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INDIAN INSTITUTE OF TECHNOLOGY GANDHINAGAR

Palaj Campus, Gandhinagar


E mail: genadmin@iitgn.ac.in
Phone: +91-78782 51653
Web site: www.iitgn.ac.in

Reservation Form

Name & address of Organization: ------------------------------------------------------------------


Name of person booking the facility: -----------------------------------------------------------------
Contact Details: (Office) ----------------------------- (Mob) ------------------------------------------
Event Details: Date-------------------------------- Time from ----------------- To ------------------
Purpose of Event: ----------------------------------------------------------------------------------------

Facility required for booking:


 Jasubhai Memorial Auditorium (550 Capacity) -
 350 Capacity Hall -
 150 Capacity Hall -
 Meeting room (capacity up to 40) -
Charges for Auditorium

Type of Auditorium Full day Booking Half day Booking


(8hrs) (Upto 4hr)
Jasubhai memorial Hall Rs. 75,000/- Rs. 45,000/-
350 capacity Hall Rs. 50,000/- Rs. 30,000/-
150 Capacity Hall Rs. 30,000/- Rs. 20,000/-
Meeting Room Rs 10000/- --

The above rates are inclusive of electricity and use of AV equipment. A refundable
security deposit of Rs 15000/- will be extra. GST as applicable will be charged extra.

We agree to the terms and conditions listed overleaf.


_____________________
(Name & Signature)

Security and Booking Amount:


1. 20% of total charges must be paid at the time of booking.
2. The remaining amount (80 % of total charges) must be paid at least 2 working
days before the date of the event along with the refundable security deposit
(Rs 15000/-).
Cancellation / Refund Policy:
1. More than 20 days before the event: 50% of the booking amount will be
refunded. Thereafter booking amount will not be refunded.
2. In case of cancellation after full payment has been made only 50% of the total
charge will be refunded.
3. In case an event has to be rescheduled, an additional rescheduling charge of
10% of the cost for the particular facility will be charged.
.
General Conditions:
1. No commercial activity (sale/promotion of product etc) will be carried out inside
IIT GN Campus.
2. Facility will be handed over after the event in the same state as was given for
use.
3. Any breakages/damages etc. will be paid by user (and may be deducted from
security).
4. IIT GN logo will not be used by user organization.
5. No decorations like balloons/ rangoli/string lights etc. will be allowed.
6. Loud music is not permitted.
7. Space outside the hall can be provided by IITGN if available, for catering
service etc and will be cleaned and handed over before leaving premises. No
litter permitted.
8. Stage will not be altered.
9. IITGN is providing venue only and no support staff except operation of A/V
gadgets which will be handled by IIT GN Staff only.
10. Air conditioner will be switched on only 30 mins before start of event and will be
switched off after 15 min of event. Any excess use of ACs will be charged extra.
For Office use Only
Booking amount paid Cash / Cheque No Date Bank

Receipt No Date

Balance amount paid Cash / Cheque No Date Bank

Security refunded Cash / Cheque No Date Bank

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