Training Module

Biju Yuva Vahini

STATE YOUTH WELFARE BOARD

Government of Odisha
 Contents
1. About the Biju Yuva Vahini Training Guidebook .................................................................... 3
2. Guidelines for Trainers ............................................................................................................ 3
2.1 Pre Training Preparation.................................................................................................. 3
3. Training Schedule .................................................................................................................... 4
4. Ice Breaker Activities ............................................................................................................... 5
4.1 Ice Breaker Activity - 1 ..................................................................................................... 5
4.2 Ice Breaker Activity - 2 ..................................................................................................... 6
5. Training Sessions ..................................................................................................................... 7
5.1 Session 1: Introduction .................................................................................................... 7
5.2 Session 2: Social Action ................................................................................................... 8
5.3 Session 3: Sports ............................................................................................................ 10
5.4 Session 4: Art and Culture ............................................................................................. 12
5.5 Session 5: Funds and Reporting .................................................................................... 14
1. About the Biju Yuva Vahini Training Guidebook
This training guidebook is reference book for Biju Yuva Vahini Trainers who will be conducting
and imparting knowledge about the Biju Yuva Vahini programme, its components and what it
stands for. The manual will be used by the State Youth Welfare Board (SYWB) team to train the
District Program Management Units (DPMU), who in turn will train the Biju Yuva Vahini
members across 314 blocks of Odisha. The manual is meant to provide guidance to trainers
who have themselves undergone training, and are equipped to facilitate the session for the
BYV participants. The guidebook contains 5 sessions and each session consists of a set of
questions for reflection and key messages to consolidate the learning.

2. Guidelines for Trainers

The training guidebook is designed to develop an understanding of the implementing teams
and BYV members about implementation of BYV programme on the ground.

► The trainers should always remember that the information sharing is clear and should
empower the participants to lead.
► The trainers will be facilitating the sessions and will ensure that each participant is
allowed to participate in the session’s activities and has the space to express his/her
thoughts and queries.
► The trainers will ensure that they facilitate the sessions as per facilitator’s role mentioned
in each session.
► It is important that the trainer is clear on all the components of BYV program.
► As a trainer, it will be important to define the session activities clearly and if possible,
with a quick demonstration.

2.1 Pre Training Preparation

► The trainers should have information about the participants. This will help the trainer to
be prepared for the session.
► The trainer must look at the training venue prior to the training. This will help in planning
the activities.
► Keep ready a checklist of all the required materials and equipment before the training.
► The trainers should go through the session plans, videos and facilitations notes prior to
the training.
► The trainer should ensure that the logistics (i.e. seating arrangement, tea, snacks,
stationary material, etc.) are organised in advance to avoid any delays and discomforts
on the day of training.
3. Training Schedule

S. No. Time Topics Duration

1 9:30 am – 10:00 am Participant Registration 30 Minutes

2 10:00 am – 10:15 am Address by DC/ BDO/ EO/ DSO 15 Minutes

3 10:15 am – 11:00 am BYV Introduction Session 45 Minutes

4 11:00 am – 12:15 pm Social Action Session 75 Minutes

5 12:15 pm – 1:30 pm Sports Session 75 Minutes

6 1:30 pm – 2:00 pm Lunch Break 30 Minutes

7 2:00 pm – 3:00 pm Art and Culture Session 60 Minutes

8 3:00 pm – 4:00 pm Funds and Reporting 60 Minutes

Video of Kuna Tripathi and Key
9 4:00 pm – 4:45 pm 45 Minutes
Messages Consolidation
10 4:45 pm – 5:30 pm Q&A and Wrap Up 45 Minutes
4. Ice Breaker Activities
At the beginning of any session, the initial hours are crucial that lay the foundation of
relationship between the trainer and participants. Therefore, it is important that the trainer
begins the programme by building a rapport with the participants. Rapport building does not
take much time and can be done with the help of ice breaking activities.
The following activities will help you to break the ice and build a rapport with the participants.

4.1 Ice Breaker Activity - 1

Learning ► To introduce the participants to each other

Objectives ► To get familiar with the names and qualities of all the participants
► To facilitate a communication process between the trainer and
participants
Activity Name Name Game

Duration 15 minutes

Material None
► Divide the participants in two teams (20 -25 participants in each
team).
► Ask the teams to make a straight line in alphabetical order of their
names.
► Those participants whose names start with ‘A’ will stand at the
beginning of the line while those with names starting with ‘Z’ will be
Instructions at the end of the line.
► The facilitator will ensure that the participants are standing in correct
alphabetical order.
► The facilitator will ask the team members one by one to speak out
their names. The team which will follow the instructions correctly
and have the line formation in the correct alphabetical order will be
the winner.
► The trainer must ensure that everyone gets a chance to play. The
game will encourage the participants to talk to each other.
► The participants might be little hesitant and reluctant initially as this
Trainer’s Notes
is their first interaction with the trainer as well as with each other.
► The trainer needs to take the initiative and not feel shy him/herself.
► It is the responsibility of trainer to engage all the participants.
4.2 Ice Breaker Activity - 2

Learning ► To introduce the participants to each other so that the participants

Objectives come out of their comfort zone and are interacting with each other
► To facilitate a communication process between the trainer and
participants
Activity Name Birthday Sequence

Duration 15 minutes

Material None
► Divide the participants in two teams (20 -25 participants in each
team).
► Ask the teams to make a straight line according to their birthdays i.e.
Date/Month/ Year.
► Those participants who are youngest as per their birthday will stand
at the beginning of the line while the oldest will be at the end of the
Instructions line.
► The facilitator will ensure that participants are standing in correct
order as per the instructions.
► The facilitator will ask the teams one by one to voice out their
birthdays in Date/Month/Year order. The team which will follow the
instruction correctly and have the line in the correct order will be the
winner.
► The trainer must ensure that everyone gets a chance to play. The
game will encourage the participants to talk to each other.
► The participants might be little hesitant and reluctant initially, as this
Trainer’s Notes
is their first interaction with the trainer as well as with each other.
► The trainer needs to take the initiative and not feel shy him/herself.
► It is the responsibility of the trainer to engage all participants.
5. Training Sessions
5.1 Session 1: Introduction

Learning ► To introduce the concept of volunteerism to BYVs

Objectives ► To discuss the importance of being part of a change
► To get motivated for being a part of BYV
► What is volunteerism?
Points to be ► Who is a volunteer?
Covered ► What is BYV?
► What is volunteerism in BYV?
Duration 30 minutes

Material Video (Lead India – Tum Chalo Toh Hindustan Chale)

► The trainer can choose to have one of the ice breaker activities to
start the sessions (Optional).
► After the ice breaker session, ask the participants to sit down in a
circle (if possible) or have their seats as per the sitting arrangement.
Instructions ► Once the participants are settled, show the participants Video 1 -
Lead India – Tum Chalo Toh Hindustan Chale.
► Once the video is over, give the participants 5 minutes to think and
discuss amongst each other about the video and note down anything
which they find good or relevant to them.
► What did you see in the video?
► What is the role of police man? What is he doing in this video?
► What is the role of public representative? What is he doing in this
video?
► Do you think the child had the strength to move the tree?
► If no, then why do you think the child come forward to volunteer?
► Why do you think other people join the child?
► Do you think it was important to remove the tree? Why?
Trainer’s Notes ► Did anyone get anything by removing the tree? Money/ Prize? If not,
then why they decided to do it?
► What do you think the video was trying to communicate?

Based on the above discussion, the trainer will share the following points
with the participants:
► As shown in the video, we do not have to be powerful or strong
enough to do something big or bring a change.
► Spirit and enthusiasm of working towards change and willingness to
become a part of change is important.
 ► When we move forward to work towards a cause, other people
continue to join us and that gives the strength to address the issues.
► BYV has been conceived to bring the same sense of change through
volunteerism. To provide you the opportunity/ platform to become
a part of solution/ change for a better society and state.
The trainers will consolidate the session with following messages:
► BYV is a volunteer program.
► Any one between the age group of 15 – 35 years can be a part of it.
Key Messages
► BYV would like to encourage youth to use their energy for addressing
social issues in their communities and involving youth in finding the
solutions to societal problems.

5.2 Session 2: Social Action

► To introduce the concept of Social Action

► To encourage the participants to identify the issues which are
Learning prevalent in their communities and possible solutions for the issues
Objectives ► To share the social calendar with specific campaigns which need to
be completed in all the GPs
► To facilitate the learning process of planning activities in social
actions
► What is Social Action?
Points to be ► What are the five thematic areas of Social Action?
Covered ► How can BYV bring change through social activities/campaigns?
► Discussion on issues in 5 thematic areas based on the group activity?
Duration 75 minutes
► Video – Piplantri Village Story
► Video – Asia’s Cleanest Village
Material
► Chart Paper and Markers
► E - handout for campaigns as per Social Action Calendar
► The trainer will show two videos on social actions taken up by people
on their own to resolve/ address the issues pertaining to their
communities/ village.
o Piplantri Village Story
Instructions o Asia’s Cleanest Village

After the videos, a group activity of 60 minutes will be conducted. The

instructions for Group activity are detailed below:
► The trainer will divide the participants in 5 groups (8 – 10 participants
in each group).
 ► The trainer will assign one thematic area to each group and will ask
them to brainstorm, discuss and list out the following based on their
understating of their respective GPs/ULBs/Communities:
o Problem: What are issues/ problems they are facing?
o Solutions: What can be done about it or is there anything
which is already getting implemented?
► Every group will be given 15 minutes to discuss the above points and
5 minutes to list it down points for presentation.
► After the group activity every group will get 10 minutes to talk about
their respective thematic areas.
► The trainer will ensure that:
o Every group understands the activity
o The presentation time for each group should not extend
beyond 10 minutes
o He documents the issues presented by each group on a board
for summarization in the later part of the session.

After the presentation the trainer will summarize the group activity with
the following points:
► The trainer will appreciate the efforts and work done by all groups.
► The trainer will point out the list of issues which have been presented
by the teams and will explain that the first step to resolve the issue
is to recognise one. Since the participants have recognised the issues
they would like to work on, they need to meet and discuss the same
in their communities.
Trainer’s Notes ► BYV can become the medium for them to work on these issues with
a group of selected members. The power of youth working towards
a social cause can bring the desired change.
► BYV is a platform to work towards the change by addressing the
issues which impact our communities and societies on a daily basis
and hamper our growth.
► Through social action, we can plan what issues we would like to take
up and involve the local government officers, and community
members to address the issues.
► The trainer will share the social action calendar with the participants
for the drives/ campaigns that the BYV members have to take up
from August to December 2018.
► The trainer will explain that each month, a plan of at least two drives
has been shared. The BYVs shall choose one of them in their monthly
meeting and plan to execute accordingly.
 ► In case the BYV members feel that they have the time, money and
resources to have one more campaign from the social calendar, they
can plan to do so accordingly.
► Each Biju Yuva Vahini will undertake at least one social campaign in
their Panchayats/wards every month on the following areas:
o Clean & Green Drive (Sabuja Panchayat)
o Education & Literacy (Sakshar Panchayat)
o Women Empowerment (Sabala Panchayat)
o Health & Hygiene (Swasth Panchayat)
o Inclusive Development (Swabhalambi Panchayat)
Key Messages ► The trainer will share that a total of INR 30,000 will be released to
each Biju Yuva Vahini to carry out the social action interventions in
their GPs/ULBs in a financial year (as mentioned in the operational
guidelines)
► A social action calendar (5.6) will be followed from August 2018 –
December 2018 in all the districts. The BYVs can choose to organise
one or two observation days from the calendar based on the budget,
time and resources available to them.

5.3 Session 3: Sports

► To recognise the importance of sports as a medium for youth

engagement
► To discuss promotion of sports at grassroots level and encourage
Learning
mass participation of youth in sports competitions
Objectives
► To discuss importance of sportsmanship and healthy competition in
inculcating habit of healthy life style among youth
► To understand the sports component and its implementation in BYV
program
► What are the sports covered under BYV scheme?
Points to be ► Components of Sports
Covered ► Budget of sports
► Provision of sports material
Duration 75 minutes

Material Chart Paper and Markers

► The trainer will ask the participants to nominate three members who
Instructions for will become the team leaders/ office bearers (President, Secretary
Group Activity and Treasure) to plan and conduct one team game and one general
sport with the participants.
 ► Once the team leaders/ office bearers are selected, the trainer will
ask the participants to brain-storm for 15 minutes and plan that the
events with one team sport and one general sport are completed in
30 minutes. The trainer will provide the budget (as mentioned in
operational guidelines) of each event to the team leaders.
► The trainers have to ensure that the sports event is completed.
► The trainer will ensure that the planning is completed in 15 minutes
and the team is able to come up with a clear plan of executing sports
event.
► The trainer will ensure that the sport activities are completed in 30
minutes.
► Once the activity is completed the trainer will ask the following
questions for discussion:
o What did they like about the activity?
o Did the planning help?
o What were the challenges they faced?
o What could have been planned differently?
o What did they miss in their planning which they would like to
incorporate in their next event?
o Do you think this exercise has helped you to plan the sports
event at a large scale?
Trainer’s Notes
After the discussion the trainer will summarise the activity with the
following points:
► The trainer will appreciate the efforts and work of participants to
plan and conduct the activity.
► The trainer will share with the team that the demo was to
understand the list of things we need to understand and follow to
conduct an event.
► The BYV members will now have clarity on planning the event.
Therefore, it is important that the District and Block youth
coordinators understand the requirement and support the BYVs in
planning and organising the sports event at GP/ULB level.
► It is important to understand that there may be challenges at the
field level which we cannot foresee in the training, therefore it is
important to reach out to the PET/DSO/BDO/EO/SPMU for required
help to ensure that the event is planned and executed well.
► Sports activities will be organised in two categories:
Key Messages o General Sports
o Team sports
 ► The BYVs should encourage practice of any number of sports
activities as mentioned below on daily basis to ensure maximum
participation in the sports tournament/ meet which will be organised
at GP/ ward level
► Once in every two months, sports competitions will be held at
GP/Ward level. The BYV will ensure to organise a minimum one of
the sports from each of the general and team sports (as mentioned
above) for the sports tournament/ meet.
► The BYVs will ensure that there are at least five (5) sports
tournaments/ meets conducted in a year.
► Designated Physical Education Teachers (PETs) will be informed at
least a week in advance about the sports meet/tournament and BYVs
shall ensure their presence for the event.
► In case the sports tournament/ meet needs to be shifted due to any
adverse or unforeseen circumstances, it should be discussed and
done with the approval of Block/ ULB level committee.
► The Sports equipment will be procured by a District Level Purchase
Committee nominated by the District Collector. District Sports
Officer (DSO) will be the Nodal Officer for procurement of quality
sports equipment and distribution of Kits (Sports equipment) to all
BYVs of the district.
► The BYVs and DPMUs field staff must ensure to involve/ inform the
local public representatives in the event.

5.4 Session 4: Art and Culture

► To understand the relevance of art and culture activities in BYV

program
Learning
► To understand the budget and frequency of the events to be
Objectives
conducted in arts & culture in BYV programme
► To inculcate a sense of Odisha’s art and culture and pride amongst
the participants
► Activities which can be conducted under art and culture component
Points to be
► Budget of art and culture
Covered
► Frequency of event (Twice a year)
Duration 60 minutes

Material Chart Papers, Markers, Rangoli Colors, Water Colors, Pencils, Erasers
Instructions for ► The trainer will ask the participants to nominate new set of three
Group Activity members who will become the team leaders/ office bearers
 (President, Secretary and Treasure) to plan and conduct an event on
art and culture with the existing participants.
► Once the team leaders/ office bearers are selected, the trainer will
ask the participants to brain-storm for 15 minutes and plan the art
and cultural event with the list of activities they would like to conduct
in the given budget.
► The group will demonstrate the organisation of art and cultural event
in 30 minutes.
► The trainer will ensure that the participants complete the planning
and activities are completed in the allocated time.

Once the activity is completed the trainer will discuss summarise the
activity with the following points:
► The trainer will appreciate the efforts and work of participants to
plan and conduct the activity.
► The trainer will share with the team that the demo was to
understand the list of things we need to understand and follow to
Trainer’s Notes conduct an event.
► The BYV members will now have clarity on planning the event.
Therefore it is important that the District and Block youth
coordinators understand the requirement and support the BYVs in
planning and organising the sports event at GP/ULB level.
► It is important to understand that there may be challenges at the
field level which we cannot foresee in the training, therefore it is
important to reach out to the DSO/BDO/EO/SPMU for required help
to ensure that the event is planned and executed well
The trainer will ensure that following messages are communicated
towards the end of the session:

► Competitions will be organised at the GP/ULB level for the promotion

of Culture/Art in the fields of Dance, Drama, Music, Painting, Essay
writing, Debate, etc. The BYVs can work towards promoting
Indigenous crafts and practices in the form of handlooms,
handicrafts, pottery, sand art, wall paintings, etc.
Key Messages ► Local youth may be promoted to organize & participate in the
science/ math exhibitions and showcase their talent to their
communities to curb instances of black magic, sorcery and
superstitions.
► BYV youth can conduct sensitisation activities like street play, group
discussion, use of information, education, and communication
material (IEC), to dispel the blind belief of black magic witch craft and
other superstitions in certain areas of the state.
 ► Content of the program should be indigenous and relevant to local
context of the community and state, and for this purpose, local
talents should be promoted instead of hiring outside artists.
► Best Performers/talents will be awarded with prizes/certificates.
► The cultural programme may be organised in convergence with any
other programme/activities to make it more popular/attractive. A
sum of INR 10,000 is available to BYV per year.

5.5 Session 5: Funds and Reporting

Learning
► To understand the BYV fund components
Objectives
Points to be ► Funds for BYV activities
Covered ► Reporting and Formats
Duration 60 minutes

Material Print out of Reporting Formats

Instructions for ► The trainer will distribute the reporting formats as per the
Group Activity Operational guidelines to the participants and will ask them to fill.
► The trainer will share the component wise funds and total fund
disbursement structure with the participants:

S. No. BYV Scheme Components Tentative Budget (INR)

1 Purchase of Sports Equipment 50,000

2 Organization of Sports Activities 40,000

3 Art and Cultural Activities 10,000

Trainer’s Notes
4 Social Actions 30,000

5 Mu Hero 20,000

Total Fund Flow to each BYV 1,50,000

► The trainer will ensure that all the participants will have the reporting
formats and will fill the formats based on the events conducted
during the day.
► The trainer will ensure that the participants understand the formats
and the requirements of the reporting format.
Key Messages ► A total of INR 1,50,000 will be disbursed to each BYV in a year.
 ► The BYV needs to ensure that the budget is spent on BYV activities
and the reporting is completed as per the requirement.
► The formats need to be filled as per the instructions in Operational
Guidelines.
► The copy of formats will be submitted to the BDOs with the
utilisation certificate on a quarterly basis.
► The original of bills and vouchers and the reporting formats will be
kept and maintained by the office bearers.
► To maintain the transparency of the Fund expenses, BYs will maintain
an Account Book/ cash book as provided in Annexure O of
Operational Guidelines.
► The Account book/ Cash book will be checked and countersigned by
VLW or the designated officer by BDO/ EO for each BYV.

Material to be shared with DPMUs

BYV branded Card Pen drives with soft copies of:

► Operational Guidelines
► E – handouts for Social Action Calendar
5.6 Social Action Calendar (August 2018 – December 2018)

Theme/ Component Month Date Important Day

Swabhlambi August 12th August International Youth Day

Sabala August 26th August Women Equality Day

Swasth August 29th August National Sports Day

Sakshar September 5th September Teachers’ Day

Sakshar September 8th September International Literacy Day

Sabuja September 29th September World Rivers Day

Gandhi Jayanti, International Day
Swabhlambi, Sabuja October 2nd October
for Non-Violence
UN International Day for Natural
Swabhlambi October 13th October
Disaster Reduction
Swasth October 16th October World Food Day

Swasth November 7th November World Cancer Awareness Day

Sakshar November 14th November Children’s Day

Swabhlambi November 19th November National Integration Day

Swasth December 1st December World AIDS Day

Swabhlambi December 3rd December World Day of the Handicapped

Swabhlambi December 23rd December Kisan Divas

5.7 Sample E-Handout