name and Style of __________ at
_________ (hereinafter called “the said Contractor" which expression shall unless the context requires otherwise
include his heirs, executors, administrators and legal representatives.
M/s. _____________________ a partnership firm with its office _______________________

(Hereinafter called “the said Contractor" which expression shall unless the context requires otherwise include their
heirs, executors, administrators and legal representative); the names of their partners being
(i) Shri _________________S/o.______________________________

(ii) Shri ________________ S/o._______________________________
*For Companies
M/s................ a company registered under the Companies Act, 1956 and having its registered office at ............... in
the State of............... (Hereinafter called "the said Contractor" which said Contractor" which expression shall unless
the context requires otherwise include its administrators, successors and assigns).
1.
4. FORMAT FOR DISPUTES RESOLUTION BOARD AGREEMENT
THIS AGREEMENT, made and entered into this ...……........................……………. Day of …………..20 .............….
Between ….......…….....…….. (“The Corporation”) and……………………….
.......................................................................................................................................................................................
........................................................ (“The Contractor”), and the Disputes resolution Board (“the Board”) consisting of
three Board Members,
(1)………………………………………………………………………………………….
(2)…………………………………………………………………………………………..
(3)…………………………………………………………………………………………..
WITNESSETH, that
WHEREAS, the Corporation and the Contractor have contracted for the construction of
the……………………………………………………………………………………………..
………………………………………………………………………………………… (Project
Name) ………………………………………………………………………… (The “Contract”) and WHEREAS, the
contract provides for the establishment and operation of the Board NOW THEREFORE, the parties hereto agree as
follows:
1. The parties agree to the establishment and operation of the Board in accordance with this Board
Agreement.
2. Except for providing the services required hereunder, the Board Members should not give any advice to
either party concerning conduct of the Works.
The Board Members:
(a) Shall have no financial interest in any party to the contract, or a financial interest in the contract,
except for payment for services on the Board.
(b) Shall have had no previous employment by, or financial ties to, any party to the contract, except for
fee based consulting services on other projects, all of which must be disclosed prior to appointment
to the Board.
(c) shall have disclosed in writing to the parties prior to signature of this Agreement any and all recent
or close professional or personal or personal relationships with any director, officer, or employee of
any party to the contract, and any and all prior involvement in the project to which the contract
relates;
(d) Shall not, while a Board Member, be employed whether as a consultant or otherwise by either party
to the contract, except as a Board Member.
(e) Shall not, while a Board Member, engage in discussion or make any agreement with any party to
the contract, regarding employment whether as a consultant or otherwise either after the contract is
completed or after services as a Board Member is completed;
(f) Shall be and remain impartial and independent of the parties and shall disclose in writing to the
Corporation, the Contractor, and one another any fact or circumstances which might be such to
cause either the Corporation or the Contractor to question the continued existence of the impartiality
and independence required of Board Members.
3. Except for its participation in the Board’s activities as provided in the contract and in this Agreement none of
the Employer, the Contractor, the Nodal Officer or his nominee, and one another any fact or circumstances
which might be such to cause either the Employer or the Contractor to question the continued existence of
the impartiality and independence required of Board Members.
4. The Contractor shall:
a) Furnish to each Board Members one copy of all documents which the Board may request including
contract documents, progress reports, variation orders, and other documents, pertinent to the
performance of the Contract.
b) In co-operation with the Employer, co-ordinate the Site visits of the Board, including conference
facilities, and secretarial and copying services.
5. The Board shall serve throughout the operation of the contract. It shall begin operation following execution
of this Agreement, and shall terminate its activities after issuance of the taking over Certificate and the
Board’s issuance of its Recommendations on all disputes referred to it.
6. Board Member shall not assign or subcontract any of their work under this Agreement.
7. The Board Members are independent and not employees or agents of either the Employer or the Contractor.
8. The Board Members are absolved of any personal or professional liability arising from the activities and the
Recommendations of the Board.
9. Fees and expenses of the Board Member[s] shall be agreed to and shared equally by the Employer and the
Contractor. If the Board requires special services, such as accounting, data research, and the like, both
parties must agree and the costs shall be shared by them as mutually agreed.
10. Board Site visits:
a) The Board shall visit the Site and meet with representatives of the Employer and the Contractor and
at regular intervals, at times of critical construction events, and at the written request of either party.
The timing of Site visit, failing agreement shall be fixed by the Board.
b) Site meetings shall consist of an informal discussion of the status of the construction of the works
followed by an inspection of the works, both attended by personnel from the Employer, the
Contractor.
c) If requested by either party or the Board, the Employer will prepare minutes of the meetings and
circulate them for comments of the parties.
11. Procedure for disputes referred to the Board:
a) If either party objects to any action or inaction of the other party, the objecting party may file a written
Notice of Dispute to the other party stating that it is given pursuant to relevant clause and stating
clearly and in detail the basis of the dispute.
b) The party receiving the Notice of Dispute will consider it and respond in writing within 7 days after
receipt.
c) This response shall be final and conclusive on the subject, unless a written appeal to the response
is filed with the responding party within 7 days of receiving the response. Both parties are
encouraged to pursue the matter further to attempt to settle the dispute. When it appears that the
dispute cannot be resolved without the assistance of the Board either party may refer the dispute to
the Board by written Request for Recommendation to the Board, and the other party stating that it
is made pursuant to relevant Clause.
d) The Request for recommendation shall state clearly and in full detail the specific issues of the dispute
to be considered by the Board.
e) When a dispute is referred to the Board, and the Board is satisfied that the dispute requires the
Board’s assistance, the Board shall decide when to conduct a hearing on the dispute. The Board
may request that written documentation and arguments from both parties be submitted to each
Board Member before the hearing begins. The parties shall submit insofar as possible agreed
statements of the relevant facts.
f) During the hearing, the Contractor and the Employer shall each have ample opportunity to be heard
and to offer evidence. The Board’s Recommendations for resolution of the dispute will be given in
writing, to the Employer and the Contractor as soon as possible, and in any event not more than 28
days after the Board’s final hearing on the dispute.
12. Conduct of Hearings:
a) Normally hearing will be conducted at the Site, but any location that would be more convenient and
still provide all required facilities and access to necessary documentation may be utilized by the
Board. Private Sessions of the Board may be held at any location convenient to the Board.
b) The Employer and the Contractor shall have representatives at all hearings.
c) During the hearings, no Board Member shall express any opinion concerning the merit of any facet
of the case.
d) After the hearings are concluded, the Board shall meet privately to formulate its Recommendations.
All Board deliberations shall be conducted in private, with all individual views kept strictly
confidential. The Board’s Recommendations, together with an explanation of its reasoning shall be
submitted in writing to both parties. The Recommendations shall be based on the pertinent contract
provisions, applicable laws and regulations, and the facts and circumstances involved in the dispute.
The Board shall make every effort to reach a unanimous Recommendation. If this proves impossible,
the majority shall decide, and the dissenting member any prepare a written minority report for
submission to both parties.
1. If during the contract period, the Corporation and the Contractor are of the opinion that the Dispute Resolution
Board is not performing its functions properly; the Corporation and the Contractor may together disband the
Disputes Resolution Board. In such an event, the disputes shall refer to Arbitration straightaway.
The Corporation and the Contractor shall jointly sign a notice specifying that the Board shall stand disbanded
with effect from the date specified in the notice. The notice shall be posted by a registered letter with AD or
delivery of the letter, even if he refuses to do so.
5. FORMAT FOR COMPLETION CERTIFICATE
Ref._________________ Date: ___________
COMPLETION CERTIFICATE
Name of Work :
Tender No. :
W.O. No. & date :
Name of Contractor :
Estimated Amount :
Work Order value :
Completion Value :
Escalation Value if any :
Date of Start of work :
Stipulated Date of Completion :
Actual Date of Completion :
Levy of compensation for delay :
Value of penalty imposed for safety, security, :
sub-standard works etc. and details thereof
Amount of Security Deposits :
Any other information :
Certified that the work has been completed in all respect.
__________________________
Engineer Incharge
PART – II
COMMERCIAL BID
TO BE SUBMITTED ONLINE
SECTION VIII
SCHEDULE OF QUANTITIES
SCHEDULE OF QUANTITIES - INSTRUCTIONS TO TENDERERS
1) The “Schedule of Quantities”, is to be read for the purpose of pricing in conjunction with the special
instructions to the Tenderer, General Condition of Contract, the Technical Specifications the drawings.
2) The prices inserted in the schedule of quantities shall be in all inclusive value of the work described including
all costs and expenses which may be required in and for the work described together with all general risks,
liabilities and obligations set forth or implied in the documents on which the tender is to be based.
3) The quantities stated are to be considered approximate only and the unit prices entered in the schedule of
quantities / rates shall apply only to the actual quantities measured in the completed work in accordance with
the Technical Specifications.
4) All the tools, plant, machinery, labour and materials required for satisfactory execution of the work under this
Contract are to be supplied by the Contractor and his rates shall include for the same.
5) The Tenderer shall fill in his rates in the “Schedule of Quantities and Rates” in figures and he shall also work
out the amount for the quantities against the items in the Schedule.
6) The Engineer-in-charge may at his discretion order for deletion of any of the items. No claim on account of
deletion of this item shall be entertained.
7) The quantity provided in the schedule is approximate and are likely to vary on either side. No claim on
account of increase or decrease in the quantity shall be entertained unless otherwise specified elsewhere.
8) All Items are inclusive of supply of material & labour etc.

9) The bid price / rates / total bid price quoted shall be inclusive of all statutory liabilities, taxes,
cess, duties, levies as applicable under the prevailing statutes or levy by the statuary
authorities/State / Central Government and payable by the bidder under the contract.
(The bidder has to compulsorily provide information regarding taxes in the format enclosed as Annexure-7.
Annexure-1
Schedule of Quantity and Rates
Name of Work: "Service Contract for Supervisory assistance, Computerisation work, Dispensary assistance & Office
assistance task in day-to-day function at GHAVP site and its associated infrastructures/offices at
other locations for 18-months".
Description of Unit UoM Quantity Unit rates Amt ₹
Sr. ₹
No.
1 TYPE-I Task
Supervisory assistance Task
Providing services to accomplishing the task as per
scope of work described under Clause-5.5 of technical
1.1 specification and engaging Supervisor (Highly skilled Task*day 4500
worker) as specified under clause 5.6 of technical
Specifications Section-V, on all working days on daily
basis. Tasks required
1No Task*Day = 1No Supervisor per day
Computerisation work task
scope of work described under Clause-5.5 of technical
1.2 specification and engaging computer operators (skilled Task*day 13500
worker) as specified under clause 5.6 of technical
Specifications Section-V, on all working days on daily
basis.
1No Task*Day = 1No Computer Operator per day
Dispensary assistance task
scope of work is describe under clause 5.5 of technical
1.3 specification and engaging dispensary attendant Task*day 900
(skilled worker) as specified under clause 5.6 of
technical specifications Sanction-V, on all working days
on daily basis
1No Task*Day=(1No dispensary assistance per day)
Office assistance task
scope of work is describe under clause 5.5 of technical
1.4 specification and engaging office assistant (semi-skilled Task*day 9000
worker) are as specified under clause 5.6 of technical
specifications Sanction-V, on all working days on daily
basis
1No Task*Day=(1No Office Assistant per day)
Sub- Total
2 TYPE-II Task
Task beyond normal working hrs. as per scope of work is describe under clause 5.5 of technical
specification and engaging workers as specified under clause 5.6 of technical specifications Sanction-
V. (applicable only when services are rendered by a worker for more than NINE hours) (Execution is
based on as and when required basis).
2.1 Supervisory assistance task BNW Hrs. Task*Hrs 5400
2.2 Computerisation work task BNW Hrs. Task*Hrs 5400
2.3 Dispensary assistance task BNW Hrs. Task*Hrs 360
2.4 Office assistance task BNW Hrs. Task*Hrs 3600
Sub-Total
Total Cost ( Part-I + Part-II)
Note:
1. The bid price / rates / total bid price quoted shall be inclusive of all statutory liabilities, taxes, cess,
duties, levies as applicable under the prevailing statutes or levy by the statuary authorities/ State/ Central
Government and payable by the bidder under the contract. All the GST benefits and credits on inputs as available
to the bidder shall be taken into consideration in the quoted price and pass on the benefits / credits to the
Corporation. Bidder shall also comply with the provision of Anti-Profiteering under GST act.
A declaration to this effect is to be affirmed by the bidder in Annexure-7.
2. The bidder shall undertake that he has understood the scope of work as mentioned in Section-V.
Date:
Signature of Contractor with Seal
Annexure - 7
Tax information to be provided by the bidders
Sr. no Nature of tax Response by bidder
1 Bidder’s Name
Address (as per registration with GST

2
with Postal Code)
3 Whether Registered under GST? YES / NO
4 If YES, mention the GSTIN

In case Unregistered, mention the reason for not
registering. (Please tick). a) Not required as per
Section 22 (1) of CGST Act.
5 In case of (b) please give full details.
b) Any other provision under
GST act, please specify
CGST:
GST
Applicable G S T rate in c lu d e d i n the quoted SGST:
6
price.
IGST:
Mention whether Reverse Charge Mechanism

7 YES / NO
(RCM) is applicable for the tendered supply.
In case of “Unregistered bidder” / “Supplier of notified goods or

service” where RCM is applicable, the bid rate/price shall be
8 submitted excluding applicable GST. Please confirm bid price is
excluding GST.
All the benefits and credits on inputs as available under GST

acts/Rules, to the bidder shall be availed and passed on the
9 benefits to Corporation. Please confirm bid price is after considering
all such benefits/credits.
10 Service Accounting Code/HSN code

Note: Bidders shall substantiate the Information provided herein whenever called for to do so.

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NUCLEAR POWER CORPORATION OF INDIA LIMITED

(A Government of India Enterprise)

Tender no. : NPCIL/GHAVP/CTC/2017/PT-60A

Name of work : "Service Contract for Supervisory assistance,

TENDER NO. – NPCIL/GHAVP/CTC/2017/PT-60A

Sr. Section Contents Pages

PART – I - TECHNICAL BID

1. Section-I Notice Inviting Tender (NIT) 4-34

Memorandum of Agreement and General Rules

3 Section – III Special Conditions of Contract 47-62

4. Section – IV General Conditions of Contract 63-63

5 Section – V Technical Specifications 64-68

6 Section – VI Schedule of Drawings 69-70

Format of various Contractual documents as

8 Section – VIII Schedule of Quantities 89-93

NOTICE INVITING E-TENDER

TENDER NO. – NPCIL/GHAVP/CTC/2017/PT-60A

NUCLEAR POWER CORPORATION OF INDIA LIMITED

4. Similar Nature of Work “Experience of carrying out activities or task of Supervisory

17. Date and time of online opening of

Help Desk for e-tendering Help desk for e-tendering registration,

1. Steps for downloading, uploading and free view-

LIST OF MANDATORY DOCUMENTS AS PER NOTES BELOW AND PRE-QUALIFICATION CRITERIA

10. Ref. to client’s completion certificate

11. If work is done with private entity, the details

Financial year Annual Turnover Profit/Loss Remarks (if any)

2. The financial data in above format shall be certified by Chartered Accountant/Company

(Seal, membership no. and signature of CA)

SR. DESCRIPTION FINANCIAL DATA FOR LAST 5 AUDITED FINANCIAL YEARS

I. II. III. IV. V.

(Signature, membership no. and seal of Chartered Accountant)

(EXISTING COMMITMENTS & ONGOING WORKS FOR CALCULATING BID CAPACITY)

TOTAL (FOR ALL ONGOING WORKS)

(Signature, membership no. and seal of

THE DETAILS OF BLACK LISTING / DE-REGISTRATION / HOLIDAY IN CENTRAL STATE

Information of litigation/arbitration history (Present/Past) in which the bidder is involved

Client & Work Order Name of Work Cause of Amount Remarks

REGISTRATION WITH MSME

Name & Address of Class of Registration Name of Service Valid up to

Address (as per registration with GST

4 If YES, mention the GSTIN

Mention whether Reverse Charge Mechanism

In case of “Unregistered bidder” / “Supplier of notified goods or

All the benefits and credits on inputs as available under GST

10 Service Accounting Code/HSN code

Declaration Form for GST

(To be submitted by the Contractor along with running account bill)

(Signature of Contractor or their Authorized Representative

UNDERTAKING BY THE BIDDER

(Signature of Contractor or their Authorized Representative

APPLICATION FORM FOR BIDDERS / CONTRACTORS FOR ENTERING

1. Name of the person :

The information given above is true to the best of my knowledge.

(Signature of Contractor or their Authorized Representative

TENDER NO. NPCIL/GHAVP/CTC/2017/PT-60A

b) Estimated cost : ₹ 2,65,75,920/-

Dated the_________________________ day of _________ 20____________

Dated the _______________________day of __________ 20 ________________

(TO BE FILLED AND SIGNED BY THE CONTRACTOR)

Signature of the capacity of ____________________________

Seal of the Company/Firm

Signature of the Contractor

3 2.1.3 Time by which possession of site will be given Immediate

Dated the_____________________ day of _ 20________

Dated the _____day of 20

Date: ___ Date: