7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

Standard Shipment Process (Mass Processing)

May 1, 2014 | 3,588 Views |

Amitesh Anand
more by this author

LE (Logistics Execution)
shipmentcostshipments

h h t t h
Follow RSS

Hi,

Before going to this document, I would suggest that reader

must go through the well prepared and nicely explained
document created by Mr. Shankarappa H L
(http://scn.sap.com/docs/DOC-45032).

This document is an extension of Basic process, so user may

use it for processing a large no. of documents in mass rather
than doing it one by one.

Requirement

In a Business, normally the requirement comes that User wants

to create the Shipment Document and Shipment Cost
Document for a large number of Delivery Documents
simultaneously. It may be for a period (week or month), or for a
Shipping Point(s), or may be based onsome other criteria. So
there are two alternative for this (1) Use a Batch Process, and
(2) Process the documents in Mass.

Here I will discuss the processing of Shipment Document and

then Shipment Cost Document in mass, assuming that reader
has gone through the document created by Mr. Shankarappa,
so he knows the basic.

Process

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 1/9
7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

For example I am taking three Deliveries at a time.

Step 1: Transaction – VT01N

Select the Transportation Planning Point and Shipment

Type.

Then click on the Delivery push button.

Step 2: A selection screen for selecting the Deliveries, where

user have different option to select the deliveries. As I
mentioned, I am selecting the deliveries based on Delivery
numbers (all the deliveries has same Forwarding Agent /
Transporter).

Execute by clicking the ‘clock’ or Press ‘F8’.

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 2/9
7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

Step 3: All the three deliveries will be selected for this

Shipment Document.

Step 4: In Shipment Document, the Forwarding Agent is at

Header Level, just like in Delivery it is Ship To Party. So it is
easy to create one single Shipment Document for all the three
deliveries since all has same Forwarding Agent, And if the
deliveries had different Forwarding Agent, system will create
different Shipment Document.

In our case we have the same Forwarding Agent, as I

mentioned earler, and we want to create separate Shipment
Document for every Deliveries., so to do this select all the
deliveries and then go to Edit –> Automatic Planning –>
Shipment per Delivery.

Step 5: System will assign temporary Shipment Document nos.

to each deliveries.

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 3/9
7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

SAVE the document, and system will create three

different Shipment Documents.

We created the Shipment Documents, but in these shipment

documents, the deadlines are still not filled. Without completing
the Deadlines, system will not allow to create the Shipment
Cost Document. You can check this by going to VT03N.

Step 6: Now we need to do this deadlines manually one by one

by going to VT02N, and click the ‘push button’ from Planning to
Shipment End, and system will fill the Execution dates
accordingly and also pull the relevant data, like Forwarding
Agent from Delivery.

However if you wish to do this in mass (only if you want to have

same execution dates for all the Documents) then use the
transaction code VT06.

Execute.

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 4/9
7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

Step 7: This transaction gives you option for doing the changes
in Shipment Document in mass for different activities like
changing the Plan Dates, Forwarding Agents, Shipping Type,
and many more. Here I am explaining it for Actual deadlines &
status

Go to the marked tab ‘actual deadlines & status’

You can see that in this tab there is option for entering
the dates against the ‘REFER’ line. So enter the relevant dates
against each activity and also if you wish you can enter the
time, as below.

Step 8:

After entering the date and time (if you wish), click on the
‘set/reset status button’ for every activity. By clicking on
set/reset status button, system will set the status, and if the
status is already set, then remove the status.

Step 9: Now select the deliveries which you wish to update with
the dates and status maintained in ‘REFER’ line.

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 5/9
7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

And then click on the ‘Templa’ button so that system

copy the data from reference line to all the selected
documents, as below.

Save the document.

Step 10: Now if you check one of the shipment document in

display mode (VT03N), you will find that the dates and status
changed.

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 6/9
7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

Now just like Shipment Document, we create the

SHIPMENT COST document in mass, for all the above
three Shipment Cost Document.

Step 11:

Transaction – VI04

Just VL04, in this transaction also, you will get different

selection criteria, based on that system will determine the
Shipment Document which should be processed for Shipment
Cost.

Execute.

Step 12: System will display all the Shipment Document based
on selection criteria. Select all the Shipment Document and
then Execute (F8).

After executing it, user should check the ‘Log’ by clicking

on log button, system will display the Shipment Cost numbers
created against each Shipment Document.

Step 13: Now check one of the Shipment Cost Document in

VI03. You will find that Shipment Cost Document is created as
required, but still it is not transferred to to FI.

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 7/9
7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

Step 14: Transaction VI05.

Use this transaction for mass processing the Shipment Cost

Document. You will get the relevant Shipment Cost Document
based on the selection criteria you give in the input screen.

Step 15: Select the Shipment Cost document you wish to

process and then click on Execute button (or press F8).
System will do the transfer of account. To chek the document
status check the Log, by clicking on Log Button.

Check the log:

Step 16: You may also check one of the Shipment document,
and you will found that now the Shipment cost is transferred to
accounting and related PO and Service Entry Sheet created in
background.

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 8/9
7/4/2018 Standard Shipment Process (Mass Processing) | SAP Blogs

This ends the process of creation of Shipment Document.

Hope this will help, if someone wants to use the mass

processing of Shipment Documents.

Looking forward for suggestions.

Thanks and regards,

Amitesh Anand

https://blogs.sap.com/2014/05/01/standard-shipment-process-mass-processing/ 9/9