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Refer to the patch Readme for details of how to install and set up each of these new features. You must install HRMS
November FP
before you install this patch.
Table of Contents
Organization Management
Workforce Management
Predefined Elements
Survey of the Classifications
Payroll Balance Dimensions
General Office of Social Insurance Deductions
Enrolling an Employee for GOSI Deductions
Setting up GOSI Processing
Payroll Definition
Oracle Formulas
Organization Management
GREs/Legal Entities: Entering GOSI Reference Formula
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Enter the GOSI Reference Formula details to enable the process of GOSI deductions to fetch the base value in the absence of
the pay value in the element Setup
GOSI Reference Salary.
Step 1. From the Organization window, query the organization if it is not already displayed and select the GRE/Legal entity in
the Organization Classifications
region.
Step 2. Choose the Others button to display Additional Organization Information window.
Step 3. From the Additional Organization Information window, select GOSI Reference Formula.
Step 4. Click in the field to display the GOSI Reference Formula window.
Step 5. Enter the formula you have created. For more information on writing formulas, see: Writing or Editing a Formula
Workforce Management
Person Extra Information Types
You can define as many Extra Information Types as you require to hold information about people. There are also some
predefined person EITs. To be able to
access the predefined EITs, you must link the EIT to your responsibility. For more information on Extra Information Types,
see: Setting Up Extra Information
Types Against a Responsibility in Oracle Applications Help.
Saudi Iqama Details - information about the work/residence (Iqama) permit an employee holds, such as Iqama
number, profession, issue and expiry dates, Hijrah Issue Date, Hijrah Expiry Date and the place of issue.
Saudi Passport Details - information about the visa holder's passport, such as passport number, profession, issue and
expiry dates, and the place of issue.
The Background Information, Medical Information, and Rehire Information tabbed regions appear only if your system
administrator has enabled them for you
To enter office information for a new hire, an existing employee, or contingent worker:
Step 6. In the Mail To field, select Home or Office to indicate the person's preferred mail destination.
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Step 2. In the applicant's resume is on file, check the Exists check box.
Step 3. If the applicant's resume is on file, select the date indicating when the resume was last updated.
Step 2. Check whether the person background check has been performed.
To enter rehire recommendation information for an applicant who was a former employee or
contingent worker:
Step 2. If the former manager has recommended the applicant for rehire, check the Recommended check box.
Step 2. Enter one or more honors or degrees (BA, MBA, or JD, for example) that the person has earned.
Step 3. Enter the name (perhaps a nickname) by which the person prefers to be known.
Step 4. If the person was previously known by a different name, enter the previous last name.
Step 4. Enter the name of the physician who performed this test.
Step 2. Select the type of schedule in the Availability/Schedule field; for example, the days of the week your employee works.
Step 3. Enter the employee’s work availability with your company. You select either the full time or part time work availability
for the Saudi employees. You need to
select Full time option for all the employees.
Step 4. Select the language the person prefers for correspondence. This language can differ from the person’s native
language, depending on the nature of the
correspondence.
Step 5. If the person has died, enter the date of death. Date of death defaults to the person’s termination date if:
in the Terminate window you enter the termination reason of deceased, but
you do not provide the actual termination date, and
you have not yet entered a date of death
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Step 7. In the Date Last Verified field, you can enter the date the person last checked this personal information for accuracy.
Step 8. Check the Military Service check box if the person is employed in a military service. The value of this field can impact
benefits calculations.
Step 9. Check the Second Passport Exists check box if the person possesses multiple passports.
Note: All fields in the Benefits tabbed region are optional. Most can help to determine plan eligibility or rates.
Note: If necessary, you can add the Benefits Tab to the People window. Query the BEN_MANAGER menu in the Menus
window and add the HR View Benefits
function to the menu.
Step 2. Enter a benefit group for your employee or applicant. Benefit groups help determine a person’s eligibility for a plan or
set benefit rates. For example, benefit
groups can address mergers and acquisitions where eligibility is complicated, or assist in grandfathering a person into a very
old plan. Step 3. Enter what kind of
tobacco (cigarettes, pipe, cigar, or chewing, for example) your employee uses, if any.
Step 4. Enter the medical plan number, which is the policy or group plan number of an externally provided medical plan.
Step 5. Enter the adoption date, if the employee has adopted a child. This information, with the child’s date of birth, can
determine dependent eligibility. You can
enter the adoption date only if you have entered a date of birth for the person. The adoption date must be the date of birth or
later.
Step 6. Enter the date you received the death certificate of a deceased employee. You can enter this only after you have
entered the date of death in the Other
Information region. The receipt of the death certificate must be after or equal to the date of death.
Step 7. Enter an adjusted service date for your employee. Benefits can use this date, rather than the date first hired, to
determine the length of service for eligibility,
enrollment, and rates. The adjusted service date can credit service for former employers, grandfathered benefits, or in the
case of mergers and acquisitions.
Step 8. Change the date first hired. For employees who have previously worked for your enterprise, the Date First Hired field
displays the start date of the
employee’s earliest, previous period of service. This date must be on or before the start date of the earliest period of service.
Step 9. Check the Other Coverage check box, if the employee or applicant has externally provided coverage.
Step 10. Check the Voluntary Service check box, if your employee or applicant is volunteering, for example as a missionary.
Note: In this tabbed region, you enter the name details in an alternative language, mainly English. This information is
important for the passport office. Step 2. Enter
the person’s name in the First Name field.
Step 1. Select the nationality of the person. This information helps to identify the employees’ wages.
Step 2. Select the religion of the person. The system displays the default value-Muslim.
In this tabbed region, you view the date of birth and hire date of the employee as per the Hirjah calendar.
Predefined Elements
Element
Description
Name
This is a recurring element that is attached to each assignment and initiates GOSI
GOSI
processing.
Employer
This is a non-recurring element that contains the value of the employer’s liability for
GOSI
GOSI Hazards.
Hazards
Employer
This is a non-recurring element that contains the value of the employer’s liability for
GOSI
GOSI Annuities.
Annuities
Employer
This is a non-recurring element that contains the value of the additional employer’s
GOSI
liability for GOSI Annuities.
Subsidy
Employee
This is a non-recurring element that contains the value of the employee’s liability for
GOSI
GOSI Annuities.
Annuities
GOSI
This is a non-recurring element that contains the value of the employee’s reference
Reference
salary for GOSI deductions.
Salary
Employee
This is a non-recurring element that contains the value of the employee’s outstanding
GOSI
GOSI liability.
Arrears
Employee
GOSI This is a non-recurring element and contains the value of the employee’s payment to
Arrears reduce the GOSI arrears.
Payment
GOSI
Reference This is a non-recurring element and contains the value of the salary adjustment for
Salary GOSI.
Adjustment
Setup GOSI Use this non-recurring element if you want to specify a pay value as the base for
Reference calculating GOSI deductions throughout the year. Otherwise the payroll run calculates
Salary GOSI deductions using the formula attached to the GRE.
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Primary Classifications
Primary element classifications are supplied as startup data, and you cannot delete or update them as they are designed to
meet legislative requirements.
Classification Meaning
Information elements can be used to represent information items that are not used
in payroll processing. They can also be set up to hold information for use in other
Information
elements, and to trigger the processing of other elements, for example, loan
details.
Earnings elements represent most payments made to an employee. These
Earnings payments are usually subject to deductions of tax and Social Insurance, and are
normally processed in the regular payroll run each period.
Absence Absence elements represent the absence.
Supplemental Supplemental Earnings element includes special earnings paid in addition to the
Earnings earnings for time worked.
Taxable
Taxable Benefits elements represent the taxable benefits.
Benefits
Pre-Statutory Pre-Statutory Deductions elements represent the deductions that are applicable
Deductions before the statutory deductions.
Statutory
Statutory Deductions elements are for mandatory GOSI deductions.
Deductions
Direct Direct Payment elements are for expenses or loans made through the payroll that
Payment are not subject to tax. They are included in gross or net pay balances.
Employer Employer Charges element represent payments such as contribution made to any
Charges statutory bodies by the employer for the employee.
Involuntary
Involuntary Deductions elements are compulsory deductions.
Deductions
Voluntary Voluntary Deductions are those deductions that the employee authorizes the
Deductions employer to make on their behalf.
The following table shows the default processing priority and costing details for the primary classifications supplied.
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This table shows the predefined secondary classifications supplied. You cannot update or delete these predefined
classifications. An element is automatically given
any default secondary classifications defined for its primary classification.
Standard Dimensions
The following table provides the balance dimensions that you can use to sum values for single assignments:
Balance Dimensions
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A special dimension which aggregates results from payroll runs that have been picked up in a particular pre-payments run.
Payments Dimension
If an employee has an entry of the Setup GOSI Reference Salary element, the formula uses this element’s pay value as the
base for calculating the GOSI deductions,
subject to any adjustment entered on the GOSI Reference Salary Adjustment element.
If there is no entry of the Setup GOSI Reference Salary element, the formula uses the base value returned by the GOSI
Reference formula, if you have written this
formula and attached it to your GRE.
Note: This formula must return the variable, GOSI_REFERENCE. If you do not define a GOSI Reference formula, Oracle
Payroll calculates the GOSI base from
the elements having the secondary classification Subject to GOSI.
If there are no elements with this secondary classification, Oracle Payroll calculates the GOSI deductions on the lower limit of
the base value provided for the GOSI
deductions.
GOSI Processing
GOSI payroll processing assesses the employee’s total earnings. If an employee’s earnings exceeds Employee GOSI Annuities,
then GOSI calculations
automatically process and deduct from the employee’s earnings. However, if the employee’s earnings are less than the
Employee GOSI Annuities, then the employer
pays on behalf of the employee, and this accrues as arrears for the employee.
Step 1. Set your effective date to the date on which you want the GOSI deductions to come into effect.
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Note: For New Hires, this should normally be the hire date. Deductions begin in the payroll period. This payroll run
retrospectively calculates employee and
employer deductions for GOSI.
Step 3. Select the element GOSI to initiate the GOSI processing. You can enter costing information and a reason for entering
this element for the assignment. The
element has no input values.
Step 4. Choose New Record and select the element Setup GOSI Reference Salary if you want to specify a base value for
calculating GOSI deductions. If you do
not enter this element for the employee, the payroll run calculates the GOSI base using the GOSI Reference formula attached
to the GRE.
Step 5. Enter costing information and a reason, if required. For more information on costed data at the element entry level,
see: Data Costed at the Element Entry
Level in Oracle Applications Help.
Step 6. To enter a pay value for the element Setup GOSI Reference Salary, choose the Entry Values button to open the Entry
Values window. In the pay value field,
enter the base value for the GOSI calculations to use in the current year.
Step 7. In the Element Entries window, choose New Record and select the element GOSI Reference Salary Adjustment if you
want to change the base value for
GOSI calculations.
Step 8. Choose the Entry Values button to open the Entry Values window.
Step 9. Enter an amount in the Pay Value field, for the element GOSI Reference Salary Adjustment. You can use this amount
to adjust the base value for GOSI
deductions. This value can be a positive or negative. For example, suppose you have set the pay value for the element Setup
GOSI Reference Salary as 1000
(thousand dinar). If you want to decrease or increase the base for the GOSI deductions by 100 (hundred dinar) in the current
pay period only, enter +100 or -100
in the pay value field for the element GOSI Reference Salary Adjustment.
Before you start to process GOSI contributions, you need to do the following:.
Step 1. Define the GOSI address as a location within the application. For more information on locations, see: Setting Up
Locations in Oracle Applications Help.
Step 2. Create an external organization for the General Office of Social Insurance (GOSI). For more information on GOSI, see:
Business Groups: Entering Saudi
GOSI Office in Oracle Applications Help.
Step 3. Enter GOSI details of the legal entities in your enterprise. For more information on legal entities in your enterprise,
see: GREs/Legal Entities: Entering Saudi
GOSI Details in Oracle ApplicationsHelp.
Step 4. Link the predefined elements GOSI, Setup GOSI Reference Salary, and GOSI Reference Salary Adjustment. You can
also link other user defined elements.
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Step 5. Link the formula SA_GOSI_CALCULATION to GOSI element in the Formula Result Rules window. For more information
on formula processing and
result rules, see: Defining Formula Processing and Result Rules in Oracle Applications Help.
Step 6. Optionally write a formula to return a base value for the calculation of GOSI deductions. This formula must return the
variable GOSI_REFERENCE. You
can override this formula for some or all employees by entering a pay value for the Setup GOSI Reference Salary element. For
more information on writing formulas,
See: Writing or Editing a Formula in Oracle Applications Help.
Step 7. If you have created your own formula with a return variable GOSI_REFERENCE, attach your formula at the GRE level,
see: GREs/Legal Entities: Entering
GOSI Reference Formula.
Step 8. Optionally use the Subject to GOSI secondary classification to classify the elements that form the base for GOSI
deductions. Oracle Payroll uses these
elements to calculate the base once each year in January if you have not defined a GOSI Reference Formula, nor entered a
pay value in the Setup GOSI Reference
Salary element for an employee.
Payroll Definition
Defining a Payment Method
Define payment methods for the enterprise in the Organizational Payment Method window.
You can define multiple payment methods for the same type. For example, you might have different source bank accounts for
payments.
Note: After you define your Payment Methods, you can enter the appropriate methods for each payroll you define.
After you assign an employee to a payroll, you can enter payment details for each employee in thePersonal Payment Method
window. For example, for employees
who work overseas, you may want to record more than one payment method with different percentages and currencies.
Step 1. Set your effective date to the date you want to begin using the payment method.
Step 2. Enter a name for the payment method, and select its type.
You can create as many payment methods for each type as you require. For example, if you have different source bank
accounts for different payrolls, you must
create separate payment methods.
Canada users: Canada has many specific Bank formats from which you can choose. If the bank you need to use is not listed
below, then you need to create a
custom design:
Bank of Montreal
Bank of Nova Scotia
CPA Standard 005
Canadian Imperial Bank of Commerce
National Bank of Canada
Royal Bank of Canada
TD Bank Financial Group
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Step 3. The base currency for the Business Group appears. For some payment methods, you can select another currency.
Step 4. If this method controls payments to a third party such as a benefits carrier or garnishment receiver, check the Third
Party Payment box.
Step 5. Enter the Bank Details field to open the Bank Details window. Enter information about the account from which
payments are coming.
If you are using Cash Management, you need to include the following information:
Account Name
Account Number
Type
Bank Name: if this already exists, enter the name exactly as it appears in Accounts Payable.
Branch: if this already exists, enter the name exactly as it appears in Accounts Payable.
WARNING: You should review the account setup for Accounts Payable prior to defining the Payment Method in Oracle
Payroll. You must enter this information
exactly as it appears in Oracle Accounts Payable. If not, you could end up with duplicate accounts. What you enter in Oracle
Payroll creates an entry in Accounts
Payable if it does not match an existing entry exactly. This error leads to reconciliation issues.
Note: French Payroll users: If you have already saved two or more payment methods of this type, you can create a
payment method with no bank details. When
the Pre-Payments process handles an assignment that uses this payment method, it selects one of the payment methods of
the same type that do have bank details to
use for the assignment. This removes the need to maintain personal payment methods when employee assignment changes
require the employee to be paid from a
different source bank account.
Step 6. Enter Further Information if your Oracle localization team has defined extra fields in this protected flexfield.
Note: US users: The Further Information field is not activated for US installations.
Note: Saudi users: The Further Information field is enabled to select the payment method formula, see: Entering Further
Payment Method Information.
Step 7. Select Set of Books to indicate the set of books to use if you intend to reconcile payments using Oracle Cash
Management.
Step 8. Select GL Cash Account to indicate the cash account to use for the reconciliation of payments.
The entry for Description is entered by default, depending on what you enter as the GL Cash Account details.
Step 9. To use the Journal Entry Line reconciliation feature from the Payroll Bank Accounts in Cash Management, specify a
cash account and set of books.
For more information on cash management, see: Oracle Cash Management User Guide in Oracle Applications Help.
For more information on reconciliation, see: Journal Entry Line Reconciliation in Oracle Applications Help.
Note: The set of books specified here should be the same set of books assigned to the following:
GL: Set of books Name profile Option. For more information on setting up GL book profile option, see: GL Set of Books
Profile Option in Oracle Applications Help.
MO: Operating Unit Profile option for the Cash Management Responsibility. For more information on operating MO unit
profile option, see: MO Operating Unit Profile Option in Oracle Applications Help.
Note: The organization defined as the Operating Unit for Cash Management must be the same organization defined as the
business group. This sets the Org ID to
"0", as it must be for the records in the AP_ACCOUNTS_ALL table.
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Note: If bank accounts are missing from your Cash Management responsibility, correct any problems with the bank account
information in the Payment Method
window.
Step 1. The Bank Account set up in Payroll can be viewed in Cash Management only if the Cash Management Bank Account
Security Access Profile Option is set
up.
Payments
Stopped Payments
Miscellaneous Receipts - for more information on miscellaneous receipts, see: Misc. Receipts in Oracle Applications
Help.
Miscellaneous Payments
You select your configured payment method formulas in the Further Payment Method Information window.
Step 1. In the Organizational Payment Method window, click the Further Information field to display the Further Payment
Method Information window.
Step 2. Select the Header Formula for EFT. This creates the header section of the payment file, and contains employer details,
such as bank name, account name,
total number of employees, salary process details, and file creation date.
Step 3. Select the Body Formula for EFT. This creates the body section of the payment file, and contains employee
information, such as employee name, employee
number, and the amount.
Step 4. Select the Footer Formula for EFT. This creates the footer section of the payment file, and contains details of the total
amount.
Oracle HRMS enables you to store multiple results against the specific contribution type. It provides a single source of
information about the GOSI contribution. To
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process the social insurance deductions, you must define your elements. You then link your earnings elements and social
insurance information elements to your
payroll. The GOSI initialization element triggers a formula, which checks your employee’s eligibility for GOSI deductions and
then makes the calculations for each
eligibility type.
Mandatory Deductions
Employer and employee contributions towards the GOSI are mandatory deductions for Saudi nationals. Employees contribute
to GOSI Annuities, and employers
contribute to both GOSI Annuities and GOSI Hazards.
You run the Saudi Payment Output File process from the Submit Request window.
Step 3. Select the Payroll name to restrict the payment method information to a particular payroll. This displays the
Consolidation Set for the selected payroll. If you
leave the Payroll field blank, the report displays information for all payrolls defined for the business group.
Step 4. Select the Consolidation Set, if you have not selected the payroll for which you want to view the report.
Step 5. Enter the Start Date for the EFT process. This is the date on which you want to start the prepayments.
Step 6. Enter the Effective Date for the EFT process. By default, this is the current date.
Step 7. Select the Payment Method to identify the paying bank account for which you want to create the EFT.
Step 8. Enter the Process Date/Date of transfer. This is the date on which you want to process and transfer the EFT to the
paying bank account.
Step 10. In the Submit Request window, choose the Submit button.
Oracle Formulas
Sample Formulas For Saudi Payment Method
Oracle provides sample formulas that you can use to define payment method as per your bank’s requirement.
A payment type is required to identify the method of payment for example, SA Direct Deposit - SAR. This payment type should
reference the generic magnetic tape
procedure.
Formulas: The following formulas are created for Electronic File Transfer (EFT):
Formula Description
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SA_EFT_HEADER This formula is the header section of the payment output file. It calls
the formula function SA_GET_CUSTOMER_FORMULA_HEADER which
in turn fetches the various required fields for the header part.
This formula actually formats the fields fetched by the
SA_EFT_HEADER_CUSTOMER SA_EFT_HEADER formula as per the requirement. This formula is a
sample and you can format the fields as per your requirement.
This formula is the body section of the payment output file. It calls
SA_EFT_BODY the formula function SA_GET_CUSTOMER_FORMULA_BODY which in
turn fetches the various required fields for the body part.
This formula actually formats the fields fetched by the
SA_EFT_BODY_CUSTOMER SA_EFT_BODY formula as per the requirement. This formula is a
sample and you can format the fields as per your requirement.
This formula is the footer section of the payment output file. It calls
SA_EFT_FOOTER the formula function SA_GET_CUSTOMER_FOOTER which in turn
fetches the various required fields for the footer section.
This formula actually formats the fields fetched by the
SA_EFT_FOOTER_CUSTOMER SA_EFT_FOOTER formula as per the requirement. This formula is a
sample and you can format the fields as per your requirement.
Customer Formula (Sample): Oracle Payroll provides a sample formula for you, to set up your own formulas for Header,
Body and Footer. These sample are
based on superset of data that supports EFT.
The following inputs are allowed in the header/footer and the body section of the payment file, to write your own formula:
Header/Footer:
CREATION_DATE, this refers to the effective date on which the payment file is created as per Hijrah calendar
(YYYYMMDD).
PROCESS_DATE, this refers to the date on which the payment file is submitted as per Hijrah calendar (YYYYMMDD).
COUNT 1, this refers to the total number of employees.
SUM1, this refers to the total amount. You would multiply the total amount with hundred (100) to display the last two
decimal points in your report.
Body:
AMOUNT, this refers to the amount for each employee. You would multiply this amount with hundred (100) to display
the last two decimal points in your report.
FIRST_NAME, this refers to the first name of the employee.
LAST_NAME, this refers to the last name of the employee.
EMP_NO, this refers to the employee number.
ASG_NO, this refers to the assignment number of the employee.
LOCAL_NATIONALITY, this refers to the local nationality of the employee.
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The formula that you have defined should return all the WRITE_TEXT, REPORT1_TEXT and REPORT2_TEXT variables that are
set up in the formulas.
WRITE_TEXT, REPORT1_TEXT, and REPORT2_TEXT are the outputs that are available for you.
At the maximum you have they can have five WRITE_TEXT, five REPORT1_TEXT and five REPORT2_TEXT variables. Each
variable should not exceed 255
characters in size.
You use the following contexts for each section of your own formula and use database items for these values only.
Header / Footer:
DATE_EARNED
ORG_PAY_METHOD_ID
BUSINESS_GROUP_ID
PAYROLL_ID
PAYROLL_ACTION_ID
Body:
ASSIGNMENT_ID
BUSINESS_GROUP_ID
PER_PAY_METHOD_ID
DATE_EARNED
PAYROLL_ID
PAYROLL_ACTION_ID
ASSIGNMENT_ACTION_ID
ORGANIZATION_ID
TAX_UNIT_ID
Oracle Corporation may change this formula in future releases. This formula is strictly for example or prototype uses only, and
is not intended to provide a
ready-made solution. You can make a copy of this formula but you should not change your copied version. Always write your
own formula to meet your bank’s
requirements. This formula may contain certain hard-coded values for simplified use.
The prototype formula supplied is only designed to work for payment method and should not be used for any other purpose.
Any use of this formula is subject to the
terms of Oracle license agreement for the HRMS programs and documentation.
*************************************************************** */
Description : This formula formats and writes header section of the Magnetic File. It also writes data onto the audit report.
*************************************************************** */
/* Initialise database items */
DEFAULT FOR ORG_SA_BANK_NAME IS ’ ’
DEFAULT FOR ORG_SA_ACCOUNT_NUMBER IS ’ ’
INPUTS ARE CREATION_DATE (Text)
,PROCESS_DATE (Text)
,COUNT1 (Text)
,SUM1 (Text)
TRANSFER_SUM1 = SUM1
TRANSFER_COUNT1 = COUNT1
/* Customer to modify section below this */
/* File Header */
WRITE_TEXT1 = ’0’ + /* Header Rec */
’000000000000’ + /* Key Header */
’G’ + /* Month Type */
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REFERENCES
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