Saratoga Springs 2011 Comprehensive Budget Presentation

10/5/2010
2011
Comprehensive
Budget
City of Saratoga Springs
Budget Objectives
 Keep taxes as low as possible while
cutting the least amount of services.
 Finally address the loss of VLT revenue.
 Do not use “one‐time” revenue.
1
10/5/2010
Original Requests
Revenue
2010 Orig 2010 Revised
2009 Actual Budget Budget 2010 Proj 2011 Requested
Total 33,014,961 35,447,472 35,389,905 33,223,309 33,704,543
Expense
2010 Orig 2010 Revised
2009 Actual Budget Budget 2010 Proj 2011 Requested
Total 34,824,227 35,447,472 37,172,564 $36,048,580 37,464,531
Net -1,809,266 0 -1,782,659 -2,825,271 -3,759,988
Unreserved Unappropriated
Fund Balance as of 12/31/09
$2,852,544.00
Shortfall Expenses to Revenue
Amount generated
by tax increase
% $
Amount Requested 1 $177,652
Expenses Short of 5 $888,260
Revenues 7 $1,243,564
10 $
$1,776,520
6
$3,759,988
12 $2,131,824
15 $2,664,780
20 $3,553,040
2
10/5/2010
Taxable Assessed Value
and Debt Service
2010 2011
2011 DRAFT DEBT SERVICE LEVY $2,190,209.26 $2,291,312.42
2010 TAXABLE ASSESSED VALUE $3,071,651,564.00 $3,059,280,196.00
2011 DRAFT TAX RATE $0.713040 $0.7490
Debt service budget and reduction of assessed taxable property is 1% tax in itself.
Personal Costs
Total Personnel Costs

2010 Projection 2011 Request
$27,749,877.65 $30,677,563.43
Health Insurance increase
Retirement projection 15%
2010 2011 Request Police Contract
ACTUAL BUDGET
Step Increases
$2,952,827.00 $4,036,332.00
3
10/5/2010
Net Staff Reductions since 2008
Total reductions from
2008 tto 2010 iis
48
full time positions,
plus a number of part time
positions.
This takes into account layoffs, retirements, rehires etc.
Non‐Personnel Costs
 Th
There was approximately $6 million in non‐personnel
i t l $6 illi i l
costs requested.
 There is approximately $500,000 in non‐personnel
costs that have off‐setting revenues associated with
them (such as special assessment districts, recreation
programs etc.)
 That leaves $5.5 million in other things, like salt, sand,
ammunition, paper, required advertising, flowers,
cleaning supplies, oil, gas, electric, etc.
4
10/5/2010
Full Time Employee Salary Costs
2009 Costs
Base Salary
B S l B
Base Salary
S l Base Salary
B S l Over Time
O Ti Over Time
O Ti Over Time
O Ti
High Low Median High Low Median
Police Admin $95,123.00 $85,120.00 $87,257.00
Police Lt. $77,505.00 $63,987.00 $72,934.00 $21,588.00 $1,043.00
PBA $67,090.00 $25,348.00 $57,310.00 $31,374.00 $26.52 $2,539.00
CSEA DPW $60,147.00 $18,110.00 $41,670.00 $6,556.00 $11.82 $1,226.00
CSEA City Hall $114,185.00 $28,904.00 $47,106.00 $17,623.00 $8.31 $153.00
Fire Admin $94,893.00 $77,885.00
Firefighters $75,641.00 $24,484.00 $55,941.00 $14,291.00 $39.32 $1,184.00
Full Time Employee HI Costs &
Retirement Contribution
2009 Costs
Employer
Net Health Net Health Net Health
Opt Outs Retirement
Benefit Benefit Benefit
Contribution
High Low Median
Police Admin $21,794.60 $11,559.52 $15,786.80 0 PFRS 15.2%
Police Lt. $15,786.80 $5,539.76 2 PFRS 15.2%
PBA $21,794.60 $5,150.80 $12,119.52 10 PFRS 15.2%
CSEA DPW $20,213.52 $4,847.81 $12,003.65 2 ERS 9.2%
CSEA City Hall $22,314.60 $4,847.81 $12,119.52 13 ERS 9.2%
Fire Admin $12,119.52 1 PFRS 15.2%
Firefighters $22,314.60 $5,150.80 $15,653.84 2 PFRS 15.2%
5
10/5/2010
DEBT SERVICE AND GENERAL

COMBINED PROPERTY TAX LEVY
$ Levy
2011 2010 Inc./(Dec.)
GENERAL FUND
TAX LEVY $16,896,200.00 $15,575,000.00 $1,321,200.00
DEBT SERVICE
FUND TAX LEVY $2,291,312.42
, , $2,190,209.26
, , $101,103.16
,
TOTAL $19,187,512.42 $17,765,209.26 $1,422,303.16
2011 Comprehensive
General Fund Revenues
Department 2008 Actual 2009 Actual 2010 Projected 2011 Comp

Mayor $534,824.25 $358,730.00 $322,794.33 $291,730.35
Finance $32,649,950.78 $28,823,269.00 $29,262,182.70 $31,640,127.44
DPW $1,932,450.17 $1,330,645.00 $1,346,579.10 $1,042,100.26
DPS $1,370,264.25 $1,502,769.21 $1,298,472.69 $1,276,388.27
Accounts $141,540.63 $101,421.34 $112,380.50 $98,148.00
Recreation $872,529.69 $898,126.00 $880,900.00 $1,138,177.44
Total $37,501,559.77 $33,014,960.55 $33,223,309.32 $35,486,671.76
6
10/5/2010
2011 Comprehensive
General Fund Expenses
2010
Department 2008 Actual 2009 Actual Projected 2011 Comp
Mayor $2,290,443.62 $2,139,752.00 $2,180,162.81 $2,060,394.32
Finance $2,341,037.35 $2,034,810.00 $2,009,346.30 $2,111,739.57
DPW $9,785,206.44 $8,631,205.00 $9,291,553.93 $8,455,498.04
DPS $19,111,892.38 $19,225,183.00 $18,897,179.93 $19,413,482.14
Accounts $1,097,547.99 $1,025,376.61 $1,826,138.77 $1,291,029.00
Recreation $1,974,293.13 $1,767,900.00 $1,844,198.83 $1,952,028.69
Contingency $68,634.95 $0.00 $0.00 $202,500.00
Total $36,669,055.86 $34,824,226.61 $36,048,580.57 $35,486,671.76
Property Tax Increase
The property
p p y
tax increase will be:
8.48%
4
7
10/5/2010
What this tax increase means in
dollars to Taxpayer
Increase
Home Value Current 8.48%
$200,000.00 $1,161.10 $98.52
$300,000.00 $1,741.66 $147.78
$400 000 00
$400,000.00 $2 322 21
$2,322.21 $197 04
$197.04
All Departments
CATEGORY 2009 ACTUAL 2010 PROJECTED 2011 COMPREHENSIVE
Personnel Service $20,233,585.58 $18,568,297.30 $18,099,091.98
Equipment & Capital Outlay $340,385.57 $442,076.96 $223,826.55
Contracted Services $5,640,575.38 $7,924,411.64 $5,804,025.24
Principal $76,106.43 $79,274.31 $82,574.05
Debt Service $61,796.59 $74,232.88 $71,328.97
Employee Benefits $8,209,931.28 $8,820,030.55 $10,787,025.07
Contingency/Transfers $261,847.99 $140,256.93 $418,800.00
TOTAL $34,824,228.82 $36,048,580.57 $35,486,671.76
8
10/5/2010
Mayor
2010 2011
CATEGORY 2009 ACTUAL PROJECTED COMPREHENSIVE
Contracted Services $546,927.08
$ , $778,968.17
$ , $452,250.90
$ ,
Principal
Debt Service
Employee Benefits $353,371.25 $360,669.39 $529,481.03
Contingency/Transfers
TOTAL $2,139,752.62 $2,180,162.81 $2,060,394.32
Finance
2010 2011
Personnel Service $632,369.13 $637,707.45 $621,574.25
Contracted Services $763,820.77 $830,805.73 $763,498.65
Principal $76,106.43 $79,274.31 $82,574.05
Debt Service $61,796.59 $74,232.88 $71,328.97
Transfers $261,847.99 $140,256.93 $216,300.00
Contingency $202,500.00
TOTAL $2,034,810.18 $2,009,346.30 $2,314,239.57
DPW
2010 2011
Contracted
Co t acted Se
Services
ces $2,458,171.12
$ , 58, $3,086,283.59
$3,086, 83 59 $2,393,210.72
$ ,393, 0
Principal
Debt Service
TOTAL $8,631,205.02 $9,291,553.93 $8,455,498.04
DPS
2010 2011
Contracted Services $1,211,064.44 $1,567,687.97 $1,257,731.79
Principal
Debt Service
TOTAL $19,225,183.99 $18,897,179.93 $19,413,482.14
9
10/5/2010
Recreation‐Program
2010 2011
Pi i l
Principal
Debt Service
TOTAL $810,710.11 $811,002.73 $844,618.80
Recreation‐DPW
2010 2011
P
Personnel l Service
S i $584 525 59
$584,525.59 $512 071 10
$512,071.10 $440 533 00
$440,533.00
Principal
Debt Service
Employee Benefits $0.00 $0.00 $198,601.99
TOTAL $957,190.29 $1,033,196.10 $1,107,409.99
Accounts
2010 2011
Equipment & Capital Outlay $7,755.57 $8,495.02 $500.00
Pi i l
Principal
Debt Service
TOTAL $1,025,376.61 $1,826,138.77 $1,291,029.00
10
10/5/2010
Large Revenue Sources
2008 Actual 2009 Actual 2010 Proj 2011 Comp
Sales Tax $8 757 117
$8,757,117 $8 361 158
$8,361,158 $8 700 000
$8,700,000 $8 900 000
$8,900,000
Mortgage Tax $1,269,506 $1,242,645 $1,100,000 $1,100,000
Occupancy Tax $395,590 $380,509 $400,000 $400,000
Admissions Tax $386,147 $393,442 $400,000 $400,000
Property Tax $14,341,827 $13,818,199 $14,625,000 $16,896,200
Canfield Casino $336,591 $282,064 $300,000 $300,000
AIM Funding $1,791,676 $1,791,676 $1,702,092 $1,621,000
Parking Tickets $419,332 $390,002 $450,000 $450,000
Franchise Tax ‐$3,197 $847,043 $459,000 $459,000
GRT (Utilities) $576,281 $444,488 $470,000 $480,000
County Surplus $413,280 $402,909 $391,508 $391,508
$10
Budget Budget vs. Actual
Actual
$9
$8
Millions
$7
$6
$5
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
11
10/5/2010
1,600,000.00
1,400,000.00
Sales Tax by Month
1,200,000.00
1,000,000.00
2008
800,000.00
2009
2010
600,000.00
400,000.00
200,000.00
‐
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
$9,000,000
Cumulative Sales Tax
$8,000,000
$7,000,000
2008
2009
2010
$6,000,000
$5,000,000
$4,000,000
Jun Jul Aug Sep Oct Nov Dec
12
10/5/2010
Non Profits
2010 2010 2010 2011 2011

Adopted Revised Projection Request Comp
Center for the Family $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00
Franklin Comm Center-Office
Supplies $500.00 $500.00 $500.00 $500.00 $500.00
Franklin Community Center $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00
Veterans $1,100.00 $1,100.00 $1,100.00 $1,100.00 $1,100.00
EOC $4,800.00 $4,800.00 $4,800.00 $4,800.00 $4,800.00
Preservation Foundation $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00
S Center
Sr. C $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00
Sr. Center $83,375.00 $83,375.00 $83,375.00 $83,375.00 $83,375.00
60+ Dining $5,345.00 $5,156.00 $4,670.00 $4,670.00 $4,670.00
Sr. Center Bus Rental $5,530.00 $5,530.00 $4,670.00 $4,670.00 $4,670.00
Memorial Day Grave Markers $3,100.00 $3,100.00 $2,716.14 $2,900.00 $2,900.00
Total $143,250 $143,061 $141,331 $141,515 $141,515
Changes from Requests
 Move Dispatchers to County
 Cut Recreation costs
 Increase Recreation Revenue
 Cut $40,000 snow removal truck from Recreation
 Un‐fund Police Captain Position
 Cut $100,000 From Highways Labor
 Reduced Staffing Costs to Accounts and Finance
 Recreation Director early retirement
 Building Inspector and HR Director to 9 months
 4 Fire Positions (will be added later when grants comes into effect)
 DPW Facility Manager
 Cut about $440,000 in non‐personnel costs.
13
10/5/2010
Dispatchers
 Proposing moving the dispatching service to the
county.
 There will be a savings of about $500,000
 Look to hire 2 part time clerical positions to do data
entry.
Recreation
Recreation has approximately a
i h i l
$2 Million budget
 1 Million is for programs that is off‐set by 1 Million in Revenues.
 The other 1 million is what we call the “3000 lines” These are
DPW costs to maintain fields and facilities.
 This budget looks to increase revenues by 10% to cover some of
Thi b d l k i b % f
the field costs.
 This budget also cuts about $70,000 for labor costs to the
“3000 lines.”
14
10/5/2010
Budget Trends
$20,000,000.00
$19,000,000.00
$18,000,000.00
$17,000,000.00
$16,000,000.00
$15,000,000.00
$14,000,000.00
2005 2006 2007 2008 2009 2010 2011
Actual Actual Actual Actual Actual Projected Comp
Public Safety Rest of the Budget
The Saratogian Solution
 If everyone contributed 20% to Health Insurance
If t ib t d 20% t H lth I $650 000
$650,000
(includes Council members)
 Furloughs: 1/ day a month $260,000
(does not include, police, fire, dispatch, water treatment, etc.)
Other Ideas
•Single Health Insurance Company $500,000 ‐ $800,000
•Increase Sales Tax .5% $1.5 Million – $2.5 Million
15
10/5/2010
Relationships jobs vs. tax increases
Approximate Approximate
% of Property number of full
Item Dollars Tax time positions
Taxes to 0% $1,424,000 8.48 % 32
Dispatchers $500,000 2.8 % 11
Single Health Insurance $500,000 ‐ $800,000 3 – 5 % 11‐18
Sales Tax Increase $1.5 Million to $2.5 Million 9‐14% 33‐55
Keeps taxes as low as possible
while cutting the least amount
of services
of services.
 8.48% is by no means low but to reduce this down to 0%
would require finding $1,424,000 to cut.
 This would cut our ability to adequately serve the citizens of
our community.
16
10/5/2010
The Next Steps
Public Hearings
 Tuesday, October 19, before Council Meeting‐Council Room
y, 9, g
 Thursday, October 28 at 1:00pm
 Tuesday, November 16, before Council Meeting‐Council
Room
 Others as needed with a date to be determined.
Council Vote
 Between November 1st and November 30th the Council has
the ability to amend/vote on this budget. If no budget is
approved before December 1st then by charter this budget is
then adopted as presented tonight.
17

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10/5/2010

Net -1,809,266 0 -1,782,659 -2,825,271 -3,759,988

2011 DRAFT DEBT SERVICE LEVY $2,190,209.26 $2,291,312.42

2010 TAXABLE ASSESSED VALUE $3,071,651,564.00 $3,059,280,196.00

2011 DRAFT TAX RATE $0.713040 $0.7490

Total Personnel Costs

Police Admin $95,123.00 $85,120.00 $87,257.00

Police Lt. $77,505.00 $63,987.00 $72,934.00 $21,588.00 $1,043.00

PBA $67,090.00 $25,348.00 $57,310.00 $31,374.00 $26.52 $2,539.00

CSEA DPW $60,147.00 $18,110.00 $41,670.00 $6,556.00 $11.82 $1,226.00

CSEA City Hall $114,185.00 $28,904.00 $47,106.00 $17,623.00 $8.31 $153.00

Fire Admin $94,893.00 $77,885.00

Firefighters $75,641.00 $24,484.00 $55,941.00 $14,291.00 $39.32 $1,184.00

Police Admin $21,794.60 $11,559.52 $15,786.80 0 PFRS 15.2%

Police Lt. $15,786.80 $5,539.76 2 PFRS 15.2%

PBA $21,794.60 $5,150.80 $12,119.52 10 PFRS 15.2%

CSEA DPW $20,213.52 $4,847.81 $12,003.65 2 ERS 9.2%

CSEA City Hall $22,314.60 $4,847.81 $12,119.52 13 ERS 9.2%

Fire Admin $12,119.52 1 PFRS 15.2%

Firefighters $22,314.60 $5,150.80 $15,653.84 2 PFRS 15.2%

DEBT SERVICE AND GENERAL

TOTAL $19,187,512.42 $17,765,209.26 $1,422,303.16

Department 2008 Actual 2009 Actual 2010 Projected 2011 Comp

Total $37,501,559.77 $33,014,960.55 $33,223,309.32 $35,486,671.76

Total $36,669,055.86 $34,824,226.61 $36,048,580.57 $35,486,671.76

CATEGORY 2009 ACTUAL 2010 PROJECTED 2011 COMPREHENSIVE

Personnel Service $20,233,585.58 $18,568,297.30 $18,099,091.98

Equipment & Capital Outlay $340,385.57 $442,076.96 $223,826.55

Contracted Services $5,640,575.38 $7,924,411.64 $5,804,025.24

Principal $76,106.43 $79,274.31 $82,574.05

Debt Service $61,796.59 $74,232.88 $71,328.97

Employee Benefits $8,209,931.28 $8,820,030.55 $10,787,025.07

Contingency/Transfers $261,847.99 $140,256.93 $418,800.00

TOTAL $34,824,228.82 $36,048,580.57 $35,486,671.76

2010 2010 2010 2011 2011

Franklin Community Center $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00

Veterans $1,100.00 $1,100.00 $1,100.00 $1,100.00 $1,100.00

EOC $4,800.00 $4,800.00 $4,800.00 $4,800.00 $4,800.00

Preservation Foundation $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00

Sr. Center $83,375.00 $83,375.00 $83,375.00 $83,375.00 $83,375.00

60+ Dining $5,345.00 $5,156.00 $4,670.00 $4,670.00 $4,670.00

Sr. Center Bus Rental $5,530.00 $5,530.00 $4,670.00 $4,670.00 $4,670.00

Memorial Day Grave Markers $3,100.00 $3,100.00 $2,716.14 $2,900.00 $2,900.00

Total $143,250 $143,061 $141,331 $141,515 $141,515

Actual Actual Actual Actual Actual Projected Comp

Public Safety Rest of the Budget

•Increase Sales Tax .5% $1.5 Million – $2.5 Million

Taxes to 0% $1,424,000 8.48 % 32

Dispatchers $500,000 2.8 % 11

Single Health Insurance $500,000 ‐ $800,000 3 – 5 % 11‐18

Sales Tax Increase $1.5 Million to $2.5 Million 9‐14% 33‐55

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