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Jayalath Edirisinghe - University of

Peradeniya

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 Slave
e of tim
me
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Kill your stress

Manage your time
Dr. Jayalath Edirisinghe
Senior lecturer – Civil Engineering
Director- Center for Distance & Continuing Education
University of Peradeniya

Your
ou ggreatest
ea es
resource is
your time.

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Time = life; You Can’t Really

Therefore
Therefore, Manage Time
Time,
waste your time You Can
and waste your life,
Or Master your time
Manage Yourself
and master your life D. Allen

Is your clock also like this ??

Time Management

Manage men

Manage me

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Obstacles to effective time

Time management : What is it?
management

• Doing the Right things and not doing 
g g g g
things right (efficiency) Unclear objectives
• In control of Life, not driven by 
circumstances Disorganization
• Enjoying JOURNEY of life: every day of it, 
not a perfect day in future Inability to say “no”
• Have right balance in wheel of life Jayalath Edirisinghe - University of
Peradeniya

Obstacles to effective time What should we do?

management

Too many things at

once
Stress and
fatigue Recognize
g that obstacles exist
Identify them
All work and no
play Jayalath Edirisinghe - University of
Employ strategies to overcome
Peradeniya

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Crisis vs. Time Management How much time ?
• Lots of people use more “crisis  … for: 
management” than “time management”:
t” th “ti t” • Study
St d
Crisis vs. Time • Sleep
“I wish I had more time” “My mark reflected the time I • Socialising
spent”
“I know I’ll get a bad mark” “I’ll get a good mark” • Work (paid)
“I don’t want to see my grade” “I can hardly wait to see my • Eating 
mark!”
“Everyone will do better than I will” “I feel good about myself and my • Travel 
work”
• Relaxing

Use of Students’ Time
(Payne & Whittaker 2000) You are not a time lord !

y
There are 168 hours in any week. 
Work

4% Eating
12%
33% 6% Travel So how many hours should be spent on 
9% Relaxing study and course work ?
Socialising
9%
27% Study 27% = 45 hours – according to Payne and 
Sleep Whittaker’s (2000) study.

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The Typical Student Week
Things I Must Do       +
Things I Want to Do  +
Wasted Time =     
Wasted Time    
“L”s for  University life
• Learn – from your mistakes
from o r mistakes
• Live  ‐ like there’s no tomorrow
• Laugh – every chance you get
• Love – everyone you meet

168 hours

To minimize Time Waste

Minimize time wasters Organize Thoughts

Place
your Habits

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not to sufffer

Life iss to enjoyy

Life is n

Jayalath Edirisinghe - University of Jayalath Edirisinghe - University of

Peradeniya Peradeniya

eginning

It llater…..
njoy
ou will en
at the be
e bitter
May be

But yo
a

Jayalath Edirisinghe - University of Jayalath Edirisinghe - University of

Peradeniya Peradeniya

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Managing your Time What is Time Management?

Things to do list

Identify Priority

Making it happen

Evaluate deviations

Jayalath Edirisinghe - University of

Peradeniya

Fail to plan
Means •Free Time
Plan to fail •Planning Time
•Planning Time
•Action Time

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Things to do on …………
05_02_2016

Priority Activity Assistance Action

*** Prepare for assignment Bandara √
** Arrange for batch trip Chandana/Perera

** Ready for the mid semester exam

*** Call home √
** Arrange the room Bala
* Study for the next assignment on.. Sugath
*** Pay mobile bill √
** Recheck previous tutorials

Planning
• Make sure you will
– Do daily planning
Do daily planning
– Weekly planning
– Monthly planning
Benefits of preparing Things to do list
– Semester planning

– Year planning
– For rest of the university life
– In five years after graduating First few hours will be lost if you start a day without a things to do list

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Prioritize The four‐quadrant of TO DO List

Urgent Not Urgent

Things to do list
• Do
Important 1 2
• Delegate
• Delay
Not
Important 3 4
• Delete

The Time Management Matrix

Creating TO DO Lists Urgent Not Urgent

I ACTIVITES: II ACTIVITES:
• Your daily list of tasks •Activities in this •Activities in this
T k th t t k
Tasks that take you towards your goals
t d l Quadrant are Activities of Quadrant are Activities

Importantt
•
Necessity that will bring Control to
• One Sheet a Day •They must be Managed your life
•This should be your
• Tasks with defined importance:  FOCUS
– Q1: important and urgent: deadlines, fire fighting
III ACTIVITES: IV ACTIVITES:

ortant
– Q2: important and not urgent: Planning, Holidays •Activities in this •Activities in this
Not Impo
– Q3: urgent and not important: Interruptions, meetings Quadrant are Activities of Quadrant are Activities of
Deception Waste
– Q4: not important and not urgent: junk mail , time wasters
•They should be •They should be
Avoided/Controlled Avoided/Controlled

Adapted from Steven Covey’s- 7 Habits of Highly Effective People

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One job Do not start

At a time If you cannot complete

Begin with the end in mind

Jayalath Edirisinghe - University of

Peradeniya

Calendar
Note pads
on the desk
Next to telephone Organize your place
Next to bed
One in pocket

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Resource management Place for everything

For
Time management Everything in place

Is your working desk like this …?

Jayalath Edirisinghe - University of Jayalath Edirisinghe - University of

Peradeniya Peradeniya

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THE 5S PRINCIPLES
• SEIRI – Organisation
• SEITON – Orderliness
• SEISO – The Act of Cleaning
• SEIKETSU – The State of Cleanliness
• SHITSUKE ‐ The Practice of Discipline

Jayalath Edirisinghe - University of

Peradeniya

Proper colour code for your files etc… Proper labeling

Jayalath Edirisinghe - University of Jayalath Edirisinghe - University of

Peradeniya Peradeniya

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Label your cables USB cables

Jayalath Edirisinghe - University of

Peradeniya

Storing properly Easy access

er
y holde
Key

P1
P2
P3
Jayalath Edirisinghe - University of Jayalath Edirisinghe - University of
Peradeniya P4 Peradeniya

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Storing properly

e..
ernative
Lettter rack

Alte
Jayalath Edirisinghe - University of
Peradeniya

Jayalath Edirisinghe - University of

Peradeniya

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The average adult spends 16 hours a

year searching for misplaced key

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Habits …

Habits …

Bad habits… a major time waster

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Never Give up Love your job

Don’t limit your challenges,

Ch ll
Challenge your lilimits
it

Trust .. suspicion
Make your tools to do the job

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 Even if you see som
mething
Be crreativee…

Never think… you are too old

Check beffore making a decision

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There is never a wrong time to

start right things,

so better start now…….

Jayalath Edirisinghe 077-2422624

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