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Manuscripts must be prepared in accordance with “Uniform requirements for Manuscripts submitted to Biomedical Journal”

developed by International Committee of Medical Journal Editors (October 2001). The uniform requirements and specific
requirement of Journal of Postgraduate Medicine are summarised below. Before sending a manuscript contributors are
requested to check for the latest instructions available.

The Editorial Process Case reports: new/interesting/very rare cases can be


The manuscripts will be reviewed for possible reported. Cases with clinical significance or implications
publication with the understanding that they are being will be given priority, whereas, mere reporting of a rare
submitted to one journal at a time and have not been case may not be considered. Up to 1000 words excluding
published, simultaneously submitted, or already references and abstract and up to 10 references.
accepted for publication elsewhere. Images in clinical medicine/radiology/pathology:
The Editors review all submitted manuscripts initially. a short history, photograph, differential diagnosis, and
Manuscripts with insufficient originality, serious scientific short discussion of classic and/or rare case. Should not
flaws, or absence of importance of message are rejected. be more than 800 words excluding up to six references.
On an average 20% of manuscripts get rejected at the Spot the Diagnosis: A classical clinical, radiological,
initial stages. All manuscripts received are duly pathological or other signs can be submitted as spot the
acknowledged. The journal will not return the dignosis. Up to 400 words excluding up to 4 references.
unaccepted manuscripts. Letter to the Editor: Should be short, decisive
Other manuscripts are sent to two or more expert observation. They should not be preliminary
reviewers without revealing the identity of the observations that need a later paper for validation. Up to
contributors to the reviewers. Each manuscript is also 400 words and 4 references.
assigned to a member of the editorial team, who based Students’ Corner and Residents’ Corner: Short
on the comments from the reviewers takes a final narrative of a real life experience in medical field during
decision on the manuscript. Within a period of 10 to 12 student life or residency with a clear informative,
weeks, the contributors will be informed about the educative, or enlightening message. Up to 300 words.
reviewers’ comments and acceptance/rejection of Announcements of conferences, meetings, courses,
manuscript. On an average, the submission to first awards, and other items likely to be of interest to the
decision period was less than 28 days in the year 2002. readers should be submitted with the name and address
Up to 60% of the manuscripts submitted to the journal of the person from whom additional information can be
do not get accepted. obtained. Up to 100 words.
Articles accepted would be copy edited for grammar,
punctuation, print style, and format. Page proofs will be Authorship Criteria
sent to the first contributor, which has to be returned Authorship credit should be based only on substantial
within three days. Correction received after that period contributions
may not be included. 1) to conception and design or acquisition of data or
The contributor may provide names of two or analysis and interpretation of data;
three particularly qualified reviewers who have had 2) drafting the article or revising it critically for
experience in the subject of the submitted manuscript, important intellectual content; and
but who are not affiliated with the same institutes as the 3) final approval of the version to be published.
contributor/s. Conditions 1, 2, and 3 must all be met. Participation
solely in the acquisition of funding or the collection of
Types of Manuscripts and Limits data does not justify authorship. General supervision of
Original articles: Randomised controlled trials, the research group is not sufficient for authorship. Each
intervention studied, studies of screening and diagnostic contributor should have participated sufficiently in the
test, outcome studies, cost effectiveness analyses, case- work to take public responsibility for appropriate portions
control series, and surveys with high response rate. Up of the content.
to 3000 words excluding references and abstract. The order of naming the contributors should be
Brief Reports: Up to 1500 words excluding based on the relative contribution of the contributor
references and abstract and up to 15 references. towards the study and writing the manuscript. Once
Review articles (including for Ethics forum, submitted the order cannot be changed without written
Education forum, E-Medicine, etc.): Systemic critical consent of all the contributors.
assessments of literature and data sources. Up to 4000 For a study carried out in a single institute the number
words excluding references and abstract. of contributors should not exceed six. For a case-report,
Grand Round Case: Diagnostic (clinical and images, Letter to the Editor and review article the
investigative) and therapeutic approach to a case can be number of contributors should not exceed four. A
discussed akin to a bed-side case presentation on a justification should be included, if the number of
grand round. Up to 1500 words and 15 references. contributors exceed these limits.
Only those who have done substantial work in a Tables, Figures, Figure legends, and Acknowledgment. Do
particular field can write a review article. A short not make subheadings in these sections.
summary of the work done by the contributor(s) in the Send laser printout, on white thick paper, of A4 size
field of review should accompany the manuscript. The (212 × 297 mm), with margins of 25 mm (1 inch) from
journal expects the contributors to give post- all the four sides. Type or print on only one side of the
publication updates on the subject of review. The paper. Use double spacing throughout. Number pages
update should be brief, covering the advances in the consecutively, beginning with the title page. The
field after the publication of article and should be sent as language should be British English.
letter to editor, as and when major development occur in
the field. Title Page
The title page should carry
Contribution Details 1) Type of manuscript (e.g. Original article, Case
Contributors should provide a description of what Report)
each of them contributed towards the manuscript. 2) The title of the article, which should be concise, but
Description should be divided in following categories, informative;
as applicable: concepts, design, definition of intellectual 3) Running title or short title not more than 50
content, literature search, clinical studies, experimental characters;
studies, data acquisition, data analysis, statistical 4) The name by which each contributor is known (Last
analysis, manuscript preparation, manuscript editing, name, First name and initials of middle name), with
and manuscript review. Authors’ contributions will be his or her highest academic degree(s) and
printed on the first page of the article. One or more institutional affiliation;
author should take responsibility of the integrity of the 5) The name of the department(s) and institution(s)
work as a whole from inception to published article and to which the work should be attributed;
should be designated as ‘guarantor’. 6) The name, address, phone numbers, facsimile
numbers and e-mail address of the contributor
Sending the Manuscript to the Journal responsible for correspondence about the
Send three copies of the manuscript along with a manuscript;
covering letter, contributors’ form signed by all the 7) The total number of pages, total number of
contributors, checklist and floppy in a heavy-paper photographs and word counts separately for
envelope. Place the photographs in a separate heavy- abstract and for the text (excluding the references
paper envelope. The covering letter must include and abstract);
1) Information on prior or duplicate publication or 8) Source(s) of support in the form of grants,
submission elsewhere of any part of the work/study; equipment, drugs, or all of these;
and 9) Acknowledgement, if any; and
2) A statement of financial or other relationships that 10) If the manuscript was presented as part at a
might lead to a conflict of interest. meeting, the organisation, place, and exact date on
Copies of any permission(s) to reproduce published which it was read.
material, and to use illustrations or report information
about identifiable people must accompany the Abstract Page
manuscript. Copies of any and all published articles or The second page should carry the full title of the
other manuscripts in preparation or submitted elsewhere manuscript and an abstract (of no more than 150 words
that are related to the manuscript must also accompany for case reports, brief reports and 250 words for original
the manuscript. The manuscript should be sent to Journal articles). The abstract should be structured and state
of Postgraduate Medicine, Department of Neurosurgery, the Context (Background), Aims, Settings and Design,
Seth GS Medical College, Parel, Mumbai - 400 012, India. Methods and Material, Statistical analysis used, Results
and Conclusions. Below the abstract should provide 3 to
Online Submission of the Manuscripts 10 key word.
Manuscript can be submitted from the manuscript
management site of the journal Key Messages
(http://journalonweb.com/jpgm). Detailed instructions for Provide three to six short key messages for all original
online submission of manuscripts are available on the articles and one or two for case reports. These messages
website. should highlight the study, report, or review. The
messages will be printed along with the text in
Preparation of the Manuscript highlighted boxes.
The text of observational and experimental articles
should be divided into sections with the headings: Introduction
Introduction, Methods, Results, Discussion, References,
State the purpose of the article and summarise the upper italics (P 0.048). For all P values include the exact
rationale for the study or observation. value and not less than 0.05 or 0.001.

Methods Results
Describe the selection of the observational or Present the results in logical sequence in the text,
experimental subjects (patients or laboratory animals, tables, and illustrations. Do not repeat in the text all the
including controls) clearly. Identify the age, sex, and data in the tables or illustrations; emphasise or
other important characteristics of the subjects. Identify summarise only important observations.
the methods, apparatus (give the manufacturer’s name
and address in parentheses), and procedures in sufficient Discussion
detail. Give references to established methods, including Emphasise the new and important aspects of the
statistical methods; provide references and brief study and the conclusions that follow from them. Do not
descriptions for methods that have been published but repeat in detail data or other material given in the
are not well known; describe new or substantially Introduction or the Results section. Include in the
modified methods, give reasons for using them, and Discussion section the implications of the findings and
evaluate their limitations. Identify precisely all drugs and their limitations, including implications for future
chemicals used, including generic name(s), dose(s), and research. Relate the observations to other relevant
route(s) of administration. studies.
Reports of randomised clinical trials should present In particular, contributors should avoid making
information on all major study elements, including the statements on economic benefits and costs unless their
protocol, assignment of interventions (methods of manuscript includes economic data and analyses. Avoid
randomisation, concealment of allocation to treatment claiming priority and alluding to work that has not been
groups), and the method of masking (blinding), based on completed. State new hypotheses when warranted, but
the CONSORT Statement (Moher D, Schulz KF, Altman clearly label them as such. Recommendations, when
DG: The CONSORT Statement: Revised appropriate, may be included.
Recommendations for Improving the Quality of Reports
of Parallel-Group Randomised Trials. Ann Intern Med.
Acknowledgments
2001;134:657-662, also available at http://www.consort-
As an appendix to the text, one or more statements
statement.org).
should specify 1) contributions that need acknowledging
Authors submitting review article should include a
but do not justify authorship, such as general support by
section describing the methods used for locating,
a departmental chair; 2) acknowledgments of technical
selecting, extracting, and synthesising data. These
help; and 3) acknowledgments of financial and material
methods should also be summarised in the abstract.
support, which should specify the nature of the support.
Ethics
This should be included in the title page of the
When reporting experiments on human subjects,
manuscript.
indicate whether the procedures followed were in
accordance with the ethical standards of the responsible
committee on human experimentation (institutional or
References
References should be numbered consecutively in
regional) and with the Helsinki Declaration of 1975, as
the order in which they are first mentioned in the text
revised in 2000 (available at
(not in alphabetic order). Identify references in text,
http://www.wma.net/e/policy/17-c_e.html). Do not use
tables, and legends by Arabic numerals in
patients’ names, initials, or hospital numbers, especially
superscript. References cited only in tables or figure
in illustrative material. When reporting experiments on
legends should be numbered in accordance with the
animals, indicate whether the institution’s or a national
sequence established by the first identification in the
research council’s guide for, or any national law on the
text of the particular table or figure. Use the style of the
care and use of laboratory animals was followed.
examples below, which are based on the formats used
Statistics
by the NLM in Index Medicus. The titles of journals
When possible, quantify findings and present them
should be abbreviated according to the style used in
with appropriate indicators of measurement error or
Index Medicus. Use complete name of the journal for
uncertainty (such as confidence intervals). Report losses
non-indexed journals. Avoid using abstracts as
to observation (such as dropouts from a clinical trial). Put
references. Information from manuscripts submitted
a general description of methods in the Methods section.
but not accepted should be cited in the text as
When data are summarised in the Results section,
“unpublished observations” with written permission from
specify the statistical methods used to analyse them.
the source. Avoid citing a “personal communication”
Avoid non-technical uses of technical terms in statistics,
unless it provides essential information not available
such as ‘random’ (which implies a randomising device),
from a public source, in which case the name of the
‘normal’, ‘significant’, ‘correlations’, and ‘sample’. Define
person and date of communication should be cited in
statistical terms, abbreviations, and most symbols. Use
parentheses in the text. For scientific articles,  Send sharp, glossy, un-mounted, colour
contributors should obtain written permission and photographic prints, with height of 4 inches and
confirmation of accuracy from the source of a personal width of 6 inches.
communication.  Figures should be numbered consecutively
The commonly cited types of references are shown according to the order in which they have been first
here, for other types of references such as electronic cited in the text.
media, newspaper items, etc. please refer to ICMJE  Each figure should have a label pasted (avoid use
Guidelines (http://www.icmje.org). of liquid gum for pasting) on its back indicating the
Articles in Journals number of the figure, the running title, top of the
1. Standard journal article: Kulkarni SB, Chitre RG, figure and the legends of the figure. Do not write the
Satoskar RS. Serum proteins in tuberculosis. J contributor/s’ name/s. Do not write on the back of
Postgrad Med 1960;6:113-20. figures, scratch, or mark them by using paper clips.
List the first six contributors followed by et al.  Labels, numbers, and symbols should be clear and
2. Volume with supplement: Shen HM, Zhang QF. Risk of uniform size. The lettering for figures should be
assessment of nickel carcinogenicity and large enough to be legible after reduction to fit the
occupational lung cancer. Environ Health Perspect width of a printed column.
1994; 102 Suppl 1:275-82.  Symbols, arrows, or letters used in
3. Issue with supplement: Payne DK, Sullivan MD, photomicrographs should contrast with the
Massie MJ. Women’s psychological reactions to background and should marked neatly with
breast cancer. Semin Oncol 1996; 23(1, Suppl 2):89- transfer type or by tissue overlay and not by
97. pen.
Books and Other Monographs  Titles and detailed explanations belong in the
4. Personal author(s): Ringsven MK, Bond D. legends for illustrations not on the illustrations
Gerontology and leadership skills for nurses. 2nd ed. themselves.
Albany (NY): Delmar Publishers; 1996.  When graphs, scatter-grams or histograms are
5. Editor(s), compiler(s) as author: Norman IJ, Redfern submitted the numerical data on which they are
SJ, editors. Mental health care for elderly people. based should also be supplied.
New York: Churchill Livingstone; 1996.  The photographs and figures should be trimmed to
6. Chapter in a book: Phillips SJ, Whisnant JP. remove all the unwanted areas.
Hypertension and stroke. In: Laragh JH, Brenner BM,  If photographs of people are used, either the
editors. Hypertension: pathophysiology, diagnosis, subjects must not be identifiable or their pictures
and management. 2nd ed. New York: Raven Press; must be accompanied by written permission to use
1995. pp465-78. the photograph.
 If a figure has been published, acknowledge the
original source and submit written permission from
Tables
the copyright holder to reproduce the material. A
 Tables should be self-explanatory and should not
credit line should appear in the legend for figures for
duplicate textual material.
such figures.
 Tables with more than 10 columns and 25 rows are
 The Journal reserves the right to crop, rotate,
not acceptable.
reduce, or enlarge the photographs to an acceptable
 Type or print out each table with double spacing on
size.
a separate sheet of paper. If the table must be
continued, repeat the title on a second sheet
followed by “(contd.)”. Legends for Illustrations
 Number tables, in Arabic numerals, consecutively  Type or print out legends (maximum 40 words,
in the order of their first citation in the text and excluding the credit line) for illustrations using
supply a brief title for each. double spacing, with Arabic numerals corresponding
 Place explanatory matter in footnotes, not in the to the illustrations.
heading.  When symbols, arrows, numbers, or letters are used
 Explain in footnotes all non-standard abbreviations to identify parts of the illustrations, identify and
that are used in each table. explain each one clearly in the legend.
 Obtain permission for all fully borrowed, adapted,  Explain the internal scale and identify the method of
and modified tables and provide a credit line in the staining in photomicrographs.
footnote.
 For footnotes use the following symbols, in this Protection of Patients’ Rights to Privacy
sequence: *, †, ‡, §, ||, ¶, **, ††, ‡‡ Identifying information should not be published in
written descriptions, photographs, sonograms, CT scans,
Illustrations (Figures) etc., and pedigrees unless the information is essential for
 Submit three sets of figures. scientific purposes and the patient (or parent or
guardian) gives written informed consent for publication. If the manuscript is submitted online, the contributors’
Informed consent for this purpose requires that the form has to be submitted in original with the signatures
patient be shown the manuscript to be published. When of all the contributors within two weeks of submission.
informed consent has been obtained, it should be Hard copies of images should be sent to the
indicated in the article and copy of the consent should Administrative Office of the journal at the time of
be attached with the covering letter. revision.

Electronic Version Reprints


 The manuscript must be accompanied by a 3.5 inch Journal provides no free printed reprints. It is
(1.44 MB) floppy containing the manuscript. mandatory to purchase minimum reprints, payment for
 Use a new diskette or fully format the diskette which should be done at the time of submitting the
before use. There should be no other document, proofs.
file, and material on the diskette other than the final
manuscript. Text, references, tables and legends, all Copyrights
should be in one electronic file. The whole of the literary matter in the Journal of
 Label each diskette with first contributor’s name, Postgraduate Medicine is copyright and cannot be
short title of the article, software (e.g. MS Word), reproduced without the written permission of the
version (e.g. 7.0) and file name. Name the file on Editorial Board.
the diskette with the corresponding contributor’s
last name (up to eight characters) and a three-letter
extension to signify the format (e.g. sharma.doc).
Ombudsman
For issues related to this journal Dr. Sunil Pandya can
For a revised manuscript name the file with the
be appraoched by e-mail
manuscript number (e.g. jpgm58). Use any word-
(ombudsman@jpgmonline.com) or by snail-mail (Dr.
processing program (e.g. Microsoft Word, Word
Sunil Pandya, C/O Journal of Postgraduate Medicine, Seth
Perfect) or provide text files.
GS Medical College and KEM Hospital, Parel, Mumbai -
 Do not use ‘oh’ (O) for ‘zero’ (0), ‘el’ (l) for one (1).
400 012, India.
Do not use space bar for indentation. Do not type
headings or any other text in ALL CAPITALS. Do not
break words at the end of lines. Do not use an extra Special note
hard return/enter between paragraphs. Do not insert  Contact the Administrative Office (E-mail
a tab, indent, or extra spaces before beginning of a jpgm@jpgmonline.com) if you do not get an
paragraph. Do not use software’s facility of acknowledgement of the manuscript receipt within
automatic referencing, footnotes, headers, footers, two weeks or if you do not hear from us within ten
etc. weeks from acknowledgement of the manuscript.
 Use a hyphen only to hyphenate compound words.  For faster reply provide the e-mail address and
Use only one letter space at the end of sentence. communicate via e-mails.
Use hard return/enter only at the end of paragraphs
and display lines (e.g. titles, headings and Checklist (to be tick marked as applicable and one copy
subheadings). Incorporate notes or footnotes in the attached with the manuscript)
text, within parentheses, rather than their usual Manuscript Title
place at the foot of the page.
 Use single space between lines for the manuscript Covering letter
on the floppy. Provide the tables and charts at the  Signed by all contributors
appropriate place in the text and not at the end of  Previous publication / presentations mentioned
the manuscript.  Source of funding mentioned
 Care should be taken to prevent damage to floppy  Conflicts of interest disclosed
while sending it through post. Authors
 Middle name initials provided
Sending a revised manuscript  Author for correspondence, with e-mail address
While submitting a revised manuscript, contributors provided
are requested to include, along with single copy of the  Number of contributors restricted as per the
final revised manuscript, a photocopy of the revised instructions
manuscript with the changes underlined in red and copy  Identity not revealed in paper except title page (e.g.
of the comments with the point to point clarification to name of the institute in Patients and Methods, citing
each comment. The final revised manuscript should also previous study as ‘our study’, names on figure
be sent by e-mail to jpgm@jpgmonline.com. The labels, name of institute in photographs, etc.)
manuscript number should be written on each of these Presentation and format
documents.  Double spacing
 Margins 2.5 cm from all four sides  Abbreviations spelt out in full for the first time
 Title page contains all the desired information  Numerals from 1 to 10 spelt out
 Running title provided (not more than 50 characters)  Numerals at the beginning of the sentence spelt out
 Abstract page contains the full title of the Tables and figures
manuscript  No repetition of data in tables and graphs and in
 Abstract provided (about 150 words for case reports text
and 250 words for original articles)  Actual numbers from which graphs drawn, provided
 Structured abstract provided for an original article  Figures necessary and of good quality (colour)
 Key words provided (three or more)  Table and figure numbers in Arabic letters (not
 Key messages provided Roman)
 Introduction of 75-100 words  Labels pasted on back of the photographs (no
 Headings in title case (not ALL CAPITALS) names written)
 References cited in superscript without brackets  Figure legends provided (not more than 40 words)
 References according to the journal’s instructions,  Patients’ privacy maintained (if not permission
punctuation marks checked taken)
Language and grammar  Credit note for borrowed figures/tables provided
 Uniformly British English Manuscript provided on a floppy (with single spacing)

Contributors’ form (to be modified as applicable and one singed copy attached with the
manuscript)
Manuscript Title:
____________________________________________________________________________________
I/we certify that I/we have participated sufficiently in the intellectual content, conception and
design of this work or the analysis and interpretation of the data (when applicable), as well as
the writing of the manuscript, to take public responsibility for it and have agreed to have my/our
name listed as a contributor. I/we believe the manuscript represents valid work. Neither this
manuscript nor one with substantially similar content under my/our authorship has been
published or is being considered for publication elsewhere, except as described in the covering
letter. I/we certify that all the data collected during the study is presented in this manuscript and
no data from the study has been or will be published separately. I/we attest that, if requested by
the editors, I/we will provide the data/information or will cooperate fully in obtaining and
providing the data/information on which the manuscript is based, for examination by the editors
or their assignees. Financial interests, direct or indirect, that exist or may be perceived to exist
for individual contributors in connection with the content of this paper have been disclosed in
the cover letter. Sources of outside support of the project are named in the cover letter.
I/We hereby transfer(s), assign(s), or otherwise convey(s) all copyright ownership, including
any and all rights incidental thereto, exclusively to the Journal of Postgraduate Medicine, in the
event that such work is published by the Journal of Postgraduate Medicine. The Journal of
Postgraduate Medicine shall own the work, including 1) copyright; 2) the right to grant
permission to republish the article in whole or in part, with or without fee; 3) the right to
produce preprints or reprints and translate into languages other than English for sale or free
distribution; and 4) the right to republish the work in a collection of articles in any other
mechanical or electronic format.
We give the rights to the corresponding author to make necessary changes as per the request
of the journal, do the rest of the correspondence on our behalf and he/she will act as the
guarantor for the manuscript on our behalf.
All persons who have made substantial contributions to the work reported in the manuscript,
but who are not contributors, are named in the Acknowledgment and have given me/us their
written permission to be named. If I/we do not include an Acknowledgment that means I/we have
not received substantial contributions from non-contributors and no contributor has been
omitted.

Name Signature Date signed


1 ———————————— ————————— —————
2 ———————————— ————————— —————
3 ———————————— ————————— —————
4 ———————————— ————————— ————— (up to 4 contributors for case
report/images/review)
5 ———————————— ————————— —————
6 ———————————— ————————— ————— (up to 6 contributors for original studies)