• Openbravo University

• / ► Online BFT - Sept 6th 2010

• / ► Quizzes
• / ► Quiz
• / ► Attempt 1

Quiz
Top of Form
Question 1
Marks: 1/1
Imagine you are entering a new document such as a Purchase Order. You
enter the header information and then want to enter individual products being
ordered.
What is a very important step before one can enter lines/products?
Choose one answer.
a. Print

b. Complete
c. Create
Lines From
d. Save Before entering lines, one always first needs to save the header
information. If you do not save, the system will give you an information
message when you click the lines tab, indicating that you will loose your
data if you proceed.
Correct
Marks for this submission: 1/1.
Question 2
Marks: 1/1
What does a yellow input field mean?
Choose one answer.
a. A date field
b. Mandatory field
Input boxes with yellow background indicate they are mandatory
and need to be filled out before saving the record.

c. Conditional
field
d. Read only field
Correct
Marks for this submission: 1/1.
Question 3
Marks: 0.9/1
What do we need to be careful of when trying to create a NEW document/record?
Choose one answer.
Remember to always use the Create a New record button when you
want to create a New document or record. When you navigate to a
a. That we do not screen, existing information will be displayed, so the mistake of
accidentally edit an overwriting an existing record is easily made. When entering a new
existing record Purchase Order for example, double check that the document
number is displayed with the <> around the number indicating
that the record has not be saved yet and that you are entering a
new record. Also a tiny asterisk mark will appear on the pencil
icon used to switch between Form View and Grid View.
b. That we hide the
menu
c. That the date is
correct
d. That we position
ourselves onto the
last existing record
Correct
Marks for this submission: 1/1. With previous penalties this gives 0.9/1.
Question 4
Marks: 0.8/1
The easiest way to find all elements/documents within the system RELATED TO A
PARTICULAR RECORD (for example a Business Partner) is:
Choose one answer.
a. Use Google search

b. Browse the reports

c. Use the magnifying glass icon
from the toolbar
d. Use linked items
You use linked items to find a related record that links
to the item currently being viewed.
Correct
Marks for this submission: 1/1. With previous penalties this gives 0.8/1.
Question 5
Marks: 1/1
We have navigated away from the main window and we don't know where we are anymore. Is
there a way of telling where we are?
Choose one answer.
a. Yes, look at the The only way to see where you are is looking at the breadcrumbs
breadcrumbs in the navigation bar at the top of the editing window. The menu
and the URL address do not change as you navigate around
windows.
 b. Yes, look at the
URL address inside the
browser
c. Yes, look at the
menu
d. No
Correct
Marks for this submission: 1/1.
Question 6
Marks: 1/1
To switch the ROLE, one needs to:
Choose one answer.
a. Log out and log back
in again
b. Click the little red
cross in the top left
corner of the menu
c. Click the little human
icon in the top left corner Click the little human icon (or press Ctrl+U shortcut) in the
of the menu top left corner of the menu, that will pop up a screen, where
you can change the role (provided that you have access to
more than one role)

d. Go to General Setup ||
Security || Role and
select a new one
Correct
Marks for this submission: 1/1.
Question 7
Marks: 1/1
What function of Openbravo gives you Excel-like browse window that displays lots of
documents as rows in a spreadsheet?
Choose one answer.
a. Edit
view
When you click the little table icon on the left side of the editing window, it
b. Grid takes you to what we call a 'grid view'. It has been referred to in different
view ways, but the correct name for this view is 'Grid view'. On the other hand,
we have the 'Form view' which displays details of only one record and is
used to enter new ones or edit existing records. The grid view is used to view
a list of several records within any editing window.
c. Role
view
d. Relation
view
Correct
Marks for this submission: 1/1.
Question 8
Marks: 1/1
What is the easiest way to EXPORT RAW DATA from the application?
Choose one answer.
a. Use the print
icon within the
toolbar
b. Use CSV export
from the toolbar The CSV export button from the toolbar gives you the option of
within grid view saving current grid view data as a CSV text file. Using the print icon
you create a PDF report, which is formatted, not raw data. One can
also export into an Excel sheet using the corresponding toolbar icon.

c. Use a database
utility tool
d. Use an existing
report
Correct
Marks for this submission: 1/1.
Question 9
Marks: 1/1
Which menu subgroup can you find the reports of each module in?
Choose one answer.
a. Analysis Tools
All reports, from simple to more complex dimensional ones are
located within the Analysis Tools menu subgroup.

b. Info

c. Transactions

d. Reports
Correct
Marks for this submission: 1/1.
Question 10
Marks: 1/1
What does a gray input field mean?
Choose one answer.
a. Read only field
When an input box has gray background it indicates that this field
is read-only and that its value cannot be changed by hand.

b. Conditional field
c. A field that is more
important
 d. Mandatory field
Correct
Marks for this submission: 1/1.
Bottom of Form

Quiz 1
Top of Form
Question 1
Marks: 0.9/1
What is the easiest way to create a Purchase Order for goods that you have ordered before from a
certain BP?
Choose one answer.
a. You check what previous
Purchase Orders looked like
and enter a Purchase Order
with the same information
b. You use the 'Copy Lines'
button to select lines from The copy lines option will show a list with history of
previous purchase orders, products purchased from that particular Business
updating the price and Partner - Vendor with their prices and quantities. You
quantity if needed can select the product(s) and update price and quantity.
In the Business Partner setup (main tab) you can specify
the Days of History that need to be taken into account.

c. You phone the Business

Partner to check what the
information on the previous
Purchase Orders was
d. You use the 'Copy from
Order' option to select a Sales
Order that you want to copy
on your Purchase Order.
Correct
Marks for this submission: 1/1. With previous penalties this gives 0.9/1.
Question 2
Marks: 1/1
What information is in the Header section of a Purchase Order?
Choose one answer.
a. Scheduled Delivery Date,
Pricelist, Payment Term,
Product
b. Business Partner, Pricelist,
Form of Payment, Unit Price
c. Order date, Service Point,
Discount %, Summed Line
Amount, Grand Total
 Amount
d. Business Partner, Pricelist,
Scheduled Delivery Date, These fields are common to the whole Purchase order and
Payment Term, Grand Total are entered within the Header tab. The Product, Unit
Amount Price and Discount % are all properties of a line/product
and are therefore being entered within the Lines tab.

Correct
Marks for this submission: 1/1.
Question 3
Marks: 1/1
Where does the invoicing information (price list, payment terms, form of payment) come from
upon entering a Purchase Order?
Choose one answer.
a. Default values
b. Business Partner
settings The Business Partner that you select on a Purchase order reflects
your vendor and in the Vendor tab of the Business Partner window
the information for that particular vendor is stored.

c. Previous
Purchase Order
d. Organization
settings
Correct
Marks for this submission: 1/1.
Question 4
Marks: 0.9/1
What does it mean when a Purchase Order is in Draft document status?
Choose one answer.
a. The document is on the
way to its recipient
b. The document is under
revision
c. The document has not
been completed yet or has The first time you save a new document, the Draft document
been reopened status is set. After completing it, the Completed status is set.
However, if one reopens a document, the status will be
reverted to Draft.

d. The document is
completed
Correct
Marks for this submission: 1/1. With previous penalties this gives 0.9/1.
Question 5
Marks: 1/1
After selecting a Business Partner within a Purchase Order, we can change the Price List
manually
Answer:

True False

Yes, the price list gets selected based on the setup of the Business Partner, but you can
change the setting manually.
Correct
Marks for this submission: 1/1.
Question 6
Marks: 1/1
You have a completed Purchase Order. How do you change a detail within that document?
Choose one answer.
a. Make the changes and re-
complete the document
b. Reopen the document, make
the changes and complete the
document again
c. Delete the document and
recreate it from scratch
d. Reopen the document, make
the changes, save the document A completed document cannot be updated, so first you
and complete it again need to reopen the document. Then you can make the
changes, save them and finally complete the document so
the changes take effect.
Correct
Marks for this submission: 1/1.
Bottom of Form

Quiz 2
Top of Form
Question 1
Marks: 1/1
How can Purchase Invoices be created? (multiple choice)
Choose at least one answer.
a. Create it manually. Typically used when there is no Purchase Order or Goods Receipt

b. In Purchase Invoice window by clicking 'Create Lines From' and selecting either a
Purchase Order or Goods Receipt
 c. From the Goods Receipt window by clicking 'Generate Invoice from Receipt'

d. Using the 'Copy Lines' button to enter products from other existing Purchase Invoices

All of the above answers are correct way to create a Purchase Invoice.
Correct
Marks for this submission: 1/1.
Question 2
Marks: 1/1
Which document generates the payment information (Accounts Payable)?
Choose one answer.
a. Requisition
b. Purchase
Invoice Once a Purchase Invoice is completed, a Payment is generated, so that
Accounts Payable registers the need to pay for the goods we received
from the Vendor.

c. Goods Receipt
d. Purchase
Order
Correct
Marks for this submission: 1/1.
Bottom of Form

Quiz 3
Top of Form
Question 1
Marks: 1/1
What is the USUAL workflow within Procurement Management?

Choose one answer.

a. Purchase Invoice,
Goods Receipt,
Purchase Order,
Requisiton
b. Purchase Order,
Purchase Invoice,
Goods Receipt
c. Requisition, The normal workflow is that a request to purchase goods is
Purchase Order, entered (called a Requisition), after it is approved a Purchase
Goods Receipt, Order is placed with the Vendor requesting certain goods to be
Purchase Invoice delivered. At some point the Vendor sends us the goods, we do a
Goods receipt in our warehouse and we enter a Purchase Invoice
 in the system for the goods that we received, so that it will
generate a Payment for Accounting in order to pay the vendor.
d. Goods Receipt,
Purchase Invoice,
Purchase Order
Correct
Marks for this submission: 1/1.
Question 2
Marks: 1/1
The EASIEST way to account for received items we have ordered is:
Choose one answer.
a. Use the pending Goods Receipt
form It is possible to create a Goods receipt from scratch,
but by using the pending goods receipt form you make
the process faster and more accurate.

b. Manually create a Goods

Shipment
c. Create a new header for Goods
Shipment and use the Create
Lines From process
d. Copy-paste Purchase Order
into a Goods Shipment
Correct
Marks for this submission: 1/1.
Question 3
Marks: 0.9/1
What do we do if only partial Purchase Order is received and the rest of it that was ordered will
never arrive?
Choose one answer.
a. Make a Goods Receipt for
whatever was received and close By closing the purchase order, the pending quantities
the original Purchase Order for items that have not yet been received will be
unmarked as pending, in other words they will be
cancelled.

b. Create a new Purchase Order

with negative quantities for things
that will never arrive
c. Reopen the original Purchase
Order and edit the quantities to
match what has actually arrived
d. Make a Goods Receipt for
whatever was received
Correct
Marks for this submission: 1/1. With previous penalties this gives 0.9/1.
Bottom of Form