Serial No.

______

BUREAU OF INDIAN STANDARDS

(LABORATORY RECOGNITION SCHEME 1995)

APPLICATION FOR RECOGNITION/RENENWAL OF RECOGNITION OF

TESTING LABORATORY

(To be filled by the applicant laboratory and submitted in duplicate)

1. Applicant's name and Complete

Address :

1.1 Name of the Chief Executive and his

deputy with designation
:

Telephone No.
:
Telex No.
:
Fax No.
:
Telegraphic address
:

2. *Test Laboratory's name and

complete address (if different from 1)

2.1 Name of the Head of operating

laboratory and his deputy with
designation

Telephone No.

Telex No.

Fax No.

Telegraphic address

2.2 Location of the Laboratory

2.2.1 Nearest Railway Station and

approximate distance
:
2.2.2 Nearby prominent place

3. Type of Organisation

3.1 Govt/Semi Govt

3.2 Private:Registered/Not registered

3.3 Educational Institution, if yes

3.3.1 Level of teaching

P.G./Graduate/Diploma

3.3.2 Department controlling the lab

4. Legal Identity

4.1 Legal Status & Date of Eestablishment

of the laboratory (Enclose copy)

5. Recognition/Renewal of
recognition desired

5.1 Field of testing for which

recognition is sought for by the laboratory
:
5.1.1 Field of testing for which
recognition had been agreed earlier
(applicable in case of renewal of
recognition):

5.2 Product with IS Nos.

(Annexure - I)

5.2.1 Product with IS NO. for which the

laboratory had been recognized:(applicable
in case of renewal of recognition)

5.3 Validity period of the

recognition:(applicable in case of renewal
of recognition)

6. Management structure of the

lab (on a separate sheet as Chart-I)
6.1 Name & Designation of the person
responsible for the Quality System
Management in the Laboratory
6.2 Telephone No.

6.3 Management structure of the

operating
departments of the laboratory seeking
recognition (on a separate sheet as Chart-II)

6.3 Name & Designation of the Heads of

the operating departments of the laboratory
seeking recognition

Telephone No.
:

7. Employees/Personnel

7.1 Total number in Test Laboratory

:
7.2 Total number in Testing
Laboratory for which recognition/renewal
of recognition is sought

7.3 Details about professionally

qualified Management, Supervisory and
Testing Personnel of the laboratory
seeking recognition (To be submitted in a
separate sheet as Annexure-II)
___________________________________________________________________
Sl. Name Designation Academic & Experience Remarks
No. Professional (including special
Qualification training received,
if any)
______________________________________________________________________

__________________________________________________

7.4 Have standards of qualification

and professional ability, skills for jobs to be
performed by laboratory personnel at
different levels been described? (If yes,
enclose document concerned)

7.5 Have job descriptions at different levels

been prescribed?

7.6 Are there any systematic methods

for training of personnel to update skills
with due attention to quality requirements?

8. Test Equipment/Instruments and

Test facilities.

8.1 Test Equipment/Instruments

available for use in the area for which
recognition/renewal of recognition is sought
to cover complete testing of products
(Enclose details in Annexure-III)

ANNEX III

Sl. IS. Equipment/ Model/ Name of Range and Environment Date of Due Date Remark
No. Nos. Instrument Type/ test for accuracy Requ Main last cali- for next
& and date of Sl.No. which for the Equi ired tained bration & Calibr-
Cls. commiss- & used pment Requ its trace ation
Ref. ioning Year ired for the ability to
test as per National
ISS Standard.
(Enclose
details)
_____________________________________________________________

_____________________________________________________________
8.2 IS-wise list of tests/ requirements for
which facility is not available/not in
working
order (Enclose details in Annexure-IV)

ANNEX IV

Sl. ISS & Name of the Test/Requirement Remarks

No. Clause Ref. Equipment for which required

8.3 Repair and maintenance facility

available internally or/and arrangement
made with external agencies (please give
details) :

8.4 Arrangement for Calibration of

test equipment/instruments(In-house or
through outside agency -Please give
details)

8.5 Are appropriate environment facilities

provided for calibration, handling, storage
and maintenance of testing and measuring
equipment?

8.6 List/record maintained for all test

equipment,including calibration certificates/
validity period

8.7 Are there documented procedures for

calibrating/ servicing all equipment which
include method, periodicity, reference
standard, labeling after calibration/
servicing etc?

(If not, explain on separate sheet the

calibration/servicing system used.)

8.8 Are reference standard materials

used for calibration traceable to national or
international standards of
measurements/within the validity period?
(Give details in Annexure - V)
:

8.9 Are the environment in which

sampling made & tests conducted suitable
to ensure accuracy & reliability of test
results?
Give details.

8.10 Are test methods & procedures

followed as per the stipulation in relevant
ISS, Manuals, etc.?

9. Laboratory Premises/Layout

9.1 Total space available

9.2 Layout plan of the laboratory indicating

testing areas, seating plans, receipt and
storage of samples, administration and other
facilities(Annexure-VI)

10 Water supply

10.1 Source : Municipal/Own

10.2 Any system for testing the water for

suitability at certain frequency? Give
details.

11. Power supply

11.1 Source : State Electricity Board/similar organisation/

Municipal/own generation.

11.2 (i) Sanctioned/Available load

(ii)Own Generator capacity,if any

(iii)Load requirement

11.3 Whether uninterrupted power supply

is available continuously throughout 24
hours

11.4 Stability of power supply with respect

to frequency/voltage

12 Type/Utilisation of Testing Facility : Restricted/Open to public

12.1 Type of testing normally done

12.2 How many test reports normally
emanate per month?

12.3 Is the testing capacity fully utilised?

13. Capacity/Time taken for issuance of

reports

13.1 How many samples for different

products for which recognitionis sought can
be taken up for testing in a month?(Please
give details IS-wise in Annexure-VII)

13.2 How much time (approx) would you

take to issue test reports from the date of
receipt of sample? (Please give details IS
wise in Annexure-VIII)

Waiting Time

Testing Time

Time for preparation and despatch of test

report

Mode of despatch

14. Testing Charges

14.1 Testing Fees chargeable (Please give

total testing charges only as per
relevantISS/product in Annexure-IX)

14.2 Break up of testing charges for each

ISS clause wise(Annexure-X)

14.3 Are you charging the same rates

from Public, Govt organisation & Small
Scale Industries? If not, what concessions
are available?

14.4 Any concession for testing products

of small scale units?

14.5 Any concession in testing charges to

BIS, in case the testing charges are to be
borne by BIS?

15. Quality Management Policy

15.1 Are policy and procedures for
operation of the testing laboratory
declared/stipulated in a document such as a
Quality Manual? (Please enclose copy of a
Quality Manual, if available):

15.2 Has any person been authorised for

Quality System Management and to identify
quality related problems and initiate
effective solutions?:

15.3 Is there a prescribed internal audit

procedure for checking quality management
functions and its effectiveness?:

15.4 If so, the frequency for such audits

16. Work instructions/Standard

Operating Procedures (SOP's)

16.1 Are work instructions, SOP's, manual,

specifications etc to be used by testing
personnel readily available?:

16.2 Is there a system for

updating/recording changes &
implementing these documents?:

16.3 Are documents available for each

testing operation?:

17. Handling and storage

17.1 Are work instructions available for

the handling, & storage of the samples
before/during testing and return of the
remnants to the client (where required)?:

17.2 Are appropriate storage areas

arranged to prevent deterioration or damage
of the samples concerned? :

17.3 Does storage methods prescribed

include special environmental need? If yes,
the details thereof :

17.4 Are there procedures for the

inspection of samples instorage? :

17.5 Are storage areas accessible only to

authorised persons? :

17.6 Is provision made to ensure that all

samples to be stored and/or returned to the
client are adequately identified and labeled?
:
18. Records

18.1 Is there a prescribed system for

recording the date of receipt, date of starting
of the test, date of completion of the test and
date of issue of test report for the samples as
well as to indicate the test methods used and
the results of testing? :

18.2 Is it possible to identify the testing

personnel involved in sampling,
preparation, testing and/or calibration from
the record?

18.3 Are original observations and

calculations recorded and stored as to
provide a permanent test record for at least
three years? :

19. Proficiency Testing/Inter

Laboratory Test Comparison

19.1 Has laboratory participated in any

proficiency testing/ Inter Laboratory test
programme (during last three years) for any
of the products for which
recognition/renewal of recognition is
sought?

If yes, please give details along with test

certificates/ results)

19.2 Is laboratory prepared to participate

in proficiency/Inter Laboratory testing
programme, if organised or sponsored by
BIS? :

20. Test Reports

20.1 Does test report cover all the aspects

as per the requirement of ISO/IEC Guide
25? (Please enclose existing proformae)

20.2 Is the laboratory prepared to issue test

reports in proformae approved by BIS? :

21. Sub-Contracting of testing

21.1 Is sampling/part of testing sub-

contracted in respect of the products for
which recognition/renewal of recognition is
sought? If yes, please give details :

22. Complaints
22.1 Is there any documented policy &
procedures for the resolution of complaints?

23. Procedure for controlling the access

of unauthorised persons in the testing
areas:

24. Arrangement for ensuring

impartiality, confidentiality,
independence in judgement & integrity in
relation to the lab's activities.

25. Accreditation/Recognition of the

laboratory by any other body/authority
(past &/or present) & its validity period

25.1 Product Groups (ISS) for which

accredited/recognized :

26 List of organisations on behalf of

whom the laboratory is engaged in testing
(Attach separate sheet, Annexure-XI):

27. Number of test reports issued

during the last two years (Give details in
a separate sheet IS-wise and year wise,
Annexure-XII)

28. Preparedness for assessment

28.1 Does your system in the laboratory

meet all the requirements, prescribed in BIS
Laboratory Recognition Scheme?

28.2 At what date will the testing

laboratory be ready for assessment? :

28.3 Is there any special urgency for

assessment?

If so, what is the reason?

29. Familiarity with terms & conditions

29.1 Are you familiar with terms and

conditions of BIS Laboratory Recognition
Scheme and willing to abide by them?:

30. Other information

30.1 Document, where applicable, how
the testing laboratory may be related to
external organisations or to components
within its own parent organisation (Enclose
copy, if any) :

30.2 Any other information which you

consider could be of assistance to the
assessment team (on a separate sheet, if
necessary) :

30.3 Give separately in an Annexure the

various changes if any, in tabular form
which have been made during last validity
period in respect of all the above items (1 to
30)(applicable in case of renewal of
recognition)

Signature
Authorised Signatory)

Name

Designation

Date
Place

* Test Laboratory refers here to the corporate entity having final authority over the "Testing
Laboratory" seeking recognition. In some organisations, it may be the same body.

BUREAU OF INDIAN STANDARDS

UNDERTAKING
(to be signed by the Head of the Laboratory)

1. I/We hereby declare that I/We shall comply with all the provisions of the Criteria for BIS Laboratory
Recognition Scheme as amended from time to time.

2. I/We agree that the recognition is solely for testing samples under BIS Certification Marks Scheme and
I/We shall not publicize BIS recognition in the Press or otherwise for any commercial purposes.

3. I/We agree to keep all the test results confidential and the same will not be communicated to anybody
except BIS.

4. I/We shall not come in direct contact with BIS Licensees/Applicants.

5. I/We agree to participate in proficiency testing/Inter Laboratory Test Comparison Programme for
assessing/helping BIS to assess the technical competence of the laboratory and also agree for periodic visits
by BIS experts as decided by BIS. The decision to continue recognition by BIS, on the basis of such
testing and periodic visits, will be
acceptable to me/us.

6. I/We also agree not to claim any testing charges for the samples tested as sent by BIS under the
Proficiency Testing/Inter Laboratory Test Comparison Programme.

7. I/We agree to communicate BIS any changes in equipment and/or personnel and the decision of BIS
to continue or discontinue recognition made on the basis of scrutiny of such information shall be
acceptable to me/us. Failure to comply may render us liable to derecognition.

8. I/We agree to reimburse all stipulated fees as fixed by BIS from time to time towards
Registration/Processing of application, assessment by specialist(s) deputed by BIS, recognition, renewal
etc.

9. I/We also agree that the testing charges as per relevant ISS shall be valid for min. three years from the
date of recognition of the lab and any subsequent revision of testing charges shall be with prior
concurrence by BIS.

10. I/We agree that the recognition of the laboratory shall not bind BIS to make use of test facilities
available in my/our laboratory.

Signature

Name

Designation

Seal

Dated
Place:

SPECIMEN TEST REPORT FORMAT

(______________LABORATORY)
(CHEMICAL/ELECTRICAL/MECHANICAL)

ADDRESS OF THE LABORATORY:

TELEGRAM :

TELEPHONE(S)

TELEX :

FAX :

TEST REPORT AS PER IS____________: [WITH_AMENDMENT NO{s}______]

REPORT NO:____________ IS: DATED:___________

PART A. PARTICULARS OF SAMPLE SUBMITTED

a) Nature of Sample :

b) Grade/Variety/Type/Class/Size etc :

c) Brand name, if any :

d) Declared values, if any :

e) Code No. :

f) Batch No. & Date of Manufacture :

g) Quantity :

h) Mode of Packing :

j) Date of Receipt :

k) BIS seal : INTACT/NOT INTACT/NOT SEALED

m) IO's signature : Signed/Unsigned

n) Any other Information :

NOTES
1. This report, in full or in part, shall not be published, advertised , used for any legal action, unless
prior permission has been secured from the Director General, Bureau of Indian Standards. This report is
intended for "BIS CERTIFICATION MARKS PURPOSE ONLY"

2. This test report is ONLY FOR THE SAMPLE TESTED.

PART B. SUPPLEMENTARY INFORMATIONS

REPORT NO:____________ IS: DATED:___________

a) Reference to sampling procedure, wherever applicable

:

b) Supporting documents for the measurements taken

and results derived like graphs, tables, sketches and/or
photographs as appropriate to test report, if any
[To be attached] :

c) Deviation from the test methods as prescribed in

relevant ISS/Work Instructions, if any :

PART C. TEST RESULTS

REPORT NO:____________ IS: DATED:___________

SL.NO. TESTS/CL.REF .SPECIFIED REQUIREMENTS RESULTS

PART D REMARKS

REPORT NO:____________ IS: DATED:___________

Authorised Signatory
GUIDELINES FOR MAKING OF THE TEST REPORT

1 Part 'C' of the report providing Test Results shall only include results of testing and inspection
of the sample where objective assessment has been made. No assessment is required to be
reported either against subjective requirements or marking/packaging requirements.

2 The test results in Part 'C' of the test report shall be provided exactly as per the requirements
detailed out in the relevant Indian Standards.

3 In part 'D' of the report under Remarks, no remark regarding conformity/non-conformity of the
sample is to be made by laboratory.

4. Under Part 'D' of the report, specific remarks on the following aspects of testing must be
appropriately made:

a) Remark on partial testing, if applicable;

b) Remark on any deviation from test request;
c) Details of sub-contracting, if any;
d) Remark on failure during sequential testing, resulting in stoppage of further testing;
e) Marking related to safety aspects, for example, terminals in electrical appliances.